Ricoh SP 220 SFNW User manual

Setup Guide
1
Setting Up the Machine
2
Installing the Software
12
Scan/FAX and other settings
How to purchase consumables

1
1. Setting Up the Machine
Power Source / Stromquelle /
Source d’alimentation / Alimentazione /
Strømkilde / Fuente de alimentación /
Stroombron / Strømkilde / Fonte de alimentação /
Fonte de energia / Virtalähde / Strömkälla /
Zdroj napájení / Áramforrás / Źródło zasilania /
Güç Kaynağı / Источник питания / Қуат көзі /
電源/
120 V, 60 Hz, 8 A
220 - 240 V, 50/60 Hz, 5A
110 V, 60 Hz, 8 A
10
50 15
80
32
89.6
20 cm
(7.9 inches)
40 cm
(15.8inches)
45 cm
(17.7 inches)
10 cm
(4.0 inches)
10 cm
(4.0 inches)
DSH038
DSH001
DSH002
DSH003
DSH004
DSH005
DSH006
DSH007
DSH008
DSH009
DSH010
DSH011
DSH012

2
DSH007
DSH013
DSH014
DSH015
DSH017
DSH018
DSH019
DSH020
DSH021
DSH025
1
2
DSH026

3
Language
120
German
English
French
DSH077
Program Fax Info.
Name:
No.
DSG328
* This screen is not displayed in SP 220SNw/221SNw.
Area
15
Asia
Europe
Oceania
DSG351
* This screen is not displayed in some models.
Country
83 89
UAE
Turkey
UK
DSG329
Set Date
23
Day/Month/Year
Month/Day/Year
Year/Month/Day
DSG330
12 12
Set Date
Day/Month/Year
//2016
DSG331
Set Time 22
24-hour Format
12-hour Format
DSG332
17 45
DSG332
Set Time
Hour: Min
:
Steps 24 to 31 are not displayed in SP 220SNw/220SFNw for Taiwan.
Go to page 4“Installing the Software”. For OS X, see User’s Guide in the
provided CD-ROM or our website (http://www.ricoh.com/printers/sp200/support/
gateway/).
For safe and correct use, please be sure to read the Safety Information before using the machine.

4
2. Installing the Software
Check how the computer is connected
Specify how to connect to your computer according to the communication environment of your system.
Go to page 5"Connecting the Machine (USB/Network)".
connect by
USB interface cable
connect by
Ethernet interface cable
use router (access point)?
Yes
No
connect by wireless? connect by wired?
connect via Wi-Fi Direct
See Wi-Fi Direct Guide in our website
(http://www.ricoh.com/printers/
sp200/support/gateway/).
use computer?
connect using Wi-Fi Setup Wizard
Go to page 7"Easy Setup Using
the Wi-Fi Setup Wizard".
connect using CD-ROM
Go to page 6"Easy Setup Using
the CD-ROM".
DSH075
•To connect using the WPS button, go to page 8“Easy Setup Using the WPS Button”.
•To connect using a PIN code, go to page 9“Easy Setup Using a PIN Code”.
•To set up manually, see User’s Guide in the provided CD-ROM or our website (http://www.ricoh.com/printers/sp200/support/gateway/).
•When the Wi-Fi Direct function is enabled, a Wi-Fi Direct compliant device is recognized as a router (access point), and direct
communication among Wi-Fi Direct-compliant devices becomes possible.
When communicating using the Wi-Fi Direct function, you cannot connect to the Internet at the same time.
Use the machine from a smart device Android iOS
■How to use the machine from a
smart device
For information about using the machine from a
smart device, see the following website or scan
the following QR code from your smart device.
DCH036
■How to use the NFC tag
(Android smart devices only)
When using Android smart devices, download
and install the RICOH SP 200 series SOM from
the following website or QR code, and then touch
the NFC tag on the machine with the device.
http://www.ricoh.com/printers/
sp200/support/gateway/

5
Connecting the Machine (USB/Network) Windows
dsh039
dsh040
The following items are necessary to set up a wired
connection.
●USB interface cable or Ethernet interface cable
●CD-ROM supplied with the machine
1. Turn on your computer.
2. Insert the provided CD-ROM into the CD-ROM drive of the
computer.
If your computer does not have a CD-ROM drive, download a
setup file from our website (http://www.ricoh.com/printers/sp200/
support/gateway/).
or
3. Click [Quick Install].
4. The software license agreement appears in the [Software
License Agreement] dialog box. After reading the agreement,
click [Yes].
5. Select [USB Connection] or [Network Connection] according
to communication environment or your device.
6. Follow the instructions in the setup wizard.
7. Click [Finish] in the [Setup Complete] dialog box. If the
installer prompt you to restart Windows, reboot your
computer.
Setup is completed.

