Ricoh Aficio 1515 User manual

Operating Instructions
Facsimile Reference
<Advanced Features>
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For safe and correct use of this machine, please be sure to read the Safety Information in the
Copy Reference before you use it.
Transmission Mode
Communication Information
Other Transmission Features
Reception Features
Using Fax with Computers
Facsimile Features
Key Operator Setting
Solving Operation Problems
Appendix

Operating Instructions Facsimile Reference <Advanced Features>
Printed in China
EN USA B168-8657

Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®, PostScript®and Acrobat®are registered trademarks of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
Note
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows 95.
• The product name of Windows®98 is Microsoft®Windows 98.
• The product name of Windows®Me is Microsoft®Windows Millennium Edition (Windows Me).
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Server 4.0
•Microsoft
®Windows NT®Workstation 4.0
• The product name of Windows Server™2003 are as follows:
Microsoft®Windows Server™2003 Standard Edition
Microsoft®Windows Server™2003 Enterprise Edition
Microsoft®Windows Server™2003 Web Edition

Copyright © 2004

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
Manuals provided are specific to machine type.
Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
Three CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
General Settings Guide
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.) and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's fac-
simile function.
Facsimile Reference <Advanced Features> (this manual)
Describes advanced functions and settings for key operators.
Printer Reference 1
Describes system settings and operations for the machine's printer function.
Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's print-
er function.
Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scan-
ner function.

ii
Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Setup]menu when DeskTop-
Binder V2 Lite is installed.
•AutoDocumentLinkGuide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Setup]menu when
DeskTopBinder V2 Lite is installed.
Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Set-
up]menu when ScanRouter V2 Lite is installed.
Other manuals
• PostScript3 Supplement (PDF file - CD-ROM1)
• UNIX Supplement (Available from an authorized dealer, or as a PDF file
on our Web site.)

iii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Options ............................................................................................2
1. Transmission Mode
Sending at a Specific Time (Send Later) .............................................................3
User Transmission.................................................................................................5
E-mail Options........................................................................................................7
Fax Header Print ....................................................................................................8
Label Insertion .......................................................................................................9
2. Communication Information
Canceling a Transmission ..................................................................................11
Printing a List of Files in Memory (Print TX Standby File List) .......................13
Checking the Transmission Result (TX File Status).........................................14
Checking the Reception Result (RX File Status) ..............................................15
Printing a File (Print TX Standby File)................................................................16
Printing a File Received with Memory Lock (Print Memory Lock File)...........17
Printing the Journal.............................................................................................19
Journal .....................................................................................................................20
E-mail Reception..................................................................................................22
3. Other Transmission Features
Handy Dialing Functions.....................................................................................23
Chain Dial.................................................................................................................23
(Example) 01133-155533......................................................................................23
Redial.......................................................................................................................24
On Hook Dial ........................................................................................................25
Manual Dial...........................................................................................................26
Transmission Features........................................................................................27
Detecting Blank Sheet..............................................................................................27
More Transmission Functions............................................................................28
If Memory Runs Out While Storing an Original........................................................28
Parallel Memory Transmission.................................................................................28
Checking the Transmission Result...........................................................................29
Automatic Redial......................................................................................................29
Batch Transmission..................................................................................................29
ECM (Error Correction Mode)..................................................................................29
Dual Access.............................................................................................................29
JBIG Transmission...................................................................................................30
Transmitting Journal by E-mail.................................................................................30
Journal by E-mail...................................................................................................30

iv
Printed Report......................................................................................................31
Memory Storage Report...........................................................................................31
Transmission Result Report (Memory Transmission)..............................................31
Communication Failure Report ................................................................................32
Transmission Result Report (Immediate Transmission)..........................................32
4. Reception Features
Reception..............................................................................................................33
Immediate Reception...............................................................................................33
Memory Reception...................................................................................................33
Substitute Reception................................................................................................34
Receiving messages unconditionally.....................................................................35
Receiving messages according to parameter-specified settings...........................35
Reception Functions ...........................................................................................36
Forwarding Received Documents............................................................................36
SMTP Reception Using Internet Fax........................................................................37
Routing E-mail Received via SMTP ......................................................................38
JBIG Reception........................................................................................................39
Auto Fax Reception Power-up.................................................................................39
Printing Options...................................................................................................40
Print Completion Beep.............................................................................................40
Checkered Mark.......................................................................................................40
Center Mark .............................................................................................................40
Reception Time........................................................................................................41
Combine Two Originals............................................................................................41
Page Separation and Length Reduction .................................................................42
TSI Print (Transmitting Subscriber Identification Print)............................................42
When There Is No Paper of the Correct Size...........................................................42
Setting priority trays...............................................................................................43
Just size printing....................................................................................................44
5. Using Fax with Computers
Sending Fax Documents from Computers........................................................45
Before Use...............................................................................................................46
Installing the Software..............................................................................................46
Auto run program...................................................................................................46
Installing individual applications ............................................................................47
Applications Stored on the CD-ROM .......................................................................48
LAN-Fax Driver......................................................................................................48
Address Book........................................................................................................48
LAN-Fax Cover Sheet Editor.................................................................................48
Setting LAN-Fax Properties .....................................................................................48
Basic Transmission..................................................................................................49
Attaching a cover sheet ........................................................................................51
Previewing fax images...........................................................................................51
Specifying options .................................................................................................52
Printing and Saving..................................................................................................53
Editing Address Book...............................................................................................54
Editing Fax Cover Sheets ........................................................................................55
Creating a cover sheet ..........................................................................................55
Attaching a created cover sheet............................................................................56

