Sharp FO-2081 User manual

MODEL
FO-2081
DIGITAL MULTIFUNCTIONAL
SYSTEM
OPERATION GUIDE
(for facsimile)

Note
• This manual describes how to use the fax function of the machine.
Part names and functions shared with the copy function (for example, the
misfeed indicator and add paper indicator), are described in the Operation
Guide (for general information). For more information, please read the
Operation Guide (for general information).
• This operation guide refers to the Reversing Single Pass Feeder as the
"RSPF".

1
TABLE OF CONTENTS
QUICK REFERENCE GUIDE .................................................................................................................... 3
LIST OF FAX FUNCTIONS........................................................................................................................ 6
1INITIAL SETTINGS
PART NAMES................................................. 11
A LOOK AT THE FAX OPERATION PANEL ..... 12
ABOUT THE LIQUID CRYSTAL DISPLAY.... 14
USING THE ARROW KEYS ........................... 14
ADJUSTING THE BEEP VOLUME ................ 14
ADJUSTING THE RINGING VOLUME........... 15
SETTING THE LENGTH OF ALARM BEEPS .... 16
ADJUSTING THE ALARM BEEP VOLUME .. 17
FAX SETUP .................................................... 18
●HOW TO ENTER CHARACTERS .................18
●
ENTERING YOUR NAME AND FAX NUMBER.....19
● DAYLIGHT SAVING TIME SETTING ....................21
●SELECTING THE TRANSMISSION MODE ..22
●SELECTING THE RECEPTION MODE.........23
●SETTING THE NUMBER OF RINGS FOR
AUTO RECEPTION .......................................24
●SETTING THE NUMBER OF RINGS FOR
MANUAL RECEPTION ..................................25
●
SELECTING THE RECEPTION PAPER SIZE..25
● SETTING THE TRAY SELECTION...................26
●SETTING THE DIAL MODE ..........................27
●
SETTING THE NUMBER OF RECALL TIMES......28
●SETTING THE RECALL INTERVAL..............30
●SETTING THE INDEX FUNCTION................32
●SETTING RESOLUTION PRIORITY .............33
●SETTING UP THE MACHINE FOR USE WITH
A PC MODEM................................................34
●USING THE REMOTE RECEPTION
FUNCTION ....................................................35
●DISTINCTIVE RINGING ................................37
●STORING NUMBERS FOR AUTOMATIC
DIALING.........................................................38
●
STORING NUMBERS UNDER GROUP KEYS .....41
USING THE MACHINE WITH AN ANSWERING
MACHINE.........................................................44
●USING AN ANSWERING MACHINE ............ 44
●ANSWERING MACHINE BACKUP............... 44
2CHOOSING SUITABLE MEDIA
ORIGINALS SUITABLE FOR FAXING ...........45
●SIZE AND WEIGHT ...................................... 45
●UNSUITABLE ORIGINALS........................... 46

