Ricoh M C250FWB User manual

Setup Guide
1
Setting Up the Machine
2
Configuring the Network Setting
3
Fax Settings
4
Installing the Printer Driver
12
Scan Settings
Control Panel Sheet

1
1. Setting Up the Machine
120 - 127 V, 60 Hz, 11 A
220 - 240 V, 50/60 Hz, 6 A
Power Source
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70 cm
(27.6 inches)
20 cm
(7.9 inches)
10 cm
(4.0 inches)
20 cm
(7.9 inches)
24 cm
(9.5 inches)
10
50 15
80
32
89.6
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2
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1
2
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Configure the network setting.
Go to page 4 “2. Configuring the Network Setting”.

4
2. Configuring the Network Setting
Check How the Computer Is Connected
Specify how to connect to your computer according to the communication environment of your system.
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Connect by Wi-Fi Setup WizardConnect by the PIN code
Can you identify the PIN code
of the router (access point)
to which you want to connect?
Connect by the WPS button
Connect via Wi-Fi Direct
See Wi-Fi Direct Guide in our website .
Does the access point have
a WPS button?
Use a router (access point)? Connect using an
Ethernet interface cable
Connect using a
USB interface cable
Which method do you want to use (wireless or wired)?
Wired
Wireless
No
Yes
Go to page 8 "Connecting the Machine via USB or
Ethernet".
Go to page 6 "Easy Setup Using the WPS Button".
Go to page 5 "Easy Setup Using the Wi-Fi Setup Wizard".Go to page 7 "Easy Setup Using a PIN Code".
•To connect using the WPS button, go to page 6 “Easy Setup Using the WPS Button”.
•To connect using a PIN code, go to page 7 “Easy Setup Using a PIN Code”.
•To set up manually, see User’s Guide in the provided CD-ROM or our website.
•When the Wi-Fi Direct function is enabled, a Wi-Fi Direct compliant device is recognized as a router (access point), and direct
communication among Wi-Fi Direct-compliant devices becomes possible.
When communicating using the Wi-Fi Direct function, you cannot connect to the Internet at the same time.

5
Use the Machine from a Smart Device Android iOS
■How to use the machine from a
smart device
From smart device applications, you can use the
following functions of the machine:
•Sending scanned images or documents from
the machine to the smart device
•Printing photographs and documents stored on
a smart device
After scanning the following QR code with your
smart device, search for the "RICOH Smart
Device Connector" application and download it
from the site that appears.
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■How to use the NFC (Android
smart devices only)
1. Configure the network connection of
the machine. For details, see page 5
"Connecting the Machine via Wi-Fi".
2. After scanning the following QR code with
your smart device, search for the "RICOH
Smart Device Connector" application and
download it from the site that appears.
3. Start "RICOH Smart Device Connector",
and write the machine's network
information on the NFC using the
application.
4. Perform printing by touching the NFC
from "RICOH Smart Device Connector".
Android iOS
Connecting the Machine via Wi-Fi
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Easy Setup Using the Wi-Fi Setup Wizard
From the control panel of this machine, you can also configure the
wireless LAN settings for the machine.
●The following item is necessary to set up a wireless
connection.
●Router (access point)
Checking the SSID and Encryption key
The SSID and Encryption key for the router (access point) may be
printed on a label affixed to the router (access point). For details
about the SSID and Encryption key, refer to the router (access point)
manual.
SSID
Encryption key
:XXXXXXXXXXXXX
:XXXXXXXXXXXXX
DSG099
Confirm the SSID and Encryption key, and write them down on the
blank space as shown below.
SSID:
Encryption key:
Configuring Settings Using the Control Panel
●Make sure the Ethernet cable is not connected to the
machine.
1. Check that the router (access point) is working correctly.
2. Press [Quick Setup].
For details about [Detailed Setup], see User's Guide.
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6
3. Press [Change Wi-Fi Connection Mode].
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4. Press [Setup Wizard].
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5. Press the SSID of the router (access point) from the
searched SSID list.
6. Enter the encryption and Shared Key using the number
keys, and then press [Connect].
•As the passphrase, you can enter either 8 to 63 ASCII characters
(0x20-0x7e) or 64 hexadecimal digits (0-9, A-F, a-f).
•For details about checking the encryption key, see “Checking the
SSID and Encryption key”.
7. Check the result.
Connection has succeeded:
“Connected to access point.” is displayed.
Connection has failed:
“Failed to connect to access point.” is displayed.
Check the configuration for the router (access point), and then try the
connection again.
8. Configuring the Wi-Fi settings is complete.
To use the fax function, configure the settings on page
9 “3. Fax Settings”.
Easy Setup Using the WPS Button
●Make sure the Ethernet cable is not connected to the
machine.
● In Steps 6 to 8, congure each setting within two
minutes.
●The following item is necessary to set up a wireless
connection.
●Router (access point)
1. Check that the router (access point) is working correctly.
2. Press [Quick Setup].
For details about [Detailed Setup], see User's Guide.
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3. Press [Change Wi-Fi Connection Mode].
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4. Press [WPS].
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5. Press [PBC].
6. Press [Connect].
7. After "Please wait for 2 minutes" appears, press the WPS
button on the router (access point) within two minutes.
WPS
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•For details about how to use the WPS button, refer to the manuals for
the router (access point).
8. Check the result.
Connection has succeeded:
"Connected to access point." is displayed.
Press [OK] to return to the screen displayed in Step 5, and then press
the [Home] key to return to the initial screen.
Connection has failed:
"Failed to connect to access point." is displayed.
Press [OK] to return to the screen displayed in Step 5. Check the
configuration for the router (access point), then try the connection
again.
9. Configuring the Wi-Fi settings is complete.
To use the fax function, configure the settings on page
9 “3. Fax Settings”.

