Safescan TA-8000 SERIES User manual

MANUAL
SAFESCAN TA-8000 Series
TIME ATTENDANCE SYSTEM
ENGLISH|NEDERLANDS|DEUTSCH|FRANÇAIS|ESPAÑOL|ITALIANO|PORTUGUÊS
POLSKI | ČESKY | SZLOVÁK | MAGYAR

2
INTRODUCTION AND DIRECTIONS FOR USE
1. BASIC INSTALLATION AND OPERATION
1.1 Package contents 3
1.2 Wallmount installation 4
1.3 Terminal - description of the keys 5
1.4 Fingerprint placement 6
1.5 Installing the terminal in your network 6
1.6 LAN connection 7
1.7 WiFi connection 8
1.8 DHCP: pros and cons 8
1.9 Setting up an administrator user (super admin) 8
1.10 Registering a fingerprint 9
1.11 Registering an RFID card or key fob 9
1.12 Setting a password 10
1.13 Date and time settings 10
1.14 Enrolling users (normal user) 11
1.15 Clocking in / clocking out 12
1.16 Retrieving user and clocking data using a
USB stick 12
1.17 Uploading user data to the terminal 13
1.18 Checking clocking data on the terminal 13
2. ADVANCED USAGE SCENARIOS
2.1 User Management 14
2.2 Edit users 14
2.3 Delete users 15
2.4 Expiration Rule 15
2.5 Expiration Rule options 15
2.6 Using work codes 16
2.7 Daylight saving time 18
2.8 Custom user roles 21
2.9 Short Message Service 22
2.10 Customise the function keys 23
2.11 Punch State values 23
2.12 Menu shortcuts 24
2.13 Access control 25
2.14 Holidays 27
2.15 Link between users, access groups time
schedules and verification modes 27
2.16 Duress Options 28
3. DESCRIPTION OF ALL FUNCTIONS AND MENU ITEMS
3.1 User management 29
3.2 User Role 29
3.3 Communication 29
3.4 System 30
3.5 Personalize 31
3.6 Data management 31
3.7 Access Control 32
3.8 USB Manager 32
3.9 Attendance search 32
3.10 Short Message 32
3.11 Work Code 33
3.12 Autotest 33
3.13 System Info 33
3.14 Use of biometric data 33
APPENDIX
Door access control schematics 34
TABLE OF CONTENTS

3
THE RETAIL BOX CONTAINS THE
FOLLOWING ITEMS:
1. Safescan TA-8000 series terminal
2. Mounting bracket
3. Screws and plugs
4. Access Control connector plugs
(TA-8015 / TA-8025 / TA-8035)
5. Screw driver
6. 5x RFID cards
(TA-8010 / TA-8015 / TA-8030 / TA-8035)
7. Ethernet (LAN) cable
8. Power adapter (12V)
9. Quick Install Guide
1x 1x
4x
4x
1x
1x
5x1x
INTRODUCTION AND DIRECTIONS FOR USE
Thank you for purchasing the Safescan TA-8000 series Time Attendance terminal; a complete solution for efficient time registration.
Before starting to install and use the TA terminal, we recommend that you carefully read this user manual and keep it at hand for future
reference. The user manual describes the basic set-up of the device, the advanced settings and usage scenarios as well as details of
each menu item of the device. Please also refer to the Quick Install Guide which is included in the retail box of your TA terminal.
1. BASIC INSTALLATION AND OPERATION
1.1 PACKAGE CONTENTS
ENGLISH

4
1.2 WALLMOUNT INSTALLATION
1. Connect the power adapter and
Ethernet (LAN) cable* to the
terminal. Do not connect the power
adapter yet to the mains.
2. Drill 4 holes (Ø 6mm) in the wall on
the exact position where you want to
install the TA terminal. Use the
mounting bracket as a template to
determine the exact position of the
holes.
3. Slide the terminal on the bracket until it fixes
itself to the bracket.
5. Plug the power adapter to the mains outlet, the terminal will switch
on automatically.
4. Secure the terminal by fixing the screw at the bottom.
*Depending on the model you can also choose to connect the terminal wirelessly to your network via WiFi. Alternatively, all models can also operate as
stand-alone devices, whereby clocking data can be retrieved using a USB stick.
Please note: the Mini-USB connector located at the back of the device, next to the Ethernet connector, is not meant for communication between terminal
and software (for manufacturer setup operations only).

