Sharp AR-C260 Installation and maintenance instructions

OPERATION MANUAL
(for network scanner)
DIGITAL FULL COLOUR COPIER/PRINTER (AR-C260)
DIGITAL FULL COLOUR MULTIFUNCTIONAL
SYSTEM (AR-C260M)
MODEL
AR-C260
AR-C260M
TABLE OF CONTENTS

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■Warranty
While every effort has been made to make this operation manual as accurate and helpful as possible, SHARP
Corporation makes no warranty of any kind with regard to its content. All information included herein is subject
to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or
related to the use of this operation manual.
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■Trademark information
●Sharpdesk is a trademark of Sharp Corporation.
●Microsoft, Windows, Windows NT, and Internet Explorer are trademarks of Microsoft Corporation in the U.S.A.
and other countries.
●All other company names and product names appearing in this manual are the trademarks of their respective
owners.
TABLE OF CONTENTS

TABLE OF CONTENTS 1
INTRODUCTION
The optional Network Scanner Expansion Kit (AR-NS2) enables the machine to be used as a network scanner. This
manual explains only the network scanner functions of the product. For detailed information on the software in the
CD-ROM that accompanied the AR-NS2, please view the user's guide (PDF format) that is included on the CD-ROM.
For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral units, and
other copier-related information, please refer to your "Operation manual (for general information and copier
operation)".
To enable the network scanner function of this machine, a product key (password) must be entered using a key
operator program. This is only required once. Use the "Product Key Entry for Network Scanner Expansion Kit"
program to enter the product key. If you do not know your product key, please ask your dealer. (For information on
using key operator programs, refer to "Operation manual (for general information and copier operation)".)
NOTES
●Before using the network scanner feature, several settings must be established from the Web page. These
settings are explained from page 3 on. The settings must be established by the network administrator. Such
settings must be effected by the system administrator who has the special network related backgrounds.
●The explanations in this manual assume that the person who will install the product and the users of the product
have a working knowledge of Microsoft Windows.
●The explanations of screens and procedures in this manual are for Windows 98. The screens may vary
depending on your Windows version and settings.
●For information on the operating system, please refer to your operating system manual or the online Help
function.
●This manual assumes that several options have been installed.

TABLE OF CONTENTS 2
TABLE OF CONTENTS
Page
INTRODUCTION................................................................. 1
ABOUT THE NETWORK SCANNER FUNCTION ..............3
SETTINGS AND PROGRAMMING REQUIRED FOR THE
NETWORK SCANNER FEATURE...................................... 4
●ACCESSING WEB PAGES........................................... 4
●ABOUT THE WEB PAGE.............................................. 4
●BASIC SETTINGS FOR NETWORK SCANNING ......... 5
●SETTING UP DESTINATION INFORMATION.............. 7
●
STORING SENDER INFORMATION (Scan to E-mail) ........ 12
●STORING A CUSTOM DIRECTORY .......................... 13
●PROTECTING INFORMATION PROGRAMMED IN
THE WEB PAGE ("Passwords").................................. 13
CONDITION SETTING SCREEN OF SCANNER MODE ...... 14
SENDING AN IMAGE ....................................................... 16
●BASIC TRANSMISSION METHOD............................. 16
●
TRANSMISSION METHODS FOR SCAN TO E-MAIL
(MANUAL ENTRY)
......................................................... 18
●SCANNING AND TRANSMITTING A TWO-SIDED
ORIGINAL (when a reversing automatic document
feeder is installed) ....................................................... 19
SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE,
RESOLUTION, AND FILE FORMAT) ............................... 20
●MANUALLY SETTING THE SCANNING SIZE............20
●SELECTING THE EXPOSURE ................................... 21
●SELECTING THE RESOLUTION................................ 22
●SELECTING THE FILE FORMAT ............................... 23
Page
CANCELLING AN E-MAIL/FTP TRANSMISSION.............24
STORING, EDITING, AND DELETING FROM THE TOUCH
PANEL
................................................................................25
●STORING ONE-TOUCH KEYS (only addresses for
Scan to E-mail) ............................................................25
●EDITING AND DELETING ONE-TOUCH KEYS .........27
●PROGRAMMING A GROUP KEY ...............................28
●EDITING AND DELETING GROUP KEYS ..................29
●STORING SENDER INFORMATION ..........................30
●
EDITING AND DELETING SENDER INFORMATION .....30
●STORING A GROUP INDEX .......................................31
●PRINTING PROGRAMMED INFORMATION ..............31
TROUBLESHOOTING.......................................................32
●IF YOUR E-MAIL IS RETURNED ................................33
●IF A TRANSMISSION ERROR OCCURS ...................33
●CHECKING THE IP ADDRESS ...................................34
●
IMPORTANT POINTS WHEN USING SCAN TO E-MAIL ....35
KEY OPERATOR PROGRAMS ........................................36
●KEY OPERATOR PROGRAM LIST ............................36
●USING THE KEY OPERATOR PROGRAMS ..............36
●SETTING PROGRAMS ...............................................37
SPECIFICATIONS.............................................................39

