Sharp MX-NB10 User manual

NETWORK EXPANSION KIT
OPERATION MANUAL
(for network scanner)
MODEL
MX-NB10
Page
•INTRODUCTION .....................1
•CONTENTS .............................2
•
BEFORE USING THE NETWORK
SCANNER FUNCTION
.................3
•
HOW TO USE THE NETWORK
SCANNER FUNCTION..............15
• SYSTEM SETTINGS ..................33
•TROUBLESHOOTING ..........35
•SPECIFICATIONS.................39

1
INTRODUCTION
The optional network expansion kit (MX-NB10) enables the machine to be used as a network scanner.
Note
• This manual only explains the network scanner function that can be used when the optional network expansion kit
is installed. For information on copier functions, adding paper and toner, removing misfeeds, using peripheral
equipment, and other general information, please refer to the "Operation manual (for general information and
copier)" that accompanies the machine. For information on the network printer function, please refer to the
"Operation manual (for network printer)" in the network expansion kit (MX-NB10).
• For information on installing the drivers and software cited in this manual, see the separate "Software setup
guide".
• For information on the operating system, please refer to your operating system manual or the online Help function.
• The explanations of screens and procedures in this manual are primarily for Windows Vista®. The screens may
vary in other versions of the operating systems.
• The explanations in this manual are based on American English and the North American version of the software.
Software for other countries and regions may vary slightly from the North American version.
• This manual refers to the digital multifunctional system equipped with the network function as "the machine".
• This manual refers to the Reversing single pass feeder as the "RSPF" and the Single pass feeder as the "SPF".
Unless specific mention is made, both the RSPF and the SPF are referred to simply as "SPF".
• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".
• The indicators of the operation panel may differ depending on the country and region.
• In some regions the "System settings guide" cited in this manual is a separate manual, and in other regions the
"System settings guide" is included in the "Operation manual (for general information and copier)".
• The fax function is not available in some countries and regions.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.

2
CONTENTS
INTRODUCTION ........................................................................................................................................ 1
1BEFORE USING THE NETWORK
SCANNER FUNCTION
ABOUT THE NETWORK SCANNER FUNCTION ......3
SETTINGS AND PROGRAMMING REQUIRED
FOR THE NETWORK SCANNER FEATURE ... 4
●HOW TO ACCESS THE WEB PAGE AND
VIEW HELP ......................................................4
ABOUT THE WEB PAGE (FOR USERS).......... 5
●STORING DESTINATIONS ..............................6
ABOUT THE WEB PAGE (FOR THE
ADMINISTRATOR) .......................................... 11
●BASIC SETTINGS FOR NETWORK
SCANNING .....................................................12
●VARIOUS SERVER SETTINGS .....................13
●PROTECTING INFORMATION
PROGRAMMED IN THE WEB PAGE
([Passwords])..................................................14
2HOW TO USE THE NETWORK
SCANNER FUNCTION
A LOOK AT THE MACHINE............................ 16
●OPERATION PANEL ......................................16
●SCAN MODE (BASE SCREEN) .....................18
●AUDITING MODE ...........................................19
SENDING AN IMAGE ...................................... 20
●BASIC TRANSMISSION PROCEDURE.........20
●
SELECTING A DESTINATION (USING THE
[ADDRESS] KEY)...............................................22
●TRANSMITTING A TWO-SIDED ORIGINAL..25
CHECKING THE SIZE OF A PLACED
ORIGINAL ........................................................ 26
STORING SCANNING SETTINGS .................. 26
● MANUALLY SETTING THE SCANNING SIZE....... 26
●SELECTING THE COLOR MODE..................27
●SELECTING THE RESOLUTION ...................27
●SELECTING THE FILE FORMAT...................28
●ADJUSTING THE THRESHOLD VALUE .......29
●ADJUSTING THE SCANNING EXPOSURE ..29
●SETTING THE LIGHT SOURCE COLOR ......30
●ENABLING SCANNING MARGINS (VOID
AREA) .............................................................31
●IMAGE ORIENTATION AND STANDARD
ORIGINAL PLACEMENT ORIENTATION ......32
●ENTERING CHARACTERS............................32
3SYSTEM SETTINGS
SYSTEM SETTINGS LIST............................... 33
USING THE SYSTEM SETTINGS ................... 34
4TROUBLESHOOTING
TROUBLESHOOTING..................................... 35
●MAXIMUM RESOLUTION ............................. 36
●DISPLAY MESSAGES................................... 36
●IF YOUR E-MAIL IS RETURNED .................. 36
●IMPORTANT POINTS WHEN USING SCAN TO
E-MAIL ........................................................... 37
CHECKING THE IP ADDRESS ....................... 38
5SPECIFICATIONS

