Ricoh C3030 User manual

Operating Instructions
About This Machine
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Getting Started
Entering Text
Appendix
1
2
3

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
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ii
❖Other manuals
• PostScript3 Supplement
• UNIX Supplement
• Manuals for DeskTopBinder Lite
•DeskTopBinderLiteSetupGuide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒The following software products are referred to using general names:
*1 Optional
Product name General name
DeskTopBinder Lite *1 and DeskTopBinder
Professional
DeskTopBinder
ScanRouter EX Professional *1 and Scan-
Router EX Enterprise *1
The ScanRouter delivery software
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iii
What You Can Do with This Machine
This section introduces the features of this machine.
Note
❒For details about options, see “Options”.
Reference
p.15 “Options”
Copier, Facsimile, Printer, and Scanner Functions
This machine provides copier, facsimile (optional), printer, and scanner func-
tions.
• You can make copies of originals. With a finisher (optional), you can staple
copies. See Copy Reference.
• You can send originals by fax or e-mail, and receive faxes from other parties.
See Facsimile Reference.
• You can print documents created in applications. See Printer Reference.
You can print documents from Windows 95/98/Me (TCP/IP, IPP), Windows
2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT
4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) en-
vironments because the machine supports all these. (multi-protocol)
• You can scan originals and send scan files to a computer. See Scanner Refer-
ence.
AMF002S
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iv
Utilizing Stored Documents
You can store files scanned by this machine, or files sent from other fax machine
or computers, into the machine's hard disk. You can print and fax stored files as
required. You can also change print settings and print multiple documents (Doc-
ument Server).
• With DeskTopBinder (optional), you can search, check, print and delete
stored documents using your computer.
• You can also retrieve stored documents scanned in printer or scanner mode.
For details, see Printer Reference, and Scanner Reference.
• You can retrieve files scanned under the copier function.
For details, see Scanner Reference.
• For more information about machine's settings, see “Network Settings”, Gen-
eral Settings Guide.
• For more information about document server in printer mode, see “Saving
and Printing Using the Document Server”, Printer Reference.
• For more information about document server in fax mode, see “Storing a Doc-
ument”, Facsimile Reference.
• For more information about document server in scanner mode, see “Storing
Files Using the Scanner Function”, Scanner Reference.
• For more information about document server, see “Document Server”,
Copy/Document Server Reference.
• For more information about DeskTopBinder, see DeskTopBinder manuals.
AMF003S
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v
Paperless Fax Transmission and Reception
You can store received fax messages on the machine's hard disk, instead of print-
ing them onto paper.
Reception
You can store received fax documents in electrical format without printing it onto paper.
• You can use DeskTopBinder (optional) or a Web Image Monitor to check,
print, delete, retrieve, or download documents using your computer (Storing
received documents). See Facsimile Reference.
Transmission
You can send a fax from your computer over the network (Ethernet, IEEE 1394
(IP over 1394), or wireless LAN) to this machine, which then forwards the fax via
its telephone connection (LAN-Fax).
• Print from a Windows application, select the LAN-Fax printer, and then se-
lect the fax destination.
• The sender can check the images s/he has sent.
• For more information about machine's settings, see “Network Settings”, Gen-
eral Settings Guide.
• For more information about how to use the function, see “Fax via Computer”,
Facsimile Reference.
AMF004S
AMF005S
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vi
Fax Transmission and Reception Through the Internet
You can send fax documents via e-mail by specifying the recipient's e-mail ad-
dress (Internet Fax Transmission).
You can receive sent documents via Internet Fax, or from computers (Internet
Fax Reception).
You can send fax documents by specifying IP-fax destination using IP addresses
(IP-Fax Transmission).
You can receive sent documents via Internet Fax (IP-Fax Reception).
❖Internet Fax
• You can send fax documents through e-mail by specifying the recipient’s
e-mail address.
• You can receive sent documents via Internet Fax, or from computers.
• You can receive data such as e-mail from computers and faxes from Inter-
net fax machines, and then print or forward that data.
• For more information about machine's settings, see “Network Settings”,
General Settings Guide.
• For more information about how to use the function, see “Transmis-
sion”,“Reception”, Facsimile Reference.
❖IP-Fax
• You can exchange documents between fax machines directly connected to
the TCP/IP network.
• You can send documents by specifying an IP address or host name instead
of a fax number.
• For details about the machine's settings, see “Network Settings”, General
Settings Guide.
• For details about how to use this function, see “Transmission” and “Recep-
tion”, Facsimile Reference.
AMF006S
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vii
Using the Scanner in a Network Environment
You can use a scanner over the network.
• You can send scan files to a specified destination using e-mail (Sending scan
file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.
• With the ScanRouter delivery software, you can save scan files in specified
destinations on network computers (Saving scan files). See Scanner Refer-
ence.
• You can send scan files directly to folders (Sending scan file by Scan to Folder)
See “Sending Scan Files by Scan to Folder”, Scanner Reference.