TABLE OF CONTENTS 3
ABOUT THE NETWORK SCANNER FUNCTION
The AR-NS2 Network Scanner Expansion Kit adds network scanner functionality to your machine. A machine with
the network scanner functionality can scan a paper document, photograph, or other printed information into a data
file, and send the file to a file server or personal computer over a corporate network (intranet) or the Internet.
You can select from the following three transmission methods, depending on where you wish to send the scanned
image data.
1. The scanned information can be sent to a
memory storage device on a network (a
designated directory on an FTP server).
(Hereafter referred to as "Scan to FTP" in this
manual.)
When sending scanned information to an FTP
server, an e-mail message can also be sent to
a preset e-mail address to inform the recipient
of the location of the scanned image data.
(Hereafter referred to as "Scan to FTP
(Hyperlink)" in this manual.)
2. The scanned information can be sent to one's
own personal desktop. (Hereafter referred to
as "Scan to Desktop" in this manual.)
* Before Scan to Desktop can be performed, the
"Network Scanner Tool" software in the CD-
ROM that accompanied the Network Scanner
Expansion Kit (AR-NS2) must be installed.
(Refer to "Storing destinations for Scan to
Desktop" (page 9).)
3. The scanned information can be sent to an e-
mail recipient. (Hereafter referred to as "Scan
to E-mail" in this manual.)
* There are limitations to the use of Scan to E-
mail. A limit has been set in the "Maximum
size of e-mail attachments" of the key
operator program for the maximum amount
of data that can be sent using Scan to E-mail
(page 38)

TABLE OF CONTENTS 4
SETTINGS AND PROGRAMMING REQUIRED
FOR THE NETWORK SCANNER FEATURE
To use the Network Scanner feature, settings for the E-mail server, DNS server, and destination addresses must be
established.
To establish the settings, use a computer that is connected to the same network as the machine to access the
machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or
Netscape Navigator 4.0 or later).
ACCESSING WEB PAGES
Use the following procedure to access the Web pages.
1Open the Web browser on your computer.
Supported browsers:
Netscape Navigator 4.0 or later
Internet Explorer 4.0 or later
2
In the "Address" field of your Web browser,
enter the IP address of the machine as a
URL.
Input the IP address
previously specified in
this product.
If you do not know the IP
address, see page 34.
When the connection is completed, the following
Web page will appear in your Web browser.
ABOUT THE WEB PAGE
When you access the Web page in the machine, the following page will appear in your browser.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right
frame that allows you to establish settings for that item.
For overviews of each of the menu items, refer to chapter 3 of "Operation manual (for printer)".
For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.
Web Page
To use the network scanner function, you must configure basic network scanner settings (pages 5 - 6), store
transmission destinations (pages 7 - 11), and program your sender's name (page 12).
Menu frame
Click the menu items displayed
here to configure the
corresponding settings.
Edit and delete stored
transmission destinations.
Store various types of
transmission destinations.
Configure basic settings for the
network scanner function.
Some transmission methods
require that the E-mail server
and DNS server settings be
configured.
Store the sender's name and E-
mail address for Scan to E-mail.

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
TABLE OF CONTENTS 5
BASIC SETTINGS FOR NETWORK SCANNING
Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be
established by the network administrator. After entering the settings, be sure to click "Submit" to store them. For
detailed information on setting procedures, refer to "Help".
Network Scanning Setup screen
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■Enable scanner delivery methods ("Enable Scanner Delivery to:")
Select the scanner delivery methods that you want to use. In the "Enable Scanner Delivery to:" field, click the
checkbox next to each method that you want to use so that a checkmark appears in the checkbox.
"Scan to E-mail" and "Scan to FTP & Scan to Desktop" are both initially selected.
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Select the method for assigning a file name to a scanned image ("File Naming")
Select the method for assigning a file name to a scanned image. In "File Naming", click the items that you wish
to use in the file name. "Destination Name" and "Date & Time" are initially selected. If you are going to send
images to the same recipient more than once, we recommend that you also select "Session Page Counter" or
"Unique Identifier" to prevent sending multiple files with the same name, which would result in each successive
file overwriting the previous file.
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■Selecting an e-mail subject ("E-mail Subject": only used for Scan to E-mail)
This setting is not necessary if you will not be using Scan to E-mail. The setting is used to enter the subject that
appears in the recipient's e-mail program when you perform Scan to E-mail.
Enter a subject when using Scan to E-mail within 80 characters. Only one subject can be entered. If nothing is
entered, "Scanned image from <Device Name>" will appear.
* The name that appears in <Device Name> is the name stored in "Name" in the screen that appears when
you click "Status & Alert E-mail" in the menu frame. If a name has not been stored, the product name will
appear.
Click here.