3
1BEFORE USING THE NETWORK
SCANNER FUNCTION
ABOUT THE NETWORK SCANNER
FUNCTION
When the network expansion kit is installed in the machine, a document or photo can be scanned into an image file
and sent over a network or the Internet to a file server, e-mail destination, or your own computer.
You can select from the following transmission methods as the destination where you wish to send the scanned
image, depending on where you wish to send the scanned image data.
1. The scanned image can be sent to a memory
storage device on a network (a designated
directory on an FTP server). (This is called
"Scan to FTP" in this manual.)
When sending a scanned image to an FTP
server, an e-mail message can also be sent to
a preset e-mail address to inform the recipient
of the location of the scanned image data. (This
is called "Scan to FTP (Hyperlink)" in this
manual.)
2. A scanned image can be sent to a computer
connected to the same network as the
machine. (This is called "Scan to Desktop" in
this manual.)
*Before Scan to Desktop can be performed, the
software in the CD-ROM that accompanies the
network expansion kit (MX-NB10) must be
installed. For the procedure for installing the
software, see the "Sharpdesk installation
guide".
3. The scanned image can be sent to an e-mail
recipient. (This is called "Scan to E-mail" in
this manual.)

4
SETTINGS AND PROGRAMMING
REQUIRED FOR THE NETWORK
SCANNER FEATURE
To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be
configured.
To configure the settings, use a computer that is connected to the same network as the machine to access the
machine's Web server. The Web page can be viewed with your Web browser.
HOW TO ACCESS THE WEB PAGE AND VIEW HELP
Use the following procedure to access the Web pages. [Help] can be clicked at the bottom of the menu frame to view
information on the various function settings that can be operated remotely over the network from the machine's Web
pages. For the settings of each function, see the explanations in Help.
1Open the Web browser on your
computer.
Supported browsers:
Internet Explorer: 6.0 or higher (Windows®)
Netscape Navigator: 9 (Windows®)
Firefox: 2.0 or higher (Windows®)
Safari: 1.5 or higher (Macintosh)
2In the "Address" field of your Web
browser, enter the IP address of the
machine.
To check the IP address,
see "CHECKING THE IP
ADDRESS" (page 38).
When the connection is complete, the Web page will
appear in your Web browser.
☞ABOUT THE WEB PAGE (FOR USERS) (page 5)
3Click [Help] under the menu frame.
For an explanation of a
function or setting in the
Web page, click the
corresponding item in the
Help screen.
4Close the Web page.
When you have finished
using the Web page, click
the (close) button in
the top right corner of the
page.

5
1
ABOUT THE WEB PAGE (FOR USERS)
When you successfully connect to the Web server in the machine, the following page will appear in your browser.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the
right frame that allows you to establish settings for that item.
For detailed explanations of the procedures for configuring settings, click [Help] in the menu frame.
(1) Menu frame
The various settings appear in this frame. Click a
menu item to configure the corresponding setting.
(2) System Information
This shows the model name and current status of
the machine.
• Device Status
This shows information on the machine's paper
trays and output trays, toner and other supplies,
and the total sheet usage count.
Out of paper and other warnings appear in red.
• Device Configuration
Shows what options are installed.
• Network Status
Shows general information as well as the status
of TCP/IP, NetWare, AppleTalk, and NetBEUI.
(3) Image Send Management
This is the base screen for storing, editing, and
deleting destination information.
• Destination (page 6)
Store destinations for Scan to FTP, Scan to FTP
(Hyperlink), Scan to Desktop, and Scan to
E-mail. You can also edit or delete previously
stored destination information.
•
Network Scanning (changing custom index names)
This enables to change custom index names.
Click the [Submit] button to store the entered
information as index names.
The custom index consists of six indexes. A
6-character index name can be stored for each
index, allowing destinations to be grouped.
(4) Admin Mode
Click here to open the administrator Web page
and enter the administrator user name and
password.
☞PROTECTING INFORMATION PROGRAMMED IN
THE WEB PAGE ([Passwords]) (page 14)
☞ABOUT THE WEB PAGE (FOR THE
ADMINISTRATOR) (page 11)
(2)
(1)
(3)
(4)

