Rolodex RF-8120 User manual

www.franklin.com
Personal
Digital Assistant
User’s Guide
RF-8120
RF-8130

Electronic Publishers

1
Contents
License Agreement . . . . . . . . . . . . . . . .2
Notice . . . . . . . . . . . . . . . . . . . . . . . . . .3
Getting Started . . . . . . . . . . . . . . . . . . .4
Understanding the Display . . . . . . . . . .6
Using the Clocks . . . . . . . . . . . . . . . . . .8
Entering a Phone Record . . . . . . . . . .12
Entering a Schedule record . . . . . . . .14
Entering a Todo . . . . . . . . . . . . . . . . . .16
Entering a Memo Record . . . . . . . . . .18
Entering an Internet Record . . . . . . . .19
Entering an Anniversary . . . . . . . . . . .20
Entering an Expense . . . . . . . . . . . . . .21
Searching and Editing Records . . . . .23
Using a Book . . . . . . . . . . . . . . . . . . . .25
Using the Calculator . . . . . . . . . . . . . .26
Using the Converters . . . . . . . . . . . . .28
Installing the PC Sync . . . . . . . . . . . . .32
Transmitting or Receiving Records . .33
Replacing the Batteries . . . . . . . . . . . .39
Using a Password . . . . . . . . . . . . . . . .40
Specifications . . . . . . . . . . . . . . . . . . .42
FCC Notice . . . . . . . . . . . . . . . . . . . . .43
Limited Warranty (U.S. only) . . . . . . . .44
Limited Warranty (outside U.S.) . . . . .46

READ THIS LICENSE AGREEMENT BEFORE USING THE
ELECTRONIC REFERENCE. YOUR USE OF THE ELEC-
TRONIC REFERENCE DEEMS THAT YOU ACCEPT THE
TERMS OF THIS LICENSE. IF YOU DO NOTAGREE
WITH THESE TERMS, YOU MAY RETURN THIS PACK-
AGE WITH PURCHASE RECEIPT TO THE DEALER FROM
WHICH YOU PURCHASED THE ELECTRONIC REFER-
ENCE AND YOUR PURCHASE PRICE WILL BE REFUND-
ED. ELECTRONIC REFERENCE means the software prod-
uct and documentation found in this package and
FRANKLIN means Franklin Electronic Publishers, Inc.
Limited Use License
All rights in the ELECTRONIC REFERENCE remain the
property of FRANKLIN. Through your purchase,
FRANKLIN grants you a personal and nonexclusive
licensed to use this ELECTRONIC REFERENCE. You
may not make any copies of the ELECTRONIC REFER-
ENCE or of the data stored therein, whether in electronic
or print format. Such copying would be in violation of
applicable copyright laws. Further, you may not modify,
adapt, disassemble, decompile, translate, create deriva-
tive works of, or in any way reverse engineer the ELEC-
TRONIC REFERENCE. You may not export or reexport,
directly or indirectly, the ELECTRONIC REFERENCE
without compliance with appropriate governmental regu-
lations. The ELECTRONIC REFERENCE contains
Franklin’s confidential and proprietary information which
you agree to take adequate steps to protect from unau-
thorized disclosure or use. This license is effective until
terminated. This license terminates immediately without
notice from FRANKLIN if you fail to comply with any pro-
vision of this license.
2
License Agreement

Recommendations
•The manufacturer strongly recommends that sepa-
rate permanent written records be kept of all impor-
tant data. Data may be lost or altered in virtually any
electronic memory product under certain circum-
stances. Therefore, the manufacturer assumes no
responsibility for data lost or otherwise rendered
unusable whether as a result of improper use,
repairs, defects, battery replacement, use after the
specified battery life has expired, or any other cause.
•The manufacturer assumes no responsibility, directly
or indirectly, for financial losses or claims from third
parties resulting from the use of this product and any
of its functions, such as stolen credit card numbers,
the loss or alteration of stored data, etc.
•The information provided in this manual is subject to
change without notice.
Cautions
•Do not carry the organizer in the back pocket of your
slacks or trousers.
•Do not drop the organizer or apply excessive force to
it.
•Do not subject the organizer to extreme tempera-
tures.
•Clean only with a soft, dry cloth.
•Since this product is not waterproof, do not use it or
store it where fluids can splash onto it. Raindrops,
water spray, juice, coffee, steam, perspiration, etc.
will also cause the organizer to malfunction.
3
Notice