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
TABLE OF CONTENTS 6
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■E-mail Server and DNS Server Settings
Scan to E-mail and Scan to FTP (Hyperlink) use SMTP to transmit e-mail, therefore your e-mail server
settings must be configured.
When configuring your e-mail server settings, your DNS server settings will also be necessary if you entered a
host name in the "Hostname or IP Address" box when storing destinations for Scan to FTP or Scan to Desktop.
To configure your e-mail server and DNS server settings, click "E-mail & DNS Setup" in the Network Scanning
Setup screen (see "Network Scanning Setup screen" on page 5), or click "E-mail & DNS" in the menu frame.
When you have completed all of the entries, click "Submit". The entries will be stored.
E-mail Setup
*
If you are entering a host name, be sure to enter the IP address of your DNS server in the DNS settings below.
DNS Setup
Item Description
Primary E-mail Server Enter an IP address for the primary e-mail server or a host name*. (If you will be
using Scan to E-mail, be sure to enter this information.)
Secondary E-mail Server Enter an IP address for the secondary e-mail server or a host name. No need to
enter if secondary e-mail server is not set up.
E-mail Timeout [seconds] Enter a time out period, from 0-60 seconds, that the system will wait for as it
attempts to connect to the primary server. The default is 20 seconds. If no
connection is made, the system will then look for the secondary server if it has
been set up. If not, the system will stop attempting to connect.
System Administrator Enter an e-mail address to which the machine returns an unsuccessful delivery
message when the distribution has failed. Only 1 e-mail address can be entered.
The entered e-mail address is also used as sender e-mail address.
Time Zone Select the time zone of the place to use this Network Scanning System. A specific
time zone is set after the selection.
Item Description
Primary DNS Server Enter the IP address of your primary DNS server here if required.
Secondary DNS Server Enter the IP address of your secondary DNS server here if required.
DNS Timeout[seconds] Enter a time out period, from 0-60 seconds, that the system will wait for as it
attempts to connect to the primary server. The default is 20 seconds. If no
connection is made, the system will then look for the secondary server if it has
been set up. If not, the system will stop attempting to connect.
Domain Name Enter the Domain Name of the DNS Server to be used to search for host names
within 64 characters.
Click here.

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
TABLE OF CONTENTS 7
SETTING UP DESTINATION INFORMATION
To store the name and address of a destination in an one-touch key, click "Destination Management" or one of the
transmission methods in the Web page menu frame. "Destination Management" can also be used to edit or clear
stored destinations. (Refer to page 11.)
A total of 500 destinations can be stored, including E-mail, FTP, Desktop, and Group destinations. Among these, a
combined total of 100 Scan to FTP and Desktop destinations can be stored.
The stored destinations appear as one-touch keys in the touch panel of the machine when you send an image,
allowing you to select the destination.
E-mail: See below
FTP: Refer to page 8.
Desktop: Refer to page 9.
Group: Refer to page 10.
For detailed information on setting up, editing, and deleting destinations, refer to "Help".
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■Storing destinations for Scan to E-mail
Click "E-mail" in the menu frame of the Web page to store destinations. Use this screen to enter the e-mail
addresses of destinations for Scan to E-mail.
When you have completed all of the entries, click "Submit". The entries will be stored.
Scan to E-mail destinations can also be stored, edited, and cleared from the touch panel of the machine. (pages 25 - 27)
To perform Scan to E-mail, the e-mail server settings must first be established. (Refer to page 6.)
Item Description
Full Name (Required) Enter the full name of the destination (up to 36 characters).
Initial (Optional) Enter the initial character of the stored destination name. This initial is used to
place the destination in the ABC index of the machine's address directory screen.
(page 15)
Custom Directory for Scan Drop down list:
Select one custom directory for this destination.
Check box for Frequently-Used:
The destination is set as Frequently-Used when checked on.
E-mail Address (Required) Enter one address as an e-mail destination (up to 64 characters).
Display Name (Optional) Enter a key name (no more than 18 characters) for the destination. The key name
will appear in the machine's touch panel. If you don't enter a key name, the initial
18 characters of the "Full Name" will be stored as the key name.
File Format for Color
Select the file format and compression mode for transmission of images scanned in
colour. "PDF Middle compression" is initially selected. The selections are as follows:
PDF High compression/PDF Middle compression/PDF Low compression/
JPEG High compression/JPEG Middle compression/JPEG Low compression
File Format for B/W Select the file format and compression mode for transmission of images scanned
in black and white.
"PDF G4" is initially selected. The selections are as follows:
PDF uncompressed/PDF G3/PDF G4/TIFF uncompressed/TIFF G3/TIFF G4
Click here.
Click here.

