Sony CLIE A-AVZ-100-11 User manual

© 2001 Sony Corporation
CLIE Mail
Version1.0
for CLIE MODEM
User Guide
A-AVZ-100-11

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• Sony, CLIE and their logos are trademarks of Sony Corpolation.
• Microsoft, Windows and Outlook are registered trademarks of Microsoft
Coprpolation.
• Palm OS, Palm Computing, Graffiti, HotSync and the Palm Platform
Compatible Logo are registered trademarks of Palm, Inc.
• Palm, the Palm logo, the HotSync Logo and Palm Powered are trademarks
of Palm, Inc.
• Eudora is a registered trademark of the University of Illinois Board of
Trustees, licensed to QUALCOMM Incorporated. Eudora Pro is a
registered trademark of QUALCOMM Incorporated.
• All other product and brand names may be trademarks or registered
trademarks of their respective owners.

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Table of contents
What you can do with CLIE Mail .......... 4
Installing CLIE Mail .............................. 5
Installing on your CLIE handheld ........... 5
Installing on your computer ................... 6
Sending a test e-mail message ............ 7
Writing and sending a test e-mail .......... 7
Using the screen .................................. 10
Receiving a test e-mail ......................... 12
Writing/reading an e-mail .................. 13
Replying to an e-mail message ............ 13
Rewriting/sending draft e-mail ............ 15
Forwarding an e-mail ........................... 17
Sending/receiving an attachment ........ 19
Reading sent/received e-mail messages 21
Managing your e-mail ........................ 22
Deleting e-mail .................................... 22
Managing your e-mails using original
categories ............................................ 24
Storing an e-mail from your
computer ............................................ 26
Compatibility with other e-mail
software ............................................... 26
Choosing the e-mail client software
on your computer ................................ 27
Setting up the HotSync option on
your computer ..................................... 29
Setting up the HotSync option on
your CLIE handheld .............................. 30
Transferring an e-mail.......................... 31
Advanced CLIE Mail operations ......... 32
Sorting e-mails according to
specific conditions (Filter) .................... 32
Receiving only part of an e-mail .......... 34
Registering a signature ........................ 36
Setting display options ........................ 37
Switching mail accounts ...................... 38
CLIE Mail Menu items ........................ 39
E-mail list screen .................................. 39
E-mail screen ....................................... 40
E-mail edit screen ................................ 40
Address edit screen .............................. 41

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CLIE Mail is an e-mail client application for the CLIE handheld.
Checking your e-mail anytime, anywhere
You can check your e-mail anytime, anywhere using the mobile kit.
Managing your e-mail on your computer with your CLIE
handheld
You can transfer e-mail messages from your computer to your CLIE
handheld and read them on your CLIE handheld screen. You can not only
read them, but also write a reply and send it from your computer.
Managing multiple mail accounts
If you have several e-mail accounts, you can receive and send messages
using any account simply by switching the account setting.
Managing your e-mails by category
You can manage your e-mail not only by standard categories such as Inbox
or Send, but also categories you have chosen yourself, such as Private or
Business.
Attaching information to your e-mail messages
You can attach Memo Pad or Address Book information to your e-mail
message.
Note
The CLIE Mail application can display up to 30,000 characters for each e-mail
message.
What you can do with CLIE Mail

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Installing CLIE Mail
Installing on your CLIE handheld
You can install CLIE Mail on the hard disk on your computer.
Install the CLIE Palm Desktop software on your computer from the supplied
CD-ROM and place your CLIE handheld in the cradle.
1Insert the Installation CD-ROM into the CD-ROM drive.
The installation launcher window appears.
2Click Install CLIE Mail.
The Install Tool dialog box appears.
3Select a user name from the user list.
The file is added to the File Name list.
4Click Exit.
5Press the HotSync button on the cradle.
CLIE Mail will be installed on your CLIE handheld.

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Installing on your computer
You can synchronize the e-mail messages on your computer and on your
CLIE handheld, after installing the CLIE Mail Conduit software on the
supplied CD-ROM.
1Insert the Installation CD-ROM into the CD-ROM drive.
The installation launcher window appears.
2Click Install CLIE Mail Conduit.
A confirmation dialog box appears.
The CLIE Mail Conduit software installation starts.
Follow the instructions on-screen to finish the installation.
3Click Exit.
For details on how to use CLIE Mail Conduit, see “Storing an e-mail from
your computer”on page 26.
Installing CLIE Mail

77
Sending a test e-mail message
Writing and sending a test e-mail
To get used to operating CLIE Mail, write and send a test e-mail message.
1With the supplied modular cable, connect your CLIE handheld
to the modular jack on the wall.
2Rotate the JogDial navigator to select the CLIE Mail icon,
then press the dial.
You can also start CLIE Mail by tapping the CLIE Mail icon directly.
CLIE Mail starts and the e-mail list screen appears.