6
Connecting the Machine via Wi-Fi Windows
dsh041
Easy Setup Using the CD-ROM
The following items are necessary to set up a wireless
connection.
●USB interface cable or Ethernet interface cable
●Router (access point)
●CD-ROM supplied with the machine
1. Turn on your computer.
2. Insert the provided CD-ROM into the CD-ROM drive of the
computer.
If your computer does not have a CD-ROM drive, download a
setup file from our website (http://www.ricoh.com/printers/sp200/
support/gateway/).
or
3. Click [Quick Install].
4. The software license agreement appears in the [Software
License Agreement] dialog box. After reading the agreement,
click [Yes].
5. Select [Wireless Connection].
6. Follow the instructions in the setup wizard.
7. Click [Finish] in the [Setup Complete] dialog box. If the
installer prompt you to restart Windows, reboot your
computer.
Setup is completed.
To connect using the Wi-Fi Setup Wizard, go to page 7
“Easy Setup Using the Wi-Fi Setup Wizard”.
To connect using the WPS button, go to page 8 “Easy
Setup Using the WPS Button”.
To connect using a PIN Code, go to page 9 “Easy Setup
Using a PIN Code”.
To connect using Wi-Fi Direct, see Wi-Fi Direct Guide in
our website (http://www.ricoh.com/printers/sp200/support/
gateway/).

7
Easy Setup Using the Wi-Fi Setup Wizard
The following item is necessary to set up a wireless
connection.
●Router (access point)
Checking the SSID and Encryption key
The SSID and Encryption key for the router (access point) may be
printed on a label affixed to the router (access point). For details about
the SSID and Encryption key, refer to the router (access point) manual.
SSID
Encryption key
:XXXXXXXXXXXXX
:XXXXXXXXXXXXX
DSG099
Confirm the SSID and Encryption key, and write them down on the
blank space as shown below.
SSID:
Encryption key:
Configuring Settings Using the Control Panel
●Before doing the following procedure, install the printer
driver according to the procedure on page 5
"Connecting the Machine (USB/Network)".
●Make sure the Ethernet cable is not connected to the
machine.
1. Check that the router (access point) is working correctly.
2. Press the [User Tools] key.
DSH080
3. Press the [ ] or [ ] key to select [Network Settings], and
then press the [OK] key.
User Tools
89
Network Settings
Tray Paper Settings
Print List/Report
DSH078
4. If you are requested to enter a password, enter the password
using the number keys, and then press the [OK] key.
A password for accessing the [Network Settings] menu can be
specified in [Admin. Tools Lock] under [Admin. Tools] menu.
5. Press the [ ] or [ ] key to select [Wi-Fi], and then press the
[OK] key.
Network Settings 24
Wi-Fi
Ethernet
IPv4 Configuration
DSG084
6. Select [Wi-Fi Enable], and then press the [OK] key.
Wi-Fi
Wi-Fi Enable
DSG085
7. Press the [ ] or [ ] key to select [Enable], and then press
the [OK] key.
Wi-Fi Enable
Enable
Disable
DSG086
8. Press the [User Tools] key to return to the Initial screen.
9. Wait until the machine restarts.
10. Press the [User Tools] key.
DSH080
11. Press the [ ] or [ ] key to select [Wi-Fi Setup Wizard], and
then press the [OK] key.
User Tools
810
Wi-Fi Setup Wizard
Tray Paper Settings
Network Settings
DSH048
12. If you are requested to enter a password, enter the password
using the number keys, and then press the [OK] key.
A password for accessing the [Wi-Fi Setup Wizard] menu can be
specified in [Admin. Tools Lock] under [Admin. Tools] menu.
13. Press the [ ] or [ ] key to select SSID of the router (access
point) from the searched SSID list, and then press the [OK]
key.
14. Enter the encryption key using the number keys, and then
press the [OK] key.
DSG353
Password
Key :
(8-63 chars/64 hex)
WPA2-PSK
•As the passphrase, you can enter either 8 to 63 ASCII characters
(0x20-0x7e) or 64 hexadecimal digits (0-9, A-F, a-f).
•For details about checking the encryption key, see “Checking the SSID
and Encryption key”.
15. Press the [OK] key.
DSG354
Are you sure to connect?
(OK/Back)