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
TABLE OF CONTENTS 8
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■Storing destinations for Scan to FTP
Click "FTP" in the menu frame of the Web page to store destinations.
Configure the settings for the destination FTP server for Scan to FTP in this screen.
When you have completed all of the entries, click "Submit". The entries will be stored.
*1
If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (Refer to page 6.)
*2 To perform Scan to FTP (Hyperlink), you must also enter the settings under "E-mail Setup" for the e-mail server.
Item Description
Full Name (Required) Enter the full name of the destination (up to 36 characters).
Initial (Optional) Enter the initial character of the stored destination name. This initial is used to
place the destination in the ABC index of the machine's address directory screen.
(page 15)
Custom Directory Drop down list:
Select one custom directory for this destination.
Check box for Frequently-Used:
The destination is set as Frequently-Used when checked on.
Hostname or IP Address
(Required)*1
Enter the IP address of the FTP file server or the host name (maximum of 255
characters).
Display Name (Optional) Enter a key name (within 18 characters) for the destination. The key name will
appear in the machine's touch panel. If you don't enter a key name, the initial 18
characters of the "Full Name" will be stored as the key name.
File Format for Color
Select the file format and compression mode for transmission of images scanned in
colour. "PDF Middle compression" is initially selected. The selections are as follows:
PDF High compression/PDF Middle compression/PDF Low compression/
JPEG High compression/JPEG Middle compression/JPEG Low compression
File Format for B/W Select the file format and compression mode for transmission of images scanned
in black and white.
"TIFF G4" is initially selected. The selections are as follows:
PDF uncompressed/PDF G3/PDF G4/TIFF uncompressed/TIFF G3/TIFF G4
FTP User Name (Optional) Character field for the FTP user name within 50 characters.
Password (Optional) Character field for the FTP password within 50 characters.
Directory (Optional) Character field to specify a directory on the FTP server within 200 characters.
Enable Hyperlink to FTP server to
be e-mailed (Checkbox)*2
When you send a scanned file to an FTP server, you can have a transmission
notification automatically sent to the file recipient by e-mail. To have transmission
notifications sent, select the checkbox. The FTP server name will appear in the
transmission notification as a hyperlink.
E-mail Destination Select the recipient that you wish to notify of the file transmission to the FTP
server. To select a recipient here, the recipient's e-mail address must have been
previously stored. (page 7)
Click here.

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
TABLE OF CONTENTS 9
If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored
recipient (page 7) from "E-mail Destination", you are able to have an e-mail sent to the recipient informing them
of the file format and location of the scanned image data. A hyperlink to the file server to which the scanned image
data was sent appears in the e-mail, and the recipient can click the hyperlink to go directly to the location where
the image data is stored.
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■Storing destinations for Scan to Desktop
Transmission destinations for Scan to Desktop cannot be stored unless the Network Scanner Tool has
been installed in your computer. (The Network Scanner Tool is on the CD-ROM that accompanied the
Network Scanner Expansion Kit (AR-NS2).)
Normally your computer is stored as a transmission destination for Scan to Desktop using the Network
Scanner Tool. When the Network Scanner Tool is installed to your computer, transmission destination
information is programmed during set-up (or after installation), and thus there is no need to program the
information a second time from the Web page.
Clicking "Desktop" in the menu frame will display the following Desktop Destination Control screen. System
administrators should use this screen in the following instance:
●When another machine with the network scanner function has been added to the same network, and you wish
to perform Scan to Desktop from the added machine to a destination programmed in the previously existing
machine.
Refer to "Editing and deleting programmed transmission destinations" (page 11), and select the Scan to Desktop
destination information that you wish to transfer to the new machine. Enter the displayed information in the same
setting screen of the new machine. (When all information has been entered, click "Submit".) If there are additional
destinations that you want to transfer to the new machine, repeat this procedure for each destination.
Note that if there are any discrepancies between the newly programmed information and the information in the
host computer, transmission and reception may not be possible. For information on installing the Network
Scanner Tool and programming transmission destinations, see the manual for the AR-NS2.
* If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (Refer
to page 6.)
Click here.
*

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
TABLE OF CONTENTS 10
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■Storing Groups (Scan to E-mail)
If you are using Scan to E-mail, a scanned image can be sent to multiple destinations in a single operation. To
use this function, you must first store the destinations in a group. Click "Group" and then select the Scan to E-
mail destinations that you wish to store in the group. Up to 300 destinations can be stored in one group. Only
destinations for E-mail can be stored in a group. Note that multiple destinations cannot be entered manually when
sending an image.
When you have completed all of the entries, click "Submit". The entries will be stored.
Item Description
Full Group Name (Required) Enter the full group name of the destination (up to 36 characters).
Initial (Optional) Enter the initial character of the stored destination name. This initial is used to
place the destination in the ABC index of the machine's address directory screen.
(page 15)
Custom Directory Drop down list:
Select one custom directory for this destination.
Check box for Frequently-Used:
The destination is set as Frequently-Used when checked on.
Address(es) (Required) Select the address of the destination from the e-mail list box. Programmed e-mail
destinations appear in each of the destination lists. To select multiple destinations,
click each address while holding down the [Ctrl] key on the keyboard. If you need
to cancel an address that has been selected, click the address again while holding
down the [Ctrl] key. Up to 300 addresses can be programmed.
Display Name (Optional) Enter a key name (within 18 characters) for the destination. The key name will
appear in the machine's touch panel. If you don't enter a key name, the initial 18
characters of the "Full Group Name" will be stored as the key name.
Click here.

