Sybility L-PHONE II User manual

Important!
Please read carefully before use.
Keep for later reference.
User manual
for the ergonomic telephones
L-PHONE II
L-PHONE II-f

Operation elements - overview
1 Slide switch handset volume
2 Slide switch loudspeaker volume
3 Slide switch ringer volume
4  Ringingindicationviaashlight
5 Emergency call key
6 4 Display keys
7 7 Speed dialling keys
8 Microphone
9 Name plate for speed dialling keys
10 LED for default messages/
unaccepted calls
11 Illumination of display and keypad by
movement detector
12 Loudspeaker
13 Inlay plate for phone-number
14 Display
123
456
78 9
0 #
1 2 34
5
6
7
8
10
11
13
14
9
12

1
Content
1 Guide to this manual.................................................................. 3
1.1 The manual is a part of the product.............................................. 3
1.2 Signal words and symbols............................................................ 3
2 Safety information...................................................................... 4
3 Operating the telephone ............................................................ 7
3.1 Operating elements ...................................................................... 7
3.1.1 Keys and their functions ........................................................... 7
3.1.2 Symbols in the display .............................................................. 7
3.1.3 Slide switches for volume adjustments..................................... 8
3.2 General information on use .......................................................... 8
3.2.1 Illumination of the phone........................................................... 8
3.2.2 Support for hearing aid users ................................................... 8
3.2.3 Transmission of the caller’s telephone number ........................ 9
3.2.4 Settings with and without PIN protection .................................. 9
3.2.5 Enquiry call and transfer of calls............................................... 9
3.3 Navigate the phone with the display keys .................................... 9
3.3.1 Menu control ............................................................................. 9
3.3.2 Menu level without PIN-authorization ..................................... 10
4 Telephoning ...............................................................................11
4.1 Taking a call.................................................................................11
4.2 Making a call................................................................................11
4.3 On-Hook-Dialling ........................................................................ 12
4.4 Listening in ................................................................................. 12
4.5 Hands-free operation.................................................................. 12
4.6 Switching between handset and hands-free operation............... 13
4.7 Volume adjustments ................................................................... 13
4.8 Call acceptance via radio pendant ............................................ 14
5 Speed dialling, abbreviated dialling and phonebook............ 15
5.1 Speed dialling............................................................................. 15
5.1.1 Dialling via speed dialling keys .............................................. 15
5.1.2 Storing speed dialling numbers .............................................. 15
5.1.3 Label the name plate beside the speed dialling key............... 16
5.2 Abbreviated dialling .................................................................... 16
5.2.1 Dialling abbreviated numbers ................................................. 16
5.2.2 Storing abbreviated numbers.................................................. 16

2
Content
5.3 Phonebook ................................................................................. 17
5.3.1 Dialling phonebook entries ..................................................... 17
5.3.2 Set up the phonebook ............................................................ 17
5.3.3 Storing phonebook entries...................................................... 18
5.3.4 Editing phonebook entries ...................................................... 19
5.3.5 Deleting phonebook entries .................................................... 19
6 Call list (incoming and outgoing calls)................................... 20
6.1 Menu „List“.................................................................................. 20
6.2 Viewing call list entries .............................................................. 20
6.3 Dialling call numbers out of the call list....................................... 21
6.4 Deleting call list entries............................................................... 21
6.5 Storing list entries into the phonebook ...................................... 21
7 Setting tones and signals........................................................ 22
8 Emergency call function and vital sign function................... 23
8.1 Emergency call via key............................................................... 23
8.1.1 Sending an emergency call via key on the phone ................. 23
8.1.2 Manual interruption of an emergency call............................... 23
8.1.3 Acception of an emergency call.............................................. 23
8.2 Emergency call via radio pendant .............................................. 24
8.2.1 Sending an emergency call via radio pendant........................ 24
8.2.2 Manual interruption of a radio emergency call........................ 25
8.2.3 Acception of a radio emergency call....................................... 25
8.3 Vital sign function ....................................................................... 25
8.3.1. Daily key operation ................................................................. 25
8.3.2. Logging in and out .................................................................. 25
9 Appendix ................................................................................... 27
9.1 Short operation instructions........................................................ 27
9.2 Error messages .......................................................................... 28
9.3 What to do if the phone is damaged........................................... 30
9.4 Cleaning the device.................................................................... 30
9.5 Declaration of Conformity........................................................... 30
9.6 Service........................................................................................ 31
9.7 Warranty .................................................................................... 31
10 Index .......................................................................................... 32