7
Easy Setup Using a PIN Code
●Make sure the Ethernet cable is not connected to the
machine.
● In Steps 8 to 11, congure each setting within two
minutes.
●To establish a connection using the PIN code, use a
computer that is connected to the router (access point).
●The following item is necessary to set up a wireless
connection.
●Router (access point)
1. Check that the router (access point) is working correctly.
2. Open the PIN code configuration window (web page) for the
router (access point) on your computer.
3. Press [Quick Setup].
For details about [Detailed Setup], see User's Guide.
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4. Press [Change Wi-Fi Connection Mode].
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5. Press [WPS].
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6. Press [PIN].
7. Check the PIN code.
Be sure not to press [Connect]. Write down the PIN code in case
you might forget it.
8. Enter the machine's PIN code (8 digits) on the router (access
point)'s web page (The web page accessed in Step 2).
9. Execute WPS (PIN system) from the router (access point)’s
web page.
10. Press [Connect].
“Please wait for 2 minutes” appears and connecting with PIN
method starts.
11. Check the result.
Connection has succeeded:
"Connected to access point." is displayed.
Press [OK] to return to the screen displayed in Step 6, and then press
the [Home] key to return to the initial screen.
Connection has failed:
"Failed to connect to access point." is displayed.
Press [OK] to return to the screen displayed in Step 6. Check the
configuration for the router (access point), then try the connection
again.
12. Configuring the Wi-Fi settings is complete.
To use the fax function, configure the settings on page
9 “3. Fax Settings”.

8
Connecting the Machine via USB or Ethernet
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●For details about IPv4 or IPv6 settings manually, see
User's Guide.
●When connecting the machine via USB, USB interface
cable is necessary to set up.
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●When connecting the machine via the Ethernet, the
Ethernet interface cable is necessary to set up.
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1. Press [Quick Setup].
For details about [Detailed Setup], see User's Guide.
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To use the fax function, configure the settings on page
9 “3. Fax Settings”.

9
3. Fax Settings
Fax Setup
1. Press [Process to Fax Setup].
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2. Enter [Fax Number:] and [Fax Name:], and then press [OK].
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3. Press [Finish].
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Connection
Connect a telephone line cord to LINE.
If using an external telephone, connect the telephone to TEL.
2
1
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1. Port For LINE
2. Port For External Telephone
Selecting the Telephone Line Type and Telephone Network Connection Type
1. Press [Setting]. 2. Press [Administrator Tools].
3. If you are requested to enter a password, enter the
password using the number keys, and then press [OK].
You can display the software keyboard by double tapping the
entry area on the display.
A password for accessing the [Network Settings] menu can
be specified in [Admin. Tools Lock] under [Administrator Tools]
menu.

10
4. Press [Dial/Push Phone].
5. Press the telephone line type appropriate for your
telephone service.
6. Press [PSTN / PBX].
7. Press [PSTN] or [PBX].
8. Press the [Home] key to return the initial screen.
Setting the Outside Line Access Number
If you have selected PBX, use the following procedure.
1. Press [Setting].
2. Press [Administrator Tools].
3. If you are requested to enter a password, enter the
password using the number keys, and then press [OK].
You can display the software keyboard by double tapping the
entry area on the display.
A password for accessing the [Network Settings] menu can
be specified in [Admin. Tools Lock] under [Administrator Tools]
menu.
4. Press [PBX Access Number].
5. Enter the outside line access number using the number
keys, and then press [OK].
6. Press the [Home] key to return the initial screen.
Basic Operation for Sending a Fax
1. Press [Fax].
2. Enter the fax number using the number keys, and then
press [OK].
3. Press the [B&W Start] key.
Depending on the machine’s settings, you may be prompted
to enter the fax number again if you manually entered the fax
number. Enter the fax number within 60 seconds. If the fax
numbers do not match, go back to step 2.
4. If you place the original on the exposure glass and have
more originals to scan, press [Yes] within 60 seconds,
place the next original on the exposure glass, and then
press [OK].
Repeat this step until all originals are scanned.
5. When all originals have been scanned, press [No] to start
sending the fax.
To use the printer driver, install the printer driver
according to the procedure on page 11 "4. Installing the
Printer Driver".