8
16. Check the result.
Connection has succeeded:
DSG355
Connect succeed!
Connection has failed:
DSG356
Connect failed!
• Check the conguration for the router (access point), and then
try the connection again.
17. Configuring the Wi-Fi settings is complete.
Easy Setup Using the WPS Button
●Before doing the following procedure, install the printer
driver according to the procedure on page 5
"Connecting the Machine (USB/Network)".
●Make sure the Ethernet cable is not connected to the
machine.
● In Steps 16 to 17, congure each setting within two
minutes.
The following item is necessary to set up a wireless
connection.
●Router (access point)
1. Check that the router (access point) is working correctly.
2. Press the [User Tools] key.
DSH080
3. Press the [ ] or [ ] key to select [Network Settings], and
then press the [OK] key.
User Tools 89
Network Settings
Tray Paper Settings
Print List/Report
DSH078
4. If you are requested to enter a password, enter the password
using the number keys, and then press the [OK] key.
A password for accessing the [Network Settings] menu can be
specified in [Admin. Tools Lock] under [Admin. Tools] menu.
5. Press the [ ] or [ ] key to select [Wi-Fi], and then press the
[OK] key.
Network Settings 24
Wi-Fi
Ethernet
IPv4 Configuration
DSG084
6. Select [Wi-Fi Enable], and then press the [OK] key.
Wi-Fi
Wi-Fi Enable
DSG085
7. Press the [ ] or [ ] key to select [Enable], and then press
the [OK] key.
Wi-Fi Enable
Enable
Disable
DSG086
8. Press the [User Tools] key to return to the Initial screen.
9. Wait until the machine restarts.
10. Press the [User Tools] key.
DSH080
11. Press the [ ] or [ ] key to select [Network Settings], and
then press the [OK] key.
User Tools
10 11
Network Settings
Wi-Fi Setup Wizard
Print List/Report
DSG087
12. If you are requested to enter a password, enter the password
using the number keys, and then press the [OK] key.
A password for accessing the [Network Settings] menu can be
specified in [Admin. Tools Lock] under [Admin. Tools] menu.
13. Press the [ ] or [ ] key to select [Wi-Fi], and then press the
[OK] key.
Network Settings 24
Wi-Fi
Ethernet
IPv4 Configuration
DSG084
14. Press the [ ] or [ ] key to select [WPS], and then press the
[OK] key.
Wi-Fi 67
Input SSID
Current Connection
WPS
DSH049
15. Press the [ ] or [ ] key to select [PBC], and then press the
[OK] key.
WPS Type
12
PIN
PBC
DSG092
16. Press [Yes].
WPS PBC Connect ?
PBC
YesNo
DSG093
“Please push the [AP] within 2 minutes” appears, and the machine
starts to connect in PBC method.