3
Guide to this manual
1 Guide to this manual
1.1 The manual is a part of the product
In this manual, the user of the phone learns, how to use the phone and
how to program functions without PIN protection.
This manual is a part of the product. Keep it for the period of product life.
If you pass over the product to others, please hand over the manual too.
1.2 Signal words and symbols
Signal words and symbols in this guide refer you to warning advice, infor-
mation and instructions.
Signal word/
symbol
Explanation
DANGER
Warning advice.
Direct and immediate danger. Failure to comply
will result in death or serious injury.
WARNING
Warning advice.
Possibly dangerous situation. Failure to comply
could result in death or serious injury.
CAUTION
Warning advice.
Possibly dangerous situation. Failure to comply
could result in slight or minor injury or damage to
equipment.
Helpful information.

4
Safety information
2 Safety information
Intended use
The phone is connected by an installer. Do not change the installation,
otherwise the phone no longer works.
Shock hazard
DANGER
Never try to unscrew the screws and open the device.
You could get in contact with current-carrying parts.
Never touch the connector contacts with pointed or
metallic objects.
Never change the installation.
Do not make telephone calls during a thunderstorm.
There is risk of electric shock when a lightning strike into
the net.
If the phone housing or connecting cables are damaged,
do not make calls and do not touch neither phone nor
cable. Inform the installer of the phone on another way.
Installation location
CAUTION
The telephone was produced for standard use conditions.
Please do not install the device
close to heat sources (air-conditioning, heater, exposure
to direct sunlight),
in humid rooms (no exposure to splashing water or che-
micals),
nearbydevicesemittingstrongmagneticelds(electrical
     appliances,uorescenttubes,computers,TVsets),
in dusty rooms,
in rooms where the device is exposed to vibrations or
extreme variations in temperature.
The phone do not be exposed to ambient temperature
below 0°C or greater than 40°C.
If you do not observe this, the device may be damaged.

5
Safety information
Some furniture lacquers or furniture cleaning products may
attack the rubber at the feet of the telephone and thus
cause patches. In such cases, please use a nonslip pad
under the device.
The power supply unit must be freely accessible, so that in
a hazardous situation (defect on the phone or on the power
supply unit) it can be separated directly from the mains.
Operating the phone
CAUTION
Never carry the telephone at the handset or the connec-
tion cables. The plugs and sockets could be damaged.
No liquid may get into the device, because this can da-
mage the device.
Alerting/emergency call
DANGER
In rare cases, the function of sending out an emergency
call to the call system or to a freely programmable
destination cannot be guaranteed. This might be the case
if e. g. the telephone network fails or if the radio transmis-
sion from the transmitter to the telephone is subject to
interference.
Emergency radio pendant
Variant „L-Phone II-f “ only.
Use only approved pendants/transmitters.
The pendant is protected against water jets. A longer
immersion in water can damage the transmitter.
Interferences may occur if electrical appliances such as
     vacuumcleanersetc.withinsu󰀩cientordefectiveradio 
interference suppression are operated nearby.
CAUTION
If the radio pendant is worn around the neck by means of
the cord, please consider the following:
The radio pendant should only be worn in front of the
upper part of the body and above the clothing. It then can
easily be accessed at any time.

6
Safety information
The cord has been developed and designed to break
when exposed to extra ordinary high mechanical load.
Despite of this, a risk of injury cannot be completely ex-
cluded. It is recommended to wear the radio pendant
around the wrist when helping laid up persons.
Only use an original cord to replace a faulty one. Do not
try to repair the cord on your own (e. g. by making a
knot).
Radio pendant and cord should be kept out of reach of
small children.
Cleaning the phone
CAUTION
Avoid drop formation. No liquid may get into the device,
because this can damage the device.