2
3
HOW TO USE THE FAX FUNCTION
SENDING ORIGINALS ................................... 47
●SETTING THE ORIGINAL .............................47
OPTIONAL TRANSMISSION SETTINGS ...... 49
●ORIGINAL SIZE.............................................49
●RESOLUTION................................................50
●CONTRAST ...................................................50
●COVER SHEET .............................................51
●MESSAGE FUNCTION..................................52
●TWO-SIDED ORIGINAL TRANSMISSION
FUNCTION ....................................................53
DIALING AND TRANSMITTING..................... 54
●DIRECT KEYPAD DIALING...........................54
●RAPID KEY DIALING ....................................54
●SPEED DIALING ...........................................54
●CHAIN DIALING ............................................55
●NORMAL DIALING USING THE [SPEAKER]
KEY................................................................55
●USING THE SEARCH KEY ...........................56
●REDIALING....................................................56
IF THE MEMORY BECOMES FULL WHILE
SCANNING AN ORIGINAL............................. 57
CANCELING (DELETING) A STORED FAX JOB...57
RECEIVING FAXES........................................ 58
●USING AUTO MODE.....................................58
●USING MAN. MODE......................................58
●USING A.M. MODE .......................................58
OPTIONAL RECEPTION SETTINGS ............. 59
●TWO-SIDED RECEPTION ............................59
●RECEIVE REDUCE .......................................60
WHEN USING MANUAL SENDING AND
RECEIVING..................................................... 61
SENDING A FAX DIRECTLY FROM A
COMPUTER (PC-Fax) .................................... 62
4
SPECIAL FUNCTIONS
MEMORY .........................................................63
DATA TRANSFER...........................................64
TRANSMISSION RESERVATION...................66
BROADCASTING ............................................67
POLLING .........................................................69
●POLLING ...................................................... 69
●SERIAL POLLING......................................... 70
●POLLING TRANSMISSION (MEMORY
POLLING) ..................................................... 71
●RESTRICTING POLLING MACHINES
(POLLING SECURITY)................................. 73
TIMER OPERATIONS .....................................75
● CANCELING A TIMER TRANSMISSION JOB.. 76
ANTI JUNK FAX ..............................................77
OPERATION IN COPY, PRINTER, SCANNER,
AND FAX MODES ...........................................80
5
TROUBLESHOOTING
PRINTING OUT REPORTS .............................81
●ACTIVITY REPORT AUTO LISTING............ 84
●PRINTING TRANSACTION REPORTS........ 85
TROUBLESHOOTING.....................................86
MESSAGES AND SIGNALS ...........................87
●DISPLAY MESSAGES.................................. 87
●AUDIBLE SIGNALS ...................................... 87
INDEX ..............................................................88

3
QUICK REFERENCE GUIDE
The following quick reference guide provides brief explanations the operation of the machine.
Selecting the transmission mode
Memory transmission mode
The indicator lights up when
memory transmission mode
is selected.
Press the
[MEMORY] key
to change modes.
Direct transmission mode
The indicator is off when
direct transmission mode
is selected.
Place the original
Using the RSPF
Place the original face up
(up to 50 pages at once)
Using the document glass
Place the original face down
(p.22)
(p.47) (p.48)

4
Sending a fax
Dialing methods
Search by fax numbers.
Speed Dial number or Rapid Key set for
Chain Dialing when stored.
Dial with the numeric keys and then
press the [REDIAL/PAUSE] key.
Direct Dialing
Press the numeric keys to dial.
Search Dialing
Speed Dialing
Enter a two-digit
Speed Dial number.
Rapid Key
Dialing
* It is not necessary to press the [START] key
after pressing a Rapid Key.
09
18
01
10
09
18
01
10
Redial the last number dialed.
Chain Dialing
Dial the next part of the number
(a Group Key cannot be used).
Enter the first letter of the
stored name.
Select the
destination.
Press when the first character of the
name is a special character or number.
Sending a fax
Using the RSPF
Using the document glass
Dial.
Adjust the resolution
and contrast.
Place the original.
Specify the
original size. Dial.
Adjust the resolution
and contrast.
Place the original.
Redialing
If you are faxing a
multi-page original,
change pages and
press the [START]
key ( ).
(p.54)
(p.54)
(p.54)
(p.55)
(p.56)
(p.56)
(p.47) (p.50)
(p.48)
(p.49)
(p.50)

5
Sending a fax to multiple destinations (Broadcasting)
Place the original.
Dial.
Adjust the resolution
and contrast.
Automatically sending a fax at a specified time (timer transmission)
To set up a timer transmission, see "TIMER OPERATIONS"
Storing a fax job while another job is in progress
Place the original.
Fax transmission
or reception in
progress
Dial.
Adjust the resolution
and contrast.
The fax will be
transmitted after
previous jobs are
completed.
Receiving a fax
Select "POLLING MODE".
Press until the desired
reception mode appears
in the display.
* Another fax machine can also call your fax machine and request automatic transmission of a original placed in
your machine. For this to take place, the reception mode of your machine must be set to "AUTO".
Selecting the reception mode
"AUTO" :
"MAN." :
"A.M." :
Select this mode when an extension
phone is connected to the machine to
receive phone calls. To receive a fax,
answer the call on the phone and then
press the [START] ( ) key.
Select this mode when an answering
machine is connected to the machine.
Faxes will be received automatically.
Faxes are automatically received.
"AUTO"
"MAN."
"A.M."
Calling a fax machine and requesting automatic transmission of
an original placed in that machine
Dial.
(p.50)
(p.50)
(p.58)
(p.69)
(p.67)
(p.75).

