Symbol Keychain Barcode Scanner User manual

Keychain Barcode Scanner
User Guide
June 2010

© 2010

Keychain Barcode Scanner User Guide Page 3
TABLE OF CONTENTS
Quick Start ............................................................................................................. 4
Congratulations .................................................................................................... 4
Scanner Features.................................................................................................. 4
What’s Included with Your Scanner ......................................................................... 5
What You Need to Get Started................................................................................ 6
Summary: Adding Products to Your Order ................................................................ 7
Using the Scanner with the Web Site .......................................................................... 8
Setting up the Scanner.......................................................................................... 8
Enabling the Scanner ............................................................................................ 8
Printing Item Barcodes .........................................................................................10
Scanning Item Codes and Ordering Products ...........................................................10
Setting Keychain Barcode Scanner Ordering Preferences ...........................................11
Using the Scanner with ArubA eZ ..............................................................................12
Setting up the Scanner.........................................................................................12
Enabling Your Scanner .........................................................................................12
Printing Item Barcodes .........................................................................................13
Printing Item Barcode Quantities ....................................................................... 13
Printing Item Barcode Labels from Order History.................................................. 13
Printing Item Barcode Labels from Shopping Lists ................................................ 13
Scanning Item Codes and Ordering Products ...........................................................14
Deleting Barcodes ...................................................................................................15
Deleting Barcodes with Web Site............................................................................15
Deleting Barcodes with ARUBA EZ ............................................................................15

Page 4 Keychain Barcode Scanner User Guide
QUICK START
Congratulations
Thank you for purchasing the Keychain Barcode Scanner. The scanner is a Portable pocket-
sized device that offers you an alternative method to order items on the Web Site or using
ARUBAEZ. This quick and simple solution enables you to scan product codes and/or ordering
quantities directly from a product list or shelf label and then upload the scanned items to
your order on the Web Site and/or to the Order Form on ARUBAEZ simply by connecting the
scanner to your computer using a USB or Serial cable.
NOTE:If you have not already done so already, please review the Setup Instructions
enclosed with your scanner before using it on the Web Site or ARUBA eZ.
Scanner Features
Small and lightweight — Fits onto a keychain and easily carried in pocket or purse
Allows scanning of item codes and quantities
Previously scanned item codes and quantities can be deleted
Can store up to 300 item codes without scanning quantities
Can store up to 150 item codes if a quantity value of 1 for each product
Can perform up to 5,000 scans with a new set of batteries
Real-time clock — Each bar code is time/date stamped
Non-volatile Memory — Retains scanned item codes even when batteries are removed
Battery Operated — Uses 4 Silver Oxide Watch Batteries
Serial Connector or USB Connector Compatible
Compatible with Windows 98 (Serial Connector Only), Windows 2000, Windows Me
(Serial Connector Only) and Windows XP

Keychain Barcode Scanner User Guide Page 5
What’s Included with Your Scanner
Depending upon the configuration purchased, the Barcode Keychain Scanner is packaged
with a serial communication cable or a USB communication cable set, the USB Driver
Installation CD, a Read Me First, an Owner’s Guide, and Setup Instructions.
Ke
y
chain Barcode Scanner
Serial Cable
USB-to-Serial
Converter Cable
USB Driver Installation CD
Read Me First

Page 6 Keychain Barcode Scanner User Guide
What You Need to Get Started
To scan item codes with the Keychain Barcode Scanner, you need:
Keychain Barcode Scanner
USB Driver Installation CD needed to install USB Driver (if necessary)
USB or Serial Cable (Serial Connection recommended for faster upload)
IBM or IBM-compatible Computer with a mouse
Pentium II (or better) processor with a memory of at least 32MB
CD-ROM to install the Scanner USB Driver
Windows 98 or Me (Serial Connection only)
Windows 2000, Windows XP, or newer (Serial and USB Connection)
Hard Disk with at least 75MB of free space
Internet Connection for Web Site Access (Dial-up, DSL, or Broadband)
Internet Explorer 4.0 or higher for Web Site Access
Adobe Acrobat 6.0 or higher (for Printing Barcode Reports)
NOTE:To use the Keychain Barcode Scanner, you must use Microsoft Internet Explorer
Version 6.0 or higher. Netscape Navigator, Safari, Opera nor Mozilla Firefox cannot be used.
Download Microsoft Internet Explorer.
Owner’s Guide
Setup Instructions