7
Operating the telephone
3 Operating the telephone
3.1 Operating elements
Youcanndtheoverviewoftheoperatingelementsintheinsidefront
cover.
3.1.1 Keys and their functions
The4displaykeysbelowthedisplayhavedi󰀨erentfunc-
tions depending on the guiding text. Functions in the idle
state display from left to right: loudspeaker key, quick
access to the menu, the call list and the phonebook.
Red emergency call key.
7 speed dialling keys for direct dialling of a stored tel-
ephone number. The keys can also be used for other
functions.
3.1.2 Symbols in the display
Press display key to activate hands-free/listen-in.
Press display key to deactivate hands-free/listen-in.
Headset operation is activated.
Ringeristurnedo󰀨.
Flashlightforincomingcallindicationisswitchedo󰀨.
Fault message: The battery pack of the phone is not in-
serted or nearly discharged and should be replaced.
Fault message: The battery of the radio pendant is nearly
discharged and should be replaced.
Fault message: Radio pendant is defective or aout of
range.

8
Operating the telephone
3.1.3 Slide switches for volume adjustments
Handset volume.
Loudspeaker volume.
Ringing signal volume.
3.2 General information on use
3.2.1 Illumination of the phone
Operating elements Kind of illumination
Illumination of key pad
and display via move-
ment detector
- On: Your hand moves to your phone
-O󰀨:Leavethephone40sec.without
moving.
Illumination of key pad
and display when a call is
coming in
- On: Pick up the handset or press a key.
-O󰀨:Replacethehandset.
Digit key 5 always lit for better orientation
Red emergency call key -Noillumination:Alertfunctionisswitchedo󰀨
- Low illumination: Alert function is switched
on.
- Strong illumination: An emergency call is
triggered.
3.2.2 Support for hearing aid users
Theearcapsuleinthehandsetcreatesamagneticeld.Asforhearing
aids worn behind the ear, the telephone conversation is heard louder and
clearer due to the magnetic coupling. The switch on the hearing aid must
be set to the position „T“.
However, due to the wide range of hearing aids available, there is no guar-
anteethatthetelephonewillfunctionproblem−freewitheverymodel.

9
Operating the telephone
3.2.3 Transmission of the caller’s telephone number
The ”Transmission of the caller’s telephone number” is a service provided
by the telephone network provider and possibly has to be applied for and
released. The function is also called CLIP(CallingLineIdenticationPres-
entation).
3.2.4 Settings with and without PIN protection
In this manual only the settings are described, which can be set without
the 4-digit authorization PIN (Personal IdenticationNumber). The settings
with authorization PIN are described in the programming instructions.
3.2.5 Enquiry call and transfer of calls
Your telephone is connected to a PBX, the functions „enquiry call“ and
„transfer of calls“ can be used in conjunction with the R key. The R key is
not programmed in the factory pre-set of the phone, but can be set with
PIN authorization.
3.3 Navigate the phone with the display keys
In idle mode you have access to the phonebook (P-book), the call list
(List), the menu and the loudspeaker ( ) via the display key.
3.3.1 Menu control
You can set your phone via the menu.
Menu Open the main menu.
Select function (forward).
Select function (backward).
Ok  Conrmentry/function.
Back Short press: back to the next higher level.
Long press: back to idle mode.

10
Operating the telephone
3.3.2 Menu level without PIN-authorization
Level 1 Level 2 Page
Fast dialling - Storing speed dialling number
- Storing abbreviated dialling number
- Creating phonebook entries
15
16
18
Tones & signals -Switchingtheashlighton/o󰀨
- Setting the ringing melody
-Switchingtheringeron/o󰀨
-Switchingthekeytoneon/o󰀨
22
22
22
22
Menu release PIN Access to the protected „Installer menu“
only with authorization (4-digit Personal
IdenticationNumber,calledPIN).

