Sharp MX-NB10 User manual

NETWORK EXPANSION KIT
OPERATION MANUAL
(for network scanner)
MODEL
MX-NB10
Page
•INTRODUCTION .....................1
•CONTENTS .............................2
•
BEFORE USING THE NETWORK
SCANNER FUNCTION
.................3
•
HOW TO USE THE NETWORK
SCANNER FUNCTION..............15
• SYSTEM SETTINGS ..................33
•TROUBLESHOOTING ..........35
•SPECIFICATIONS.................39

1
INTRODUCTION
The optional network expansion kit (MX-NB10) enables the machine to be used as a network scanner.
Note
• This manual only explains the network scanner function that can be used when the optional network expansion kit
is installed. For information on copier functions, adding paper and toner, removing misfeeds, using peripheral
equipment, and other general information, please refer to the "Operation manual (for general information and
copier)" that accompanies the machine. For information on the network printer function, please refer to the
"Operation manual (for network printer)" in the network expansion kit (MX-NB10).
• For information on installing the drivers and software cited in this manual, see the separate "Software setup
guide".
• For information on the operating system, please refer to your operating system manual or the online Help function.
• The explanations of screens and procedures in this manual are primarily for Windows Vista®. The screens may
vary in other versions of the operating systems.
• The explanations in this manual are based on American English and the North American version of the software.
Software for other countries and regions may vary slightly from the North American version.
• This manual refers to the digital multifunctional system equipped with the network function as "the machine".
• This manual refers to the Reversing single pass feeder as the "RSPF" and the Single pass feeder as the "SPF".
Unless specific mention is made, both the RSPF and the SPF are referred to simply as "SPF".
• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".
• The indicators of the operation panel may differ depending on the country and region.
• In some regions the "System settings guide" cited in this manual is a separate manual, and in other regions the
"System settings guide" is included in the "Operation manual (for general information and copier)".
• The fax function is not available in some countries and regions.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.

2
CONTENTS
INTRODUCTION ........................................................................................................................................ 1
1BEFORE USING THE NETWORK
SCANNER FUNCTION
ABOUT THE NETWORK SCANNER FUNCTION ......3
SETTINGS AND PROGRAMMING REQUIRED
FOR THE NETWORK SCANNER FEATURE ... 4
●HOW TO ACCESS THE WEB PAGE AND
VIEW HELP ......................................................4
ABOUT THE WEB PAGE (FOR USERS).......... 5
●STORING DESTINATIONS ..............................6
ABOUT THE WEB PAGE (FOR THE
ADMINISTRATOR) .......................................... 11
●BASIC SETTINGS FOR NETWORK
SCANNING .....................................................12
●VARIOUS SERVER SETTINGS .....................13
●PROTECTING INFORMATION
PROGRAMMED IN THE WEB PAGE
([Passwords])..................................................14
2HOW TO USE THE NETWORK
SCANNER FUNCTION
A LOOK AT THE MACHINE............................ 16
●OPERATION PANEL ......................................16
●SCAN MODE (BASE SCREEN) .....................18
●AUDITING MODE ...........................................19
SENDING AN IMAGE ...................................... 20
●BASIC TRANSMISSION PROCEDURE.........20
●
SELECTING A DESTINATION (USING THE
[ADDRESS] KEY)...............................................22
●TRANSMITTING A TWO-SIDED ORIGINAL..25
CHECKING THE SIZE OF A PLACED
ORIGINAL ........................................................ 26
STORING SCANNING SETTINGS .................. 26
● MANUALLY SETTING THE SCANNING SIZE....... 26
●SELECTING THE COLOR MODE..................27
●SELECTING THE RESOLUTION ...................27
●SELECTING THE FILE FORMAT...................28
●ADJUSTING THE THRESHOLD VALUE .......29
●ADJUSTING THE SCANNING EXPOSURE ..29
●SETTING THE LIGHT SOURCE COLOR ......30
●ENABLING SCANNING MARGINS (VOID
AREA) .............................................................31
●IMAGE ORIENTATION AND STANDARD
ORIGINAL PLACEMENT ORIENTATION ......32
●ENTERING CHARACTERS............................32
3SYSTEM SETTINGS
SYSTEM SETTINGS LIST............................... 33
USING THE SYSTEM SETTINGS ................... 34
4TROUBLESHOOTING
TROUBLESHOOTING..................................... 35
●MAXIMUM RESOLUTION ............................. 36
●DISPLAY MESSAGES................................... 36
●IF YOUR E-MAIL IS RETURNED .................. 36
●IMPORTANT POINTS WHEN USING SCAN TO
E-MAIL ........................................................... 37
CHECKING THE IP ADDRESS ....................... 38
5SPECIFICATIONS

