Ricoh Savin en5100WD User manual

For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
1
Sending Scan Files by E-mail
2
Sending Scan Files to Folders
3
Storing Files Using the Scanner Function
4
Delivering Scan Files
5
Scanning Originals with the Network TWAIN Scanner
6
Various Scan Settings
7
Appendix
Scanner Reference
Operating Instructions

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and
benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct,
indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual might result
in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as PDF
files.
• A Web browser must be installed in order to view the html manuals.
• For details about the functions of RW-7140, refer to the manuals for this option.
About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also explains the control
panel, preparation procedures for using the machine, how to enter text, and how to install the CD-
ROMs provided.
Troubleshooting
Provides a guide to solving common problems, and explains how to replace paper, toner, and
other consumables.
Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to place originals.
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.
Network Guide
Explains how to configure and operate the machine in a network environment, and use the
software provided.
General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering e-mail addresses
and user codes. Also refer to this manual for explanations on how to connect the machine.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
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• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
For details, see "Setting Up the Machine", Security Reference.
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
PostScript 3 Supplement
Explains how to set up and use PostScript® 3TM.
UNIX Supplement
For "UNIX Supplement", please visit our Web site or consult an authorized dealer.
Information
Contains general notes on the machine, and information about the trademarks of product names
used in the manuals.
Other manuals
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
• Auto Document Link Guide
• Manuals provided are specific to machine types.
• The following software products are referred to using general names:
Product name General name
DeskTopBinder Lite and DeskTopBinder
Professional *1DeskTopBinder
ScanRouter EX Professional *1 and ScanRouter
EX Enterprise *1the ScanRouter delivery software
*1 Optional
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TABLE OF CONTENTS
Manuals for This Machine.................................................................................................................................1
How to Read This Manual.................................................................................................................................8
Symbols...........................................................................................................................................................8
About the Scanner Functions.............................................................................................................................9
Display Panel....................................................................................................................................................10
Simplified Display........................................................................................................................................10
Confirmation Displays.................................................................................................................................11
How to Start Scanning.....................................................................................................................................17
1. Sending Scan Files by E-mail
Before Sending Scan Files by E-mail..............................................................................................................19
Outline of Sending Scan Files by E-mail....................................................................................................19
Preparation for Sending by E-mail.............................................................................................................20
Registering E-mail Addresses in the Address Book...................................................................................22
E-mail Screen...............................................................................................................................................23
Basic Operation for Sending Scan Files by E-mail........................................................................................25
Switching to the E-mail Screen........................................................................................................................29
Specifying E-mail Destinations........................................................................................................................30
Selecting the Destination from the Machine's Address Book...................................................................30
Entering an E-mail Address Manually........................................................................................................33
Selecting Destinations by Searching an LDAP Server...............................................................................34
Registering a Directly-Entered Destination in the Address Book..............................................................37
Specifying the E-mail Sender..........................................................................................................................39
Selecting a Sender from the List..................................................................................................................39
Using a Registration Number to Specify a Sender Name........................................................................40
Selecting the Sender by Searching the Machine's Address Book...........................................................40
Specifying the E-mail Subject..........................................................................................................................43
Specifying the E-mail Message.......................................................................................................................44
Selecting a Message from the List..............................................................................................................44
Manual Entry of a Message.......................................................................................................................45
Simultaneous Storage and Sending by E-mail..............................................................................................46
Security Settings to E-mails..............................................................................................................................47
Sending Encrypted E-mail...........................................................................................................................47
Sending E-mail with a Signature.................................................................................................................48
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Sending the URL by E-mail..............................................................................................................................49
2. Sending Scan Files to Folders
Before Sending Files by Scan to Folder.........................................................................................................51
Outline of Sending Scan Files by Scan to Folder......................................................................................51
Preparation for Sending by Scan to Folder...............................................................................................53
Registering Destination Folders in the Address Book................................................................................55
Scan to Folder Screen.................................................................................................................................55
Basic Operations When Using Scan to Folder..............................................................................................57
Switching to the Scan to Folder Screen..........................................................................................................60
Specifying Scan to Folder Destinations..........................................................................................................61
Selecting the Destination from the Machine's Address Book...................................................................61
Sending Files to a Shared Network Folder................................................................................................65
Sending Files to an FTP Server....................................................................................................................68
Sending Files to NetWare Server...............................................................................................................69
Registering the Path to the Selected Destination in the Address Book.....................................................73
Simultaneous Storage and Sending by Scan to Folder................................................................................74
3. Storing Files Using the Scanner Function
Before Storing Files..........................................................................................................................................75
Outline of File Storage under the Scanner Function.................................................................................75
Basic Operation for Storing Scan Files...........................................................................................................77
Specifying File Information for a Stored File..................................................................................................79
Specifying a User Name.............................................................................................................................79
Specifying a File Name...............................................................................................................................79
Specifying a Password................................................................................................................................80
Displaying the List of Stored Files....................................................................................................................82
List of Stored Files.........................................................................................................................................82
Searching the List of Stored Files................................................................................................................83