6
BEFORE USING THE NETWORK SCANNER FUNCTION
STORING DESTINATIONS
To store scanning destinations, click [Destination] in the Web page menu frame. This screen can also be used to
edit or delete stored destinations. (Page 10)
A total of 200 destinations* can be stored, including E-mail, FTP, Desktop, and Group destinations.*
* Multiple e-mail addresses can be stored as a group (up to 100). Note that this may reduce the maximum number of
destinations (normally 200) that can be stored.
E-mail: See below
FTP: See page 7.
Desktop: See page 8.
Group (E-mail): See page 9.
Storing destinations for Scan to E-mail
1Click [Destination] in the menu frame
of the Web page.
2Click [E-mail].
3Enter the destination information.
For each setting, see the following table.
4When you have finished entering the
information, click [Submit].
The entries will be stored.
E-mail destination information
Click here to store
destinations.
To perform Scan to E-mail, the SMTP server settings must first be established. (Page 13)
Item Description
Name (Required) Enter the name of the destination (up to 36 characters).
Initial (Optional)
Enter initial text for the destination (maximum of 10 characters). When the destination list is
displayed in the destination control screen, the initial text is used to group the destinations.
Custom Index Names can be assigned to the custom indexes as desired (page 5), allowing
convenient grouping of destinations.
Drop down list: Select a custom index for the destination to be stored.
User checkbox:
When this is selected, the destination is stored in the user tab of the address
book. (Page 22)
E-mail Address
(Required)
Enter the e-mail address of the destination (up to 64 characters). If an LDAP server is being used,
you can click the [Global Address Search] button to search for an address on the LDAP server.
Note

7
BEFORE USING THE NETWORK SCANNER FUNCTION
1
Storing destinations for Scan to FTP
1Click [Destination] in the menu frame
of the Web page.
2Click [FTP].
3Enter the destination information.
For the settings, see the following table.
4When you have completed all the
entries, click [Submit].
The entries will be stored.
FTP destination information
*1 If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (Page 13)
*2 To perform Scan to FTP (Hyperlink), you must also enter the settings for the e-mail server.
If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (page
6) from "E-mail Destination", an e-mail will be sent to the recipient informing them of the file format and location of the
scanned image data (Scan to FTP (Hyperlink)). A hyperlink to the file server to which the scanned image data was sent
appears in the e-mail, and the recipient can click the hyperlink to go directly to the location where the image data is stored.
Item Description
Name (Required) Enter the name of the destination (up to 36 characters).
Initial (Optional)
Enter initial text for the destination (maximum of 10 characters). When the destination list is
displayed in the destination control screen, the initial text is used to group the destinations.
Custom Index Names can be assigned to the custom indexes as desired (page 5), allowing
convenient grouping of destinations.
Drop down list: Select a custom index for the destination to be stored.
User checkbox:
When this is selected, the destination is stored in the user tab of the address
book. (Page 22)
Hostname or IP Address
(required)*1Enter the IP address or host name of the FTP server (maximum of 127 characters).
User Name (Optional) Enter the login user name for the FTP server (maximum of 32 characters).
Password (Optional) Enter the login password for the FTP server (maximum of 32 characters).
Directory (Optional) If you wish to specify a destination directory on the FTP server, enter the directory
(maximum of 200 characters).
Enable Hyperlink to FTP
server to be e-mailed
(Checkbox)*2
When you send a scanned file to an FTP server, you can have a transmission
notification automatically sent to the file recipient by e-mail. To have transmission
notifications sent, select the checkbox. The FTP server name will appear in the
transmission notification as a hyperlink.
E-mail Destination
Select the recipient that you wish to notify of the file transmission to the FTP server. To select
a recipient here, the recipient's e-mail address must have been previously stored. (Page 6)
Note