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
TABLE OF CONTENTS 11
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■Editing and deleting programmed transmission destinations
To edit or delete programmed destinations, click "Destination Management" in the menu frame of the Web page.
1Click "Destination Management" in the
menu frame of the Web page.
2In the Destinations List, click the button of
the destination that you want to edit or
delete.
3To edit the selected destination, click
"Edit" under the Destinations List.
The programming
screen of the destination
selected in step 2
appears. Edit the
information in the same
way as you initially
stored it.
When finished, be sure to click "Submit" to save
your changes.
To delete the selected destination, click
"Delete" under the Destinations List.
A message appears
asking you to confirm
the deletion. Click "Yes"
to delete.
NOTE
If you attempt to edit or delete a programmed destination in the following situations, a warning message will appear
and editing/deletion will not be possible.
●The destination is included in a group.
If the destination is being used for a current transmission, cancel the transmission or wait until it is completed and
then edit or delete the destination. If the destination is included in a group, delete the destination from the group
and then edit or delete the destination.

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
TABLE OF CONTENTS 12
STORING SENDER INFORMATION (Scan to E-mail)
To store the sender information (Sender Name, E-mail Address) that is displayed when the recipient receives your
e-mail, click "Sender E-mail" in the menu frame and then click "Add". Information for up to 20 different senders can
be stored. Select a sender from the stored senders using the touch panel of the machine when you send an image
(page 16). The selected sender appears in the sender column of the recipient's e-mail software program.
1Click "Sender E-mail" in the menu frame of
the Web page. 2Click "Add" under "New Sender".
The sender
programming screen
appears.
Enter the name and e-mail address of the new sender. Be sure to click "Submit" after entering this information.
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■Editing and deleting programmed sender's information
1Click "Sender E-mail" in the menu frame of
the Web page. 2Click the sender that you wish to edit or delete from the "Sender List" menu so that
it is highlighted, and then click "Edit" or
"Delete".
If you clicked "Edit", edit
the information in the
same way that you
initially programmed it
and then click "Add" to
save your changes. If
you clicked "Delete", a
message will appear
asking you to confirm
the deletion. Click "Yes"
to delete.
NOTE
If you do not select a sender when sending an image, the default sender information stored with the key operator
program "Default sender set" is automatically sent. (page 38)

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
TABLE OF CONTENTS 13
STORING A CUSTOM DIRECTORY
Programmed destinations appear as one-touch keys in the Address directory screen of the touch panel (page 15),
and are normally included in the ABC index. Two types of indexes are available: the ABC index and group indexes
(custom directories). Group indexes allow you to assign any index name to the destination for easy searching. Six
group indexes are available, and a name up to six characters long can be assigned to each.
Click "Custom Directories" in the menu frame of the Web page to display the following screen. Group index names
can be programmed and edited in this screen. Enter names for indexes 1 through 6 and then click "Submit". If you
wish to change a previously programmed name, enter the new name and save it.
For information on grouping destinations in a group index, see the appropriate pages for programming the
transmission methods. For information on switching between the ABC index and group indexes, see page 15.
PROTECTING INFORMATION PROGRAMMED IN THE WEB
PAGE ("Passwords")
Passwords can be set to restrict Web page access and protect settings. Note that it is not necessary to set
passwords; the network scanner functionality can also be used without passwords.
A password can be set for the administrator and passwords can be set for each user. If you use a user password to
access the Web page, you will be able to establish, edit, and delete destinations in the Scanner Destination
Management menu; however, you will not be able to establish settings in the Setup menu.
The passwords for "User" and "admin" are both initially set to "Sharp". If you wish to change the passwords when first
establishing the settings, enter "Sharp" in "Old Admin Password" before you establish the settings. A password must
consist of alphanumeric characters and be no more than seven characters long. Passwords are case sensitive. After
entering a password, click "Submit" to set it. After setting the password, turn the machine power off and then back on.
When a password is set, you will be prompted for the password when you attempt to access a Web page with
protected settings. For the "User name", enter "user" if you are accessing the page as a user, or "admin" if you are
accessing the page as an administrator. For detailed information on setting passwords, refer to "Help".
NOTE
You can also store indexes in the Custom Directory from the touch panel of the machine. (page 31)
Click here.

