Ricoh VB2807800 Operating instructions

Operating Instructions
Copy Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in this manual before using the machine.
Placing Originals
Copying
Troubleshooting
User Tools ( Copier Features )
Remarks
Specifications
1
2
3
4
5
6

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains a 5-
milliwatt, 760-800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected ) eye contact
with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms
have been designed to prevent any possible laser beam exposure to the operator.
The following label is attached on the back side of the machine.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Power Source
220 - 240V, 50/60Hz, 4 A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see p.57 “Power Connection”.

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❖General Settings Guide
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), and troubleshooting.
❖Network Guide
Describes procedures for configuring the machine and computers in a net-
work environment.
❖Copy Reference (this manual)
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖Printer/Scanner Reference
Describes system settings, functions, troubleshooting and operations for the
machine's printer and scanner function.
❖Other Manuals
• Manuals for This Machine
•SafetyInformation
• Quick Reference Copy Guide
• Quick Reference Printer / Scanner Guide

ii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
Notice ......................................................................................................................1
How to Read This Manual .....................................................................................2
Functions Requiring Optional Configurations....................................................3
Safety Information .................................................................................................4
Safety During Operation.............................................................................................4
Positions of RWARNING and RCAUTION Labels .............................................6
User Information on Electrical & Electronic Equipment ....................................7
Users in the EU, Switzerland and Norway .................................................................7
All Other Users...........................................................................................................7
Control Panel..........................................................................................................8
Display .......................................................................................................................9
Reading the Display and Using Keys.......................................................................10
Turning On the Power .........................................................................................11
Turning On the Main Power .....................................................................................11
Turning On the Power ..............................................................................................11
Turning Off the Power ..............................................................................................12
Turning Off the Main Power .....................................................................................12
Saving Energy..........................................................................................................12
1. Placing Originals
Originals ...............................................................................................................13
Sizes and Weights of Recommended Originals.......................................................13
Sizes Selectable as Regular Size Originals .............................................................15
Missing Image Area .................................................................................................15
Placing Originals..................................................................................................16
Original Orientation ..................................................................................................16
Placing Originals on the Exposure Glass.................................................................16
Placing Originals in the ARDF..................................................................................17
Placing Regular Size Originals.................................................................................17
Placing custom size originals ...................................................................................18
2. Copying
Basic Procedure...................................................................................................21
Copying from the Bypass Tray...........................................................................22
Copier Functions .................................................................................................26
Adjusting Image Density ..........................................................................................26
Selecting Original Type Setting................................................................................26
Selecting Copy Paper ..............................................................................................27
Preset Reduce/Enlarge ............................................................................................27
Zoom ........................................................................................................................28
Sort...........................................................................................................................29
Changing the number of sets ...................................................................................29
Duplex ......................................................................................................................30
One-Sided Combine.................................................................................................32
Two-Sided Combine.................................................................................................33
Series Copies...........................................................................................................35

iii
3. Troubleshooting
If Your Machine Does Not Operate As You Want..............................................37
When a Message Is Displayed.................................................................................37
If You Cannot Make Clear Copies.......................................................................38
If You Cannot Make Copies As You Want .........................................................39
When Memory Is Full ...............................................................................................40
BLoading Paper .................................................................................................41
Loading Paper..........................................................................................................41
Orientation-Fixed Paper or Two-Sided Paper ..........................................................42
DAdding Toner...................................................................................................44
Handling Toner.........................................................................................................44
Toner Storage ..........................................................................................................45
Used Toner ..............................................................................................................45
Removing Toner...................................................................................................46
Inserting Toner.....................................................................................................47
4. User Tools ( Copier Features )
Accessing User Tools ( Copier Features ).........................................................49
Changing Default Settings .......................................................................................49
Quitting User Tools ..................................................................................................50
Settings You Can Change with User Tools .......................................................51
Auto Tray Switching .................................................................................................51
Original Type Setting................................................................................................51
Duplex Mode Priority................................................................................................51
Orientation................................................................................................................52
Max. Number of Sets ...............................................................................................52
Original Count Display .............................................................................................52
Reproduction Ratio ..................................................................................................52
Preset R/E Priority....................................................................................................53
Duplex Margin ..........................................................................................................53
Letterhead Setting....................................................................................................53
5. Remarks
Do's and Don'ts....................................................................................................55
Where to Put Your Machine ................................................................................56
Machine Environment ..............................................................................................56
Moving......................................................................................................................56
Power Connection....................................................................................................57
Access to the Machine.............................................................................................58
Maintaining Your Machine ..................................................................................59
Cleaning the Exposure Glass...................................................................................59
Cleaning the Exposure Glass Cover ........................................................................59
Cleaning the ARDF ..................................................................................................59
6. Specifications
Combination Chart...............................................................................................61
Supplementary Information ................................................................................62
INDEX......................................................................................................... 65

iv

1
Notice
Important
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass-
ports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no
responsibility for its completeness or accuracy. If you have any questions con-
cerning the legality of copying or printing certain items, consult with your legal
advisor.

2
How to Read This Manual
Symbols
The following set of symbols is used in this manual.
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
{}
Keys built into the machine's control panel.