8
BEFORE USING THE NETWORK SCANNER FUNCTION
Storing destinations for Scan to Desktop
The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when "Network
Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop
destination in the Web page. (The Network Scanner Tool is on the "Sharpdesk" CD-ROM that accompanies the
Network Expansion Kit.)
For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing
the destination, see the "Sharpdesk installation guide" that accompanies the network expansion kit.
Normally your computer is stored as the destination by the method indicated above.
The following page for storing Scan to Desktop destination information appears when [Destination] is selected in the
menu frame, followed by [Desktop]. This page is used mainly by the system administrator in the following circumstance.
• When another machine that also has the network expansion kit is added to your network and you wish to send an
image scanned on the new machine to a destination stored on the existing machine
See "Editing and deleting programmed transmission destinations" (page 10) to select the Scan to Desktop
destination information that you wish to use on the new machine and enter the displayed information in this screen in
the new machine. (When you have completed all entries, click [Submit].)
If there are several destinations that you wish to use on the new machine, repeat this procedure as needed.
If the information entered here differs from the information entered on the host computer, transmission/reception will
not be possible.
For the settings, see the following table.
Scan to Desktop destination information
* If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (Page 13)
Item Description
Name (Required) Enter the name of the destination (up to 36 characters).
Initial (Optional) Enter initial text for the destination (maximum of 10 characters). When the destination
list is displayed in the destination control screen, the initial text is used to group the
destinations.
Custom Index Names can be assigned to the custom indexes as desired (page 5), allowing
convenient grouping of destinations.
Drop down list: Select a custom index for the destination to be stored.
User checkbox:
When this is selected, the destination is stored in the user tab of the address
book. (Page 22)
Hostname or IP Address
(Required)*
Enter the IP address or host name of the FTP server (maximum of 127 characters).
Port Number (Required) Enter a port number from 0 to 65535 for the desktop network scanner tool.
Process Directory
(Optional)
Enter the destination directory name for the file (maximum of 200 characters). The file
will be processed in this directory after it is received.
User Name (Optional) Enter the login user name for the network scanner tool (maximum of 32 characters).
Password (Optional) Enter the login password for the network scanner tool (maximum of 32 characters).

9
BEFORE USING THE NETWORK SCANNER FUNCTION
1
Storing Groups (Scan to E-mail)
You can send a scanned image to multiple e-mail destinations in a single Scan to E-mail operation. If you frequently
transmit to a fixed group of destinations, you can store the destinations as a group.
1Click [Destination] in the menu frame
of the Web page.
2Click [Group(E-mail)].
3Enter the destination information.
For the settings, see the following table.
4When you have completed all of the
entries, click [Submit].
The entries will be stored.
Storing a group of destinations
Up to 100 destinations can be stored in one group.
Note
Item Description
Name (Required) Enter a name for the group (up to 36 characters).
Initial (Optional) Enter initial text for the destinations (maximum of 10 characters). When the
destination list is displayed in the destination control screen, the initial text is used to
group the destinations.
Custom Index Names can be assigned to the custom indexes as desired (page 5), allowing
convenient grouping of destinations.
Drop down list: Select a custom index for the destination to be stored.
User checkbox:
When this is selected, the destination is stored in the user tab of the address
book. (Page 22)
Address(es) (Required) Select the address of each destination from the "E-mail" list box. Programmed e-mail
destinations appear in each of the destination lists. To select multiple destinations,
click each address while holding down the [Ctrl] key on the keyboard. If you need to
cancel an address that has been selected, click the address again while holding down
the [Ctrl] key.
If an LDAP server is being used, you can click the [Global Address Search] button to
search for an address on the LDAP server. Multiple e-mail addresses can be entered.
Separate the e-mail addresses with a comma (,), semi-colon (;), space ( ), or colon (:).