3
1BEFORE USING THE NETWORK
SCANNER FUNCTION
ABOUT THE NETWORK SCANNER
FUNCTION
When the network expansion kit is installed in the machine, a document or photo can be scanned into an image file
and sent over a network or the Internet to a file server, e-mail destination, or your own computer.
You can select from the following transmission methods as the destination where you wish to send the scanned
image, depending on where you wish to send the scanned image data.
1. The scanned image can be sent to a memory
storage device on a network (a designated
directory on an FTP server). (This is called
"Scan to FTP" in this manual.)
When sending a scanned image to an FTP
server, an e-mail message can also be sent to
a preset e-mail address to inform the recipient
of the location of the scanned image data. (This
is called "Scan to FTP (Hyperlink)" in this
manual.)
2. A scanned image can be sent to a computer
connected to the same network as the
machine. (This is called "Scan to Desktop" in
this manual.)
*Before Scan to Desktop can be performed, the
software in the CD-ROM that accompanies the
network expansion kit (MX-NB10) must be
installed. For the procedure for installing the
software, see the "Sharpdesk installation
guide".
3. The scanned image can be sent to an e-mail
recipient. (This is called "Scan to E-mail" in
this manual.)

4
SETTINGS AND PROGRAMMING
REQUIRED FOR THE NETWORK
SCANNER FEATURE
To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be
configured.
To configure the settings, use a computer that is connected to the same network as the machine to access the
machine's Web server. The Web page can be viewed with your Web browser.
HOW TO ACCESS THE WEB PAGE AND VIEW HELP
Use the following procedure to access the Web pages. [Help] can be clicked at the bottom of the menu frame to view
information on the various function settings that can be operated remotely over the network from the machine's Web
pages. For the settings of each function, see the explanations in Help.
1Open the Web browser on your
computer.
Supported browsers:
Internet Explorer: 6.0 or higher (Windows®)
Netscape Navigator: 9 (Windows®)
Firefox: 2.0 or higher (Windows®)
Safari: 1.5 or higher (Macintosh)
2In the "Address" field of your Web
browser, enter the IP address of the
machine.
To check the IP address,
see "CHECKING THE IP
ADDRESS" (page 38).
When the connection is complete, the Web page will
appear in your Web browser.
☞ABOUT THE WEB PAGE (FOR USERS) (page 5)
3Click [Help] under the menu frame.
For an explanation of a
function or setting in the
Web page, click the
corresponding item in the
Help screen.
4Close the Web page.
When you have finished
using the Web page, click
the (close) button in
the top right corner of the
page.

5
1
ABOUT THE WEB PAGE (FOR USERS)
When you successfully connect to the Web server in the machine, the following page will appear in your browser.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the
right frame that allows you to establish settings for that item.
For detailed explanations of the procedures for configuring settings, click [Help] in the menu frame.
(1) Menu frame
The various settings appear in this frame. Click a
menu item to configure the corresponding setting.
(2) System Information
This shows the model name and current status of
the machine.
• Device Status
This shows information on the machine's paper
trays and output trays, toner and other supplies,
and the total sheet usage count.
Out of paper and other warnings appear in red.
• Device Configuration
Shows what options are installed.
• Network Status
Shows general information as well as the status
of TCP/IP, NetWare, AppleTalk, and NetBEUI.
(3) Image Send Management
This is the base screen for storing, editing, and
deleting destination information.
• Destination (page 6)
Store destinations for Scan to FTP, Scan to FTP
(Hyperlink), Scan to Desktop, and Scan to
E-mail. You can also edit or delete previously
stored destination information.
•
Network Scanning (changing custom index names)
This enables to change custom index names.
Click the [Submit] button to store the entered
information as index names.
The custom index consists of six indexes. A
6-character index name can be stored for each
index, allowing destinations to be grouped.
(4) Admin Mode
Click here to open the administrator Web page
and enter the administrator user name and
password.
☞PROTECTING INFORMATION PROGRAMMED IN
THE WEB PAGE ([Passwords]) (page 14)
☞ABOUT THE WEB PAGE (FOR THE
ADMINISTRATOR) (page 11)
(2)
(1)
(3)
(4)