v
LAN-Fax Operation Messages.................................................................................57
LAN-Fax Error Report..............................................................................................57
LAN-Fax Result by E-mail.....................................................................................57
Editing Receiver's Fax Information Via Web Browser......................................58
6. Facsimile Features
Function List ........................................................................................................61
Accessing User Tools (Facsimile Features)......................................................64
Quitting Default Settings ..........................................................................................65
Print List/Report .......................................................................................................65
General Settings/Adjust ...........................................................................................66
Reception Settings...................................................................................................67
E-mail Settings.........................................................................................................68
7. Key Operator Setting
Key Operator Tools List......................................................................................71
Using Key Operator Settings..............................................................................72
Counters...................................................................................................................72
Forwarding...............................................................................................................72
Programming an End Receiver .............................................................................73
Quitting the forwarding function.............................................................................74
Forwarding Mark....................................................................................................74
Memory Lock............................................................................................................75
User Parameters......................................................................................................76
Changing the User Parameters.............................................................................79
Printing the User Parameter List ...........................................................................80
Home Position..........................................................................................................81
Changing the Home Position.................................................................................83
Special Senders to Treat Differently ........................................................................84
Programming/ Changing Special Senders ............................................................86
Deleting a Special Sender.....................................................................................88
Programming Initial Set Up of a Special Sender...................................................89
Printing the Special Sender List ............................................................................90
Programming a Memory Lock ID .............................................................................91
Selecting Dial/Push Phone.......................................................................................92
G3 Analog Line ........................................................................................................93
RDS (Remote Diagnostic System)...........................................................................95
8. Solving Operation Problems
When An Error Report is Printed........................................................................97
Turning Off the Main Power/In Case of a Power Failure..................................98
When an Error Occurs Using Internet Fax ........................................................99
Error Mail Notification...............................................................................................99
Error Report (Mail) ...................................................................................................99
Server-Generated Error E-mail................................................................................99

vi
9. Appendix
Connecting the Machine to a Telephone Line and Telephone......................101
Connecting the Telephone Line.............................................................................101
Selecting the Line Type..........................................................................................102
Connecting the Optional Handset or an External Telephone.................................102
Optional Equipment...........................................................................................104
Handset..................................................................................................................104
Specifications.....................................................................................................105
Compatible Machines.............................................................................................106
Acceptable Types of Originals ...............................................................................107
Acceptable original sizes.....................................................................................107
Paper size and scanned area..............................................................................107
Maximum Values................................................................................................109
INDEX....................................................................................................... 110

1
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are in-
cluded in “Safety Information”, Copy Reference.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety In-
formation”, Copy Reference.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.

2
Names of Major Options
The following software products are referred to using a general name:
• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional →DeskTop-
Binder V2 Lite/Professional