• You can use this machine as a delivery scanner for the ScanRouter delivery
application (Network delivery scanner). You can save scan files in the deliv-
ery server or send them to a folder in a computer on the same network. For
details about the machine's settings, see “Network Settings”, General Settings
Guide. For details about how to use the function, see “Dlivering Scan Files”,
Scanner Reference.
AMF008S
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viii
Administrating the Machine/Protecting Documents (Security
Functions)
You can prevent information leakage by managing the machine and protecting
documents.
• You can protect documents from unauthorized access and stop them from be-
ing copied without permission. See Security Reference.
• You can control the use of the machine, as well as prevent machine settings
from being changed without authorization. See Security Reference.
• By setting passwords, you can prevent unauthorized access via the network.
See Security Reference.
• You can erase the data on the hard disk to prevent the information from leak-
ing out. See the manual for the DataOverWriteSecurity Unit* and Security
Reference.
AMF009S
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ix
Monitoring the Machine Via Computer
You can monitor machine status and change settings using a computer.
• Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a
Web Image Monitor, you can use a computer to view the machine's status,
such as to check on paper quantities, or misfeeds, etc. See General Settings
Guide.
• You can use a Web Image Monitor to make network settings. See General Set-
tings Guide.
•WithWebImageMonitor,youcan register an address book.
See the Web Image Monitor's Help.
AMF010S
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x
Preventing an Unauthorized Copy
You can print embedded pattern on paper to prevent them from being copied.
• Using the printer driver, you can embed a pattern in the printed document. If
the document is copied on a machine with the Copy Data Security Unit (op-
tional), protected pages are grayed out in the copy, preventing confidential
information from being copied. If a document protected by unauthorized
copy guard is copied on a machine that is equipped with the Copy Data Se-
curity Unit*, the machine beeps to notify users that unauthorized copying is
being attempted.
If the document is copied on a machine without the Copy Data Security Unit,
the hidden text becomes conspicuous in the copy, showing that the copy is
unauthorized.
See the printer driver Help and Printer Reference.
• Using the printer driver, you can embed text in the printed document for un-
authorized copy prevention. If the document is copied, scanned, or stored in
a Document Server by a copier or multifunction printer, the embedded text
appears conspicuous in the copy, discouraging such unauthorized copying.
See the printer driver Help and Printer Reference.
See Security Reference.
AMG028S
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TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine..................................................................iii
Copier, Facsimile, Printer, and Scanner Functions................................................... iii
Utilizing Stored Documents....................................................................................... iv
Paperless Fax Transmission and Reception.............................................................. v
Fax Transmission and Reception Through the Internet ............................................ vi
Using the Scanner in a Network Environment ......................................................... vii
Administrating the Machine/Protecting Documents (Security Functions) ................viii
Monitoring the Machine Via Computer...................................................................... ix
Preventing an Unauthorized Copy ............................................................................. x
Notice ...................................................................................................................... 1
Notice To Wireless LAN Interface (optional) Users....................................................1
How to Read This Manual .....................................................................................4
Symbols .....................................................................................................................4
Safety Information .................................................................................................5
Safety During Operation.............................................................................................5
Positions of WARNING and CAUTION labels...................................................... 9
ENERGY STAR Program .....................................................................................11
Recycled Paper........................................................................................................12
Machine Types.........................................................................................................12
1. Getting Started
Guide to Components .........................................................................................13
Options.....................................................................................................................15
Control Panel........................................................................................................ 17
Display ..................................................................................................................19
Simplified Display.....................................................................................................19
When the Authentication Screen is Displayed..................................................21
User Code Authentication (Using the Control Panel)...............................................21
User Code Authentication (Using a Printer Driver) ..................................................22
Login (Using the Control Panel)...............................................................................22
Log Off (Using the Control Panel)............................................................................23
Login (Using a Printer Driver)...................................................................................23
Login (Using Web Image Monitor) ...........................................................................24
Log Off (Using Web Image Monitor) ........................................................................24
Changing Modes .................................................................................................. 25
System Reset...........................................................................................................26
Turning On the Power .........................................................................................27
Turning On the Main Power .....................................................................................27
Turning On the Power ..............................................................................................28
Turning Off the Power ..............................................................................................28
Turning Off the Main Power .....................................................................................29
Saving Energy.......................................................................................................... 30
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xii
2. Entering Text
Entering Text ........................................................................................................ 31
Available Characters ................................................................................................31
Keys .........................................................................................................................31
How to Enter Text ....................................................................................................32
3. Appendix
Dos and Don'ts.....................................................................................................35
Saving Color Copies ................................................................................................36
Software and Utilities Included on the CD-ROM ...............................................37
Viewing the contents of the CD-ROM ......................................................................38
Printer Drivers for This Printer..................................................................................38
TWAIN Driver ...........................................................................................................40
LAN-Fax Driver ........................................................................................................41
DeskTopBinder Lite..................................................................................................42
SmartDeviceMonitor for Admin ................................................................................43
DeskTopBinder-SmartDeviceMonitor for Client .......................................................44
Installing the Operating Instructions ................................................................. 45
PDF Manuals ...........................................................................................................46
Opening the Installed Operating Instructions...................................................47
Opening from the Icon..............................................................................................47
Opening from the [Start]Menu .................................................................................47
Opening from the CD-ROM......................................................................................48
Copy Paper ...........................................................................................................49
Recommended Paper Sizes and Types...................................................................49
Unusable Paper .......................................................................................................52
Paper Storage ..........................................................................................................53
INDEX......................................................................................................... 54
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1
Notice
Notice To Wireless LAN Interface (optional) Users
Notes to users
It is strictly forbidden to use antenna(s) except designated.