5
1.3 TERMINAL - DESCRIPTION OF THE KEYS
ENGLISH
Comm.
Ethernet
PC Connection
Wireless Network
ADMS
Ethernet
IP Address 192.168.1.201
Subnet Mask 255.255.255.0
Gateway 0.0.0.0
DNS 0.0.0.0
TCP COMM. Port 4370
DHCP
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
Main Menu
Access Control
USB Manager
Attendace Search
Short Message
Work Code
Autotest
IP Address
Please input
. . .
Conrm (OK) Cancel (ESC)
Comm.
Ethernet
PC Connection
Wireless Network
ADMS
Wireless Network
WIFI
Network 1
Network 2
Network 3
Authentication
Network 1 selected
Conrm (OK) Cancel (ESC)
Enter security key
Wireless Network
WIFI
Network 1
Network 2
Network 3
Connected
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
User Mgt.
New user
All users
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Name
Please input
[Aa]
IN key to switch input method, OUT key to
enter space
New User
Normal User
Super Admin
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Enroll Fingerprint
Please select the nger to be enrolled
0123
45
6789
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Enroll Badge Number
Please swipe badge
Enroll Badge Number
Badge number:1234567
Password
Please input
Conrm (OK) Cancel (ESC)
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
System
Date Time
Attendance
Fingerprint
Reset
USB Upgrade
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Set Date
2014
Conrm (OK) Cancel (ESC)
10 15
Date Format
YY-MM-DD
YY/MM/DD
YY.MM.DD
MM-DD-YY
MM/DD/YY
MM.DD.YY
User Role
Super Admin
Normal User
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
Personalize
User Interface
Voice
Bell Schedules
Punch State Options
Shortcut Key Mappings
User Interface
Language
Lock Power Key
Menu Screen Timeout (s)
Idle Time to Sleep (m)
Main Screen Style
Set Time
HH
Conrm (OK) Cancel (ESC)
MM SS YYYY MM DD
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Enroll Fingerprint(5-7)
Duplicated nger
63
1
2
3
08 30 00
Comm.
Ethernet
PC Connection
Wireless Network
ADMS
Ethernet
IP Address 192.168.1.201
Subnet Mask 255.255.255.0
Gateway 0.0.0.0
DNS 0.0.0.0
TCP COMM. Port 4370
DHCP
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
Main Menu
Access Control
USB Manager
Attendace Search
Short Message
Work Code
Autotest
IP Address
Please input
. . .
Conrm (OK) Cancel (ESC)
Comm.
Ethernet
PC Connection
Wireless Network
ADMS
Wireless Network
WIFI
Network 1
Network 2
Network 3
Authentication
Network 1 selected
Conrm (OK) Cancel (ESC)
Enter security key
Wireless Network
WIFI
Network 1
Network 2
Network 3
Connected
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
User Mgt.
New user
All users
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Name
Please input
[Aa]
IN key to switch input method, OUT key to
enter space
New User
Normal User
Super Admin
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Enroll Fingerprint
Please select the nger to be enrolled
0123
45
6789
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Enroll Badge Number
Please swipe badge
Enroll Badge Number
Badge number:1234567
Password
Please input
Conrm (OK) Cancel (ESC)
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
System
Date Time
Attendance
Fingerprint
Reset
USB Upgrade
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Set Date
2014
Conrm (OK) Cancel (ESC)
10 15
Date Format
YY-MM-DD
YY/MM/DD
YY.MM.DD
MM-DD-YY
MM/DD/YY
MM.DD.YY
User Role
Super Admin
Normal User
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
Personalize
User Interface
Voice
Bell Schedules
Punch State Options
Shortcut Key Mappings
User Interface
Language
Lock Power Key
Menu Screen Timeout (s)
Idle Time to Sleep (m)
Main Screen Style
Set Time
HH
Conrm (OK) Cancel (ESC)
MM SS YYYY MM DD
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Enroll Fingerprint(5-7)
Duplicated nger
63
1
2
3
08 30 00
Comm.
Ethernet
PC Connection
Wireless Network
ADMS
Ethernet
IP Address 192.168.1.201
Subnet Mask 255.255.255.0
Gateway 0.0.0.0
DNS 0.0.0.0
TCP COMM. Port 4370
DHCP
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
Main Menu
Access Control
USB Manager
Attendace Search
Short Message
Work Code
Autotest
IP Address
Please input
. . .
Conrm (OK) Cancel (ESC)
Comm.
Ethernet
PC Connection
Wireless Network
ADMS
Wireless Network
WIFI
Network 1
Network 2
Network 3
Authentication
Network 1 selected
Conrm (OK) Cancel (ESC)
Enter security key
Wireless Network
WIFI
Network 1
Network 2
Network 3
Connected
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
User Mgt.
New user
All users
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Name
Please input
[Aa]
IN key to switch input method, OUT key to
enter space
New User
Normal User
Super Admin
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Enroll Fingerprint
Please select the nger to be enrolled
0123
45
6789
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Enroll Badge Number
Please swipe badge
Enroll Badge Number
Badge number:1234567
Password
Please input
Conrm (OK) Cancel (ESC)
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
System
Date Time
Attendance
Fingerprint
Reset
USB Upgrade
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Set Date
2014
Conrm (OK) Cancel (ESC)
10 15
Date Format
YY-MM-DD
YY/MM/DD
YY.MM.DD
MM-DD-YY
MM/DD/YY
MM.DD.YY
User Role
Super Admin
Normal User
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
Personalize
User Interface
Voice
Bell Schedules
Punch State Options
Shortcut Key Mappings
User Interface
Language
Lock Power Key
Menu Screen Timeout (s)
Idle Time to Sleep (m)
Main Screen Style
Set Time
HH
Conrm (OK) Cancel (ESC)
MM SS YYYY MM DD
New user
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
Enroll Fingerprint(5-7)
Duplicated nger
63
1
2
3
08 30 00
01. Programmable function keys
02. Programmable function keys
03. Confirmation key
04. Clocking-in state
05. Clocking-out activation state
06. Keys for entering alphanumeric values
07. Left/Right navigation / Power
08. Back to previous menu step
09. Up/Down navigation
10. Enter device menu
11. USB port
12. Reset button
LANGUAGE SETTINGS
The default language of the terminal is English. To change the terminal language:
1. Press , use the arrow keys
to Navigate to Personalize and
press .
2. Select User Interface and press .3. Select Language and press .
Navigate to the desired language and
press .
01 02
05
08
10
09
03
04
06
07
11 12