3
1. Transmission Mode
Sending at a Specific Time (Send Later)
Using this function, you can instruct
the machine to delay transmission of
your fax message until a specified lat-
er time. This allows you to take ad-
vantage of off-peak telephone
charges without having to be by the
machine at the time.
If you have a non-urgent fax, select
Send Later when you scan it. Faxes
will be queued in memory and sent
during Economy Transmission Time.
Important
After the machine has been
switched off for about one hour, all
fax messages stored in memory are
lost. If messages are lost for this
reason, a Power Failure Report is
automatically printed when the
main power switch is turned on.
Use this report to identify lost mes-
sages.
Limitation
This function is unavailable with
Immediate Transmission. Use
Memory Transmission.
Note
You can specify a time within the
next 24 hour period.
If the current time shown is not
correct, change it. See “Timer Set-
tings”, General Settings Guide.
APlace the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Fac-
simile Reference <Basic Features>
p.25 “Scan Settings”, Facsimile
Reference <Basic Features>
BPress [TX Mode].
CSelect [Send Later]using {U} or
{T}, and then press the {OK}key.
DSelect [Send at specified time]using
{U} or {T}, and then press the
{OK}key.
N
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FAX
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FAX
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Transmission Mode
4
1
Note
To cancel the setting, select [Off],
and then press the {OK}key.
The display returns to that of
step C.
EEnter the time using the number
keys, and then press [AM/PM].
Note
If you enter a wrong number,
press the {Clear/Stop}key, and
then reenter.
To cancel Send Later, press the
{Cancel}key. The display re-
turns to that of step C.
FPress the {OK}key.
GPress the {Cancel}key.
The standby display appears.
Note
To check the settings, press [TX
Mode].
HSpecify a destination, and then
press the {Start}key.
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FAX
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FAX
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User Transmission
5
1
User Transmission
This function allows you to check
each user or department's transmis-
sion history. To use the function, you
need to program a user code (eight
digits max.) for each user or depart-
ment, to be entered before transmis-
sion. See General Settings Guide.
If a user code set with an e-mail ad-
dress is specified, a transmission re-
sult e-mail can be sent.
Note
You can program codes of up to 8
digits for a maximum of 50 users
and/or departments.
You can enter user codes or names
into various lists or reports.
You can program transmission op-
erations in User Function key. User
Function key let you skip steps B
and C.
When you send an Internet Fax
document using the user code with
e-mail address programmed and
"Regist. as Sender" set to [On], the
following sender name appears on
the e-mail received at the other
end. For details about settings, see
"User Code (MFP)", General Set-
tings Guide.
• When User Name is pro-
grammed in the user code:
User Name<E-mail address
programmed in the user code>
• When User Name is not pro-
grammed in the user code:
E-mail address programmed in
the user code
APlace the original, and then select
desired scan settings.
Reference
p.13 “Placing Originals”, Fac-
simile Reference <Basic Features>
p.25 “Scan Settings”, Facsimile
Reference <Basic Features>
BPress [TX Mode].
CSelect [TX by User Code]using {U}
or {T}, and then press the {OK}
key.
DUsing the number keys enter a
user code (up to eight characters).
Note
Entered character is shown by *.
If you enter a wrong code, press
the {Clear/Stop}key, and then
try again.
To cancel the operation, press
the {Cancel}key. The display re-
turns to that of step C.
FAX
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FAX
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FAX
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Transmission Mode
6
1
When canceling transmission
by user code, to delete the pro-
grammed user code, press the
{Clear/Stop}key, and then the
{OK}key.
EPress the {OK}key.
The display returns to that of step
C.
When your e-mail address is
programmed with the user code
If your e-mail address is pro-
grammed with the user code, you
can select whether the machine
sends transmission result by e-
mail.
ASelect [E-mail]or [Do not E-mail]
using {U} or {T}, and then
press the {OK}key or the {#}
key.
The display returns to that of
step C.
FPress the {Cancel}key.
The standby display appears.
Note
To check the settings, press [TX
Mode].
GSpecify a destination, and then
press the {Start}key.
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FAX
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FAX
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E-mail Options
7
1
E-mail Options
When using the Internet Fax function,
you can make the following settings:
• Attach Subject
You can enter a subject for the e-
mail you want to send.
Note
For convenience, program fre-
quently used subjects. [Urgent]
and [High]are programmed by
default. See "File Transfer", Net-
work Guide.
If you send e-mail without set-
ting a subject in [E-mail Options]
under [TX Mode], the subject is
automatically inserted. For de-
tails about how a subject is auto-
matically inserted, see p.51
“About the E-mail Subject”, Fac-
simile Reference <Basic Features>.
You cannot send a subject-only
e-mail, with no message.
• Return Receipt
You can confirm sent documents
were properly received using noti-
fication e-mail or the Journal func-
tion.
Reference
p.47 “Transmitting Internet Fax”,
Facsimile Reference <Basic Features>

Transmission Mode
8
1
Fax Header Print
In some cases, you may want the oth-
er party to receive an unmarked copy
of your original. To do this, switch
Fax Header off.
When the Fax Header is set to “On”,
the stored name is printed on the re-
ceiver's paper.
Important
In the USA, the Fax Header must
contain the telephone number of
the line your machine is connected
to. It will be printed on the header
of every page you send. Required
in the USA.
Note
You can program a fax header
name using the Program Fax Infor-
mation function.
You can select whether or not
dates, fax header names, file num-
bers, or page numbers are printed
by changing their respective User
Parameters. (switch 18, bit 0, 1, 2, 3)
See p.76 “User Parameters”.
You can program one of the User
Function keys with operations for
this function.
In the USA, law requires that your
fax number be included in the Fax
Header. Program the fax number
and switch on Fax Header Print
with User Parameters. See, ⇒p.76
“User Parameters”.
APress [TX Mode].
BSelect [Print Fax Header]using {U}
or {T}, and then press the {OK}
key.
CSelect [On]using {U} or {T}, and
then press the {OK}key.
DPress the {Cancel}key.
The standby display appears.
Note
To check the settings, press [TX
Mode].
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FAX
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FAX
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FAX
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Label Insertion
9
1
Label Insertion
With this function you can have the
receiver name printed on the message
when it is received at the other end.
The name will be printed at the top of
the page and will be preceded by
“To:”.
Note
When there is an image around the
area where the Label is to be print-
ed, that image is deleted.
APress [TX Mode].
BSelect [Label Insertion]using {U} or
{T}, and then press the {OK}key.
CSelect [Programmed Name]using
{U} or {T}, and then press the
{OK}key.
DPress the {Cancel}key.
The standby display appears.
Note
To check the settings, press [TX
Mode].
FAX
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FAX
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FAX
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Transmission Mode
10
1