11
Telephoning
4 Telephoning
4.1 Taking a call
Your phone rings.
Pick-up the handset.
Before accepting the call
Atrst„Call“appearsinthedisplay,afterthisthecaller‘s
name, if it is stored in the phonebook or is transferred
from the telephone system. If no name is present, so the
number is shown if it has been transmitted.
Theashlightasheswhilethephoneisringing(ifthe 
function is turned on).
Alternative call acceptance
Acceptance via the loudspeaker key (see section
„4.5 hands-free operation“ on page 12).
Acceptance via the radio pendant (see section “Call ac-
ceptance via radio pendant on page 14).
Call acceptance, if the handset is not replaced correctly
Even if the handset is not replaced correctly after a conver-
sation, the phone rings for incoming call. Replace the
handset and pick it up again. Start conversation.
4.2 Making a call
Dial the telephone number (22 digits maximum). If the
number is incorrect, the last digit may be deleted by
pressing the key .
Seize the line. The number is dialed. During the call, the call
duration is displayed.

12
Telephoning
Alternatives
You can also lift the handset and dial the number. A cor-
rection of the number is not possible.
You can dial on hook (see next section).
4.3 On-Hook-Dialling
You do not need to pick-up the handset in order to start the dialling proc-
ess. Only as soon as the target subscriber answers your call, pick-up the
handset as usual.
Press key and wait for the dialling tone.
Enter the phone number.
Pick-up the handset as soon as the subscriber answers
your call. Start conversation.
4.4 Listening in
You can activate the loudspeaker during a call so that the conversation
can be heard in the room.
Press key. You can adjust the volume of the loud-
speaker via the middle slider above the display.
Deactivate the loudspeaker: Press key.
4.5 Hands-free operation
In addition to the listening-in function, the hands-free mode allows to hold
a telephone conversation while the handset is on-hook. You talk into the
microphone and listen over the loudspeaker.
You receive a call:
Press key. The hands-free mode is activated.
After conversation press key. The line is discon-
nected.

13
Telephoning
You call a subscriber:
Dial the telephone number.
Press key. The hands-free mode is activated and the
telephone number is dialled.
End conversation. Press key. The line is discon-
nected.
Continue the call via handset
    Youcannishhands-freeoperationbypickingupthehand-
set.
4.6 Switching between handset and hands-free operation
You are holding a telephone conversation and now intend to
switch from the handset to the hands-free mode.
Press key and keep it pressed.
Replace the handset. Afterwards, release the loudspeaker
key. The hands-free mode is activated.
4.7 Volume adjustments
Handset volume > left slide switch.
Ringer volume > right slide switch.
Loudspeaker volume > slide switch in the middle.
Push slide switch to the right: increasing volume.
Push slide switch to the left: decreasing volume.

14
Telephoning
4.8 Call acceptance via radio pendant
Variant „L-Phone II-f“ only.
Youcanacceptandnishanincomingcallviaanregisteredradiopen-
dant.
If your telephone rings, press the button of the pendant.
The phone switches info hands-free mode.Fornishingthe
call, press the button of the pendant again. The phone
disengages the line automatically.
Function must be switched on
In factory pre-set, the function “Call acceptance via radio
    pendant”isswitchedo󰀨.Thefunctioncanbeswitchedon 
only with PIN authorization.
Ifthefunctionisswitchedo󰀨,beawarethatthepressingof
    thependant‘sbuttontriggersanemergencycall!