3
Functions Requiring Optional
Configurations
The following functions are available when the ARDF is installed:
❖Duplex:
• 2 Sided →2 Sided
❖One-Sided Combine:
• 2 Sided 1 Page →Combine 1 Side
• 2 Sided 2 Pages →Combine 1 Side
❖Two-Sided Combine:
• 2 Sided 2 Pages →Combine 2 Side
• 2 Sided 4 Pages →Combine 2 Side
❖Series Copies:
• 2 Sided →1 Sided

4
Safety Information
When using this machine, the following safety precautions should always be fol-
lowed.
Safety During Operation
In this manual, the following important symbols are used:
RWARNING:
R
WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
•Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
•To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manu-
al.
•Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
•Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
•Disposal can take place at our authorized dealer.
•Dispose of the used toner bottle in accordance with the local regula-
tions.
•Connect the machine only to the power source described on the inside
front cover of this manual. Connect the power cord directly into a wall
outlet and do not use an extension cord.
•Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary. These actions could cause an electric shock or fire.
•Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.
•Do not incinerate used toner or toner containers. Toner dust might ig-
nite when exposed to an open flame.

5
RCAUTION:
•Protect the machine from dampness or wet weather, such as rain and snow.
•Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
•When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
•Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
•Keep toner (used or unused) and toner bottle out of the reach of children.
•For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
•The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise, an injury might occur.
•Keep the machine away from humidity and dust. Otherwise a fire or an elec-
tric shock might occur.
•Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
•When the optional paper tray unit is installed, do not push the upper part of
the main unit horizontally. An injury might occur if the paper tray unit be-
comes detached from the main unit.
•If you use the machine in a confined space, make sure there is a continuous
air turnover.
•Keep toner (used or unused) and toner containers out of reach of children.
•If toner or used toner is inhaled, gargle with plenty of water and move into a
fresh air environment. Consult a doctor if necessary.
•If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.
•If toner or used toner is swallowed, dilute by drinking a large amount of wa-
ter. Consult a doctor if necessary.
•Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.
•If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.

6
Positions of RWARNING and RCAUTION
Labels
This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.
The inside of this machine gets very hot. Do not touch the inside. Doing so could
result in a burn.
A
ARK20S

7
User Information on Electrical & Electronic
Equipment
Users in the EU, Switzerland and Norway
Our Products contain high quality components and are designed to facilitate re-
cycling.
Our products or product packaging are marked with the symbol below.
The symbol indicates that the product must not be treated as municipal waste.
It must be disposed of separately via the appropriate return and collection sys-
tems available. By following these instructions you ensure that this product is
treated correctly and help to reduce potential impacts on the environment and
human health, which could otherwise result from inappropriate handling. Recy-
cling of products helps to conserve natural resources and protect the environ-
ment.
For more detailed information on collection and recycling systems for this prod-
uct, please contact the shop where you purchased it, your local dealer or
sales/service representatives.
All Other Users
If you wish to discard this product, please contact your local authorities, the
shop where you bought this product, your local dealer or sales/service repre-
sentatives.

8
Control Panel
1. {Copy}key
Press to activate the copier function.
2. Indicators
Display errors and machine status.
•h: Error indicator
See “Control Panel”, General Settings
Guide.
•D: Add Toner indicator
See p.44 “DAdding Toner”.
•B: Load Paper indicator
See p.41 “BLoading Paper”.
3. Display
Displays operation status and messages.
4. Selection keys
Correspond to items on the display. Press
to select the corresponding item.
5. Scroll keys
Press to select an item.
{U} : scroll upward
{T} : scroll downward
{V} : scroll right
{W} : scroll left
Reference
See p.10 “Reading the Display and
Using Keys”.
6. {User Tools/Counter}key
Press to change default or operation pa-
rameters according to requirement.
7. {Clear Modes}key
Press to clear the current settings.
8. {Clear/Stop}key
Clear: clears an entered numeric value.
Stop: stops copying.
9. Main power indicator
Lights when the main power switch is
turned on.
Reference
p.11 “Turning On the Power”
10. Operation switch (On indicator)
Press to turn the power on. The On indi-
cator lights. To turn the power off, press
again.
Note
❒This key is inactivate during scanning
or while setting defaults.
Reference
p.11 “Turning On the Power”
11. {Duplex}key
Makes two-sided copies.
Reference
See p.30 “Duplex”.
12. {Combine/Series}key
Press to make combine or series copies.
Reference
p.32 “One-Sided Combine”
p.33 “Two-Sided Combine”
p.35 “Series Copies”
13. {Sort}key
Automatically sorts copies.
17810
12
9
11
34 652
13 14 16 1915 18 ARK018S17