6
BEFORE USING THE NETWORK SCANNER FUNCTION
STORING DESTINATIONS
To store scanning destinations, click [Destination] in the Web page menu frame. This screen can also be used to
edit or delete stored destinations. (Page 10)
A total of 200 destinations* can be stored, including E-mail, FTP, Desktop, and Group destinations.*
* Multiple e-mail addresses can be stored as a group (up to 100). Note that this may reduce the maximum number of
destinations (normally 200) that can be stored.
E-mail: See below
FTP: See page 7.
Desktop: See page 8.
Group (E-mail): See page 9.
Storing destinations for Scan to E-mail
1Click [Destination] in the menu frame
of the Web page.
2Click [E-mail].
3Enter the destination information.
For each setting, see the following table.
4When you have finished entering the
information, click [Submit].
The entries will be stored.
E-mail destination information
Click here to store
destinations.
To perform Scan to E-mail, the SMTP server settings must first be established. (Page 13)
Item Description
Name (Required) Enter the name of the destination (up to 36 characters).
Initial (Optional)
Enter initial text for the destination (maximum of 10 characters). When the destination list is
displayed in the destination control screen, the initial text is used to group the destinations.
Custom Index Names can be assigned to the custom indexes as desired (page 5), allowing
convenient grouping of destinations.
Drop down list: Select a custom index for the destination to be stored.
User checkbox:
When this is selected, the destination is stored in the user tab of the address
book. (Page 22)
E-mail Address
(Required)
Enter the e-mail address of the destination (up to 64 characters). If an LDAP server is being used,
you can click the [Global Address Search] button to search for an address on the LDAP server.
Note

7
BEFORE USING THE NETWORK SCANNER FUNCTION
1
Storing destinations for Scan to FTP
1Click [Destination] in the menu frame
of the Web page.
2Click [FTP].
3Enter the destination information.
For the settings, see the following table.
4When you have completed all the
entries, click [Submit].
The entries will be stored.
FTP destination information
*1 If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (Page 13)
*2 To perform Scan to FTP (Hyperlink), you must also enter the settings for the e-mail server.
If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (page
6) from "E-mail Destination", an e-mail will be sent to the recipient informing them of the file format and location of the
scanned image data (Scan to FTP (Hyperlink)). A hyperlink to the file server to which the scanned image data was sent
appears in the e-mail, and the recipient can click the hyperlink to go directly to the location where the image data is stored.
Item Description
Name (Required) Enter the name of the destination (up to 36 characters).
Initial (Optional)
Enter initial text for the destination (maximum of 10 characters). When the destination list is
displayed in the destination control screen, the initial text is used to group the destinations.
Custom Index Names can be assigned to the custom indexes as desired (page 5), allowing
convenient grouping of destinations.
Drop down list: Select a custom index for the destination to be stored.
User checkbox:
When this is selected, the destination is stored in the user tab of the address
book. (Page 22)
Hostname or IP Address
(required)*1Enter the IP address or host name of the FTP server (maximum of 127 characters).
User Name (Optional) Enter the login user name for the FTP server (maximum of 32 characters).
Password (Optional) Enter the login password for the FTP server (maximum of 32 characters).
Directory (Optional) If you wish to specify a destination directory on the FTP server, enter the directory
(maximum of 200 characters).
Enable Hyperlink to FTP
server to be e-mailed
(Checkbox)*2
When you send a scanned file to an FTP server, you can have a transmission
notification automatically sent to the file recipient by e-mail. To have transmission
notifications sent, select the checkbox. The FTP server name will appear in the
transmission notification as a hyperlink.
E-mail Destination
Select the recipient that you wish to notify of the file transmission to the FTP server. To select
a recipient here, the recipient's e-mail address must have been previously stored. (Page 6)
Note