Checking Stored Files......................................................................................................................................85
Checking a Stored File Selected from the List............................................................................................85
Checking Stored Files from a Client Computer.........................................................................................87
Sending a Stored File.......................................................................................................................................89
Sending Stored Files....................................................................................................................................89
Managing Stored Files....................................................................................................................................91
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Deleting a Stored File..................................................................................................................................91
Changing Information for a Stored File.....................................................................................................92
4. Delivering Scan Files
Before Delivering Files.....................................................................................................................................97
Outline of Scan File Delivery......................................................................................................................97
Preparing to Deliver Files............................................................................................................................98
Installing DeskTopBinder Lite from the Supplied CD-ROM...................................................................101
Network Delivery Scanner Screen...........................................................................................................101
Basic Operation for Delivering Files............................................................................................................103
Switching to the Network Delivery Scanner Screen...................................................................................106
Specifying Delivery Destinations..................................................................................................................107
Selecting Destinations Registered in the Delivery Server's Address Book............................................107
Specifying the Sender...................................................................................................................................111
Selecting a Sender from the Sender List..................................................................................................111
Selecting the Sender by Entering the Registration Number...................................................................111
Selecting a Sender by Searching the Delivery Server's Destination List...............................................112
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server........................................115
Simultaneous Storage and Delivery.............................................................................................................116
5. Scanning Originals with the Network TWAIN Scanner
Before Using the Network TWAIN Scanner...............................................................................................117
Outline of the Network TWAIN Scanner................................................................................................117
Preparing to Use the Network TWAIN Scanner.....................................................................................118
Installing the TWAIN Driver from the Supplied CD-ROM.....................................................................120
Basic Network TWAIN Scanner Operation................................................................................................122
Scan Settings When Using TWAIN Scanner..............................................................................................124
Setting Original Orientation on the TWAIN Scanner............................................................................124
6. Various Scan Settings
Specifying Scan Settings...............................................................................................................................127
Scan Settings..................................................................................................................................................128
Scan Type..................................................................................................................................................128
Resolution...................................................................................................................................................128
Scan Size...................................................................................................................................................129
Edit..............................................................................................................................................................129
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Scanning Custom Size Originals..................................................................................................................131
Scanning the Entire Area of a Custom Size Original.............................................................................131
Scanning Part of an Original....................................................................................................................133
How to Set Originals to Scan Them by Custom Size.............................................................................135
Adjusting Image Density................................................................................................................................137
Waiting for Additional Originals..................................................................................................................138
Setting of Original Feed Type.......................................................................................................................139
Original Orientation..................................................................................................................................139
Original Output Exit..................................................................................................................................140
Scanning Multiple Pages of Originals as One File.....................................................................................142
When a Time Limit Is Specified for Additional Originals.......................................................................142
When a Time Limit Is Not Specified for Additional Originals................................................................143
Specifying the File Type and File Name......................................................................................................145
Specifying the File Type............................................................................................................................145
Notes About and Limitations of File Types..............................................................................................146
Specifying the File Name..........................................................................................................................147
Security Settings to PDF Files....................................................................................................................149
Programs.........................................................................................................................................................153
Registering Frequently Used Setting........................................................................................................153
Recalling a Registered Content................................................................................................................154
Changing a Registered Program..............................................................................................................154
Deleting a Program...................................................................................................................................155
Changing the Registered Program Name...............................................................................................155
Registering the Default Values of the Scanner's Initial Display..................................................................157
7. Appendix
Relationship between Resolution and Scan Size........................................................................................159
When Using the E-mail, Folder Sending, Storing, or Network Delivery Functions..............................159
When Using as a TWAIN Scanner..........................................................................................................164
Software Supplied on CD-ROM..................................................................................................................171
Auto-Run Program.....................................................................................................................................171
TWAIN Driver............................................................................................................................................171
DeskTopBinder Lite....................................................................................................................................172
Values of Various Set Items for Transmission/Storage/Delivery Function...............................................174
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Transmission Function................................................................................................................................174
Storage Function........................................................................................................................................176
Network Delivery Function.......................................................................................................................177
Scanner Features...........................................................................................................................................179
Specifications.................................................................................................................................................182
INDEX...........................................................................................................................................................185
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
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About the Scanner Functions
This section describes functions you can use in the scanner mode.