10
BEFORE USING THE NETWORK SCANNER FUNCTION
Editing and deleting programmed transmission destinations
To edit or delete programmed destinations, click [Destination] in the menu frame of the Web page.
1Click [Destination] in the menu frame
of the Web page.
2In the Destinations List, click the
checkbox of the destination that you
want to edit or delete.
3
To edit the selected destination, click [Edit]
at the bottom of the Destinations List.
The programming screen
of the destination
selected in step 2
appears. Edit the
information in the same
way as you initially stored
it.
When finished, be sure to click [Submit] to save
your changes.
4To delete the selected destination,
click [Delete] at the bottom of the
Destinations List.
A message appears
asking you to confirm the
deletion. Click [Yes] to
delete.
Printing lists of programmed destinations
You can print lists showing the destinations that have been programmed.
The following lists can be printed.
•
Print individual list: Shows the information programmed in e-mail, FTP, desktop, and group destinations.
• Print group list: Shows only the information programmed in group (e-mail) destinations.
1Click [Destination] in the menu frame
of the Web page.
2To print the individual list, click [Print
Individual List] at the bottom of the
destinations list.
3To print the group list, click [Print
Group List] at the bottom of the
destinations list.
If you attempt to delete a programmed destination in the following situations, a warning message will appear and
deletion will not be possible.
• The destination is included in a group.
If the destination is being used for a current transmission, cancel the transmission or wait until it is completed and
then delete the destination. If the destination is included in a group, delete the destination from the group and
then delete the destination.
Note

11
1
ABOUT THE WEB PAGE (FOR THE
ADMINISTRATOR)
In addition to the menu that appear in the user Web page, the Web page for the administrator also shows menus
that can only be established by the administrator.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the
right frame that allows you to configure settings for that item.
Settings that can only be configured by the administrator are explained here.
(1) Network Scanning (page 12)
This lets you select transmission methods for the
network scanner function and configure settings
for Scan to E-mail.
(2) Passwords (page 14)
The administrator can establish passwords to
protect the Web site. Enter the password that you
wish to establish and click the [Submit] button.
A password can be set for the administrator and
users.
(3) Clock Adjust
This is used to set the time in the machine. Make
sure the time is set correctly when performing
Scan to E-mail.
This setting does not appear on models that have
the fax function. If your model has the fax
function, see the "Operation manual (for
facsimile)" to set the time at the operation panel
of the machine.
(4) Quick Setup (page 13)
This is used to configure basic settings for the
SMTP, DNS, and LDAP servers.
(5) Security
Port numbers can be changed or disabled for
security purposes.
(6) Services (page 13)
This is used to configure advanced SMTP and DNS
server settings as needed for each transmission method.
(7) LDAP (page 13)
This is used to configure advanced settings for
global address searches.
(6)
(7)
(1)
(2)
(3)
(4)
(5)
If "HTTP" is disabled, it will not be possible
to open the Web page. To open the Web
page in this case, the network expansion kit
must be reset.
☞How to reset the network expansion kit
(page 38)
Note

