Ricoh Savin en5100WD User manual

For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
1
Placing Originals
2
Basic Copying
3
Advanced Copying
4
Document Server
5
Appendix
Copy/Document Server
Reference
Operating Instructions

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and
benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct,
indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or
accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your
legal advisor.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your machine before
reading this manual. (For details, see "Machine Types", About This Machine.)
Type 1: en5100WD/LW5100en/Aficio MP W5100en
Type 2: en7140WD/LW7140en/Aficio MP W7140en
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as PDF
files.
• A Web browser must be installed in order to view the html manuals.
• For details about the functions of RW-7140, refer to the manuals for this option.
About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also explains the control
panel, preparation procedures for using the machine, how to enter text, and how to install the CD-
ROMs provided.
Troubleshooting
Provides a guide to solving common problems, and explains how to replace paper, toner, and
other consumables.
Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to place originals.
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.
Network Guide
Explains how to configure and operate the machine in a network environment, and use the
software provided.
General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering e-mail addresses,
and user codes. Also refer to this manual for explanations on how to connect the machine.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
1

• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
PostScript 3 Supplement
Explains how to set up and use PostScript® 3TM.
UNIX Supplement
For “UNIX Supplement”, please visit our Web site or consult an authorized dealer.
This manual includes descriptions of functions and settings that might not be available on this
machine.
Information
Contains general notes on the machine, and information about the trademarks of product names
used in the manuals.
Other manuals
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
• Auto Document Link Guide
• Manuals provided are specific to machine types.
2

What You Can Do with This Machine
This section introduces the machine's copier functions that you are likely to use most often.
Functions differ depending on machine type and options.
See p.17 "Functions Requiring Optional Configurations".
Assembling Copies as Sets in Sequential Order
Sort
Copies are assembled as sets in sequential order.
See p.77 "Sort".
BAS053S
Rotate Sort
Every other copy set is rotated by 90 degrees and delivered to the copy tray.
See p.77 "Sort".
BAS054S
Reducing/Enlarging Originals by Specifying the Paper Size
The machine automatically detects the original size, and then selects an appropriate reproduction ratio
based on the paper size you select.
Auto Reduce/Enlarge
See p.65 "Auto Reduce/Enlarge".
3

BAS033S
Saving Paper
The Combine function allow you to save paper.
Combine
Combines several pages onto one side of a sheet.
See p.74 "One-Sided Combine".
BAS038S
BAS039S
4

BAS040S
Adjusting Image
Erase Border
Erases the edge margin of the original image.
See p.124 "Erase Border (same width)" and p.125 "Erase Border (different width)"
BKW013S
Erase Inside
Copies the original while erasing a specified area.
See p.126 "Erase Inside"
BKY003D
5

Erase Outside
Copies the original while erasing outside a specified area.
See p.128 "Erase Outside"
BKY004D
Margin Adjustment
When Synchro Cut is selected, you can create a margin on the copy's leading and trailing edge.
See p.130 "Margin Adjustment".
BKY005D
Adjust Print Position
Moves (shifts) the copy image up, down, left, or right to create a margin.
See p.141 "Adjust Print Position".
6

BKY006D
Image Repeat
Repeatedly copies the entire image.
See p.131 "Image Repeat".
BAS095S
7

Double Copies
One original image is copied twice on one sheet.
See p.132 "Double Copies".
BAS098S
Positive/Negative
Copies an image inverted.
See p.133 "Positive/Negative".
BAS100S
Partial Copy
Copies only a specified portion of the original.
See p.134 "Partial Copy".
BKW045D
8

Mirror Image
Copies by reversing the image from left to right, as reflected in a mirror.
See p.135 "Mirror Image".
BAS101S
Format Overlay
Combines two images onto one copy.
See p.136 "Format Overlay".
BKY007D
Adding Stamps such as Page Number to the Copies
Background Numbering
Prints numbers on the background of copies.
See p.106 "Background Numbering".
9

BAS070S
Preset Stamp
Preset messages are stamped on copies.
See p.107 "Preset Stamp".
BKY008D
User Stamp
Copies a scanned image as a stamp.
See p.110 "User Stamp".
BAS073S
Date Stamp
Prints dates on copies.
See p.115 "Date Stamp".
10