6
Menu navigation on the device:
Navigation between the menu items of the device is done using the arrow keys (left, right, up, and down). You can validate your choices by pressing ,
or cancel your action by pressing ESC.
Alphanumeric keyboard:
The different modes of the alphanumeric keyboard can be accessed through the IN button :
[Aa] - first letter is Upper case, the rest of the text is lower case
[a] - lower case letters
[A] - upper case letters
[123] -numbers
[symbol] - symbols
The OUT button inserts a space
The left deletes the text
The key with the symbol is referred to as the IN key.
The key with symbol is referred to as the OUT key.
LANGUAGE SETTINGS
1.4 FINGERPRINT PLACEMENT
Recommended fingers: the index finger, middle finger and the ring finger usually give the best results for registering a fingerprint template.
Proper finger placement: Improper finger placement:
1.5 INSTALLING THE TERMINAL IN YOUR NETWORK
Network connection
Your terminal can be connected to your network, using either Ethernet (Wired LAN) or WiFi (Wireless LAN), depending on the model. First of all, your
terminal needs to get an IP address from your network router. To find a free IP address on your network you can use the DHCP protocol, whereby your
terminal is automatically assigned an IP address. If you do not wish to use DHCP, you can also manually assign a fixed IP address to your device. First you
need to check the IP address of your computer (make sure it is connected to the same network as the terminal!), as the terminal needs to connect to the
same IP address range.
Press , navigate to COMM using the
arrow keys and press .
Select Ethernet. Press . Highlight IP address and press .
1. 3.2.
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
COMM.
Ethernet
PC Connection
Wireless Network
ADMS
Ethernet
IP Address 192.168.1.201
Subnet Mask 255.255.255.0
Gateway 0.0.0.0
DNS 0.0.0.0
TCP COMM. Port 4370
DHCP

7
If you see a message such as ‘Reply from 10.0.2.22 bytes = 32 time < 1ms TTL = 64’, it means that the IP address you selected is not available. Try
again with another IP address. If the IP address you selected is available you will see the message ‘Destination host unreachable’.
Note down this address since this will have to be entered into the terminal.
1.6 LAN CONNECTION
Press , navigate to COMM using the
arrow keys and press .
Select Ethernet. Press . Highlight IP address and press .
Enter the free IP address you have found
(see 1.5 step 4).
The IP address of your computer will be
displayed.
3.
To search for a free IP address which
you can use for the terminal, type ‘ping ’,
followed by your IP address, change the two
last digits, and press Enter.
4.
1. 3.2.
4.
Select Ethernet.
Please Input
 Conrm(OK) Cancel(ESC)
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
COMM.
Ethernet
PC Connection
Wireless Network
ADMS
Ethernet
IP Address 192.168.1.201
Subnet Mask 255.255.255.0
Gateway 0.0.0.0
DNS 0.0.0.0
TCP COMM. Port 4370
DHCP
Press the Windows key on your computer
keyboard and type ‘CMD’ in the search bar.
Press Enter.
1.
2. A small window will appear on your screen.
In this window, type ‘ipconfig’.
C:\Users\John\ping 10.0.2.22
See more results
cmd|Shut down
C:\Windows\system32\cmd.exe
C:\Users\John\ipconfig
C:\Users\John>ipconfig
Windows IP Configuration
Ethernet adapter Local Area Connection:
Connection-specific DNS suffix : networkname.local
Link-local IPv6 Address : fe80::852c:5404:4468:64c6%11
IPv4 Address : 10.0.2.15
Subnet Mask : 255.255.255.0
Default Gateway : 10.0.2.2
ENGLISH
It is not necessary to change the other settings. Press ESC several time to go back to the main
screen. Your device is now connected to the network using the Ethernet (LAN) connection.