AThe antenna(s) of this device must not be co-located or operating in conjunc-
tion with any other antenna or transmitter.
BThis equipment complies with FCC RF radiation exposure limits set forth for
an uncontrolled environment. End users must follow the specific operating
instructions for satisfying RF exposure compliance.
Notes to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential in-
stallation. This equipment generates, uses and can radiate radio frequency ener-
gy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be deter-
mined by turning the equipment off and on, the user is encouraged to try to cor-
rect the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
This device complies with part 15 of the FCC Rules.
Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and (2) this device must ac-
cept any interference received, including interference that may cause undesired
operation.
Warning
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
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2
Note to users in Canada
Note:
This Class B digital apparatus complies with Canadian ICES-003.
Operation is subject to the following two conditions:
(1) This device may not cause interference, and (2) this device must accept any
interference, including interference that may cause undesired operation of the
device.
IEEE 802.11b Interface Unit Type H:
This device complies with RSS-210 of Industry Canada.
The term “IC:” before the certification/registration number only signifies that
the Industry Canada technical specifications were met.
To prevent radio interference to the licensed service, this device is intended to
be operated indoors and away from windows to provide maximum shielding.
Equipment (or its transmit antenna) that is installed outdoors is subject to licens-
ing.
To reduce potential radio interference to other users, the antenna type and its
gain should be so chosen that the equivalent isotropically radiated power (EIRP)
is not more than that required for successful communication.
This device has been designed to operate with an antenna having a maximum
gain of [0.00]dBi. Antenna having a higher gain is strictly prohibited per regula-
tions of Industry Canada. The required antenna impedance is [50]ohms.
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3
Remarque concernant les utilisateurs au Canada
Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can-
ada.
L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1)
il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt
à accepter tout brouillage radioélectrique reçu, même si ce brouillage est suscep-
tible de compromettre le fonctionnement du dispositif.
IEEE 802.11b Interface Unit Type H:
Ce dispositif est conforme à la norme CNR-210 d'Industrie Canada.
L'expression «IC:» avant le numéro d'homologation/enregistrement signifie
seulement que les spécifications techniques d'Industrie Canada ont été re-
spectées.
Pour empêcher que cet appareil cause du brouillage au service faisant l'objet
d'une licence, il doit être utilisé à l'intérieur et devrait être placé loin des fenêtres
afin de fournir un écran de blindage maximal.
Si le matériel (ou son antenne d'émission) est installe à l'extérieur, il doit faire
l'objet d'une licence.
Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne
et son gain doivent être choisis de façon à ce que la puissance isotrope rayonnée
équivalente (p.i.r.e.) ne soit pas supérieure au niveau requis pour obtenir une
communication satisfaisante.
Ce dispositif a été conçu pour fonctionner avec une antenne ayant un gain max-
imal de [0.00]dBi.Une antenne ayant un gain plus élevé est strictement interdite
par les réglements d'Industrie Canada.L'impédance d'antenne requise est [50]
ohms.
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4
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of this manual.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of this manual.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.
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5
Safety Information
When using this machine, the following safety precautions should always be fol-
lowed.
Safety During Operation
In this manual, the following important symbols are used:
Indicates a potentially hazardous situation which, if instructions are not followed, could result
in death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result
in minor or moderate injury or damage to property.
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6
RWARNING:
•Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
•To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this man-
ual.
•Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
•Do not incinerate used toner or toner containers. Toner dust might ig-
nite when exposed to an open flame.
•Disposal can take place at our authorized dealer.
•Dispose of used toner containers in accordance with local regula-
tions.
•Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.
•Connect the machine only to the power source described on the in-
side front cover of this manual. Connect the power cord directly into
a wall outlet and do not use an extension cord.
•Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary. These actions could cause an electric shock or fire.
•If the power cord is damaged (exposure of the core, disconnection,
etc.), contact your service representative to change a new one. Oper-
ating the machine with a damaged power cord may cause an electric
shock or fire.
•The supplied power cord is for use with this equipment only. Do not
use with other appliances. Doing so may result in fire, electric shock,
or injury.
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