You can use the scanner functions to send scan files to computers, scan originals from a computer using
the TWAIN driver, or store scan files on the machine's hard disk.
For details about each function, see respective chapters.
Sending scanned files (Network Scanner)
Scan files can be sent to or stored on a computer, and you can specify the format of a scan file
according to how the file will be used.
• Sending by e-mail
You can send scan files to specified e-mail addresses.
For details, see chapter 1 "Sending Scan Files by E-mail".
• Sending to folders
Scan files can be stored in shared network folders, or on FTP or Netware servers.
For details, see chapter 2 "Sending Scan Files to Folders".
• Delivering
You can deliver scan files using a delivery server.
For details, see chapter 4 "Delivering Scan Files".
Scanning originals from a client computer (TWAIN Scanner)
You can use the TWAIN driver to scan files from a networked or directly connected computer.
For details, see chapter 5 "Scanning Originals with the Network TWAIN Scanner".
Storing files
Scan files can be stored on the machine's hard disk. You can do various things with stored files,
such as save them in shared folders or send them by e-mail.
For details, see chapter 3 "Storing Files Using the Scanner Function".
• p.19 "Sending Scan Files by E-mail"
• p.51 "Sending Scan Files to Folders"
• p.97 "Delivering Scan Files"
• p.117 "Scanning Originals with the Network TWAIN Scanner"
• p.75 "Storing Files Using the Scanner Function"
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Display Panel
This section explains the simplified display and three confirmation screens: Check Modes, Preview, and
Scanned Files Status.
You can find explanations about the E-mail screen, Scan to Folder screen, list of stored files screen, or
network delivery scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder
Screen", "List of Stored Files", and "Network Delivery Scanner Screen".
• p.23 "E-mail Screen"
• p.55 "Scan to Folder Screen"
• p.82 "List of Stored Files"
• p.101 "Network Delivery Scanner Screen"
Simplified Display
This section explains how to switch to the simplified display.
When you press the [Simplified Display] key, the screen changes from the initial display to the simplified
display.
Letters and keys are displayed at a larger size, making operations easier.
BLT013S
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Example of Simplified Display
BLT001S
1. [Key Colour]
Press to increase screen contrast by changing the color of the keys.
This is available only for the simplified display.
• To return to the initial screen, press the [Simplified Display] key again.
• Certain keys do not appear on the simplified display.
Confirmation Displays
This section explains three confirmation displays: Check Modes, Preview, and Scanned Files Status.
Check Modes
This section explains items that are displayed and how to display the Check Modes screen.
Use the Check Modes screen to check scanning and transmission settings.
Pressing [Check Modes] switches the screen from the initial scanner screen to the Check Modes screen.
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Check Modes
BLT002S
1. Original
Displays Scan Settings, Original Feed Type, and other scanning settings.
2. Transmission function icon
Displays the icon of the transmission function in use.
3. Sender and Destination
Displays the sender and transmission or delivery destinations.