15
Speed dialling, abbreviated dialling and phonebook
5 Speed dialling, abbreviated dialling and phonebook
5.1 Speed dialling
You can store 7 telephone numbers on the speed dialling keys on the right
side of the phone. You can dial each number with one keystroke. Speed
dialling key 1 the upper key, speed dialling key 2 is the key below it etc.
5.1.1 Dialling via speed dialling keys
In idle mode, press the desired speed dialling key. The
selected target subscriber number is shown in the display
and will be dialled. The hands-free mode is activated.
Pick-up the handset when the subscriber answers the call
or stay with the hands-free mode.
5.1.2 Storing speed dialling numbers
Open Menu > „Fast dialling“ > Ok > „Speed dial. nos. “ >
Ok.
Press to select speed dialling number > Ok.
Enter the number, 20 digits maximum > Ok.
Press to select the next speed dialling number or
press and hold Back to return to standby mode.
Edit/Delete
While entering the number, you can delete the last digit
with or delete the entire number with Delete.
You can enter dialling pauses via the lower speed dialling
key.
If a speed dialling key is assigned with another function,
no speed dialling number can be stored. „Not allowed“
appears in the display.

16
Speed dialling, abbreviated dialling and phonebook
5.1.3 Label the name plate beside the speed dialling key
Label the name plate: Write down the speed dialling address.
Insert the name plate: Lay the name plate into the slot. Slide the plastic
coverintotheuppergab(seegureontheright),curveitandpushthe
other end of the cover into the other gap.
Exchange name plate: Use the wire of a paper
clip or another suitable tool to reach into the
lower plastic cover’s gap. Pull the plastic cover in
an upward direction and remove it.
5.2 Abbreviated dialling
You have the option to store up to 10 frequently used telephone num-
bers and thus abbreviate the dialling process. They are stored under call
number memory stations 0 - 9 (numeric key pad). Each of this numbers
you can dial by a long keypress.
5.2.1 Dialling abbreviated numbers
Pick up the handset (or alternatively press the loudspeaker
key).
Press corresponding numeric key (0-9) and hold it pressed
up to 3 sec. The number appears in the display and is
dialled automatically.
Hold conversation as soon as the called party answers the
call.
5.2.2 Storing abbreviated numbers
Open Menu > „Fast dialling“ > Ok.
Press to select „Abbreviat. nos.“ > Ok.
Press to select the abbreviated number (0-9) > Ok.
Monika
Lothar
Horst
Franz
Martin
Erna
Max

17
Speed dialling, abbreviated dialling and phonebook
Enter the number, 20 digits maximum > Ok.
Press to select the next abbreviated number or press
and hold Back to return to standby mode.
Edit/Delete
While entering the number, you can delete the last digit
with or delete the entire number with Delete.
You can enter dialling pauses via the lower speed dialling
key.
5.3 Phonebook
Fifty phone numbers can be stored in the phonebook together with the as-
sociated names. The phone book entries are arranged alphabetically.
5.3.1 Dialling phonebook entries
Open Phonebook.
 Enterrstletterofthenameorsearchentrywiththe
keys. The name appears in the display.
How to enter letters please see the section „Enter names“
below.
Pick up the handset (or press loudspeaker key). The
number is dialled.
Entries
    Ifmultipleentrieswiththesamerstletterareavailable,you
can select the desired name using the arrow keys.
5.3.2 Set up the phonebook
Enter names
You enter the letter of the name using the numeric keys. Beside to the
keys the letters and symbols belonging to the keys are printed.

18
Speed dialling, abbreviated dialling and phonebook
Pressthedesiredkeyoncefortherstcharacter,twicefor
the second and so on.
If you enter the same letter twice or a further letter on a key,
wait until the cursor moves to the next automatically.
The rst letter is automatically capitalized, the following
small.
List of characters
Key Characters in the order displayed
1 Ä Ö Ü ä ö ü
2 A B C a b c
3 D E F d e f
4 G H I g h i
5J K L j k l
6 M N O m n o
7 P Q R S p q r s
8 T U V t u v
9 W X Y Z w x y z
0 . / -
5.3.3 Storing phonebook entries
Open Menu > „Fast dialling“ > Ok.
Press to select „Phonebook“ > Ok > „New entry“
> Ok.
Enter name, 16 digits maximum > Ok.
Enter number, 20 digits maximum > Ok.
How to enter letters please read section „Enter names“ on
page 17.
Create new entry or press and hold Back to return to
standby mode.