9
17. Press the WPS button on the router (access point) within two
minutes.
WPS
CHV607
•For details about how to use the WPS button, refer to the manuals for
the router (access point).
18. Check the result.
Connection has succeeded:
PBC
Connection to AP
has Succeeded
EXIT
DSG094
•Press [EXIT] to return to the screen displayed in Step 15, and
then press the [User Tools] key to return to the initial screen.
Connection has failed:
PBC
Connection to AP
has Failed
EXIT
DSG095
•Press [EXIT] to return to the screen displayed in Step 15. Check
the configuration for the router (access point), then try the
connection again.
19. Configuring the Wi-Fi settings is complete.
Easy Setup Using a PIN Code
●Before doing the following procedure, install the printer
driver according to the procedure on page 5
"Connecting the Machine (USB/Network)".
●Make sure the Ethernet cable is not connected to the
machine.
● In Steps 18 to 20, congure each setting within two
minutes.
●To establish a connection using the PIN code, use a
computer that is connected to the router (access point).
●The following item is necessary to set up a wireless
connection.
●Router (access point)
1. Check that the router (access point) is working correctly.
2. Open the PIN code configuration window (web page) for the
router (access point) on your computer.
3. Press the [User Tools] key.
DSH080
4. Press the [ ] or [ ] key to select [Network Settings], and
then press the [OK] key.
User Tools 89
Network Settings
Tray Paper Settings
Print List/Report
DSH078
5. If you are requested to enter a password, enter the password
using the number keys, and then press the [OK] key.
A password for accessing the [Network Settings] menu can be
specified in [Admin. Tools Lock] under [Admin. Tools] menu.
6. Press the [ ] or [ ] key to select [Wi-Fi], and then press the
[OK] key.
Network Settings 24
Wi-Fi
Ethernet
IPv4 Configuration
DSG084
7. Select [Wi-Fi Enable], and then press the [OK] key.
Wi-Fi
Wi-Fi Enable
DSG085
8. Press the [ ] or [ ] key to select [Enable], and then press
the [OK] key.
Wi-Fi Enable
Enable
Disable
DSG086
9. Press the [User Tools] key to return to the Initial screen.
10. Wait until the machine restarts.
11. Press the [User Tools] key.
DSH080
12. Press the [ ] or [ ] key to select [Network Settings], and
then press the [OK] key.
User Tools 10 11
Network Settings
Wi-Fi Setup Wizard
Print List/Report
DSG087
13. If you are requested to enter a password, enter the password
using the number keys, and then press the [OK] key.
A password for accessing the [Network Settings] menu can be
specified in [Admin. Tools Lock] under [Admin. Tools] menu.

10
14. Press the [ ] or [ ] key to select [Wi-Fi], and then press the
[OK] key.
Network Settings
24
Wi-Fi
Ethernet
IPv4 Configuration
DSG084
15. Press the [ ] or [ ] key to select [WPS], and then press the
[OK] key.
Wi-Fi
67
Input SSID
Current Connection
WPS
DSH049
16. Press the [ ] or [ ] key to select [PIN], and then press the
[OK] key.
WPS Type 22
PIN
PBC
DSG096
17. Check the PIN code.
DSG098
PIN Code:
PIN
Connect Abort
XXXXXXXX
Write down the PIN code in case you might forget it.
18. Enter the machine’s PIN code (8 digits) on the router (access
point)’s web page.(The web page accessed in Step 2)
19. Execute WPS (PIN system) from the router (access point)’s
web page.
20. Press [Connect].
DSG098
PIN Code:
PIN
Connect Abort
XXXXXXXX
“Please wait for 2 minutes” appears and connecting with PIN
method starts.
21. Check the result.
Connection has succeeded:
PIN
Connection to AP
has Succeeded
EXIT
DSG368
•Press [EXIT] to return to the screen displayed in Step 16, and
then press the [User Tools] key to return to the initial screen.
Connection has failed:
PIN
Connection to AP
has Failed
EXIT
DSG369
•Press [EXIT] to return to the screen displayed in Step 16. Check
the configuration for the router (access point), then try the
connection again.
22. Configuring the Wi-Fi settings is complete.

