Ricoh Aficio SPC221SF User manual

Quick Guide
Names and Locations
Using the Copier Function
Using the Scanner Function
Using the Fax Function
Error Messages
Removing Paper Jams
Troubleshooting
Replacing Print Cartridges
Read this manual carefully before you use the product and keep it handy for future
reference. For safe and correct use, please be sure to read "Safety Information" before using
the machine.
SP C221SF/C222SF

2
Names and Locations
Exterior
Exposure Glass Cover
Open this cover to place originals on the
exposure glass.
Tray 2 (option)
Exposure Glass
Place originals here sheet by sheet.
Top Cover
Open this cover to replace the
print cartridges.
Tray 1
Front Cover
Open this cover to replace the waste toner
bottle or remove jammed paper.
Control Panel
Output Tray
Printed paper is output here.
Output Tray for the
ADF
Originals scanned with the
ADF are output here.
Input Tray for the ADF
Place stacks of originals here. They will feed
in automatically.
ADF (Auto document feeder)
Cover
Open this cover to remove originals jammed
in the ADF.

3
Interior
Print Cartridges
Load from the machine rear, in the
order of cyan (C), magenta (M), yellow
(Y), and black (K).
Transfer Unit
Remove this unit when replacing the
waste toner bottle.
BAA303S
BAA308S
Waste Toner Bottle
Collects excess toner during printing.
BAA373S

4
Names and Locations
Control Panel
Screen
Displays current status and messages.
Menu keys
Press any of these four keys to enter the menu for configuring the machine.
• [ ] key
Press to exit to the previous level of the menu tree.
• [ ] [ ] keys
Press to scroll through the current level of the menu tree. When entering charac-
ters, press the [ ] or [ ] key to move the cursor left or right, respectively.
• [OK] key
Press to confirm settings or enter the next level of the menu tree.
Number keys
Use to enter numerical values when specifying settings such as fax numbers and
copy quantities, or enter letters when specifying names.
[B&W Start] key
Press to scan or copy in black and white, or start sending a fax.
[Color Start] key
Press to scan or copy in color.
[Clear/Stop] key
• While the machine is processing a job: press to cancel the current job.
• While configuring the machine: press to cancel the current setting and return to
standby mode.
• While in standby mode: press to cancel temporary settings such as the image
density or resolution.

5
One Touch buttons
(scanner mode/fax mode)
[On Hook Dial] key
(fax mode)
[Address book] key
(scanner mode/fax mode)
[Image Quality] key
(copier mode/scanner mode/fax mode)
[Density] key
(copier mode/scanner mode/fax mode)
[Reduce/Enlarge] key
(copier mode/scanner mode)
[Copy] key
Press to switch to copier mode.
[Facsimile] key
Press to switch to fax mode.
[Scanner] key
Press to switch to scanner
mode.
[Pause/Redial] key
• Pause: (fax mode)
• Redial: (scanner mode/fax mode)
[Shift] key
(scanner mode/fax mode)

6
Initial Screen
The following is the initial screen in copier mode.
1. Reproduction ratio
2. Status of the machine
3. Copy quality
4. Paper size
5. Copy quantity
Basic Operation
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
Press the [Copy] key.
Place the original face down on the exposure glass or face up in
the ADF.
Lift the ADF carefully without holding the input tray. Otherwise, the ADF
might be damaged.
Exposure Glass ADF
• If necessary, configure advanced photocopy settings. For more details, see "Advanced Photo-
copy Settings" on page 8.
Using the Copier Function
BAA357S
BAA353S
BAA350S
BAA359S

7
To make multiple copies, enter the number of copies using the
number keys.
• The maximum number of copies is 99.
Press the [B&W Start] or [Color Start]
key.
• To cancel photocopying, press the [Clear/Stop] key.
• If a paper jam occurs, printing stops after the current page has been printed out. After the
jammed paper is removed, printing restarts from the jammed page automatically.
• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the
originals again starting from the jammed page.
• For information about originals, see "Getting Started", User Guide.
BAA354S

