Ricoh Pro C651EX User manual

Getting Started
Adding Paper
Adding Toner and Staples
Entering Text
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2
3
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in this manual before using the machine.
On-screen Operating Instructions
Remarks
Appendix
5
6
7
About This Machine
Operating Instructions

Documentation for This Machine
About This Machine (This manual)
Troubleshooting
Copy and Document Server Reference
Scanner Reference
Sending scan files
Storing scan files
Changing the default settings of the scanner function, and related information
Network and System Settings Reference
Connecting to a network
Registering addresses for scanner functions
Changing the default settings of the system, and related information
Paper Settings Reference
Security Reference
Guide to Paper
VM Card Extended Feature Settings Device Reference
VM Card Extended Feature Settings Web Reference
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TABLE OF CONTENTS
Documentation for This Machine.......................................................................................................................1
Manuals for This Machine.................................................................................................................................6
Manuals List.........................................................................................................................................................8
What You Can Do with This Machine...............................................................................................................9
Using This Machine as a Copier...................................................................................................................9
Utilizing Stored Documents.........................................................................................................................10
Using the Scanner in a Network Environment...........................................................................................10
Administrating the Machine/Protecting Documents (Security Functions)...............................................11
Monitoring and Setting the Machine Via Computer.................................................................................11
Notice................................................................................................................................................................13
Important......................................................................................................................................................13
How to Read This Manual...............................................................................................................................14
Symbols........................................................................................................................................................14
Machine Types.............................................................................................................................................14
Names of Major Items.................................................................................................................................14
Notes............................................................................................................................................................15
Safety Information............................................................................................................................................16
Safety During Operation.............................................................................................................................16
Safety Precautions to Be Followed.............................................................................................................16
Safety Labels of This Machine.........................................................................................................................24
Positions of WARNING and CAUTION labels.........................................................................................24
Power Switch Symbols.................................................................................................................................32
ENERGY STAR Program..................................................................................................................................33
Energy Saving Functions..................................................................................................................................34
Laws and Regulations......................................................................................................................................35
Legal Prohibition..........................................................................................................................................35
Laser Safety..................................................................................................................................................35
Notes to USA Users of FCC Requirements................................................................................................35
Notes to Canadian Users of IC Rules.........................................................................................................36
Notes to users in the United States of America..........................................................................................36
1. Getting Started
Guide to Components......................................................................................................................................37
Options..............................................................................................................................................................40
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External Options..........................................................................................................................................40
Internal Option.............................................................................................................................................41
Control Panel....................................................................................................................................................42
Adjusting the Angle of the Control Panel...................................................................................................44
Display Panel....................................................................................................................................................46
Simple Screen..............................................................................................................................................46
Changing the Display Language................................................................................................................47
When the Authentication Screen is Displayed...............................................................................................49
User Code Authentication (Using the Control Panel)................................................................................49
User Code Authentication (Using a Printer Driver)....................................................................................50
Login (Using the Control Panel)..................................................................................................................50
Logout (Using the Control Panel)................................................................................................................51
Login (Using Web Image Monitor)............................................................................................................52
Logout (Using Web Image Monitor)..........................................................................................................52
Changing Modes.............................................................................................................................................53
System Reset.................................................................................................................................................53
Turning On/Off the Power..............................................................................................................................55
Turning On the Main Power........................................................................................................................55
Turning On the Power..................................................................................................................................56
Turning Off the Power..................................................................................................................................56
Turning Off the Main Power........................................................................................................................57
Saving Energy..............................................................................................................................................57
Anti-humidity Heater Switch........................................................................................................................58
2. Adding Paper
Loading Paper..................................................................................................................................................61
Loading Paper into Tray 1 (Tandem Tray).................................................................................................62
Loading Paper into the A3/11 × 17 Tray Unit.........................................................................................63
Loading Paper into Tray 2...........................................................................................................................64
Loading Paper into the Wide Large Capacity Tray..................................................................................66
Loading Paper into the Multi Bypass Tray.................................................................................................69
Loading Orientation-Fixed Paper or Two-Sided Paper............................................................................72
Changing the Paper Size.................................................................................................................................74
Changing the Paper Size in Tray 2............................................................................................................74
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Changing the Paper Size in the Wide Large Capacity Tray....................................................................77
Changing to a Size That Is Not Automatically Detected..........................................................................80
Specifying Custom Size Paper....................................................................................................................81
Recommended Paper Sizes and Types..........................................................................................................83
OHP transparencies.....................................................................................................................................92
Translucent Paper.........................................................................................................................................92
