Sharp Zaurus ZR-5700 User manual

1
Dear Loyal Customer:
First, thank you for purchasing the Zaurus K-PDA and
welcome to the Zaurus family. We are sure you will soon
find that your new assistant will change your life and the
way you do business. We would briefly like to share with
you our vision.
Your Zaurus exists today thanks to an incredible amount of
effort and determination from our entire Zaurus team (not to
mention numerous pots of black coffee). Our team at Sharp
has a dream to change the way we all do business. As a
business person, you already know that access to
information and people anytime, anywhere is the key to
gaining a competitive edge in this fast-paced information
age. We feel Zaurus is the tool that can deliver this to you. It
is simple to use, has months of battery life, and fits in your
pocket.
How did we come up with the idea for Zaurus? Many of us
found that we were lugging around notebook computers to
take notes, generate summaries, and report back to our
office and clients. We also found that we had a lot of "down
time" that could be put to better use; sitting on trains and
planes, waiting for clients, and even in meetings. Now that
we are using the Zaurus, we travel lighter, work smarter,
and stay more in touch with our contacts and each other.
Best of all, we have very little "down time" as our "Zauri" are
always with us. Now you know why we say that "Zaurus
means business anytime, anywhere".
We need your help to spread the word. Show a friend or
someone at work how you use your Zaurus and what it can
do for them. As more and more people start using the
Zaurus, we can spend even more resources on developing
new accessories, add-on software programs, and new
versions of the Zaurus. Better yet, if you have a mobile staff
or sales force that you would like to equip with Zauri, give us
a call at 800-BE-SHARP. We'll show you how you can
improve their efficiency and productivity as well as enable
them to better keep in touch with their clients and each
other.
Finally, let us know how you feel about your Zaurus. We
look forward to getting letters from our users about how you
use it and improvements you would like to see. We cannot
promise to answer every letter, but you can be sure we read
all of the suggestions you send us. We value feedback from
our customers and try to incorporate as many requests as
we can in our new products. Each of us takes an incredible
amount of personal pride in our work and the Zaurus. We
are all Zaurus users. We believe this makes a difference in
the products we create. After using the Zaurus, we think
you'll agree.
Thanks again for purchasing the Zaurus and sharing our
dream. We look forward to shaping the future of the
information age with you.
Sincerely,
The Z Team

2
Notices
• For any electronic memory device, data may be
lost or altered under certain circumstances.
Sharp strongly recommends that you keep
separate written records of all important data.
• Sharp assumes no responsibility for data lost or
altered as a result of improper use, repairs,
defects, battery replacement/failures or any other
cause.
• Sharp assumes no responsibility, directly or
indirectly, for financial losses or claims from third
parties resulting from the use of this product and
any of its functions, such as stolen credit card
numbers, loss or alteration of stored data, etc.
• Information provided in this manual is subject to
change without notice.
• All company and/or product names are trade-
marks and/or registered trademarks of their
respective holders.
• There are only two differences between the ZR-
5700 and ZR-5800 models:
Memory capacity: ZR-5700 ... 1 MB
ZR-5800 ... 2 MB
Backlight: ZR-5700 ... Not supported
ZR-5800 ... Supported
• The display examples and keyboard illustrations
used in this manual are taken from the ZR-5800,
although they apply equally to both models.
• Unless otherwise specified, the information in this
manual applies to both models.
The Zaurus will be referred to as the "unit"
throughout this manual.
Check the contents
Please check the contents carefully. Your unit
should come with the following:
• ZR-5700/ZR-5800 Main Unit
• Touch pen (installed)
• Operating batteries: LR6(AA) x 2
• Memory backup battery (installed): CR2032 x 1
• ZR-5700/ZR-5800 Operation Manual
• Spreadsheet and Communications Manual
• Registration Card
If there are problems with any of these contents,
contact your Sharp dealer.