BAS076S
Page Numbering
Prints page numbers on copies.
See p.118 "Page Numbering".
BAS078S
Registering the Initial Display's Default Functions
You can configure the settings of the initial screen so that the default display contain the functions you
use most often.
For example, the default setting for [Original Output Exit] is [Front], but you can change this setting to
[Rear]. For details, see “Registering the Initial Display's Default Functions”.
You can also store frequently used copy job settings in the machine memory and recall them for future
use. For details, see “Registering Frequently Used Function”.
See p.93 "Registering Frequently Used Functions".
See p.97 "Registering the Initial Display's Default Functions".
11

TABLE OF CONTENTS
Manuals for This Machine.................................................................................................................................1
What You Can Do with This Machine...............................................................................................................3
Assembling Copies as Sets in Sequential Order.........................................................................................3
Reducing/Enlarging Originals by Specifying the Paper Size....................................................................3
Saving Paper..................................................................................................................................................4
Adjusting Image..............................................................................................................................................5
Adding Stamps such as Page Number to the Copies.................................................................................9
Registering the Initial Display's Default Functions......................................................................................11
How to Read This Manual...............................................................................................................................16
Symbols........................................................................................................................................................16
Functions Requiring Optional Configurations................................................................................................17
Display..............................................................................................................................................................18
Simplified Display........................................................................................................................................18
1. Placing Originals
Original and Copy Output Locations.............................................................................................................21
Original Output Locations...........................................................................................................................21
Copy Output Locations................................................................................................................................23
Adjusting the rear output.............................................................................................................................25
Originals...........................................................................................................................................................26
Sizes and Weights of Recommended Originals.......................................................................................26
Originals that should be scanned using the carrier sheet.........................................................................27
Non-compatible originals...........................................................................................................................28
Missing Image Area....................................................................................................................................29
Placing Originals..............................................................................................................................................30
Placing Originals on the Original Table....................................................................................................30
To stop originals feeding in.........................................................................................................................31
Original Orientation....................................................................................................................................32
Placing Custom Size Originals....................................................................................................................34
Wide Scan....................................................................................................................................................35
Setting the Carrier Sheet.............................................................................................................................36
Setting the Original Hangers......................................................................................................................37
2. Basic Copying
Basic Procedure................................................................................................................................................39
12

Check Modes...............................................................................................................................................40
Original Counter/Reset..............................................................................................................................41
Auto Start......................................................................................................................................................41
Interrupt Copy..............................................................................................................................................41
Job Preset......................................................................................................................................................43
Copying from the Bypass Tray........................................................................................................................44
Copying onto Regular Size Paper..............................................................................................................46
Copying onto Custom Size Paper..............................................................................................................46
Copying onto Special Paper.......................................................................................................................48
Selecting the Original Type Setting................................................................................................................50
Adjusting Copy Image Density........................................................................................................................52
Auto Image Density.....................................................................................................................................52
Manual Image Density................................................................................................................................52
Combined Auto and Manual Image Density.............................................................................................53
Copy Quality................................................................................................................................................53
Selecting Copy Paper......................................................................................................................................56
Auto Paper Select........................................................................................................................................56
Manual Paper Select...................................................................................................................................57
Rotate Copy.................................................................................................................................................58
Setting the Length of Copy Paper Cut.............................................................................................................59
Synchro Cut..................................................................................................................................................59
Preset Cut......................................................................................................................................................60
Variable Cut.................................................................................................................................................62
Reducing or Enlarging Originals.....................................................................................................................64
Auto Reduce/Enlarge.................................................................................................................................65
User Auto Reduce/Enlarge.........................................................................................................................67
Preset Reduce/Enlarge...............................................................................................................................69
Zoom.............................................................................................................................................................70
Combined Copying.........................................................................................................................................74
One-Sided Combine...................................................................................................................................74
Finishing............................................................................................................................................................77
Sort................................................................................................................................................................77
Fold...............................................................................................................................................................80
13