6
LIST OF FAX FUNCTIONS
The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax
number of the machine. The settings in the FAX MAIN MENU are shown below.
The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10).
Menu item Settings (factory default setting appears in bold) Page
0 : RX DATA TRANSFER
1 : DATA TRANSFER Enable transfer of received faxes to another fax machine when
printing is not possible. 65
2 : FAX NUMBER Program the fax number of the machine to which received faxes
will be transferred. 64
1 : TIMER MODE
1 : SET Set up a transmission or polling job to take place automatically
at a specified time. 75
2 : CLEAR Cancel a timer transmission job. 75
2 : ENTRY MODE
1 : FAX NUMBER Store (or delete) fax numbers in Rapid Keys, Speed Dial
numbers, and Group Keys.
1 : RAPID KEY
2 : SPEED #
3 : GROUP KEY
38, 40,
41, 43
2 : OWN PASSCODE SET Program the name and phone number of the user of the
machine. 19
3 : PASSCODE # MODE Store fax numbers that are allowed to poll the machine when
polling security is used. 74
4 : DAY LIGHT SAVING Enable automatic adjustment of the clock at the beginning and
end of daylight savings time. 21
3 : MEMORY STATUS Check and delete stored fax jobs waiting for transmission and
automatic recall jobs. 57
4 : USER PROGRAM
1 : DOC. GLASS SIZE Set the size of an original faxed from the document glass.
1 : 8.5x11
2 : 8.5x14
3 : A4
49
2 : FIXED DOC. SIZE Set the default size of originals faxed from the document glass.
1 : 8.5x11
2 : 8.5x14
3 : A4
49
3 : RESO. PRIORITY Set the default resolution for fax transmission.
1 : STANDARD
2 : FINE
3 : SUPER FINE
33
4 : # OF RINGS (AUTO) Set the number of rings on which the machine answers calls in
automatic reception mode.
0 - 9 (2)
24
5 : # OF RINGS (MANUAL) Set the number of rings on which the machine answers calls in
manual reception mode.
0 - 9 (0)
25

7
6 : AUTO LISTING Enable automatic printing of the Activity Report when
information on a total of 50 fax transmissions/receptions
accumulates.
1 : ON
2 : OFF
84
7 : PRINT SELECTION 1 : TRANSMISSION
Select the condition for printing reports on fax transmissions.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
85
2 : BROADCAST
Select the condition for printing reports on broadcast
transmissions.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
85
3 : RECEPTION
Select the condition for printing reports on received faxes.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
85
4 : IMAGE MEM. PRINT
Enable printing of the original image on transaction reports.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
85
8 : RECALL TIMES BUSY Set the number of recall attempts that are made when the line is
busy.
00 - 14 (02)
28
9 : RECALL TIMES ERR Set the number of recall attempts that are made when a
communication error occurs.
0 - 1 (1)
29
10 : RECALL INT. BUSY Set the interval between recall attempts when the line is busy. 1
to 15 minutes can be selected.
01 - 15 min. (03 min.)
30
11 : RECALL INT. ERR Set the interval between recall attempts when a communication
error occurs. 0 to 15 minutes can be selected.
00 - 15 min. (01 min.)
31
12 : SECURITY SELECT Enable the polling security function.
1 : ON
2 : OFF
73
13 : FAX REMOTE
NUMBER
Set the 1-digit number used to activate remote fax reception.
0 - 9 (5)36
14 : REMOTE RECEPTION Enable the remote reception function.
1 : ON
2 : OFF
35
15 : FAX SIGNAL RCV Enable automatic fax reception when a fax tone is heard after
answering a call on an extension phone.
1 : ON
2 : OFF
34
Menu item Settings (factory default setting appears in bold) Page