12
BEFORE USING THE NETWORK SCANNER FUNCTION
BASIC SETTINGS FOR NETWORK SCANNING
Click [Network Scanning] in the menu frame and configure the required settings. A password is required to access
this screen. (Page 14) These settings should only be configured by the network administrator. For explanations of
each of the items, click [Help] in the menu frame.
1Click [Network Scanning] in the menu
frame.
The Network Scanning
setup page appears.
2Select the transmission methods that
you wish to use.
Select the scanner delivery methods that you
want to use. In the "Enable Scanner Delivery to:"
field, click the checkbox next to each method that
you want to use so that a checkmark appears in
the checkbox.
All transmission methods are initially selected
(factory default settings).
3Configure the Advanced Setup
settings.
Select advanced functions that can be used for
Scan to E-mail.
If you wish to BCC a copy of a Scan to E-mail
transmission to an e-mail address, select the
[Bcc] checkbox and enter the e-mail address.
4Set a limit for the size of image files.
To prevent the transmission of excessively large
files by Scan to E-mail, you can set a size limit.
If the image file created from the scanned image
is larger than the set limit, the image file is
discarded. The limit can be set from 1 MB to 10
MB in increments of 1 MB.
The factory default setting is [Unlimited]. If you
wish to set a limit, remove the checkmark from
the [Unlimited] checkbox and enter the desired
limit.
5Select the method for assigning a file
name to a scanned image.
Select the method for assigning a file name to a
scanned image. In "File Naming", click the items
that you wish to use in the file name. "Destination
Name" and "Date & Time" are initially selected.
6Selecting an e-mail subject (only used
for Scan to E-mail).
The setting is used to enter the subject that
appears in the recipient's e-mail program when
you perform Scan to E-mail. (This setting is not
necessary if you will not be using Scan to E-mail.)
Enter a subject (maximum of 80 characters). If
nothing is entered, "Scanned image from <Device
Name>*" will appear.
* The name that appears in Device Name is the name
stored in "Name" in the screen that appears when
you click [System Information] in the menu frame. If a
name has not been stored, the product name will
appear.
7Click [Submit].
After entering the
settings, be sure to click
[Submit] to store them.
If you are going to send images to the same
recipient more than once, we recommend
that you also select "Session Page Counter"
or "Unique Identifier" to prevent sending
multiple files with the same name, which
would result in each successive file
overwriting the previous file.
Note

13
BEFORE USING THE NETWORK SCANNER FUNCTION
1
VARIOUS SERVER SETTINGS
The procedures for using [Quick Setup] are explained here. [Quick Setup] is used to quickly configure only the
required settings for "SMTP", "DNS", and "LDAP" servers. These settings are normally configured first.
SMTP server: SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use
these transmission methods, your SMTP server settings must be configured.
DNS server: If you entered a host name in "Primary SMTP Server" or "Secondary SMTP Server" of "SMTP", you
must also configure your DNS server settings.
You will also need to configure your DNS server settings if host names will be entered in "Hostname
or IP Address" when storing destinations for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to
Desktop.
LDAP server: If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in
the LDAP server can be used for Scan to E-mail.
To allow the machine to use the e-mail addresses in the LDAP server, the LDAP server settings must
be configured in the Web page.
Configuring SMTP, DNS and LDAP server settings.
1Click [Quick Setup] in the menu frame.
2Enter the required information in
"SMTP", "DNS" and "LDAP".
For explanations of each setting, click [Help] in
the upper right-hand corner of the window.
3When you have completed all of the
entries, click [Submit].
The entries will be stored.
If you need to configure advanced settings for the SMTP, DNS, and LDAP servers, follow the procedures below.
• Configuring SMTP and DNS server settings
Click [Services] in the menu frame to display the services setup screen. Select the desired server and then
configure the required parameters for that server.
• Configuring LDAP server settings
Click [LDAP] in the menu frame to display the LDAP setup screen. Configure the required parameters.
Note

14
BEFORE USING THE NETWORK SCANNER FUNCTION
PROTECTING INFORMATION PROGRAMMED IN THE
WEB PAGE ([Passwords])
The settings and information programmed in the Web page can be protected by establishing passwords (click
[Passwords] in the menu frame). The administrator must change the factory default password to a new password.
The administrator should also take care to remember the new password. From now on, the new password must be
entered each time you wish to configure settings in the Web pages.
A password can be set for the administrator and users.
1Click [Passwords] in the menu frame.
2Enter the current password in "Admin
Password".
When establishing a password for the first time,
enter "Sharp" in "Admin Password".
3Enter passwords in "User Password"
and "Admin Password".
• A maximum of 7 characters and/or numbers
can be entered for each password (passwords
are case sensitive).
• Be sure to enter the same password in
"Confirm Password" as you did in "New
Password".
4When you have completed all entries,
click [Submit].
The entered password is stored.
After setting the password, turn the machine
power off and then back on.
Be sure to enter "S" in upper case
and "harp" in lower case (passwords
are case sensitive).
Caution
When prompted to enter the password, a user
should enter "user" in "User Name" and an
administrator should enter "admin" in "User Name".
The appropriate password should be entered in
"Password". For more information, click [Help] in the
upper right-hand corner of the window.