11
3. Scan/FAX and other settings
Forsafe and correct use, be sure to read Safety Information before
usingthe machine.
Configuring Network Settings Using OS X
Troubleshooting
Maintaining the Machine
Configuring the Machine Using Utilities
Configuring the Machine Using the Control
Panel
Sending and Receiving a Fax
Scanning Originals
Copying Originals
Printing Documents
Paper Specifications and Adding Paper
Guide to the Machine
Appendix
User’s Guide
■For those using the scanner
features for the first time
For information about specifying the initial scan
settings, see “What You Can Do with the Scanner
Function”, User’s Guide in the provided CD-ROM or
our website (http://www.ricoh.com/printers/sp200/
support/gateway/).
Initial Guide for FAX
Connection
Connecta telephone line cord to LINE.
Ifusing an external telephone, connectthe
telephoneto TEL.
1
2
DSH043
1.Port For External Te lephone
2.Port For LINE
DSH032
Selectingthe Telephone Line Type and
TelephoneNetwork Connection Type
Pressthe [User To ols]key.
DSH210
Press[▲] or [▼] key to select
[Admin.To ols],and then press
the[OK] key.
Press[▲] or [▼] key to select
[Dial/PushPhone], and then
pressthe [OK] key.
BasicOperation for Sending
aFax
Pressthe [Facsimile] key.
DSH154
Enterthe fax number using the
numberkeys .
Press[Start] key.
Dependingon the machine’s settings,
youmay be prompted to enter the fax
numberagain if you manually entered
thefax number. Enter the fax number
within60 seconds. If the fax numbers
donot match, go back to step 3.
Ifyou place the orig inalon the
exposureglass and have more
originalsto scan, pr ess[Yes]
within60 seconds, place the
nextoriginal on the exposure
glass,and then press [OK] key.
Repeatthis step until all
originalsare scan ned.
Whenall originals have been
scanned,press [No] to start
sendingthe fax.
Press[▲] or [▼] key to select
thetelephone line type
appropriatefor your telephone
service,and then press the
[OK]key.
Press[▲] or [▼] key to select
[PSTN/ PBX], and then press
the[OK] key.
Press[▲] or [▼] key to select
[PSTN]or [PBX], and then
pressthe [OK] key.
Pressthe [User To ols]key to
returnthe initial screen.
Settingthe Outside Line
AccessNumber
Ifyou have selected PBX, use the following
procedure.
Pressthe [User To ols]key.
Pressthe [▲] or [▼] key to
select[Admin. To ols],and then
pressthe [OK] key.
Pressthe [▲] or [▼] key to
select[PBX Access Number],
andthen press the [OK] key.
Enterthe outside line access
numberusing the number
keys,and then press the [OK]
key.
Pressthe [User To ols]key to
returnthe initial screen.
English
Readthis manual carefully before you use the product and keep it handy for future reference. For safe and correct use, please besure to read the Safety Informatio nbefore
usingthe machine. This manual briefl y describes the procedure for initial setup for fax function.
Formore details about other information, see User’s Guide in the CD-ROM or on our web site (http://www.ricoh.com/printers/sp200/support/gateway/). ■For those using the fax features
for the first time
For information about specifying the initial fax
settings, see “Initial Setup”, Initial Guide for FAX.
How to purchase consumables
For information about consumables, see the following website or scan the following QR code from your smart device.
http://www.ricoh.com/printers/
sp200/support/gateway/

© 2016
Trademark
Android is a trademark of Google Inc.
IOS is a trademark or registered trademark of Cisco in the U.S. and other
countries and is used under license.
Wi-Fi, Wi-Fi Direct, Wi-Fi Protected Setup, WPA, Wi-Fi Protected Access,
WPA2, and Wi-Fi Protected Access 2 are registered trademarks of Wi-Fi
Alliance.
Linux is a registered trademark of Linus Torvalds in the United States and
other countries.
Mac OS is a trademarks or registered trademarks of Apple Inc., in the
United States and other countries.
Microsoft®, Windows®, Windows Server®and Windows Vista®are either
registered trademarks or trademarks of Microsoft Corporation in the United
States and/or other countries/regions.
Red Hat and Red Hat Enterprise Linux are trademarks of Red Hat, Inc.,
registered in the United States and other countries.
SUSE is a registered trademark of SUSE Linux AG.
SUSE and openSUSE are registered trademarks of Novell, Inc.
Ubuntu and Canonical are registered trademarks of Canonical Ltd.
Other product names used in this manual are for identification purposes only
and may be trademarks of their respective companies.
We do not have any or all rights to these marks.
All Microsoft product screenshots are reprinted with permission from the
Microsoft Corporation.

M0A6-8606
GB
EN
• Manual
• Software
• Linux driver
• Information on con-
sumables
http://www.ricoh.com/printers/
sp200/support/gateway/