11
4. Installing the Printer Driver
●The following items are necessary to set up a wired
connection.
●USB interface cable or Ethernet interface cable
●CD-ROM supplied with the machine
For Windows
1. Turn on your computer.
2. Insert the provided CD-ROM into the CD-ROM drive of the
computer.
If your computer does not have a CD-ROM drive, download a
setup file from our website.
or
3. Click [Install Drivers and Software].
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4. The software license agreement appears in the [Software
License Agreement] dialog box. After reading the agreement,
click [Yes].
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5. Select [USB Connection] or [Network Connection]
according to communication environment or your device.
If you already completed the Wi-Fi setting, select [Network
Connection].
6. Follow the instructions in the setup wizard.
If you already completed the Wi-Fi setting, click [The machine's
IP address has been already configured.].
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7. Click [Finish] in the [Setup Complete] dialog box. If the
installer prompt you to restart Windows, reboot your
computer.
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Setup is completed.
For macOS or OS X
The following procedure is explained using macOS 10.13 as an
example.
1. Turn on your computer.
2. Insert the provided CD-ROM into the CD-ROM drive of the
computer.
If your computer does not have a CD-ROM drive, download a
setup file from our website.
3. Double-click the CD-ROM drive icon.
4. Double-click the [macOS] folder.
5. Double-click the folder of driver you want to install.
6. Follow the instructions in the setup wizard.
7. Click [Close] in the [Summary] dialog box.
8. Start System Preferences.
9. Click [Printers & Scanners].
Check that the machine automatically recognized by plug-and-
play appears in the printers list.
10. Click the [+] button.
11. Click [Default].
12. When using the USB, select the printer that has "USB"
indicated in the [Kind] column. When using the Ethernet
cable, select the printer that has "Bonjour" indicated in the
[Kind] column.
If the printer name is not displayed, select the icon that
corresponds to your network environment (TCP/IP, etc.).
13. Select the printer you are using from the [Use:] pop-up
menu.
14. Click [Add].
15. Select [Installed] or [Not Installed] for [Tray 2], and then
click [OK].
16. Quit System Preferences.
Setup is completed.

12
For safe and correct use, please be sure to read the Safety Information before using the machine.
Scan Settings
User's Guide
Forsafe and correct use, be sure to read the "Safety Information" before
usingthe machine.
■For those using the scanner features for the first time
For information about specifying the initial scan settings, see “What You Can Do with the Scanner Function”, User’s Guide in
the provided CD-ROM or our website.
Control Panel Sheet
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10 9 8
7654321
1NFC 6 [B&W Start] key
2[Home] key 7[Power] key
3Display panel 8 [Color Start] key
4 Number keys 9 Alert indicator
5 [Clear/Stop] key 10 Fax indicator

© 2019
Trademark
Android is a trademark of Google LLC.
IOS is a trademark or registered trademark of Cisco in the U.S. and other
countries and is used under license.
Wi-Fi, Wi-Fi Direct, Wi-Fi Protected Setup, WPA, Wi-Fi Protected Access,
WPA2, and Wi-Fi Protected Access 2 are registered trademarks of Wi-Fi
Alliance.
Linux is a registered trademark of Linus Torvalds in the United States and
other countries.
macOS and OS X are trademarks of Apple Inc., registered in the U.S. and
other countries.
Microsoft®, Windows®, and Windows Server® are either registered
trademarks or trademarks of Microsoft Corporation in the United States
and/or other countries/regions.
Red Hat and Red Hat Enterprise Linux are trademarks of Red Hat, Inc.,
registered in the United States and other countries.
SUSE is a registered trademark of SUSE Linux AG.
SUSE and openSUSE are registered trademarks of Novell, Inc.
Ubuntu and Canonical are registered trademarks of Canonical Ltd.
Other product names used in this manual are for identification purposes only
and may be trademarks of their respective companies.
We do not have any or all rights to these marks.
All Microsoft product screenshots are reprinted with permission from the
Microsoft Corporation.

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