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3Tap .
The e-mail edit screen appears.
4Enter the address, subject and body text.
You can use an address which you have already registered using the
Address Book (refer to the Operating Instructions manual).
For details, see page 9.
5Tap Send.
A menu appears.
6If you want to send the mail message immediately, tap Send
Now, otherwise tap Send Later.
• Send Now: CLIE Mail sends the mail immediately.
• Send Later: CLIE Mail stores the mail in the Outbox category. You can
send an e-mail which is stored in the Outbox category by tapping .
When you want to check e-mail messages saved in the Outbox
category, tap the arrow Vin the top right-hand corner of the screen and
then tap Outbox.
Sending and receiving a test e-mail

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When you want to save an e-mail message without sending it
immediately
Tap Draft before performing step 5 above.
To check the contents of the draft e-mail, tap the arrow Vin the top right-
hand corner of the screen and then tap Draft.
When you want to send the mail later from the Outbox
Tap or .
The e-mail messages which are stored in the Outbox category are sent all at
once.
You can choose an e-mail address from the Address Book
When you tap To, CC or BCC on the e-mail edit screen, the address screen appears.
You can use the address reference function by tapping Lookup.
For details on the Lookup function, refer to the Operating Instructions manual.
Sending and receiving a test e-mail

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Using the screen
1The attachment icon
If a file is attached to your mail, the attachment icon appears to the left of
the Sender column.
2The read/unread display
The icon of e-mails you have already read changes to the open icon.
3(Receive) button
Downloads new e-mails.
4(Send) button.
Sends e-mails stored in the Outbox category.
5(New mail) button.
Displays the New Mail edit screen.
6(Send and Receive) button
Sends e-mails stored in the Outbox category and downloads new e-mails
at the same time.
7Categories list
Switches the category which is currently displayed on your CLIE
handheld. To switch the category, tap the arrow Vin the top right-hand
corner of the screen and then tap the desired category.
Sending and receiving a test e-mail

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8(Move) button
Displays the E-mail Move screen. For details, see page 25.
9(Delete) button
Displays the E-mail Delete screen. For details, see page 22.
0(Telephone) icon
Displays the online status. You can also switch between online and offline
modes.
•: your CLIE handheld is connected to the Internet (online).
•: your CLIE handheld is not connected to the Internet (offline).
Sending and receiving a test e-mail

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Receiving a test e-mail
Download the e-mail you sent on page 7 using CLIE Mail.
1With the supplied modular cable, connect your CLIE handheld
to the modular jack on the wall.
2Rotate the JogDial navigator to select the CLIE Mail icon,
then press the dial.
CLIE Mail starts and the e-mail list screen appears.
You can also start CLIE Mail by tapping the CLIE Mail icon directly.
3Tap .
Your CLIE handheld connects to the Internet and can receive new e-mails.
The new e-mail appears in the e-mail list screen.
4Rotate the JogDial navigator to select the e-mail message you
want to read, then press the dial.
You can also simply tap the desired e-mail message directly.
The text of the e-mail appears.
If the text of the message extends beyond the screen
Rotate the JogDial navigator to scroll the screen, or tap the scroll bar.
Sending and receiving a test e-mail

1313
Writing/reading an e-mail
Replying to an e-mail message
1With the supplied modular cable, connect your CLIE handheld
to the modular jack on the wall.
2Rotate the JogDial navigator to select the CLIE Mail icon,
then press the dial.
You can also start CLIE Mail by tapping the CLIE Mail icon directly.
CLIE Mail starts and the e-mail list screen appears.
3Tap the arrow Vin the top right-hand corner of the screen,
then tap Inbox.
The Inbox e-mail list screen appears.
4Rotate the JogDial navigator to select the e-mail message you
want to answer, then press the dial.
You can also tap the e-mail directly.
The text of the e-mail appears.