Coated Paper...............................................................................................................................................93
Envelopes..........................................................................................................................................................94
Unusable Paper................................................................................................................................................96
Paper Storage..................................................................................................................................................97
3. Adding Toner and Staples
Adding Toner....................................................................................................................................................99
Replacing Toner.........................................................................................................................................100
Sending Scanned Documents When Toner Has Run Out......................................................................101
Used Toner.................................................................................................................................................101
Replacing the Waste Toner Bottle................................................................................................................102
Adding Staples...............................................................................................................................................106
Adding Staples to Finisher SR5030 and Booklet Finisher SR5040......................................................106
Adding Staples to Booklet Finisher SR5040 (Saddle Stitch).................................................................107
4. Entering Text
Entering Text...................................................................................................................................................109
Available Characters................................................................................................................................109
Keys............................................................................................................................................................109
How to Enter Text......................................................................................................................................110
5. On-screen Operating Instructions
Formats of the Operating Instructions..........................................................................................................113
Reading the HTML Manuals on the CD-ROMs...........................................................................................114
Installing and Opening the HTML Manuals................................................................................................115
Reading the PDF Manuals on the CD-ROMs..............................................................................................116
6. Remarks
Dos and Don'ts...............................................................................................................................................117
Saving Color Copies.................................................................................................................................118
Where to Put Your Machine.........................................................................................................................119
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Machine Environment...............................................................................................................................119
Power Connection.....................................................................................................................................121
Maintaining Your Machine...........................................................................................................................124
Cleaning the Machine..............................................................................................................................124
Cleaning the Exposure Glass...................................................................................................................124
Cleaning the Auto Document Feeder.......................................................................................................125
Cleaning the Power Cord Plug.................................................................................................................125
Backing Up Hard Disk Data.........................................................................................................................126
Counter...........................................................................................................................................................127
Inquiry.............................................................................................................................................................128
Checking the Earth Leakage Breaker...........................................................................................................130
7. Appendix
Software Included on the CD-ROM.............................................................................................................133
Viewing the Contents of the CD-ROM.....................................................................................................133
TWAIN Driver............................................................................................................................................133
Specifications for the Main Unit...................................................................................................................134
Auto Document Feeder.............................................................................................................................138
Document Server.......................................................................................................................................138
Specifications for Finisher SR5030 (Optional)...........................................................................................139
Finisher Upper Tray...................................................................................................................................139
Finisher Shift Tray.......................................................................................................................................139
Specifications for Booklet Finisher SR5040 (Optional)..............................................................................143
Finisher Upper Tray...................................................................................................................................143
Finisher Shift Tray.......................................................................................................................................143
Finisher Booklet Tray.................................................................................................................................146
Specifications for Punch Unit (Finisher SR5030, Booklet Finisher SR5040) (Optional)..........................147
Specifications for Multi-Folding Unit (Optional).........................................................................................149
Specifications for Wide Large Capacity Tray (Optional)..........................................................................152
Specifications for Multi Bypass Tray (Optional).........................................................................................153
Specifications for Decurler Unit (Optional).................................................................................................154
Specifications for Other Options..................................................................................................................155
Trademarks.....................................................................................................................................................156
INDEX...........................................................................................................................................................159
5

Manuals for This Machine
Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as PDF
files.
• A Web browser must be installed in order to view the html manuals.
About This Machine
Before using the machine, be sure to read the section of this manual entitled Safety Information.
This manual introduces the machine's various functions. It also explains the control panel,
preparation procedures for using the machine, how to enter text, how to install the CD-ROMs
provided, and how to replace paper, toner, staples, and other consumables.
Troubleshooting
Provides a guide for resolving common usage-related problems.
Copy and Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to place originals.
Scanner Reference
Explains Scanner functions and operations.
Network and System Settings Reference
Explains how to connect the machine to a network and how to configure and operate the machine
in a network environment. It also explains how to change System Settings, how to specify
Adjustment Settings for Operators, and how to register information in the Address Book.
Paper Settings Reference
Explains how to make paper settings for each tray using the paper library, which contains optimum
printing conditions. It also explains how to manually specify a paper size and type for a paper tray.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
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• Change the user name and password of the administrator using Web Image Monitor.
For details, see “Setting up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
Guide to Paper
Explains paper characteristics and methods for handling paper.
VM Card Extended Feature Settings Device Reference
Explains how to set up the extended features settings with the machine.
VM Card Extended Feature Settings Web Reference
Explains how to set up the extended features settings using Web Image Monitor.
• Manuals provided are specific to machine types.
• In addition to the above, manuals are also provided for the Printer function.
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Manuals List
Manual Name Printed Manuals
Provided
HTML Manuals
Provided
PDF Manuals
Provided
About This Machine Yes Yes Yes
Troubleshooting Yes Yes Yes
Copy and Document Server Reference Yes Yes Yes
Scanner Reference No Yes Yes
Network and System Settings Reference No Yes Yes
Paper Settings Reference Yes Yes Yes
Security Reference No Yes Yes
Guide to Paper No No Yes
VM Card Extended Feature Settings
Device Reference
No Yes Yes
VM Card Extended Feature Settings
Web Reference No Yes Yes
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What You Can Do with This Machine
This section introduces the features of this machine.
• For details about options, see p.40 "Options".
Using This Machine as a Copier
You can make copies of originals.
CDL001
• You can make copies in full color. You can switch the color copy mode depending on the type of
originals used and the desired finish.
• You can print stamps on copies. Stamps can include scanned images, dates, and page numbers.
• You can adjust the color tones and image quality of your copies.