8
16 : RCV REDUCE When a fax is received that is larger that the printing paper,
enable reduction of the fax to the size of the paper to avoid the
fax being cut off.
1 : ON
2 : OFF
60
17 : BEEP LENGTH Set the length of the beep that sounds when fax transmission or
reception ends.
1 : 3 SEC
2 : 1 SEC
3 : NO BEEP
16
18 : RINGER VOLUME Set the volume of the ringer.
1 : OFF
2 : LOW
3 : MIDDLE
4 : HIGH
15
19 : BEEPER VOLUME Set the volume of the beep that sounds when a key is pressed.
1 : OFF
2 : LOW
3 : MIDDLE
4 : HIGH
17
20 : DIAL MODE Set the dial mode for the type of line you are on.
1 : TONE
2 : PULSE
27
21 : DISTINCTIVE RING Set the ring pattern for distinctive ring.
1 : OFF
2 : STANDARD
3 : PATTERN 1
4 : PATTERN 2
5 : PATTERN 3
6 : PATTERN 4
7 : PATTERN 5
37
22 : INDEX PRINT Enable printing of a black mark (index) at the top of each
received fax page.
1 : ON
2 : OFF
32
23 : 2-SIDED RX
Print on both sides of the paper when a multi-page fax is received.
1 : ON
2 : OFF
59
24 : TRAY SELECTION
(When the 250-sheet paper
feed unit is installed.)
Set the tray for printing received faxes.
1 : AUTO
2 : TRAY 1
3 : TRAY 2
26
5 :ANTI JUNK FAX
1 : ANTI JUNK SELECT Enable the anti junk function to block fax reception from
specified fax numbers.
1 : ON
2 : OFF
77
2 : JUNK FAX # Program (or delete) fax numbers from which fax reception is to
be blocked.
1 : SET
2 : CLEAR
78
Menu item Settings (factory default setting appears in bold) Page

9
6 : A.M. MODE
1 : AUTO RECEIVE Enable fax reception when the answering machine is full and
cannot receive messages or otherwise fails.
1 : ON
2 : OFF
44
7 : MEMORY POLL MODE
1 : 1 TIME Perform polling transmission once. 71
2 : REPEAT Perform polling transmission repeatedly. 71
8 : POLLING MODE Poll another fax machine. 69
9 : SERIAL POLL MODE Sequentially poll multiple fax machines. 70
Menu item Settings (factory default setting appears in bold) Page

10
SELECTING SETTINGS FOR THE FUNCTION
The general procedure for configuring settings for the fax function is explained below. Follow this procedure to
configure the settings explained on pages 6 through 9.
1Press the [MODE SELECT] key to
select fax mode.
The "FAX" indicator lights
up to indicate that fax
mode is selected.
2Press the [MENU] key.
"FAX MAIN MANU" will
appear in the display.
3Press the [ ] key ( ) or [ ] key ( )
to select a menu item and press the
[OK] key.
The item is selected.
Repeat this step until the
item that you wish to
configure appears.
4Select a setting or enter information.
To select a setting:
Press the [ ] key ( )
or [ ] key ( ) until the
setting is selected.
To enter information:
Press the numeric keys
to enter characters or
numbers.
5Press the [OK] key.
The setting or information
is entered.
6Press the [MENU] key.
Press the [MENU] key to
exit.
An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key
corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is
selected or entered.
Note
• If you mistakenly select the wrong item,
press the [CLEAR] key ( ) and repeat
the procedure from step 2.
• To cancel a setting for a fax function,
press the [MENU] key.
Note

11
1Chapter 1
INITIAL SETTINGS
PART NAMES
Document glass
Operation panel
Front cover
Paper tray
Bypass tray paper guides
Paper output tray
Paper output tray extension
Power switch
Handles
Power cord
RSPF
Exit area
Original guides
Document feeder tray
Document
feeder cover
LINE
TEL
2
3
4
1
5
6
7
8
9
TEL jack
LINE jack
Bypass tray
10
9
1
2
3
4
5
6
7
8
9
10