TABLE OF CONTENTS 14
CONDITION SETTING SCREEN OF SCANNER MODE
The condition setting screen of scanner mode is displayed by pressing the [IMAGE SEND] key (refer to page 1-8 of
"Operation manual (for general information and copier operation)") while the print mode, copy mode, or job status
screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that appears
after pressing the [IMAGE SEND] key is the condition setting screen (shown below). If you have set the display to
show the address directory (following page) when the [IMAGE SEND] key is pressed, touch the [CONDITION
SETTINGS] key in the address directory to display the condition setting screen.
The key operator program "Default display settings" can be used to set the display to show either the condition setting
screen (shown below) or the Address directory screen (following page) when the [IMAGE SEND] key is pressed
(refer to page 37).
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■Condition setting screen
The display is initially set (factory setting) to show the following condition setting screen as the initial screen.
Message display
Messages appear here to indicate the current
status of the machine.
[ADDRESS DIRECTORY] key (page 17)
This displays the Address Directory screen (next
page). Touch this key when you wish to use a one-
touch key that has a destination (or group)
programmed in it.
[ADDRESS REVIEW] key (page 18)
When performing Scan to E-mail broadcast
transmission, touch this key to check your selected
destinations. Your selected destinations will
appear as a list, and the list can be edited.
[SENDER LIST] key (page 16)
Touch this key to select the sender when sending
an image.
[E-MAIL ADDRESS] key (page 18)
When performing Scan to E-mail, touch this key if
you wish to enter the e-mail address of the
recipient manually instead of using an one-touch
key.
Two-sided scanning icon display (page 19)
Icons appear here when you touch the [ORIGINAL]
key and select two-sided scanning (when a
reversing automatic document feeder is installed).
The icons can be touched to open function
selection screens.
[ORIGINAL] key (pages 19 - 20)
Touch this key when you wish to manually set the
size of the original to be scanned or scan both
sides of the original.
[FILE FORMAT] key (page 23)
Touch this key to set the file format of scan images
that you transmit. The selected file format setting
will be highlighted above the key. The initial factory
setting is "PROGRAMMED".
[RESOLUTION] key (page 22)
Touch this key to change the resolution setting for
the original to be scanned. The selected resolution
setting will be highlighted above the key. The initial
factory setting is "LOWER".
[EXPOSURE] key (page 21)
Touch this key to change the exposure setting for
the original to be scanned. The selected exposure
setting will be highlighted above the key. The initial
factory setting is "AUTO".
NOTE
For information on the parts of the unit and the operation panel that are used for network scanning, refer to pages
1-7 and 1-8 of Operation manual (for general information and copier operation). For parts that are used for both
network scanning and printing, refer to chapter 3 of "Operation manual (for printer)".
ADDRESS
DIRECTORY
AUTO
READY TO SEND.
ORIGINAL
LOWER
RESOLUTION
PROGRAMMED
FILE FORMAT
AUTO
EXPOSURE
ADDRESS REVIEW
SENDER LIST
E-MAIL ADDRESS

CONDITION SETTING SCREEN OF SCANNER MODE
TABLE OF CONTENTS 15
■
■■
■Address directory screen
Touch the [ADDRESS DIRECTORY] key in the Condition setting screen (previous page) to display the screen
shown below at right.
If you have set the initial screen to the address directory screen using the key operator program, the initial
screen will appear as follows.
Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in "Initial"
for each destination, and the name entered in "Display Name" is displayed in the one-touch key ( ).
[TO] key (page 17)
When selecting a destination for Scan to E-mail,
make sure this key is highlighted. (If the key is not
highlighted, touch it so that it is highlighted.)
[CC] key (page 17)
If you wish to send "CC" ("Carbon Copy") copies of a
Scan to E-mail transmission to other recipients in
addition to the main recipient, touch this key so that it
is highlighted and then select the "CC" destinations.
[BCC] key (page 17)
If you wish to send "BCC" ("Blind Carbon Copy")
copies of a Scan to E-mail transmission to other
recipients in addition to the main recipient, touch this
key so that it is highlighted and then select the "BCC"
destinations. Other recipients will not be informed that
a copy was sent to the "BCC" recipients.
One-touch key display
This shows the one-touch keys that have been
stored on the selected "index card". The key type is
indicated by the icon at the right.
: Scan to E-mail (TO)
: Scan to E-mail (CC)
: Scan to E-mail (BCC)
: Scan to FTP
: Scan to Desktop
This can be changed to 6 ,8, or 12 using the key
operator program, "The number of direct address
keys displayed setting" (page 37).
Display switching keys
In cases where the one-touch keys cannot all be
displayed on one screen, this shows how many
screens are left. Touch the " " " " keys to
move through the screens.
[CONDITION SETTINGS] key
This displays the Condition setting screen (page
14), which is used to set various conditions.
[ABC GROUP] key
Touch this key to switch between the alphabetical
index and the group index.
Index keys
One-touch key destinations are stored on each of
these index cards (alphabetical index or group
index). Touch an index key to display the card.
Group indexes make it possible to store one-touch
keys by group with an assigned name for easy
reference. This is done with the custom settings
(refer to page 13). Frequently used one-touch key
destinations can be stored on the FREQUENT
USE card for convenient access.
USER 1 USER 2 USER 3 USER 4 USER 5 USER 6 ABC GROUP
ABC GROUP
TO
FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ
CC BCC
TEST5 TEST6
TEST3
TEST1 TEST2
CONDITION
SETTINGS
READY TO SEND.
ADDRESS REVIEW
TEST4
E-mail Destination Management page
NOTE
If desired, you can use the key operator program,
"Default display settings" (page 37), to set the
default screen to the group address directory.