• You can reduce or enlarge the copy image. With Auto Reduce / Enlarge, the machine
automatically detects the original size, and then selects an appropriate reproduction ratio based
on the paper size you select. If the orientation in which your original is placed is different from that
of the paper you are copying onto, the machine rotates the original image by 90 degrees and fits it
on the copy paper.
• Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by
copying multiple pages onto single sheets.
• You can copy onto various types of paper such as envelopes and OHP transparencies.
• The optional finisher allows you to sort, staple, and punch holes in your copies.
• See Copy and Document Server Reference .
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Utilizing Stored Documents
You can store files scanned in copier or scanner mode on the machine's hard disk. With Web Image
Monitor, you can use your computer to search for, view, print, delete, and send stored files via the
network. You can also change print settings and print multiple documents (Document Server).
CDL002
You can retrieve stored documents scanned in scanner mode.
• For details about Document Server in copier mode and how to use Document Server, see “Storing
Data in the Document Server” and “Document Server”, Copy and Document Server Reference
.
• For details about Document Server in scanner mode, see “Storing Files Using the Scanner
Function”, Scanner Reference .
Using the Scanner in a Network Environment
You can use a scanner over the network.
CDL003
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
• You can send scan files directly to folders (Sending scan files by Scan to Folder).
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• See Scanner Reference .
Administrating the Machine/Protecting Documents (Security Functions)
You can prevent information leakage by managing the machine and protecting documents.
CDL004
• You can protect documents from unauthorized access and stop them from being copied without
permission.
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase the data on the hard disk to prevent the information from leaking out.
• You can encrypt the data stored on the hard disk to prevent the information from leaking out.
• See Security Reference .
Monitoring and Setting the Machine Via Computer
You can change the machine's settings and monitor its status from a connected computer.
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CDL005
• Web Image Monitor lets you configure and operate the machine using a Web browser on a
computer.
• Using Web Image Monitor, you can register information in the Address Book, specify the
machine's settings, and check the machine's status with ease.
• Using Web Image Monitor, you can check and specify the initial settings (System Settings, network
settings, security settings/certificate management, and e-mail notification), and protect the data in
the machine using authentication.
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Notice
Important
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
Indicates instructions in book form.
Indicates instructions stored in a file on a provided CD-ROM.
Machine Types
The model names of the machines do not appear in the following pages. Check the type of your
machine before reading this manual.
• Type 1: Pro C651EX
• Type 2: Pro C751EX
Certain types might not be available in some countries. For details, please contact your local dealer.
Names of Major Items
Major items of this machine are referred to as follows in this manual:
• Auto document feeder ADF
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• Multi Bypass Tray BY5010 (optional) Multi bypass tray
• LCIT RT5060 (optional) Wide large capacity tray (Wide LCT)
• Multi-Folding Unit FD5010 (optional) Multi-folding unit
• Decurler Unit DU5010 (optional) Decurler unit
• Tab Sheet Holder Type3260 (optional) Tab sheet holder
Notes
Contents of this manual are subject to change without prior notice.
Colors on color keys or the color circle may differ slightly from the colors of actual copies.
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
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Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
Indicates a potentially hazardous situation which, if instructions are not followed, could result in death
or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor
or moderate injury or damage to property.
Safety Precautions to Be Followed
This section explains safety precautions that should always be followed when using this machine.
Environments where the machine can be used
This section explains safety precautions about environments where the machine can be used.
• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in
fire or electric shock.
• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers
holding water or any other liquids, on or close to this machine. Fire or electric shock could result
from spillage or if such objects or substances fall inside this machine.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might
occur.
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• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might
occur.
• Do not place heavy objects on the machine. Doing so can cause the machine to topple over,
possibly resulting in injury.
• Make sure the room where you are using the machine is well ventilated and spacious. Good
ventilation is especially important when the machine is used heavily.
• Keep the machine away from salt-bearing air and corrosive gases. Also, do not install the
machine in places where chemical reactions are likely (laboratories, etc.), as doing so will
cause the machine to malfunction.
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
Handling power cords and power cord plugs
This section explains safety precautions about handling power cords and power cord plugs.
• Do not use any power sources other than those that match the specifications shown in this
manual. Doing so could result in fire or electric shock.
• Do not use any frequencies other than those that match the specifications shown. Doing so could
result in fire or electric shock.
• Do not use multi-socket adaptors. Doing so could result in fire or electric shock.
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• Do not use extension cords. Doing so could result in fire or electric shock.
• Do not use power cords that are damaged, broken, or modified. Also, do not use power cords
that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could
result in fire or electric shock.
• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and
electric shock hazard.
• The power cord that comes with the optional equipment is for use with that equipment only. Do
not use it with other appliances. Doing so could result in fire or electric shock.
• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.
• If the power cord is damaged and its inner wires are exposed or broken, contact your service
representative for a replacement. Use of damaged power cords could result in fire or electric
shock.
• When this machine's circuit breaker is set to "Off", do not switch it to "On". Doing so could result
in electric shock, fire, smoke, or tripping of the room's breakers.
• Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugs
create an unstable connection that can result in unsafe buildup of heat.
• If this machine is not going to be used for several days or longer at a time, disconnect its power
cord from the wall outlet.
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