12
A LOOK AT THE FAX OPERATION PANEL
Rapid keys
Press one of these keys to dial a fax or telephone
number automatically.
[MEMORY] key / indicator
Used for sending faxes in memory (indicator is lit)
or direct sending (indicator is not lit).
[SPEED/SEARCH] key
Press this key to dial a two digit Speed Dial
number.
During character inputting, use this key to delete
an incorrect entry.
Also, press this key twice to search for an
automatic dialing number.
[BROADCAST] key
Press this key to send originals to a group of
receiving fax machines.
[RECEPTION MODE] key
Press this key to select the mode of reception.
[REDIAL/PAUSE] key
Press this key to automatically redial the last
number you dialed.
Also, press this key to insert a pause when
entering numbers.
[COVERSHEET] key
Press this key to automatically add a cover sheet
and message to a fax.
[RESOLUTION] key
Press this key to adjust the resolution before
sending faxes.
[CONTRAST] key
Press this key to adjust the contrast before sending
faxes.
[REPORT] key
Press this key to print out a report of a fax
transaction and also when receiving a confidential
fax.
Display
Shows various messages during fax operation and
programming.
[CLEAR] key ( )
Press this key to stop an operation before it is
completed, or to delete the number that was last
input.
When a setting menu appears, use this key to
move back to the previous menu level.
[SHIFT] key / indicator
Press this key to switch between upper and lower
case.
[2-SIDED TX] key
Press this key to fax a two-sided original.
12
17
345 6 8 9
10 7
1918 20
16151413
1
2
3
4
5
6
7
8
9
10
11
12
13
14

13
INITIAL SETTINGS
[SPEAKER] key
Press this key to begin manual dialing. (To close
the line, press the [SPEAKER] key again.)
LINE STATUS indicator
Lit when sending/receiving faxes, blinking when
receiving data.
[MODE SELECT] key / Mode indicators
Press this key to select the mode. The indicator of
the selected mode lights (copy, printer, scanner,
fax mode indicators).
RSPF indicator
This lights up when an original is placed in the
RSPF.
Error indicator
This lights steadily or blinks when a paper misfeed
or other error occurs.
Tray location indicator
Indicates the selected paper tray. The indicator
blinks when the tray is out of paper or is not closed.
[MENU] key
Press this key to configure a user program.
[]key(),[]key(),[OK]key
Press the [ ] key ( ) or [ ] key ( ) to
select an item in a function setting menu.
Press the [OK] key to enter a selection.
[]key
Press this key to enter symbols during a name
storing procedure.
Press the " " key to change from pulse dialing to
tone dialing mode.
Numeric keys
Press these keys to dial numbers, and enter
numbers and letters during number/name storing
procedures.
[#] key
Press this key to enter symbols during a name
storing procedure. The [#] key scrolls through
symbols in the opposite direction of the [ ] key.
When dialing, press this key after you are finished
scanning originals into memory from the document
glass.
[CLEAR ALL] key ( )
This returns all functions to the default settings.
When pressed in a setting menu, this returns the
settings and display to the initial state.
[START] key ( )/ indicator
Used for the following:
• To begin sending a fax.
• Reading an original into memory from the
document glass.
• Manually receiving a fax.
• Entering and setting information.
Power save indicator
This lights up when the power save function is
activated.
28
11 12
2725 2624
21 22 23
15
16
17
18
19
20
21
22
23
24
25
26
27
28

14
ABOUT THE LIQUID CRYSTAL DISPLAY
The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various
messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine
is idle, the LCD shows the date, time, reception mode and the stand-by memory available.
Example:
When an original is placed in the RSPF, the second line
changes from "STAND-BY" to "SEND READY".
When the [MENU] key is pressed to configure a setting, the display appears as shown below.
Example:
The selected setting or entered information appears on the
second line.
USING THE ARROW KEYS
To configure settings and program information, press the [MENU] key and then press the [ ] key ( ) or [ ]
key ( ) to select the item that you wish to configure.
The arrows keys can also be used while entering characters to move the cursor.
Example:
Press the [ ] key ( ) or [ ] key ( ) to change the
item selection that appears on the second line.
ADJUSTING THE BEEP VOLUME
You can adjust the volume of the beep that sounds when a key is pressed.
The key beep volume is adjusted with "KEY TOUCH SOUND" (Program number 15) in the user programs of copy
mode. See "User Programs" in the Operation Guide (for general information).
An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item
(the key corresponding to the number that appears in front of the item). When the numeric key is
pressed, the item is selected or entered.
Note