8
1.7 WIFI CONNECTION
1.8 DHCP: PROS AND CONS
Using DHCP will enable you to connect your terminal to the network without having to find a free IP address, thereby simplifying the connection process.
The DHCP server will automatically assign a free IP address to the terminal. However, if - for whichever reason - your DHCP server has to be restarted,
your terminal might be assigned another IP address, which in turn could cause connection issues. In this situation, you need to manually change the
terminal IP address in the Safescan TA-software on your computer.
1.9 SETTING UP AN ADMINISTRATOR USER (SUPER ADMIN)
Why set up an administrator?
Even though it is not mandatory, it is strongly advised to set up an administrator on the terminal. This will prevent employees accessing the menu of the
machine and performing unwanted operations. After the administrator user has been registered, access to the menu of the terminal is locked for anyone
else.
Press , navigate to COMM using the
arrow keys. Press .
Select ‘Wireless Network’. Press . Make sure that the WiFi checkbox is
checked. A list of all available networks will
be shown. Select the network you want to
connect to.
Wait for the connection to be established.
The terminal is now connected to the
network using the WiFi connection.
The terminal will prompt you for the network
password. Enter the password using the
keypad of the terminal and press .
1. 3.
5.
2.
4.
Press , navigate to user management
using the arrow keys, press .
Select ‘New User’. Press .
1. 2. The device will select the first ID available.
It is not necessary to change this ID. Press
the down arrow key to highlight name, and
press .
3.
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
COMM.
Ethernet
PC Connection
Wireless Network
ADMS
Wireless Network
WIFI
CoNetwork Connected
NetWork_X
PrivateNet
Wireless Network
WIFI
CoNetwork Connected
NetWork_X
PrivateNet
Authentication
CoNetwork selected
Enter security key
 Conrm(OK) Cancel(ESC)
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
User Mgt.
New User
All Users
New User
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password

9
Select the verification mode you want to use. We strongly advise, at least for the Super admin, to enable login with different verification modes. For
example you can register a fingerprint and a password, or an RFID card and a password. In case one identification means is not available (anymore), there
is always another solution to access the menu.
We recommend to note down the administrator password and store it in a safe place. If you do not have the ability to log into the
terminal as administrator, the only option is to do a full reset of the terminal resulting in all data and user settings being lost.
1.10 REGISTERING A FINGERPRINT
1.11 REGISTERING AN RFID CARD OR KEY FOB
Select User Role and press .Navigate to Super Admin and press .
Enter the user name with the alphanumeric
keyboard). When you have finished, press
twice. You can also leave this field
empty and edit the user name at a later
moment with the Safescan TA PC-software.
Select ‘Fingerprint’ and press
Select ‘Badge Number’ and press .
Select the finger you want to register,
using the arrow keys or the numeric keys,
then press . The system will take your
fingerprint 3 times in order to generate a
reliable template. When the enrol has been
successful, the system returns to the ‘New
User’ registration page.
1.
1.
5.
2.
Hold the RFID card/key fob in front of the
terminal. You will hear a beep notifying you
that the RFID number has been registered,
the terminal returns to the New User
screen.
2.
4. 6.
Name
Please Input
[Aa]
IN key to switch input method, OUT key
to enter space
New User
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
User Role
Normal User
Super Admin
New User
User ID 1
Name
User Role Super Admin
Fingerprint 0
Badge Number
Password
Enroll Fingerprint
 pleaseselectthengertobeenrolled
New User
User ID 1
Name
User Role Super Admin
Fingerprint 0
Badge Number
Password
Enroll Badge Number
Please swipe badge
ENGLISH