3
Sending a fax............................................... 28
Copying and pasting text ............................. 29
Tools ............................................................ 30
Drawing pictures .......................................... 32
Using the Calculator .................................... 33
Commonly asked Questions & Answers .. 35
What your unit can do................................. 41
About this Manual....................................... 42
Chapters .......................................................42
Conventions used....................................... 44
Caring for your unit ..................................... 45
CHAPTER 1 Getting Started................. 47
Before Use.................................................. 47
Part Names and Functions ......................... 48
Touch pen .....................................................50
Display angle adjustment..............................50
GUI operations ........................................... 51
Displaylayout ............................................. 52
Touch panel display .................................... 52
Display symbols.......................................... 53
Keyboardlayout ............................................53
Contents
Quick Start ..................................................9
Important things to do....................................9
Installing the batteries ................................. 10
Initializing..................................................... 11
Adjust LCD contrast.....................................12
Adjusting the touch panel ............................ 13
Setting the time and date............................. 14
Setting the start-up display.......................... 15
Making your first entry .................................16
Entering an appointment ............................. 17
Entering a To Do item .................................. 18
Using the Calendar Views ........................... 19
Taking notes ................................................ 20
Making a letter ............................................. 21
Searching for information ............................ 22
Finding an entry from the Index view........... 23
Editing an entry ........................................... 24
Deleting entries ........................................... 25
Assigning an entry to Filer folders ............... 26
Using Filer ................................................... 27

4
Detail View and Index View......................... 54
Tool bar .........................................................54
Help Function ............................................. 55
Key Sound .................................................. 55
Save Battery Life ........................................ 56
Sleep function ...............................................56
External power supply...................................56
Backlight Function ...................................... 56
CHAPTER 2 Desk Accessories............ 57
Calculator ................................................... 57
Movable window display................................58
Paperless printer...........................................58
Date calculations...........................................60
Data from other entries .................................62
Error indicator E ............................................62
Scrapbook .................................................. 63
Drawing tools ................................................64
Finding entries ..............................................64
Selecting an area ..........................................65
Moving or copying graphics ..........................65
Adding text strings to Scrapbook ..................66
The Stamps tool............................................67
Deleting Scrapbook entries...........................69
Filer............................................................. 69
Assigning entries to folders...........................69
Collect related entries to one folder ..............70
Viewing entries via Filer................................72
Editing folder entries .....................................73
New Assigned Entry......................................73
Delete an entry from Filer .............................74
Removing entries from folders ......................74
Empty a folder...............................................75
Merging (Moving) folders ..............................75
Sending folders .............................................76
Generate a Report ........................................77
Search ........................................................ 78
Help ............................................................ 79
Tools ........................................................... 80
Utilities ..........................................................80
Preferences...................................................80
Personal ........................................................80
Memory.........................................................81
Display ..........................................................82
Sound............................................................82
Start-up .........................................................83
Sleep.............................................................84
Secret............................................................85
Word List.......................................................88
RAM Card .....................................................90
Backlight set-up ............................................90

5
Clock........................................................... 91
Daylight Saving Time ....................................91
World City .....................................................91
User's City.....................................................92
Setting daily alarms ......................................93
Disabling alarm sound ..................................94
MORE......................................................... 95
Spreadsheets ............................................. 95
CHAPTER 3 General Operations ......... 97
Opening Applications and Accessories ...... 97
Tool Bar Functions...................................... 98
Views/Index...................................................98
To change Index/Detail View .........................99
Filter ..............................................................100
Show .............................................................102
Set Up ...........................................................102
Edit................................................................103
Link To...........................................................104
Links..............................................................104
File It .............................................................105
Send..............................................................105
General Editing Techniques........................ 105
Fields ............................................................105
Resume.........................................................106
Cursor ...........................................................106
Entering text..................................................106
Moving around the display ............................107
Moving between fields ..................................107
Inserting text .................................................107
Deleting text ..................................................107
Blocks of text.................................................108
Deleting blocks of text ...................................108
Cut, Copy and Paste .....................................108
Scroll bars .....................................................108
Finding Specific Entries.............................. 109
IndexView.....................................................109
KeywordSearch............................................110
Global Search ...............................................111
Using Filer.....................................................112
By Date .........................................................112
Deleting Entries .......................................... 112
Deleting single entries from the keyboard.....112
Deleting single entries ..................................113
Deleting group entries...................................113
Cut, Copy and Paste................................... 114
Copying or moving blocks of text ..................114
Copying or moving entries ............................115
Time Stamp and Date Stamp ..................... 116
Symbols and Special Characters ............... 116