15
2HOW TO USE THE NETWORK
SCANNER FUNCTION
This chapter explains how to use the network scanner function at the operation panel of the machine after the
settings have been configured in the Web page. The network scanner function is used to convert paper-based
information such as a photo or document into image data for transmission over a corporate network (intranet) or the
Internet to an FTP server or computer. When transmitting an image using the network scanner function, the
destination is specified by selecting a previously stored destination at the operation panel.
There are three methods for transmitting images:
1.The scanned image can be sent to a designated directory on an FTP server. (Scan to FTP)
2.The scanned image can be sent to a computer desktop on the network. (Scan to Desktop)
3.The scanned image can be sent to an e-mail recipient. (Scan to E-mail)
Before Scan to Desktop can be performed, the software in the CD-ROM that accompanied the network
expansion kit (MX-NB10) must be installed. (For the procedure for installing the software, see the "Sharpdesk
installation guide".)
Note

16
A LOOK AT THE MACHINE
OPERATION PANEL
(1) Keys for the fax function
(when the fax option is installed)
These keys are used in fax mode. For more
information, see the "Operation manual (for
facsimile)".
(2) Display (page 18)
This displays the base screen and the function
settings screen.
(3) [BACK] key
In a setting or programming screen, this key is
used to move back to the previous screen.
(4) [OK] key
This key is used to enter a setting that has been
selected with the arrow ( ) or other keys.
(5) Numeric keys
These are used to enter destination addresses,
address search characters, and numeric values
for various settings.
For more information on entering characters, see
"ENTERING CHARACTERS" (page 32).
(6) [C] key
This is used to clear a mistake while entering
destination addresses, address search
characters, and numeric values for various
settings. One digit is cleared each time the key is
pressed.
The key is also used to cancel a job.
(7) [SCAN] key
Press to switch to scan mode. The initial screen
of scan mode will appear in the display.
(8) [MODE SELECT] keys (step 1 on page 20)
Use these keys to change current operation
mode.
(9) [SPECIAL FUNCTION] key
This key is used to select a special transmission
function, configure function settings, and access
the system settings.
(10) [COLOR MODE] key (page 27)
Use this key to select "COLOR", "GRAY", or
"B/W" for the scanning mode.
(11) [RESOLUTION] key (page 27)
Use this key to select the scanning resolution.
(12) [ADDRESS] key (page 22)
Use this key to search for destination addresses
such as e-mail address in the address directory.
21 22 23 24 25
16 17 18 19 20
11 12 13 14 15
06 07 08 09 10
01 02 03 04 05
EXPOSURE
COLOR MODE
PROGRAM
COPY
SCAN
FAX
SPECIAL
FUNCTION
FAX STATUS
SHIFT
SYMBOL
SPACE/–
SPEAKER
REDIAL/PAUSE
SPEED
COMM. SETTING
LINE
DATA
DATA
ON LINE
FAX
SCAN
PRINT
COPY
(1)
(8)(7) (10)(9)