TABLE OF CONTENTS 16
SENDING AN IMAGE
BASIC TRANSMISSION METHOD
1Make sure the machine is in scanner
mode.
When the [IMAGE
SEND] key light is on,
the machine is in
scanner mode. If the
light is not on, press the
[IMAGE SEND] key.
2Load the original.
For detailed information
on loading an original,
refer to page 4-6 of
"Operation manual (for
general information and
copier operation)".
3Check the original size.
The original size is
automatically detected.
If you loaded a non-
standard size document
or wish to change the
scanning size, touch the
[ORIGINAL] key and set
the document size.
(Refer to page 20.)
4If needed, adjust the resolution setting.
(Refer to page 22.)
The initial factory setting
is "LOWER".
5If needed, adjust the exposure setting.
(Refer to page 21.)
The initial factory setting
is "AUTO".
6If needed, select the file format. (Refer to
page 23.)
The initial factory setting
is "PROGRAMMED".
7Touch the [SENDER LIST] key.
This step is not
necessary for Scan to
FTP or Scan to Desktop.
Go directly to step 10
(page 17).
8Touch a key to select a sender.
The touched key is
highlighted. If you made a
mistake, touch the correct
key. The highlighting will
move to the new key.
The selected sender will be
the sender of the e-mail.
9Touch the [OK] key.
NOTE
You cannot load documents in both the reversing
automatic document feeder and on the document
glass and send them in a single transmission.
NOTE
●To scan a two-sided original (when a reversing
automatic document feeder is installed), refer to
page 19.
●To rotate the document image 90° before
transmission, see page 20.
AUTO A4
ORIGINAL
LOWER
RESOLUTION
PROGRAMMED
FILE FORMAT
AUTO A4
ORIGINAL
LOWER
RESOLUTION
EXPOSURE
PROGRAMMED
FILE FORMAT
NOTES
●You can omit selection of a sender (go directly to
step 10). In this case, the default sender
information stored with the key operator program
is automatically transmitted. (page 38)
●Up to 20 senders can be stored using the Web
page. (page 12)
AUTO A4
LOWER
RESOLUTION
AUTO
EXPOSURE
PROGRAMMED
FILE FORMAT
AUTO A4
ORIGINAL
LOWER
RESOLUTION
EXPOSURE
PROGRAMMED
FILE FORMAT
DIRECTORY
ADDRESS REVIEW
SENDER LIST
-MAIL ADDRESS
2 GROUP
SHARP PPD 1 GROUP
DER LIST
1 GROUP
OK