8
Advanced Photocopy Settings
❖Making Enlarged or Reduced Copies
You can specify the reduction or enlargement ratio for the current job. There are two ways
to set the scaling ratio: using a preset ratio or manually specifying a custom ratio.
1. Press the [Reduce/Enlarge] key.
2. Press the [Reduce/Enlarge] key or [ ][ ] keys to select the desired ratio, and then
press the [OK] key.
3. If [Custom 25-400%] has been selected, specify the desired ratio using the number keys,
and then press the [OK] key.
❖Copying Multiple Pages onto One Sheet
• This function is only available when the original is set in the ADF, not when it is set on the
exposure glass.
• To use this function, the paper tray specified for photocopying must contain A4, Letter, or Legal
size paper.
You can combine two or four pages of the original on a single sheet of photocopied paper.
1. Press the [Reduce/Enlarge] key.
2. Press the [Reduce/Enlarge] key or [ ][ ] keys to select [2in1] or [4in1], and then press
the [OK] key.
3. Press the [ ][ ] keys to select the desired printout format, and then press the [OK]
key.
The following types of printout format can be selected depending on your preference.
Printout formats for 2-in-1 copying
[Portrait] [Landscape]
Printout formats for 4-in-1 copying
[Portrait Row] [Landscape Row]
[Portrait Column] [Landscape Column]
Using the Copier Function
BAA360S
BAA361S
BAA362S
BAA364S
BAA363S
BAA365S

9
❖Adjusting Image Density
You can adjust the image density for the current job.
1. Press the [Density] key.
2. Press the [Density] key or [ ][ ] keys to select the desired density level, and then
press the [OK] key.
(Lightest) (Darkest)
❖Selecting the Document Type
You can select the best document type for the original that you are scanning.
1. Press the [Image Quality] key.
2. Press the [Image Quality] key or [ ][ ] keys to select the desired document type, and
then press the [OK] key.
• For more details about the copier function, see "Using the Copier Function", User Guide.
• If you would like to change the default settings of the machine, see "Configuring the Machine
Using the Control Panel", User Guide.
Text Photo
Mixed
for originals with both
text and photographs
for originals with
text only
for originals with
photographs only

10
Initial Screen
The following is the initial screen in scanner mode.
BAA351S
Basic Operation
You can send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or
to the shared folder of a computer on a network (Scan to Folder).
• Scan destinations must be registered using a Web browser in advance. For details, see "Using
the Scanner Function", User Guide.
• To send files via e-mail, SMTP and DNS settings must be configured properly in advance. For
details, see "Configuring the Machine Using a Web Browser", User Guide.
• It is recommended that you call the receiver and confirm with them when sending important
documents.
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
Press the [Scanner] key.
Using the Scanner Function
BAA366S

11
Place the original face down on the exposure glass or face up in
the ADF.
Lift the ADF carefully without holding the input tray. Otherwise, the ADF
might be damaged.
Exposure Glass ADF
• If necessary, configure advanced scan settings. For more details, see "Advanced Scan
Settings" on page 13.
Press the [Address book] key.
You can press the [ ][ ] keys to scroll
the address book.
Search for the desired destination by entering the destination
name using the number keys, and then press the [OK] key.
The screen changes to show the names that match the characters you
enter.
BAA367S
BAA357S BAA353S

12
Using the Scanner Function
Press the [B&W Start] key or the
[Color Start] key.
Depending on the machine's settings, you
may be prompted to place another original
on the exposure glass. In this case,
proceed to the next step.
If you have more originals to scan, place the next original on the
exposure glass, and then press [1]. Repeat this step until all
originals are scanned.
When all originals have been scanned, press [2] to start sending
the scanned file.
• To cancel scanning, press the [Clear/Stop] key. The scan files are discarded.
• If paper is jammed in the ADF, the scan file is discarded. In this case, scan the entire originals
again. To remove paper jams in the ADF, see "Removing from the ADF" page 25.
• You can also specify a destination using the One Touch buttons or [Pause/Redial] key. For
details, see "Using the Scanner Function", User Guide.
• For information about originals, see "Getting Started", User Guide.
BAA354S