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5Tap Reply.
Re: is added to the original subject line, and the e-mail edit screen in
which appears.
6Enter the text of your message.
You can use an address which you have already registered using the
Address Book (refer to the Operating Instructions manual).
For details, see page 9.
7Tap Send.
A menu appears.
6If you want to send the mail message immediately, tap Send
Now, otherwise tap Send Later.
• Send Now: CLIE Mail sends the mail immediately.
• Send Later: CLIE Mail stores the mail in the Outbox category. You can
send an e-mail which is stored in the Outbox category by tapping .
When you want to check e-mail messages saved in the Outbox
category, tap the arrow Vin the top right-hand corner of the screen and
then tap Outbox.
When you want to save an e-mail message without sending it
immediately
Tap Draft before performing step 5 above.
To check the contents of the draft e-mail, tap the arrow Vin the top right-
hand corner of the screen and then tap Draft.
When you want to send the mail later in the Outbox
Tap or .
The e-mail messages which are stored in the Outbox category are sent all at
once.
Writing/reading an e-mail

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Rewriting/sending draft e-mail
1With the supplied modular cable, connect your CLIE handheld
to the modular jack on the wall.
2Rotate the JogDial navigation to select the CLIE Mail icon,
then press the dial.
You can also start CLIE Mail by tapping the CLIE Mail icon directly.
CLIE Mail starts and the e-mail list screen appears.
3Tap the arrow Vin the top right-hand corner of the screen,
then tap Draft.
The Draft e-mail list screen appears.
4Rotate the JogDial navigation to select the e-mail message
you want to rewrite and send, then press the dial.
You can also tap the e-mail directly.
The text of the e-mail message appears.
5Rewrite the text.
6Tap Send.
A menu appears.
Writing/reading an e-mail

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7If you want to send the mail message immediately, tap Send
Now, otherwise tap Send Later.
• Send Now: CLIE Mail sends the mail immediately.
• Send Later: CLIE Mail stores the mail in the Outbox category. You can
send an e-mail which is stored in the Outbox category by tapping .
When you want to check e-mail messages saved in the Outbox
category, tap the arrow Vin the top right-hand corner of the screen and
then tap Outbox.
When you want to save an e-mail message without sending it
immediately
Tap Draft before performing step 5 above.
To check the contents of the draft e-mail, tap the arrow Vin the top right-
hand corner of the screen and then tap Draft.
When you want to send the mail later in the Outbox
Tap or .
The e-mail messages which are stored in the Outbox category are sent all at
once.
Writing/reading an e-mail

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Forwarding an e-mail
1Perform operations in Steps 1 to 3 of “Replying to an e-mail
message” on page 13.
2Rotate the JogDial navigation to select the e-mail message
you want to forward , then press the dial.
You can also simply tap the desired e-mail directly.
The text of the e-mail message appears.
3Tap Forward.
Fwd: is added to the original subject line, and the e-mail edit screen
appears.
4Enter the e-mail address to which you want to forward the
message.
You can use an address which you have already registered using the
Address Book (refer to the Operating Instructions manual).
For details, see page 9.
5Tap Send.
A menu appears.
6If you want to send the mail message immediately, tap Send
Now, otherwise tap Send Later.
• Send Now: CLIE Mail sends the mail immediately.
• Send Later: CLIE Mail stores the mail in the Outbox category. You can
send an e-mail which is stored in the Outbox category by tapping .
When you want to check e-mail messages saved in the Outbox
category, tap the arrow Vin the top right-hand corner of the screen and
then tap Outbox.
Writing/reading an e-mail

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When you want to save an e-mail message without sending it
immediately
Tap Draft before performing step 5 above.
To check the contents of the draft e-mail, tap the arrow Vin the top right-
hand corner of the screen and then tap Draft.
When you want to send the mail later in the Outbox
Tap or .
The e-mail messages which are stored in the Outbox category are sent all at
once.
Writing/reading an e-mail

1919
Sending/receiving an attachment
Attaching a document to your e-mail
You can send or receive an attached document such as address information
from the Address Book or a memo from the Memo Pad using CLIE Mail.
1Write an e-mail message.
2Tap Attach.
The Attachments screen appears.
3Tap the arrow Vand tap the desired type of document you
want to attach.
• Address: address information from your Address Book
• Memo: a memo from your Memo Pad
The type of document which you can now attach to your e-mail appears,
based on your selection.
4Tap the document you want to attach.
5Tap OK.
The e-mail edit screen appears.
6Send your e-mail message.
Writing/reading an e-mail

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Viewing an attached document
When address information from the Address Book or a memo from the
Memo Pad is attached to an e-mail message, you can check the contents of
the document while downloading it. If necessary, you can save the attached
document on your CLIE handheld and add the information to your Address
Book or Memo Pad database.
1Download the e-mail message.
For details, see “Receiving a test e-mail”on page 12.
If you receive an e-mail message to which a document is attached, the
Attach Document screen appears.
2If you want to check the contents of the attachment, tap
Preview.
The contents of the attached document appears.
After you check the contents, tap OK.
3If you want to save the contents, tap Save.
The attached document is saved on your CLIE handheld and the
information is added to your Address Book or Memo Pad database.
4Tap OK.
Writing/reading an e-mail