SENDING AN IMAGE
TABLE OF CONTENTS 17
10
Touch the [ADDRESS DIRECTORY] key.
The address directory
screen appears.
11
Touch the one-touch key for the desired
destination.
The key you touched is
highlighted. If you touch
the wrong key, touch the
key again to cancel the
selection. The key
display will return to
normal.
When transmitting by Scan to E-mail
Make sure that the [TO] key is highlighted and then
touch the one-touch key of the destination. If you wish
to perform a broadcast transmission, "CC" or "BCC"
copies, touch the [CC] or [BCC] key and then touch
the one-touch keys of the "CC" or "BCC" recipients.
About pressing the [START] key in the
following procedure
If you are scanning a colour original in colour, press
the [COLOUR COPY START] key. If you are
scanning a colour or black and white original in black
and white, press the [BLACK COPY START] key.
12
Press the [COLOUR COPY START] key or the
[BLACK COPY START] key.
Scanning begins.
If scanning is completed
normally, the machine
sounds a beep and the
image is transmitted.
12
Press the [COLOUR COPY START] key or the
[BLACK COPY START] key.
The original is scanned
and the [READ-END]
key appears.
13
If you have another page to scan, change
pages and then press the [START] key.
Repeat this sequence until all pages have been
scanned. You can change the exposure setting as
needed for each page (refer to page 21).
If no action is taken for one minute, scanning
automatically ends and the image is transmitted.
14
After the final page is scanned, touch the
[READ-END] key.
The machine sounds a
beep and the image is
transmitted.
Open the document
glass cover and remove
the document.
NOTES
●Refer to pages 7 to 11 for information on
programming one-touch key destinations.
●When touching a one-touch key, corresponding
information from the email destination screen is
shown in the message display. Up to 36
characters can be displayed in the message
screen, regardless of the number of characters
that have been entered (up to 50 characters of an
e-mail address are displayed).
●
You can also manually enter the address of a Scan to
E-mail destination, or select multiple destinations for
a broadcast transmission. (page 18)
ADDRESS
DIRECTORY
ADDRESS REVIEW
TO
FREQUENT USE ABCD EFGHI JKLMN OPQRS
CC BCC
TEST5 TEST6
TEST3
TEST1 TEST2
READY TO SEND.
TEST4
Using the reversing automatic document feeder
Using the document glass
(Pg.No. 3)
EAD-END].
READ-END
NOTES
●
●●
●Cancelling transmission
To cancel transmission while the [SCANNING ORIGINAL...] appears in the display or before the [READ-END] key is touched, press the [CA] key.
To cancel a job after scanning is finished and transmission has begun, press the [JOB STATUS] key and cancel the job as explained on page 24.
●
●●
●Important points when using Scan to E-mail
Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of
data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit
and your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden on the recipient's network,
depending on the recipient's network (Internet) connection environment. If large image data files are repeatedly sent, the resulting burden on the
network may slow down the speed of other, unrelated data transmissions and in some cases, may even cause the mail server or network to go
down. In cases where you need to send multiple documents, try such measures as lowering the resolution mode.
●You can use the key operator program, "Maximum size of e-mail attachments" (page 38), to set a limit for the size of image
files sent by Scan to E-mail.
●If the power is turned off or a power failure occurs while a document is being scanned in the reversing automatic document
feeder, the machine will stop and a document misfeed will occur. After the power is restored, remove the document as
explained on page 7-2 of "Operation manual (for general information and copier operation)".

SENDING AN IMAGE
TABLE OF CONTENTS 18
TRANSMISSION METHODS FOR SCAN TO E-MAIL
(MANUAL ENTRY)
It is possible to manually enter the address of a Scan to E-mail destination, or to manually enter the multiple address
for a broadcast transmission.
1
Perform steps 1 through 9of "BASIC
TRANSMISSION METHOD" (pages 16 to 17).
2Touch the [E-MAIL ADDRESS] key.
3Enter the e-mail address.
If you make a mistake, touch the key to move
the cursor (
■
) back to the mistake and then enter
the correct character.
4Touch the [FILE FORMAT] key.
If you do not need to
change the file format,
go directly to step 7.
5If you wish to scan in colour, touch the
[COLOUR] key. If you wish to scan in black
and white, touch the [B/W] key.
The file format settings differ for colour and black
and white. Be sure to select a correct file format for
the type of scan you will perform.
6
Select the file type and the compression mode.
Scanning in colour
The file format is initially set to "File type: PDF,
Compression mode: MEDIUM".
Scanning in black and white
The file format is initially set to "File type: PDF,
Compression mode: HIGH (G4)".
7Touch the outer [OK] key.
The destination
selection screen will
appear.
8Select where you put the destination.
Normally touch the [TO] key. However, if you are
performing a broadcast transmission and wish to
"CC" or "BCC" the document to the entered e-mail
address, touch the [CC] or [BCC] key.
After touching one of the keys, you will return to
the initial screen.
9If you wish to enter another e-mail
address, repeat steps 2 through 8.
If you are not performing a broadcast
transmission, go directly to step 11.
10
Touch the [ADDRESS REVIEW] key and check
the destinations.
When the [ADDRESS
REVIEW] key is touched,
only the entered
destinations are displayed.
If you need to delete a
destination, touch its key.
Touch the [OK] key to
return to the initial screen.
NOTE
The initial file format setting can be changed with the key
operator program "Initial file format setting" (page 38).
ADDRES
DIRECT
ADDRESS
SENDER
E-MAIL ADDRESS
FILE FORMAT SPACE 12#$%
abcABC
AB/ab
CANCEL OK
E-MAIL ADDRESS
[email protected]
FILE FORMAT
JPEG
PDF
MEDIUM
HIGH
LOW
FILE TYPE
B/W COLOUR
COMPRESSION MODE
CANCEL OK
OK
E-MAIL ADDRESS
FILE FORMAT
[email protected]
NOTE
If you frequently use broadcasting to send
documents to the same group of destinations, it is
convenient to program those destinations into a
group key. (page 10)
TIFF
PDF
FILE TYPE
COLOUR
COMPRESSION MODE
CANCEL OK
OK
E-MAIL ADDRESS
FILE FORMAT
[email protected]
B/W
MEDIUM(G3)
HIGH(G4)
NONE
RESSION MODE
CANCEL OK
OK
TO
SELECT WHERE YOU PUT THE DESTINATION.
CC BCC
ADDRESS
DIRECTORY
ADDRESS REVIEW
SENDER LIST
E-MAIL ADDRESS