13
Advanced Scan Settings
❖Specifying the Scanning Size
You can specify the scanning size according to the size of the original for the current job.
1. Press the [Reduce/Enlarge] key.
2. Press the [Reduce/Enlarge] or [ ][ ] keys to select the size of the original, and then
press the [OK] key.
If you would like to specify a custom scanning size, see "Specifying the scanning size
according to the size of the original", User Guide.
❖Adjusting Image Density
You can adjust the image density for the current job.
1. Press the [Density] key.
2. Press the [Density] key or [ ][ ] keys to select the desired density level, and then
press the [OK] key.
(Lightest) (Darkest)
❖Specifying Resolution
You can specify the resolution for scanning the original for the current job.
1. Press the [Image Quality] key.
2. Press the [Image Quality] key or [ ][ ] keys to select the desired resolution, and then
press the [OK] key.
• For more details about the scanner function, including how to scan originals from a computer
(TWAIN scanning), see "Using the Scanner Function", User Guide.
• If you would like to change the default settings of the machine, see "Configuring the Machine
Using the Control Panel", User Guide.

14
Initial Screen
The following is the initial screen in fax mode.
1. Resolution setting
2. Status of the machine
3. Current month and date
4. Current time
Basic Operation for Sending a Fax
• Make sure to establish a telephone line connection, and configure the settings for fax transmis-
sion in advance.
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
• It is recommended that you call the receiver and confirm with them when sending important
documents.
Press the [Facsimile] key.
Using the Fax Function
BAA369S
BAA352S

15
Place the original face down on the exposure glass or face up in
the ADF.
Lift the ADF carefully without holding the input tray. Otherwise, the ADF
might be damaged.
Exposure Glass ADF
• If necessary, configure the advanced fax settings. For details, see "Advanced Scan Settings" on
page 17.
Enter the fax number (up to 40 characters) using the number
keys.
Press the [B&W Start] key.
Depending on the machine's settings, you
will be prompted to place another original
on the exposure glass. In this case,
proceed to the next step.
If you have more originals to scan, press [1] within 60 seconds,
place the next original on the exposure glass, and then press the
[OK] key. Repeat this step until all originals are scanned.
If you do not press [1] within 60 seconds, the machine will start to dial the
destination.
BAA368S
BAA357S BAA353S

16
When all originals have been scanned, press [2] to start sending
the fax.
• To cancel sending a fax, press the [Clear/Stop] key.
• A fax number can contain 0 to 9, pause, "∗", "#", and space.
• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits
following the pause.
• To use tone services on a pulse-dialing line, insert "∗" in a fax number. "∗" switches the dialing
mode from pulse to tone temporarily.
• If paper is jammed in the ADF, the jammed page has not been scanned properly. When the
machine is in Immediate Transmission mode, resend the fax starting from the jammed page.
When in Memory Transmission mode, scan the entire originals again.
• You can also specify a fax destination using the Quick Dial, Speed Dial, Broadcast, or Redial
functions. For details, see "Using the Fax Function", User Guide.
• By default, the machine is set to print a transmission report automatically after a fax transmis-
sion. To change this setting, see "Configuring the Machine Using the Control Panel",
User Guide.
• For information about originals, see "Getting Started", User Guide.
Using the Fax Function

17
Advanced Scan Settings
❖Adjusting Image Density
You can adjust the image density for the current job.
1. Press the [Density] key.
2. Press the [Density] or [ ][ ] keys to select the desired density level, and then press
the [OK] key.
❖Specifying Resolution
You can specify the resolution for scanning the original for the current job.
1. Press the [Image Quality] key.
2. Press the [Image Quality] or [ ][ ] keys to select the desired resolution setting, and
then press the [OK] key.
• For more details about the fax function, see "Using the Fax Function", User Guide.
• If you would like to change the default settings of the machine, see "Configuring the Machine
Using the Control Panel", User Guide.
Normal Dark Light
Fine Photo
Standard
for originals with
small print
for originals with
images
for originals with
normal-sized characters