The ( ) symbol indicates a group destination.
The ( ) symbol indicates a destination that can receive encrypted e-mail.
4. Send
Displays transmission settings such as Sender and Subject.
5. [Expand Group Dest.]
Press to display the members of the group, when a group is specified as the destination.
Preview
Use the Preview screen to check that originals have been scanned correctly.
This section explains about the Preview screen that can be used before sending files by e-mail or Scan to
Folder, or delivering files.
Before you start scanning, press [Preview]. If you scan originals while [Preview] is selected, the Preview
screen appears. You can start or cancel sending the files after checking the preview and the scan
settings used for scanning.
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Preview
BLT003S
1. [Zoom Out] and [Zoom In]
Press to reduce or enlarge the displayed preview.
2. [ ][ ][ ][ ]
Press to shift the displayed area.
3. [Cancel Sending]
Press to close a preview and interrupt a transmission.
4. [Send]
Press to close a preview and continue a transmission.
5. Display File
Displays a file's name and size.
6. Display Page
Displays the number of the currently displayed page, total number of pages, page size, and color
mode.
7. [Switch]
Press to change the page of the selected file that is displayed.
8. Display Position
Displays the position of an image when enlarged.
9. Preview Area
Shows which section of the original is displayed by the preview function.
If an original is larger than A2 (18 × 24 in), only a specified section of the original can be displayed in
the preview. Use the area, size, and direction settings to specify the section that is displayed in the
preview. To specify these settings, select [Select Area].
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10. [Select Area]
If you are scanning an original that is larger than A2 (18 × 24 in), press this button to specify the area,
size, and direction of the displayed preview.
• The preview function is not available if you are scanning originals that are longer than 1219
mm (48 in).
• Preview is not available if a file is scanned using [Store Only].
• You can view a stored file using the Preview screen displayed from the list of stored files. For
details about viewing a stored file, see "Checking a Stored File Selected from the List".
• Preview might not be displayed if scanning failed or the image file is corrupted. If this is the
case, scan the original again.
• p.85 "Checking a Stored File Selected from the List"
Scanned Files Status
This section explains items that are displayed and how to display the Scanned Files Status screen.
Use the Scanned Files Status screen to check e-mail transmission, Scan to Folder, and delivery results.
Press [Scanned Files Status] to display the Scanned Files Status screen.
Up to 9 transmission or delivery results are displayed at the same time. Press [ ] or [ ] to switch
between results.
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Scanned Files Status
BLT004S
1. Date / Time
Displays the time and date transmission was specified by this machine or the time and date when
Completed, Error, or Cancelled was confirmed.
2. Transmission function icon
Displays the icon of the transmission function used.
The ( ) symbol indicates a destination that can receive encrypted e-mail.
3. Destination
Displays the transmission destination.
If you have selected multiple destinations, the first selected destination is displayed.
Other destinations appear as "+ X" (X indicates the number of destinations.) when sending files by e-mail
or delivering them.
4. Sender
Displays the sender name.
5. File Name
Displays the stored file name of files that are simultaneously sent and stored, or of stored files that are
sent.
6. Status
Displays one of the following transmission statuses: Completed, Trnsmtg., Waiting..., Error, or Cancelled.
7. [Cancel]
To cancel transmission, select a file whose status is "Waiting...", and then press [Cancel].
8. [Print List]
Press to print transmission results.
15

• You cannot check scanner function transmission results by pressing [Job List] at the bottom of
the screen. To check transmission results, press [Scanned Files Status], and then display the
Scanned Files Status screen.
• Depending on security settings, some transmission results might not be displayed.
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How to Start Scanning
Use one of the following two methods to start scanning:
• Place originals
• Press the [Start] key
The default settings allow you to start scanning, storing, and delivering files by simply placing originals
(without pressing the [Start] key). When you place originals, the [Start] key is unlit.
However, you must press the [Start] key in the following cases:
• To start printing the scanner journal
• Right after making additional scanning settings you had missed (for example, if you forgot to
specify a destination)
• You can change the settings for starting scanning by pressing the [Start] key. For details, see
"System Settings", General Settings Guide.
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