8
BEFORE USING THE NETWORK SCANNER FUNCTION
Storing destinations for Scan to Desktop
The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when "Network
Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop
destination in the Web page. (The Network Scanner Tool is on the "Sharpdesk" CD-ROM that accompanies the
Network Expansion Kit.)
For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing
the destination, see the "Sharpdesk installation guide" that accompanies the network expansion kit.
Normally your computer is stored as the destination by the method indicated above.
The following page for storing Scan to Desktop destination information appears when [Destination] is selected in the
menu frame, followed by [Desktop]. This page is used mainly by the system administrator in the following circumstance.
• When another machine that also has the network expansion kit is added to your network and you wish to send an
image scanned on the new machine to a destination stored on the existing machine
See "Editing and deleting programmed transmission destinations" (page 10) to select the Scan to Desktop
destination information that you wish to use on the new machine and enter the displayed information in this screen in
the new machine. (When you have completed all entries, click [Submit].)
If there are several destinations that you wish to use on the new machine, repeat this procedure as needed.
If the information entered here differs from the information entered on the host computer, transmission/reception will
not be possible.
For the settings, see the following table.
Scan to Desktop destination information
* If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (Page 13)
Item Description
Name (Required) Enter the name of the destination (up to 36 characters).
Initial (Optional) Enter initial text for the destination (maximum of 10 characters). When the destination
list is displayed in the destination control screen, the initial text is used to group the
destinations.
Custom Index Names can be assigned to the custom indexes as desired (page 5), allowing
convenient grouping of destinations.
Drop down list: Select a custom index for the destination to be stored.
User checkbox:
When this is selected, the destination is stored in the user tab of the address
book. (Page 22)
Hostname or IP Address
(Required)*
Enter the IP address or host name of the FTP server (maximum of 127 characters).
Port Number (Required) Enter a port number from 0 to 65535 for the desktop network scanner tool.
Process Directory
(Optional)
Enter the destination directory name for the file (maximum of 200 characters). The file
will be processed in this directory after it is received.
User Name (Optional) Enter the login user name for the network scanner tool (maximum of 32 characters).
Password (Optional) Enter the login password for the network scanner tool (maximum of 32 characters).

9
BEFORE USING THE NETWORK SCANNER FUNCTION
1
Storing Groups (Scan to E-mail)
You can send a scanned image to multiple e-mail destinations in a single Scan to E-mail operation. If you frequently
transmit to a fixed group of destinations, you can store the destinations as a group.
1Click [Destination] in the menu frame
of the Web page.
2Click [Group(E-mail)].
3Enter the destination information.
For the settings, see the following table.
4When you have completed all of the
entries, click [Submit].
The entries will be stored.
Storing a group of destinations
Up to 100 destinations can be stored in one group.
Note
Item Description
Name (Required) Enter a name for the group (up to 36 characters).
Initial (Optional) Enter initial text for the destinations (maximum of 10 characters). When the
destination list is displayed in the destination control screen, the initial text is used to
group the destinations.
Custom Index Names can be assigned to the custom indexes as desired (page 5), allowing
convenient grouping of destinations.
Drop down list: Select a custom index for the destination to be stored.
User checkbox:
When this is selected, the destination is stored in the user tab of the address
book. (Page 22)
Address(es) (Required) Select the address of each destination from the "E-mail" list box. Programmed e-mail
destinations appear in each of the destination lists. To select multiple destinations,
click each address while holding down the [Ctrl] key on the keyboard. If you need to
cancel an address that has been selected, click the address again while holding down
the [Ctrl] key.
If an LDAP server is being used, you can click the [Global Address Search] button to
search for an address on the LDAP server. Multiple e-mail addresses can be entered.
Separate the e-mail addresses with a comma (,), semi-colon (;), space ( ), or colon (:).