6
CHAPTER 4 Time Management............ 119
Calendar views ........................................... 119
Calendar view format ....................................119
Changing Activities Setup .............................120
Calendar views .............................................120
Accessing entries using calendar views .......124
Selecting a date ............................................124
Appointments.............................................. 125
Making new Appointment entries..................125
Making an Appointment entry .......................125
Finding entries ..............................................126
Editing Appointment entries..........................127
Deleting a single entry ..................................128
Deleting group entries...................................128
Making entries for recurring or extended events... 129
Using the Appointment Repeat function .......130
Appointment alarms......................................131
Clearing a set alarm......................................131
Birthday/Anniversary .................................. 132
Reminder function.........................................132
Making new entries in Birthday/Ann..............132
Finding Birthday/Ann entries.........................133
Editing an deleting entries ............................133
Holiday........................................................ 134
Making new entries .......................................134
Finding Holiday entries .................................135
Editing and deleting entries ..........................135
To Do .......................................................... 136
Making a new To Do entry.............................137
Entering a Monthly Goal ...............................138
Finding To Do entries ....................................138
Checking off completed entries.....................139
Using Labels .................................................140
Making To Do entries with labels...................140
Reviewing the To Do list by Labels................142
Editing labels.................................................142
Copying a To Do entry...................................142
Editing and deleting To Do entries ................144
Changing Activity type ..................................144
CHAPTER 5 Databases......................... 145
Contacts and Data Files ............................. 145
Selecting a file...............................................146
Making a new Contacts entry........................146
Finding entries ..............................................147
Using Index View ..........................................147
Keywordsearch ............................................148
Direct search.................................................149
Filter function ................................................149
Link function ............................................... 150
Linked Entries ...............................................150
New Linked Entry..........................................150
Link by Searching .........................................151
Viewing linked entries ...................................152

7
Link To function .............................................153
Jump To function ...........................................154
Breaking Links ..............................................155
Editing Contacts and Data Files entries ..... 155
Deleting Groups of entries ............................156
Picture fields ............................................... 156
Adding a picture to an entry..........................157
Editing contents of picture fields ...................158
Setup for Contacts and Data Files.............. 159
Configuring Contacts and Data Files ............159
Fax number field ...........................................160
CHAPTER 6 Writing and Letters .......... 161
Notes .......................................................... 161
Taking Notes .................................................161
Notes window................................................163
Changing Notes Setup..................................163
Review Notes ................................................164
Edit Notes .....................................................165
Documents ................................................. 165
Making a new entry based on an existing entry.... 166
Finding entries ..............................................167
Editing a Documents entry............................167
Deleting Documents entries..........................167
Changing display character size ...................168
FindText........................................................168
Text styles .....................................................169
Tabs and indents...........................................170
Word wrap.....................................................173
Document size ..............................................173
Display size...................................................173
Page Setup ...................................................174
Inserting a page break ..................................175
Print Preview.................................................176
Check Spelling ..............................................176
Make a Letter function ..................................177
Documents with pictures...............................180
Headers and Footers ....................................180
Exchange Documents with PC Files.............181
Outlines ...................................................... 182
Example outline ............................................183
Creating an Outlines entry ............................183
Finding outlines.............................................184
Full Topics or 1 Line Topics ...........................184
Revising outlines...........................................185
Outline deletion .............................................188
Using subtopics (children).............................188
Expanding and Collapsing ............................189
CHAPTER 7 Optional Accessories ....... 191
Tools Utilities .................................................191
Preferences...................................................191
Printing ....................................................... 192
Paper source.................................................192
Printer connection .........................................192