10
1.12 SETTING A PASSWORD
Once finished with the registration, you can press ESC. Your Super Admin user has now automatically been saved.
User expiration rule: For more details regarding user expiration dates please see the advanced section of this manual, chapter 2.4.
1.13 DATE AND TIME SETTINGS
1.13.1 SET THE DATE
Select ‘Password’ and press .You can enter a password of maximum 8
numeric characters (no letters). Enter your
password and press . The system will
ask you to confirm this password.
1. 2.
Navigate to ‘System’, and press .Select ‘Date Time’ and press .
1. 2.
Select ‘Set Date’ and press . Navigate between days, months and years
by using the left/right arrows. To set the
values you can either increase or decrease
the value with the up/ down arrows, or enter
the value directly with the numeric keyboard.
Press when finished.
1. 2.
New User
User ID 1
Name
User Role Super Admin
Fingerprint 0
Badge Number
Password
Password
Please Input
 Conrm(OK) Cancel(ESC)
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
System
Date Time
Attendance
Fingerprint
Reset
USB Upgrade
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By week/day
Set Date
 Conrm(OK) Cancel(ESC)

11
1.13.2 SET THE TIME
1.13.3 TIME FORMAT
FOR AN EXPLANATION ON HOW TO SET UP DAYLIGHT SAVING TIME PLEASE SEE CHAPTER 2.7 OF THIS MANUAL.
1.14 ENROLLING USERS (NORMAL USER)
The user enrolment process of a normal user is identical to the administrator enrollent, see chapter 1.9 to 1.11. The only difference is in the User Role.
You can select 24-hour time or 12-hour
(AM/ PM) time format. To select, check or
uncheck the checkbox of the 24-Hour Time
option.
For a regular user you need to select Normal
User.
Select ‘Set Time’ and press .Navigate between hours, minutes and
seconds by using the left/right arrows.
To set the values you can either increase
or decrease the value with the up/ down
arrows, or enter the value directly with
the numeric keyboard. Press when
finished.
1. 2.
1.
1.
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By week/day
Set Time
 Conrm(OK) Cancel(ESC)
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Daylight Saving Time
Daylight Saving Mode By week/day
User Role
Normal User
Super Admin
New User
User ID 1
Name
User Role Normal User
Fingerprint 0
Badge Number
Password
In the New User setup screens you will now
see “Normal User” in the User Role field.
2.
ENGLISH

12
1.15 CLOCKING IN / CLOCKING OUT
1.16 RETRIEVE USER AND CLOCKING DATA USING A USB STICK
If you do not have access to a network connection, or choose not to install the terminal in your network, you can use a USB stick (USB flash disk) to
retrieve the user and clocking data from your terminal and transfer them to the TA-software. It is also possible to upload user data edited in or created with
with the TA-software into the terminal via a USB stick.
USB Stick requirements
The USB stick has to be formatted in FAT or FAT32. The firmware of your USB stick must support Linux kernel 2.4. This information should be mentioned
on the packaging of the USB Stick.
User data:
Insert a USB stick into the USB port at
the left side of the terminal. Wait for a few
seconds until the USB stick is initialized.
Navigate to ‘USB Manager’, and press .
Select ‘User Data’ and press . The data
will now be transferred to the USB stick.
Select ‘Download’ and press .
1. 3.2.
Main Menu
Access Control
USB Manager
Attendance Search
Short Message
Work Code
Autotest
Download
Access Data
User Data
Work Code
Short Message
USB Manager
Download
Upload
Download Options
The basic clocking scenario: the screen of the terminal always displays the
clocking status of the system. IN ( ) or OUT ( )is displayed at the top bar
of the screen, the corresponding symbol is also highlighted at the bottom of
the screen. The terminal has two default states: IN ( ) and OUT ( ). If an
employee comes in, they just needs to verify that the terminal clocking status is
set to IN ( ) , and identify themselves (fingerprint, RFID bagde or pin code),
their clock-in time is thereby registered. If the employee has finished working,
they need to verify that the terminal’s clock status is set to OUT ( ) and
identify themselves - their clock-out time is thereby registered.
• Using fingerprint identification: Select or , and press the finger on the
fingerprint reader on the terminal.
• Using RFID identification: Select or , and swipe the badge/ key fob in
front of the RFID reader on the terminal.
• Using password identification: Select or , type in the user ID, press
, type in the password, and press .
For more advanced scenarios (such as clocking with workcodes), please refer
to the advanced section of this manual, chapter 2.10.