15
ADJUSTING THE RINGING VOLUME
Adjust the ringing volume of the machine following the procedure below.
1Press the [MENU] key.
2Press the [ ] key ( ) or [ ] key ( )
until "4:USER PROGRAM" appears,
and then press the [OK] key.
3Press the [ ] key ( ) or [ ] key ( )
until "18:RINGER VOLUME" appears,
and then press the [OK] key.
4Press the [ ] key ( ) or [ ] key ( )
to set the ringer volume.
The selections are as
follows:
1:OFF
2:LOW
3:MIDDLE
4:HIGH
To turn off the ringer,
select "1:OFF".
5Press the [OK] key.
6Press the [MENU] key.
Press the [MENU] key to
exit.
An extension phone will still ring when the
machine ringer is set to "1:OFF".
"4:USER PROGRAM"
Selection
"18:RINGER VOLUME"
Selection
Note

16
SETTING THE LENGTH OF ALARM BEEPS
You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following
the procedure below.
1Press the [MENU] key.
2Press the [ ] key ( ) or [ ] key ( )
until "4:USER PROGRAM" appears,
and then press the [OK] key.
3Press the [ ] key ( ) or [ ] key ( )
until "17:BEEP LENGTH" appears,
and then press the [OK] key.
4Press the [ ] key ( ) or [ ] key ( )
to set the alarm beeps to the desired
length or to turn them off.
The selections are as
follows:
1:3SEC
2:1SEC
3:NO BEEP
5Press the [OK] key.
6Press the [MENU] key.
Press the [MENU] key to
exit.
"4:USER PROGRAM"
Selection
"17:BEEP LENGTH"
Selection

17
ADJUSTING THE ALARM BEEP VOLUME
Adjust the volume of alarm beeps (emitted at the end of transmission and reception) following the procedure below.
1Press the [MENU] key.
2Press the [ ] key ( ) or [ ] key ( )
until "4:USER PROGRAM" appears,
and then press the [OK] key.
3Press the [ ] key ( ) or [ ] key ( )
until "19:BEEPER VOLUME" appears,
and then press the [OK] key.
4Press the [ ] key ( ) or [ ] key ( )
to set the alarm volume.
The selections are as
follows:
1:OFF
2:LOW
3:MIDDLE
4:HIGH
To turn off the alarm,
select "1:OFF".
5Press the [OK] key.
6Press the [MENU] key.
Press the [MENU] key to
exit.
"4:USER PROGRAM"
Selection
"19:BEEPER VOLUME"
Selection

18
FAX SETUP
HOW TO ENTER CHARACTERS
You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To
enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears
first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.
●To enter two characters in succession which require using the same key, press the [ ] key ( ) once after
entering the first character, and then enter the second character.
●If you enter an incorrect character or number, follow these steps to correct the mistake.
1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the
incorrect character.
2. Press the [CLEAR] key ( ).
The character in front of the cursor is deleted.
3. Enter the correct character.
The character is inserted in front of the cursor.
1
2
3
4
5
6
7
8
9
0
#
*} { ] [ ? > = ; : , + ) ('& % $"!/_-.@ #
# @.-_/ !"$ % &'( )+ ,: ; = > ? [ ] { } *
The following characters can be entered with the numeric keys:
key Characters that can be entered
Space
1
A
D
G
J
M
P
T
W
0
B
E
H
K
N
Q
U
X
C
F
I
L
O
R
V
Y
2
3
4
5
6
S
8
Z
a
d
g
j
m
7
t
9
b
e
h
k
n
p
u
w
c
f
i
l
o
q
v
x
r
y
s
z