Important Notice
This unit is shipped in “Sleep”mode in order to con-
serve battery life. To start the unit, it must first be
reset. The “reset”button is accessed via the hole
above the battery door on the back of the unit.
Using the Organizer for the First Time
The first time you use this organizer, you should per-
form a system reset. Warning! Asystem reset erases
any user-entered information and clears all settings.
1.Turn the organizer over and carefully pull the
battery insulation sheet to remove it.
2. Press ON/OFF to turn the organizer off.
3. Use a paper clip to gently press the reset but-
ton on the back of the organizer.
4. Tap ENTER to reset the organizer.
✎ Selecting a Language
1. Tap and then tap LANG to the bottom right
of the screen.
ENGLISH? appears on the screen.
2. Tap or to cycle through the seven avail-
able languages: English, Español, Français,
Deutsch, Português, Italiano, Nederlands.
3. Tap ENTER when you see the one you want.
4
Getting Started
When the device is on, press and hold ON/OFF for
about two seconds to turn the backlight on. Press and
hold again to turn the backlight off (RF-8130 only).

✎ About Screen Illustrations
Some screen illustrations in this User’s Guide may
vary slightly from what you see on the screen.
This does not mean that your organizer is mal-
functioning. English is the selected message lan-
guage for screen illustrations.
✎ Auto-Shut Off
When none of the keys have been pressed for
approximately seven minutes, the organizer auto-
matically turns the power off to save the battery.
Press ON/OFF to resume. The actual life of the
battery depends on the usage.
✎ Keyboards
ABC/123 at bottom right of screen controls the
keyboards. Tap this to toggle between the
letter/number keyboards. The Calculator function
icons and SYML appear only in the numeric key-
board.
✎ Symbols
You can enter 19 symbols such as @, $, and 34
accented characters such as Ä, É, etc. To enter a
symbol or special character when tapping letters,
first tap ABC/123, then tap SYML, then tap or
to cycle through the 53 available symbols and
characters. When you see the symbol or character
you want, tap 0-5. Tap ABC/123 to return to the
letter keyboard.
5
Getting Started

Several icons appear on the upper left of the screen
to indicate active modes. These are indicator icons
only and perform no function when tapped.
Note: on the upper left indicates data extending
beyond the current screen. Tap to scroll up and
down and read all the available data.
The bottom half of the screen contains the function
icons, directions arrows, letters, numbers and other
icons that you can tap to perform a number of func-
tions.
Note: The display is dependent on the mode you are
in. For example, the Calculator function keys are dis-
played only in the Calculator.
Function Icons
The function icons appear in a row beneath the data
display. Cycles between the Business 1,
Business 2 and Personal phone
directories.
Goes to the Internet directory.
Cycles between Home Time, World
Time and daily alarm mode.
Toggles between the Calendar and
Schedule.
Toggles between the Todos and
Memos.
Goes to the Anniversary directory.
6
Understanding the Display

Goes to the Expense directory.
Goes to the currently installed book.
Cycles between the Calculator, Metric
converter and Currency Converter.
Goes to the Euro Converter.
Goes to the Data Synchronization
screen. This is useful only if you have
the PC Sync program.
Other Icons
Moves cursor in the indicated direc-
tion.
Searches up through records.
Searches down through records.
Enables/disables the alarms.
Enables/disables the keytone.
Goes to the Enter Password screen.
Enters a hard return.
Jumps directly to the e-mail field in a
phone record.
7
Understanding the Display