13
Clocking data:
1.17 UPLOADING USER DATA TO THE TERMINAL
User data can be edited in the Safescan TA software. If you would like these changes to be reflected on the terminal, you need to upload the user data.
1.18 CHECKING CLOCKING DATA ON THE TERMINAL
It is possible to check the clocking data directly on the terminal. By default, a shortcut to this function has been implemented. From the clocking screen,
press F6, and identify yourself. The terminal will display a list of your clocking data. A super administrator can see the clocking data of all employees.
Insert a USB stick into the USB port at
the left side of the terminal. Wait for a few
seconds until the USB stick is initialized.
Navigate to ‘USB Manager’, and press .
Select ‘Access Data’ and press .
The data will now be transferred to the USB
stick.
Select ‘Download’ and press .
1. 3.2.
Main Menu
Access Control
USB Manager
Attendance Search
Short Message
Work Code
Autotest
Download
Access Data
User Data
Work Code
Short Message
USB Manager
Download
Upload
Download Options
Insert a USB stick into the USB port at
the left side of the terminal. Wait for a few
seconds until the USB stick is initialized.
Navigate to ‘USB Manager’, and press .
Press and navigate to ‘Attendance
Search’. Press .
Select ‘User Data’
Select ‘Upload’ and press .
Enter the ID of the user of whom you want
to see the data and press . If you leave
the box empty, you will see the clocking data
of all the users (when identified as Super
Admin only).
1.
1.
3.2.
2.
Main Menu
Access Control
USB Manager
Attendance Search
Short Message
Work Code
Autotest
Main Menu
Access Control
USB Manager
Attendance Search
Short Message
Work Code
Autotest
USB Manager
Download
Upload
Download Options
User ID
 PleaseInput(queryalldatawithoutinput)
 Conrm(OK) Cancel(ESC)
Download
Attendance Data
User data
Work Code
Short Message
ENGLISH

14
2. ADVANCED USAGE SCENARIOS
2.1 USER MANAGEMENT
User information can be easily managed directly on the terminal. You can amend any detail of a specific user, delete specific information or an entire user.
2.2 EDIT USERS
Enter the menu, select ‘User Mgt.’,
press .
Two options are available: Edit or Delete.
Select ‘Edit’ and press . It is now
possible to edit all user data. When you are
finished, press ESC. The changes will be
saved.
The device will display a list of all users in
the terminal’s memory. To select a user,
navigate with the Up and Down keys, or
use the alphanumeric keys. When you have
found the right user, press .
Select ‘All Users’ and press .
1.
4.
1.
3.2.
User Mgt.
New User
All Users
User: 1 John
Edit
Delete
User: 1 John
Edit
Delete
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
All Users
1 John
2 Paul
3 Mary
4 George
5 Peter

15
2.3 DELETE USERS
NOTE: DELETING A USER DOES NOT DELETE HER/HIS CLOCKING DATA.
2.4 EXPIRATION RULE
It is possible to pre-define the validity of a user in the terminal. This validity can be set to a certain date and/or a given number of clocking actions.
2.5 EXPIRATION RULE OPTIONS
There are 3 different options when a user has reached their expiration date/ number of punches.
Select ‘Delete’ and press . You will be given several options:
Delete User: delete all user information.
Delete User role (only available if user
has privileges superior to normal user):
reset privileges to normal user. Delete
Fingerprint Only (only available if
fingerprint templates are registered for the
user): delete all fingerprint templates of
the user. Delete Password Only (only
available if a password is registered for
the user): delete user’s password. Delete
Badge Number Only (only available if
a RFID badge is registered for the user):
delete the RFID number linked to the user.
1. 2.
By default the Expiration rule is not enabled
in the system. In order to enable it, press
, select ‘System’ and press .
Keep user, No audit future punch: The
user is kept in memory, they will receive a
message on the screen stating that their
credentials are invalid. Keep user, and audit
future punch: The user is kept in memory,
they will receive a message on the screen
stating that their credentials are invalid, but
the punches will be still stored in the device.
Delete User: The user will be deleted when
the expiration rule is matched.
Select ‘Expiration Rule’, make sure that the
Expiration Rule checkbox is checked and
press .
Select ‘Attendance’ and press .
1.
1.
3.2.
Once the Expiration Rule has been
activated, this option is available for
selection in the user details screen. To
set an expiration rule, navigate to the User
details screen, select ‘User Expiration Rule’
and press .
2.
User: 1 John
Edit
Delete
Delete: 1 John
Delete User
Delete Fingerprint Only
Delete Password Only
Delete Badge Number Only
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
System
Date Time
Attendance
Fingerprint
Reset
USB Upgrade
Attendance
Attendance Log Alert 99C
Cyclic Delete ATT Data Disabled
ConrmScreenDelay(s) 3
SaveillegalVericationRecord
Expiration Rule
Expiration Rule Options Delete User
Edit: 1 John
Name John
User Role Normal User
Fingerprint 2
Badge Number 14/3248
Password ******
User Expiration Rule
Expiration Rule Options
 Keepuser,Noauditfuturepunch
 Keepuser,andauditfuturepunch
Delete User
ENGLISH