8
Printing restrictions .......................................193
Printing the current display ...........................194
Faxes .......................................................... 195
Fax Directory.................................................196
Setting fax options ........................................197
Cover sheets and headers............................198
Speed buttons...............................................199
Sending a fax ................................................200
Manual fax dialing .........................................202
Fax Log .........................................................202
About fax numbers........................................203
Conditions for sending faxes.........................203
Optional Cards............................................ 203
Using PC cards .............................................205
SRAM and FLASH Memory Cards ...............206
SRAM cards..................................................207
FLASH cards.................................................210
Fax/Modem cards .........................................212
More ........................................................... 213
Add-on software programs............................213
PC Files ........................................................215
Data Exchange ........................................... 217
Data Transfer with Other Sharp Devices..... 219
Data transfer between ZR-5700/ZR-5800s or with ZR-5000 ... 219
Wireless infrared transfer (Beaming) ............219
Quick transfer................................................220
Unit to Unit transfer .......................................220
Data Transfer with Other Computers .......... 223
PC Link .........................................................223
Organizer Link software for Other Sharp Products ... 224
Special Communications Applications........ 226
Remote Link..................................................226
Terminal Mode ..............................................226
Message .......................................................226
CompuServe Access ....................................227
AT&T Mail Access .........................................227
ZR-Pager ......................................................228
Appendices.............................................. 229
A. Key Notations ......................................... 229
B. Reset...................................................... 234
All Reset operation........................................234
C.Troubleshooting ...................................... 235
D. Battery Replacement ............................. 236
General guidelines ........................................236
Replacing operating batteries .......................236
Replacing the memory backup battery .........238
E. Specifications ......................................... 240
Index......................................................... 245

9
Important things to do
1. Complete and send in the registration
card. This registers your purchase and
allows us to notify you of new
developments and products as they
becomeavailable.
2. Read through this Quick Start section. It
will quickly get you up and running. Refer
to the rest of the manual for more details
about particular operations.
3. If you have any particular questions about
your unit, read through the list of
commonly asked questions and answers.
There is a good chance that any questions
you have will be answered there.
4. When you need help with any operation,
touch
HELP
at the left of the display. On-
screen help is a topic-specific quick
reference guide that explains features and
their functions.
Quick Start
This section should be read and all neces-
sary operations performed before you start
using your unit.

10
Installing the batteries
Before operation you will need to install the two operating batteries. The memory backup battery (CR2032) is installed at
the factory and should last five years if operating batteries are replaced as required.
1. Set the battery replacement switch on the back to
"REPLACE BATTERIES" (expose the red dot).
2. Slide the operating battery cover off.
3. Insert the two LR6(AA) operating batteries.
Make sure the batteries are correctly aligned for
polarity (+ and -).
4. Replace the operating battery cover.
5. Set the battery replacement switch to "NORMAL
OPERATION".
On average, you can expect to get about two months
of battery life. Actual battery life will vary depending
on individual use.
If this is the first time you have installed batteries, you must also initialize your unit.
1
2
Battery
replacement
switch
+
+
2
1

11
Initializing
Your unit must be initialized the first time it is used.
1. Press the lock button and open the display.
2. Remove the touch pen.
3. While holding down the
ON
key, push the
RESET button on the back with the touch pen.
4. Touch to initialize.
After initialization, the Start-up display appears.
ON
Open
Press

12
Adjust LCD contrast
LCD contrast may sometimes need adjustment to suit certain lighting conditions.
1. Touch
TOOLS
at the left of the display.
2. Touch (under Preferences) twice.
3. To adjust LCD contrast, touch or .
4. When you are satisfied with the setting, touch
.
If LCD contrast is too light or dark to see the display, you can adjust the contrast directly. Turn the unit off, hold down the
MENU
key and then press
ON
. Press and to adjust the contrast.