Storing Data in the Document Server.............................................................................................................86
Managing Jobs................................................................................................................................................88
Job List Screen..............................................................................................................................................88
Checking Jobs in the Job List.......................................................................................................................89
Changing the Order of Jobs.......................................................................................................................90
Holding Jobs................................................................................................................................................90
Deleting Jobs................................................................................................................................................91
Checking the Job History.............................................................................................................................91
Registering Frequently Used Functions...........................................................................................................93
Registering Functions in a Program............................................................................................................93
Changing a Stored Program.......................................................................................................................94
Deleting a Stored Program.........................................................................................................................95
Recalling a Stored Program........................................................................................................................95
Registering the Initial Display's Default Functions..........................................................................................97
3. Advanced Copying
Advanced Reduce/Enlarge Copying............................................................................................................99
Size Magnification.......................................................................................................................................99
Directional Magnification (%)..................................................................................................................100
Directional Size Magnification (inch)......................................................................................................102
Fine Magnification....................................................................................................................................104
Stamps............................................................................................................................................................106
Background Numbering...........................................................................................................................106
Preset Stamp..............................................................................................................................................107
User Stamp.................................................................................................................................................110
Date Stamp................................................................................................................................................115
Page Numbering.......................................................................................................................................118
Advanced Copier Functions.........................................................................................................................124
Erase Border (same width).......................................................................................................................124
Erase Border (different width)...................................................................................................................125
Erase Inside................................................................................................................................................126
Erase Outside............................................................................................................................................128
Margin Adjustment....................................................................................................................................130
Image Repeat............................................................................................................................................131
14

Double Copies...........................................................................................................................................132
Positive/Negative.....................................................................................................................................133
Partial Copy...............................................................................................................................................134
Mirror Image.............................................................................................................................................135
Format Overlay.........................................................................................................................................136
Adjust Print Position....................................................................................................................................141
4. Document Server
Relationship between Document Server and Other Functions...................................................................145
Document Server Display..............................................................................................................................146
Simplified Display......................................................................................................................................147
Preview Display.........................................................................................................................................148
Using the Document Server...........................................................................................................................150
Storing Data...............................................................................................................................................150
Changing the User Name of a Stored Document...................................................................................154
Changing the File Name of a Stored Document....................................................................................155
Changing the Password of a Stored Document......................................................................................156
Checking the Details of a Stored Document...........................................................................................156
Searching for Stored Documents.............................................................................................................157
Printing Stored Documents........................................................................................................................159
Deleting a Stored Document....................................................................................................................165
Print Backup...............................................................................................................................................166
Displaying Stored Documents with Web Image Monitor......................................................................167
Downloading Stored Documents with Web Image Monitor.................................................................167
5. Appendix
Function Compatibility...................................................................................................................................169
Supplementary Information...........................................................................................................................171
Scan Size Limitations, by Function...........................................................................................................176
Settings Record Sheet....................................................................................................................................178
Magnification Ratio Chart.............................................................................................................................183
Measure Chart...............................................................................................................................................185
User Tools Menu (Copier/Document Server Features)..............................................................................187
INDEX...........................................................................................................................................................191
15

How to Read This Manual
• For proper use of this product, be sure to read About This Machine first.
• Supplementary information about the copier mode is described in “Supplementary Information”.
• p.171 "Supplementary Information"
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
16

Functions Requiring Optional Configurations
Certain functions require special machine configuration and extra options as follows:
Fan Fold: Fan Folding Finisher, Cross Folding Finisher
Regular Size Fold: Cross Folding Finisher
Programmed Fold: Cross Folding Finisher
17

Display
The function items displayed serve as selector keys. You can select or specify an item by lightly pressing
them.
When you select or specify an item on the display panel, it is highlighted like . Keys appearing
as cannot be used.
Initial copy display
BKY057S
1. Use this area to specify the original type, original orientation, image density level, and other
settings.
2. Displays operational status and messages.
3. Displays the numbers of originals scanned, copies set, and copies made.
4. Use this area to select the fold function and related options.
5. Displays available functions. Press a function to display its menu.
Simplified Display
This section explains how to switch to the simplified display.
When you press the [Simplified Display] key, the screen changes from the initial display to the simplified
display.
Letters and keys are displayed at a larger size, making operations easier.
18