18
Error and Status Messages on the Screen
(in alphabetical order)
"X" indicates the parts of the messages that appear differently depending on a specific
situation, such as the paper sizes or types, tray names, or toner colors.
Message
ADF JAM Open ADF
Cover and Clear Jam
Bypass Tray Paper
Empty
Bypass Tray Paper
Size Mismatch?Y/N
Bypass Tray Paper
Type Mismatch?Y/N
Cover Open
Duplex Jam / Duplex
Misfeed Jam
Inner Jam
Solutions
•Remove jammed originals, and
then place them again. See
"Removing from the ADF" on page
25.
•Check the originals are suitable
for scanning. See "Placing
Originals", User Gudie.
Load paper to the bypass tray.
See "Loading Paper in the Bypass
Tray", User Guide.
Press the [B&W Start] key or
[Color Start] key to begin printing,
or press the [Clear/Stop] key to
cancel the job.
Press the [B&W Start] key or
[Color Start] key to begin printing,
or press the [Clear/Stop] key to
cancel the job.
Close the cover completely.
Remove the jammed paper. See
"Removing Paper Jams" on page
21.
Remove the jammed paper. See
"Removing Paper Jams" on page
21.
Error Messages
Causes
An original has
been jammed
inside the ADF.
The bypass tray
has run out of
paper.
The paper size set
for the document
differs from the
size of the paper
in the tray.
The paper type
set for the
document differs
from the type of
the paper in the
tray.
A cover is open.
Paper has been
jammed in the
duplex unit.
Paper has been
jammed in the
machine.

19
The machine has
run out of the
indicated toner.
Paper has been
jammed in the
machine.
The print
cartridge has not
been installed or
has not been
installed correctly.
The print
cartridge is
almost empty.
Memory has
almost reached
capacity during
sort copy.
No Quick Dial
entry is
associated with
the One Touch
button you
pressed.
Paper has been
jammed in the
machine.
The tray does not
support printing
on the selected
paper size.
Replace the indicated print
cartridge. See "Replacing Print
Cartridges" on page 30.
Remove the jammed paper. See
"Removing Paper Jams" on page
21.
Reinstall the print cartridge. See
"Replacing Print Cartridges" on
page 30.
Prepare a new print cartridge.
If several originals are still to be
scanned, it is recommended to
start printing now, and copy the
remaining originals separately. If
originals are being scanned from
the ADF, remove any remaining
pages from the ADF.
•Press a different One Touch
button.
•Assign a registered destination
to the One Touch button. See
"Registering Scan Destinations",
User Guide.
Remove the jammed paper. See
"Removing Paper Jams" on page
21.
Select a supported paper size, or
load the paper into a different tray.
Life End X Toner
Cartridge
Lower Misfeed Jam
Misinstall Toner X
Near End X Toner
Near Memory Full
No Profile Exist
Outer Jam
Paper size X illegal on
X
Message SolutionsCauses

20
Error Messages
Paper size X mis-
match on X
Paper Tray Misfeed
Jam
Paper type X mis-
match on X
Paper type X illegal
on X
Tray X Paper Size
Mismatch?Y/N
Tray X Paper Type
Mismatch?Y/N
Upper Misfeed Jam
The paper size set
for the document
differs from the
size of the paper in
the tray.
Paper has been
jammed in the
paper tray.
The paper type
set for the
document differs
from the type of
the paper in the
tray.
The tray does not
support printing
on the selected
paper type.
The paper size set
for the document
differs from the
size of the paper
in the tray.
The paper type
set for the
document differs
from the type of
the paper in the
tray.
Paper has been
jammed in the
machine.
Load paper of the selected size in
the tray, or change the paper
size setting. See "Specifying Paper
Type and Paper Size", User Guide.
Remove the jammed paper. See
"Removing Paper Jams" on page
21.
Load paper of the selected type in
the tray, or change the paper type
setting. See "Specifying Paper Type
and Paper Size", User Guide.
Select a supported paper type, or
load the paper into a different tray.
Press the [B&W Start] key or [Color
Start] key to begin printing, or the
[Clear/Stop] key to cancel the job.
Press the [B&W Start] key or [Color
Start] key to begin printing, or the
[Clear/Stop] key to cancel the job.
Remove the jammed paper. See
"Removing Paper Jams" on page
21.
Message SolutionsCauses