8
After a system reset, each time you press ON/OFF
or tap , you see the Home Time screen. You can
perform the following functions in Home Time.
1. Tap to go to World Time.
2. Tap MD/DM on bottom left of screen to toggle
between the month/day and day/month formats.
3. Tap 12/24 on bottom center of screen to toggle
between 12- and 24-hour displays for the clock.
4. Tap DST on bottom right of screen to
enable/disable daylight savings time.
5. Tap to enable/disable the keytone.
The keytone is the beep that sounds when you
touch the screen.
on the upper left indicates the keytone is
enabled.
6. Tap to enable/disable the hourly chime.
on the upper left indicates the hourly chime is
enabled.
7. Tap to go to the Password entry screen.
8. Tap to start data synchronization with your PC.
9. Tap M.CHK to see the percent of available memory.
10. Tap to adjust the LCD contrast.
11. Tap LANG to go to the Language selection screen.
12. Tap EDIT to go to the Home Time edit screen.
Using the Clocks

9
Setting Home Time
1. Tap once to go to the Home Time screen.
2. Tap EDIT.
3. At the city name, tap or to cycle through
the available city names.
Tap A-Z or 0-9 to edit a city name. This will be
your Home city.
Tap ABC/123 at the bottom right of the screen to
toggle between letter and number input.
You can edit the city, month, day, year, hour and
minute in that sequence.
Tap to move the cursor in the indicated
direction.
4. Tap 0-9 to edit the year, day and month.
Using the Clocks

5. Tap 0-9 to edit the hour and minute.
Tap AM/PM at bottom center of screen to toggle
between a.m. and p.m. in the 12-hour format.
6. Tap ENTER at bottom right corner of screen to
store the time.
Seconds are updated automatically.
If you enter an invalid time, you will be prompted
for a correction.
Viewing World Time
You must set your home time before viewing World
Time. There are 43 built-in cities. The list is available
at the end of this User’s Guide.
1. Tap twice to go to World Time.
2. Tap or to cycle through the available city times.
Tap 12/24 at bottom of screen to toggle between
the 12- and 24-hour time format.
10
Using the Clocks

Tap DST on bottom right of screen to enable/dis-
able daylight savings time.
3. Tap twice to return to Home Time.
Setting the Daily Alarm
When the set time is reached, the alarm sounds for
20 seconds. Tap any key other than to activate
the snooze function and stop the sound. When the
snooze function is activated, the alarm sounds every
eight minutes. Tap to stop the sound and de-acti-
vate the snooze function. To set the daily alarm, do
the following:
1. Tap three times to go to the Daily Alarm.
2. Tap EDIT at bottom of screen.
Tap 0-9 to edit the hour and minute.
Tap to move the cursor in the indicated direc-
tion.
Tap AM/PM at bottom of screen to toggle between
a.m. and p.m.
3. Tap ENTER at bottom right of screen to store
your settings.
4. Tap on bottom left of screen to disable/re-
enable the daily alarm.
on upper left indicates the daily alarm is enabled.
11
Using the Clocks

12
There are three telephone directories: Personal,
Business 1 and Business 2. Each directory has 10
fields in which to enter data. The fields appear in the
following sequence: Name, Company, Address,
Home phone, Work phone, Fax, Cellular, Pager, E-
mail and Notes. Each field has a character limit.
Please see table below.
To enter a phone record, do the following:
1. Tap to go to the Business 1 phone directory.
Tap again to go to the Business 2 phone direc-
tory. Tap a third time to go to the Personal
phone directory.
2. Tap A-Z to enter a name.
Name is the first field. You MUST enter a name if
you want to save the record.
Field Character
Limit
NAME 40
COMPANY 18
ADDRESS 80
HOME PHONE 18
WORK PHONE 18
FA 18
CELLULAR 18
PAGER 18
EMAIL 40
NOTE 60
Entering a Phone Record

Tap ABC/123 to toggle between the letter/number
keyboards.
Tap SYML to cycle through the list of available
symbols.
Tap SPACE to insert a space.
Tap DEL to delete a character. The character at
the cursor is deleted.
Tap INS to insert a character.
Tap to move the cursor.
3. Tap ENTER to enter data in each successive
field.
You need not enter data in every field.
Notes is the last field.
4. Tap ENTER in the Notes field to save the
record.
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Entering a Phone Record