17
HOW TO USE THE NETWORK SCANNER FUNCTION
2
(13) [FORMAT] key (page 28)
When you send an image to one or more
recipients using Scan to E-mail or Scan to FTP,
the [FORMAT] key enables you to temporarily
override the individual file format settings (file
type / compression mode) stored for each
recipient and send the image to all of the
recipients using a single file format setting.
(14) [ORIGINAL SIZE] key (page 26)
This is used to set the size of the original to be
transmitted.
(15) [DUPLEX SCAN] key (page 25)
Press this key to use the duplex scan function.
(when the RSPF is installed)
(16) Arrow keys ( )
These are used to select items and move through
pages.
(17) [CA] key
This is used to cancel a transmission or
programming operation. When pressed during a
programming operation, the operation is canceled
and the display returns to the base screen
described on page 18.
This key is also used to cancel a resolution, paper
size, or special function setting that was selected
at the time of transmission.
(18) [START] key ( )
This is used at the following times:
(1) When starting transmission
(2) When scanning an original
(3) When configuring and storing settings
ABC DEF
JKLGHI MNO
TUVPQRS WXYZ
@.-
_
READ-END
ACC. #-C
BACK OK
INTERRUPT
ZOOM
ADDRESS
ADDRESS
DUPLEX SCAN
DUPLEX SCAN
DUPLEX PAPER
RESOLUTION
RESOLUTION
AUTO%
FORMAT
BROADCAST
OUTPUT
ORIGINAL SIZE
ORIGINAL SIZE
(2) (3) (4) (5)
(11) (12) (13) (14) (15) (16) (18)(17)
(6)
• When the auto power shut-off function is
activated, all indicators except the
[START] key indicator go off. For
information on auto power shut-off, see
the "Operation manual (for general
information and copier)".
• For information on the keys and indicators
which are used for the copy function and
other functions, see "OPERATION
PANEL" in the manual for each function.
Note

18
HOW TO USE THE NETWORK SCANNER FUNCTION
SCAN MODE (BASE SCREEN)
The base screen of scan mode is displayed by pressing the [SCAN] key from the base screen of copy mode, print
mode, or fax mode.
Base screen of scan mode
(1) Message display
Messages appear here to indicate the current
status of the machine.
(2) Destination display
This shows the selected destination.
There are four scanner transmission modes:
Scan to E-mail, Scan to FTP, Scan to FTP
(Hyperlink), and Scan to Desktop.
This shows the currently selected destination and
transmission mode.
(3) Color mode display
This shows the currently selected color mode for
scanning.
(4) File type display
This shows the image data file type to be created.
(5) Original display (page 26)
This displays an icon to indicate the original
scanning mode when an original has been
placed.
: One-sided scanning in the SPF.
: Document glass
: Two-sided scanning in the RSPF.
The size of the original is also displayed.
(6) Transmission mode display
When appears to the right of the icon, the [ ]
key can be pressed to show a list of the currently
selected destinations.
A destination can also be deleted in this screen.
(7) Resolution display
The shows the scanning resolution.
(8) File creation display
This shows the currently selected file creation
method.
If a screen appears asking you what type of connection you are using after you press the [SCAN] key, select
"NETWORK" with the [ ] or [ ] key and press the [OK] key.
Note
Ready to scan.
XXXXX
COLOR 150dpi
PDF MULTI
8 x11
12
(2)
(3)
(4)
(5)
(1)
(7)
(8)
(6)

19
HOW TO USE THE NETWORK SCANNER FUNCTION
2
AUDITING MODE
Auditing mode is used to restrict the use of scan mode to valid accounts (up to 50 accounts can be created) and to
keep a count of pages transmitted by each account.
Using audit mode
When auditing mode is enabled, the account number entry screen is displayed. Enter your account number
(five-digit identification number) as explained below before performing a scanner operation.
1Enter your account number (five
digits) with the numeric keys.
• As the account number is entered, the hyphens (-)
change to asterisks ( ). If you enter an incorrect
digit, press [C] key and re-enter the correct digit.
• After you enter your account number, the base
screen of scan mode (page 18) appears.
2When you have finished using scan
mode, press the [ACC.#-C] key ( ).
Enter your account
number.
ACCOUNT #:-----
• If you enter an account number for copy
mode has also been programmed for scan
mode, you can change to scan mode after
completing the copy operation and
continue with the scan operation without
re-entering your account number.
If you enter an account number for copy
mode that has not been programmed for
scan mode, enter your account number
for scan mode after you press the [SCAN]
key to change to scan mode.
• When "ACC. # SECURITY" is enabled in
the system settings (see the "System
settings guide"), the message "Please see
your administrator for assistance" will
appear for one minute if an invalid account
number is entered three times in a row.
During that time operation of the machine
will not be possible.
ABC DEF
JKLGHI MNO
TUVPQRS WXYZ
@.-
_
READ-END
ACC. #-C
INTERRU
Enter your account
number.
ACCOUNT #: ---
Note
@
READ
ACC. #-C