16
2.6 USING WORK CODES
You can adapt the terminal to the clocking needs of your business. If you want to track more than just the clocking in and clocking out time of your
employees, you can have your employees clock in with work codes to track the amount of time spent on a specific project, event or task.
2.6.1 CREATE A NEW WORK CODE
Enter the menu, navigate to ‘Work Code’,
press .
Enter the name of the work code you want
to create, for example Customer visit, a
project name, Vacation, Sick leave etc.
The terminal will display the first Work code
ID available. You can select a different ID
number if you want. Then, select Name and
press .
Select ‘New Work Code’ and press .
1.
4.
3.2.
Select ‘Expiration Options’ and press OK.
The system will display the various expiration
options:
None: no expiration rule for this user.
Expiration date: the user will become invalid
at the selected date.
Entries:
The user will expire after the selected
number of punches.
Expired Date and Entries: The user will only
be considered as valid during a certain period,
and for a certain number of punches.
3.
Expiration Options
None
Expiration Date
Entries
Expiration Date and Entries
Main Menu
Access Control
USB Manager
Attendance Search
Short Message
Work Code
Autotest
Work Code
New Work CodeDelete Fingerprint Only
All Work Codes
Work Code Options
New Work Code
ID 1
Name
Name
Please Input
[Aa]
IN key to switch input method, OUT key
to enter space

17
2.6.2 EDIT AN EXISTING WORK CODE
NOTE: YOU CAN ONLY EDIT THE FUNCTION CODE NAME, NOT THE ID.
2.6.3 DELETE A WORK CODE
Navigate to ‘Work Code’, press .
Navigate to ‘Work Code’, press .
Select ‘Edit’ and press .
Select ‘Delete’ and press . The terminal
will ask you to confirm your selection.
Select ‘All Work Codes’ and press .
Select ‘All Work Codes’ and press .
Navigate to the work code you want to edit
and select it by pressing .
Navigate to the work code you want to edit
and select it by pressing .
1.
1.
4.
4.
3.
3.
2.
2.
Main Menu
USB Manager
Attendance Search
Short Message
Work Code
Autotest
Systeminfo
Work Code
New Work Codes
All Work Codes
Work Code Options
All Work Code
1 Customer’s visit
2 Project 1
3 Meeting
1
Edit
Delete
Main Menu
USB Manager
Attendance Search
Short Message
Work Code
Autotest
Systeminfo
Work Code
New Work Codes
All Work Codes
Work Code Options
All Work Code
1 Customer’s visit
2 Project 1
3 Meeting
1
Edit
Delete
ENGLISH

18
2.6.4 CLOCKING WITH A WORK CODE
Make sure that the terminal is set to the desired In/Out status. Press the Work Code button (the default button is F5). Select a work code from the list and
press . After this the user needs to identify himself with fingerprint, RFID badge or pin code.
2.7 DAYLIGHT SAVING TIME
It is possible to have your terminal automatically change time for summer and winter time. There are two different ways to do this: by date/time, or by week/
day. The Date/Time mode is the easiest to set-up: just enter the date and time when daylight saving time begins and ends. The downside of this method
is that these dates vary from year to year, meaning they have to be manually set into the terminal every year. Even though the Week/Day mode may seem a
bit more complicated to set up, the big advantage is that the daylight saving time does not need to be entered again every year.
NOTE: ONLY THE SUPER ADMIN USER CAN EDIT DAYLIGHT SAVING TIME SETTINGS.
2.7.1 DAYLIGHT SAVING TIME: DATE/TIME SETTING
From the home screen, press and
identify as a super administrator. Navigate
to System, and press .
Navigate to ‘Daylight Saving Mode’,
and select ‘By date/time’. Press .
Enter the date when the daylight saving time
begins. Confirm by pressing .
Select ‘Date Time’ and press .
Select ‘Daylight Saving Setup’ and
press .
Select ‘Start Time’, press .
Make sure that the ‘Daylight Saving Time’
option is checked. If not, navigate to Daylight
Saving Time and press .
Select ‘Start Date’, press .
Enter the start time. Confirm by
pressing .
1.
4.
7.
3.
6.
9.
2.
5.
8.
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
System
Date Time
Attendance
Fingerprint
Reset
USB Upgrade
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Daylight Saving Time
Daylight Saving Mode By week/day
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Daylight Saving Time
Daylight Saving Mode By date/time
Daylight Saving Setup
Start Date 03/29
Start Time 02:00
End Date 10/24
End Time 02:00
Daylight Saving Setup
Start Day Sunday
Start Time 02:00
End Month 10
End Week 5
End Day Sunday
End Time 02:00
Date Time
Set Time 16:21:35
24-Hour Time
Date Format DD/MM/YY
Daylight Saving Time
Daylight Saving Mode By date/time
Daylight Saving Setup
Set Date
 Conrm(OK) Cancel(ESC)
Set Time
 Conrm(OK) Cancel(ESC)