14
There are five fields in the Schedule: Start Date,
Start Time, End Date, End Time, Description. You
can set a Schedule alarm which sounds for 20 sec-
onds. You can enable/disable the alarm, and stop the
sound at any time. To enter a Schedule record, do
the following:
1. Tap twice.
2. Tap 0-9 to go to the Start Date field.
3. Tap 0-9 to enter a Start Date.
The date format is what you set in Home Time.
You MUST enter a Start Date if you want to save
the record.
Tap to move the cursor left or right.
4. Tap ENTER to enter data in each successive
field.
You need not enter data in every field.
At the Start time field, tap to enable the
Schedule alarm.
on the upper left indicates the Schedule alarm
is activated.
At the Start Time and End Time fields, tap AM/PM
at bottom of screen to toggle between a.m. and
p.m. in the 12-hour format.
If you enter an invalid date or time, you are
prompted for a correction.
Entering a Schedule record

Message is the last field. You can enter up to 512
characters in this field.
Note: In the date and time fields, only the number
keyboard is available. In the Message field, tap
ABC/123 to toggle between the letter/number key-
boards.
Tap A-Z or 0-9 to enter your data.
Tap SYML, then tap or to cycle through the list
of available symbols.
Tap SPACE to insert a space.
Tap DEL to delete a character.
The character at the cursor is deleted.
Tap INS to insert a character.
Tap to move the cursor.
5. Tap ENTER to store your data.
Using the Calendar
1. Tap .
2. Tap or to move to a different month.
3. Tap or to move to a different day, week
or month, by day.
The active date blinks on the screen.
15
Entering a Schedule record

16
There are four fields in the Todo book: Date Due,
Message (description), Date Done and Priority. You
can set priority levels of one to three. To enter a Todo
record, do the following:
1. Tap once.
2. Tap 0-9 to go to the Date Due field.
3. Tap 0-9 to enter the due date for the Todo.
The date format is what you set in Home Time.
You MUST enter a due date if you want to save
the record.
If you enter an invalid date, you are prompted for a
correction.
Tap to move the cursor left or right.
4. Tap ENTER to go to the Message field.
You can enter a maximum of 108 characters.
Entering a Todo

Note: In the date and priority fields, only the num-
ber keyboard is available. In the Message field,
tap ABC/123 to toggle between the letter/number
keyboards.
Tap A-Z or 0-9 to enter your data.
Tap SYML, then tap or to cycle through the list
of available symbols.
Tap SPACE to insert a space.
Tap DEL to delete a character.
Tap INS to insert a character.
Tap to move the cursor.
5. Tap ENTER to go to the Date Done field.
Tap 0-9 to enter the completed date.
6. Tap ENTER to go to the Priority field.
Tap 1-3 to set a priority level for your todo.
7. Tap ENTER to store your data.
The Todos are sorted by the due date.
17
Entering a Todo

Each Memo record consists of a Message field in
which you can enter a maximum of 512 characters.
To enter a Memo do the following:
1.Tap twice.
2. Tap any key to begin entering your memo.
3. Tap A-Z or 0-9 to enter your data.
Tap SYML, then tap or to cycle through the list
of available symbols.
Tap SPACE to insert a space.
Tap DEL to delete a character.
Tap INS to insert a character.
Tap to move the cursor.
4. Tap ENTER to store your record.
18
Entering a Memo Record

Each Internet record has three fields: Message
(description), Internet (address) and Note. You can
enter descriptions of your favorite websites, the
addresses and a note. You can enter a maximum of
108 characters in the Message and Note fields and
80 characters in the Internet field. To enter an
Internet record, do the following:
1. Tap .
2. Tap any key to go to the Message screen.
3. Tap A-Z or 0-9 to enter your description.
You must enter data in this field if you want to
save the record.
Tap SYML, then tap or to cycle through the list
of available symbols.
Tap SPACE to insert a space.
Tap DEL to delete a character.
Tap INS to insert a character.
Tap to move the cursor.
4. Tap ENTER to go to the Internet (address)
field.
5. Enter the internet address and tap ENTER to
go to the Note field.
Enter a note if you want.
6. Tap ENTER to store the data.
19
Entering an Internet Record