9
14. {Lighter}and {Darker}
Press to change the image density setting.
Select the image density in five incre-
ments, Lighter to Darker.
15. {Escape}key
Press to cancel an operation or return to
the previous display.
16. {Original Type}key
Press to select the original type registered
with [Original Type 1 (Text)]or [Original Type
2 (Photo)]. When the original type is se-
lected, the corresponding indicator
lights.
17. {OK}key
Press to set a selected item or entered nu-
meric value.
18. Number keys
Press to enter numeric values.
19. {Start}key
Press to start scanning or sending.
Display
This section explains how to read the display and use the Selection key for the
initial copy display.
Note
❒The copy display is set as the default screen when the machine is turned on.
❖Initial copy display
1. Operational status or messages
2. Messages and the selected tray
appear here. Currently selected
items appear in brackets.
3. Number of copies set.
4. Reduce/Enlarge ratio function for
non-fixed ratios.
ABU018S

10
Reading the Display and Using Keys
This section explains how to read the display and use the selection key for the
initial copy display.
1. Selection keys
Correspond to items at the bottom line on
the display.
Example: initial copy display
• When the instruction “press [Reduce]”
appears in this manual, press the left
selection key.
• When the instruction “press [Enlarge]
” appears in this manual, press the
centre selection key.
• When the instruction “press [Zoom]”
appears in this manual, press the right
selection key.
2. {Escape}key
Press to cancel an operation or return to
the previous display.
3. {OK}key
Press to set a selected item or entered nu-
meric value.
4. Scroll keys
Press to move the cursor to each direction
one by one.
When {U}, {T}, {V}, or {W} key appears
in this manual, press the scroll key of the
same direction.
1234
ARK002S

11
Turning On the Power
This machine has two power switches.
❖Operation switch (right side of the
control panel)
Press to activate the machine.
When the machine has finished
warming up, you can operate the
machine.
❖Main power switch (left side of the ma-
chine)
Turning off this switch makes the
main power indicator on the right
side of the control panel go off.
When this is done, machine power
is completely off.
Note
❒This machine automatically enters
Energy Saver mode or turns itself
off if you do not use it for a while.
See General Settings Guide.
Turning On the Main Power
AMake sure the power cord is firm-
ly plugged into the wall outlet.
BTurn on the main power switch.
The main power indicator goes on.
Important
❒Do not turn off the main power
switch immediately after turn-
ing it on. Doing so may result in
damage to the memory, leading
to malfunctions.
Turning On the Power
APress the operation switch.
The On indicator goes on.
Note
❒If the power does not come on
when the operation switch is
pressed, check the main power
switch is on. If it is off, turn it on.
ABU020S
ARK005S

12
Turning Off the Power
AMake sure the exposure glass cov-
er, ARDF is in the right position.
BPress the operation switch.
The On indicator goes off.
Note
❒Even if you press the operation
switch, the indicator does not
go out, but blinks in the follow-
ing cases:
• During communication with
external equipment.
Turning Off the Main Power
Important
❒Do not turn off the main power
switch when the On indicator is lit
or blinking. Doing so may result in
damage to the memory.
❒Make sure 100% is shown as avail-
able memory on the initial scanner
display before turning off the main
power switch.
❒Be sure to turn off the main power
switch before pulling out the pow-
er plug. Not doing this may result
in damage to the memory.
ABe sure the On indicator is not lit.
BTurn off the main power switch.
The main power indicator goes
out.
Saving Energy
-Auto Off / Low Power
The machine automatically turns it-
self off when the job is finished, after
a certain period of time has elapsed.
This function is called “Auto Off”.
Note
❒You can change the Auto Off time,
Auto Off Timer. See General Set-
tings Guide.
❒The Auto Off Timer function will
not operate in the following cases:
• When a warning message ap-
pears
• When the service call message
appears
• When paper is jammed
• When the cover is open
• When the “ Add toner ” mes-
sage appears
• When toner is being replen-
ished
• When the User Tools screen is
displayed
•
When fixed warm-up is in progress
• When the printer, or other func-
tions are active
• When operations are suspend-
ed during printing
• When the Data In indicator is on
or blinking
ARK005S

13
1. Placing Originals
Originals
Sizes and Weights of Recommended Originals
❖Metric version
❖Inch version
Note
❒You can place about 50 originals (of 80 g/m2[20 lb] paper) in the ARDF.
❒Do not place 2-sided originals in the ARDF if they are 17 lb. or less in weight
and 13" or more in length. Place them on the exposure glass instead.
Original location Original size Original weight
Exposure glass Up to A4 --
ARDF One-sided originals:
A4L– A5KL
52–105 g/m2
Two-sided originals:
A4L– A5L
52–105 g/m2
Original location Original size Original weight
Exposure glass Up to 81/2" ×14" --
ARDF One-sided originals:
81/2" ×14"L– 51/2" ×81/2"KL
14–28 lb.
Two-sided originals:
81/2" ×14"L– 51/2" ×81/2"L
14–28 lb.

Placing Originals
14
1
Non-compatible originals for the ARDF
Placing the following types of originals in the ARDF can cause paper misfeeds
or result in damage to the originals. Place these originals on the exposure glass
instead.
• Originals other than those specified on p.13 “Sizes and Weights of Recom-
mended Originals”
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
• Originals with any kind of coating, such as art paper, aluminum foil, carbon
paper, or conductive paper
• Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
• Sticky originals such as translucent paper
• Thin, highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
Note
❒The original might become dirty if it is written with a pencil or a similar
tool.