13
Adjusting the touch panel
Each person holds a pen differently. The touch panel can be adjusted to respond correctly to your individual style of writing,
drawing and selecting touch buttons.
1. Touch
TOOLS
.
2. Touch (under Preferences) twice.
3. Touch .
Press the key.
4. Touch the exact center of all four cross-points with
the touch pen.
• As each cross-point is touched it will turn grey. When
all four are touched, "Adjusted!" is displayed.
• If for some reason the adjustment fails, a "Sorry,
please try again..." message is displayed. Touch the
centers of all four cross-points again until "Adjusted!"
is displayed.

14
Setting the time and date
For time-based functions to be effective, the built-in clock must be set to the correct Home City time and date.
1. Touch
TOOLS
and then touch
Clock
twice.
2. To select a different Home city, touch the Home City
name.
New York, USA is the default Home City.
3. Select your city (if available) or a city in your time
zone and then touch .
Use the scroll bars to see more cities.
By default, all cities are set to observe daylight saving
time (DST). If your city does not use DST, touch the
check box to disable it.
4. Touch to set the time and date for your Home
City.
Touch each time/date field box and then use to
change the value.
Alternately, you can enter the values from the keyboard.
5. When you are finished touch .

15
Setting the start-up display
Each time the unit is turned on, it can display your name, telephone number and address on one of two graphic backgrounds.
1. Touch
TOOLS
and then touch twice.
2. Select the required setting in each field.
Select User's Picture when you want to use your own
original start-up picture.
For details, see p. 83.
3. Touch to save your settings.

16
Making your first entry
Your first entry will be a Contacts entry. The procedures described below can be used with other applications.
To make a new Contact 1 entry:
1. Touch
CONTACTS
at the right of the display.
2. Touch and select "New Business(1)".
“Business“ is the default file name of Contact 1.
3. Enter a name.
• Select the Company field and enter a company name.
• Select theAddress field and enter an address.
Touch a field name to select the field for data entry.
Dark outlines around a field indicate that it is selected.
4. When you complete the entry, press
ENTER
to save
it.

17
Entering an appointment
1. Touch
ACTIVITIES
at the right of the display.
Touch
ACTIVITIES
again if the Day view has not been
displayed.
2. Touch and drag the pen across the start and end
times of the appointment on the time bar.
When you lift the pen, a new appointment will appear.
3. Touch the text box and enter a description.
4. When you complete your entry, press
ENTER
.

18
Entering a To Do item
To Do lets you organize tasks and objectives.
1. Touch
ACTIVITIES
at the right of the display.
2. Touch and select "New To Do".
3. Touch the date box and then use to select the
due date (if the To Do item has one).
You can assign up to five labels to a task, then later use
these to filter the item in a To Do list.
4. Enter a priority level (number or letter) as required.
5. Move to the text box and enter a description.
6. When you complete your entry, press
ENTER
to
save it.

19
Touch any date to select that day. The flashing date
indicates the currently selected date.
To Do list
Displays Birthday/Ann, Holiday and Appointment
entries for the Selected day.
Touch here to see a month at a glance.
Touch here to see a year at a glance.
Touch here to view a week at a glance.
This box indicates today's date.
Using the Calendar Views
Activities has five different calendar views: Day (initial default view), Week, Weekly Graph, Month and Year. These calendar
views can be used to show Appointment, Birthday/Ann, Holiday and To Do entries.
To use the calendar views:
1. Touch
ACTIVITIES
at the right of the display.
2. Touch and, if necessary, select "Day" view.
The time bar shows your appointments and free time.
3. Touch any entry twice to see details or make
changes.

20
Taking notes
Notes is an electronic writing pad that lets you make handwritten notes during meetings and appointments.
1. Touch
NOTES
at the right of the display.
2. Touch and select "New Note".
3. Use the touch pen to make your Notes entry.
The entire keyboard including
OFF
and others is
disabled when entering Notes, so operations like
DEL
,
CANCEL
and MENU do not work.
Touch to unlock the keyboard.
The keyboard is automatically unlocked when you select
another application.
4. When you complete your Notes entry, touch to
unlock the keyboard (unless it is already unlocked)
then press
ENTER
.
To give your entry a text title, touch and select
"Topic Title".