19
2.7.2 DAYLIGHT SAVING TIME: WEEK/DAY SETTING
In some regions there is a fixed rule for when daylight saving time starts and ends. For example, in Europe, Daylight Saving Time always starts on the last
Sunday of March at 02:00 AM and ends on the last Sunday of October at 02:00 AM (Central European Time).
Select ‘End Date’, press .
Enter the end time. Confirm by pressing .
The terminal will now take the entered daylight
saving dates and times into account.
Enter the date when daylight saving time
ends. Confirm by pressing .
Select ‘End Time’, press .
10.
13.
12.11.
From the home screen, press and
identify as a super administrator. Navigate
to System, and press .
Navigate to ‘Daylight Saving Mode’, and
select ‘By week/day’.
Select ‘Date Time’ and press .
Select ‘Daylight Saving Setup’ and
press .
Make sure that the Daylight Saving Time
option is checked. If not, navigate to
‘Daylight Saving Time’ and press .
Select ‘Start Month’, press .
Select the month when daylight saving time
begins (1 = January, 2 = February etc.). In
our example we need to select 3 for March.
Confirm your selection by pressing .
1.
4.
3.
6.
2.
5.
Daylight Saving Setup
Start Date 03/29
Start Time 02:00
End Date 10/24
End Time 02:00
Daylight Saving Setup
Start Date 03/29
Start Time 02:00
End Date 10/24
End Time 02:00
End Date
 Conrm(OK) Cancel(ESC)
End Time
 Conrm(OK) Cancel(ESC)
Main Menu
User Mgt.
User Role
COMM.
System
Personalize
Data Mgt.
System
Date Time
Attendance
Fingerprint
Reset
USB Upgrade
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Daylight Saving Time
Daylight Saving Mode By week/day
Date Time
Set Date 28/04/14
Set Time 16:21:35
24-Hour Time
Daylight Saving Time
Daylight Saving Mode By week/day
Daylight Saving Setup
Start Month 3
Start Week 5
Start Day Sunday
Start Time 02:00
End Month 10
End Week 5
Date Time
Set Time 16:21:35
24-Hour Time
Daylight Saving Time
Daylight Saving Mode By week/day
Daylight Saving Setup
ENGLISH

20
Select ‘End Month’, press .
Select the month when daylight saving time
ends. In our example we need to select
10 for October. Confirm your selection by
pressing .
Select ‘End Time’, press .
Enter the time when daylight saving time
ends (02:00 in our example).
Confirm with .
Select ‘End Week’, and press
Select the week number in the month. In our
example we need to select week number 5.
NB: Even if the last Sunday occurs on week
number 4 (in 2016 for example) the system
will adapt, and select the correct day.
Select ‘End Day’, press .
Select the desired day (Sunday in our
example). Press .
10.
13.
12.11.
Select ‘Start Week’, and press
Select the week number in the month. In our
example we need to select week number 5.
NB: Even if the last Sunday occurs in week
number 4 (in 2014 for example) the system
will adapt, and select the correct day.
Select ‘Start Day’, press .
Select the desired day (Sunday in our
example). Press .
Select ‘Start Time’, press .
Enter the time when daylight saving time
starts (02:00 in our example).
Confirm with .
7. 9.8.
Daylight Saving Setup
Start Month 3
Start Week 5
Start Day Sunday
Start Time 02:00
End Month 10
End Week 5
Daylight Saving Setup
Start Month 3
Start Week 5
Start Day Sunday
Start Time 02:00
End Month 10
End Week 5
Daylight Saving Setup
Start Month 3
Start Week 5
Start Day Sunday
Start Time 02:00
End Month 10
End Week 5
Daylight Saving Setup
Start Day Sunday
Start Time 02:00
End Month 10
End Week 5
End Day Sunday
End Time 02:00
Daylight Saving Setup
Start Day Sunday
Start Time 02:00
End Month 10
End Week 5
End Day Sunday
End Time 02:00
Daylight Saving Setup
Start Day Sunday
Start Time 02:00
End Month 10
End Week 5
End Day Sunday
End Time 02:00
Daylight Saving Setup
Start Day Sunday
Start Time 02:00
End Month 10
End Week 5
End Day Sunday
End Time 02:00