Keychain Barcode Scanner User Guide Page 7
Summary: Adding Products to Your Order
To add products to your Order / Order Form:
1. Print a list of Barcode Labels if necessary. For more information see the Online Help.
2. Simply point and click to scan the desired item codes and quantities. Aim the
scanner at the desired barcode from a product list or shelf label. Press and hold the
large button on the scanner until you hear the tone and the blinking indicator turns
solid green.
NOTE:Make sure the scanner beam covers the entire barcode and extends as far out
as indicated by the endpoints of the barcode. The scanner should be held
approximately 2.5 inches from the barcode and at a slight angle.
3. Connect the scanner to the computer using a USB or Serial cable. If using the USB
Connector, you must install the USB driver from the enclosed CD. See the Setup
Instructions enclosed with your scanner.
4. If using the Web Site (see Using the Scanner with Web Site):
a. Login by entering your User ID and Password.
b. Go to the My Account Page.
c. Click Keychain Barcode Scanner.
d. Click Enable Scanner.
e. Click Upload Scannned Items.
f. The scanned items are automatically added to your order page.
5. If using ArUBA eZ (see Using the Scanner with ARUBA eZ):
a. Login by entering your User Name and Password.
b. From the Tools Menu, click System Setup.
c. Click the Enable Barcode Device button.
d. Click the Upload Scanned Items to Order button on the Order Form.
e. The scanned items are automatically added to the Order Form.
6. Review and submit your order.

Page 8 Keychain Barcode Scanner User Guide
USING THE SCANNER WITH THE WEB SITE
To use the scanner with the Web Site:
1. Setup the Scanner
2. Enable the Scanner
3. Print Barcodes
4. Scan Item Codes and Order Products
Setting up the Scanner
Before using the Keychain Barcode Scanner, you must setup the scanner according to the
type of connection used.
To setup your scanner, see the Setup Instructions enclosed with the scanner or see the
Online Help.
Enabling the Scanner
Before using the Keychain Barcode Scanner to add products to your order, you must first
enable the scanner. Once enabled, you can disable it if necessary.
To enable your scanner for the Web Site:
1. Login, if you have not already done so, and go to the My Account Page.
a. Enter your User ID and Password.
b. Select My Account.
c. Click Login.
2. Click Keychain Barcode Scanner on the left of the My Account Page.

Keychain Barcode Scanner User Guide Page 9
3. Click Enable Scanner.
4. You will be prompted to install the Scanner ActiveX Control. Depending on your
operating system, you may be presented with one of the following messages:
NOTE:Internet Security Settings for Download Unsigned ActiveX Controls must be enabled
to download Scanner Software.
5. Click Yes and continue with the installation.
NOTE:This installation may take a few seconds and is required in order for your scanner to
be fully operational.
6. Once the installation is completed, you may begin using your device. The following
confirmation message may be displayed.
7. Click OK.
NOTE:If necessary, you can disable
the Keychain Barcode Scanner
using the same procedure to enable
it. Click Disable Scanner.

Page 10 Keychain Barcode Scanner User Guide
Printing Item Barcodes
To print item barcodes:
1. Click the desired barcode type.
2. See the Printing Barcodes User Guide for the remaining instructions.
Scanning Item Codes and Ordering Products
To scan item codes and add them to your Current Order:
1. Connect the scanner to the computer using a USB or Serial cable. If using the USB
Connector, you must install the USB driver from the enclosed CD. See the Setup
Instructions enclosed with your scanner.
2. Go to the My Order Page.
3. Click Upload Scanned Items.
4. The scanned items are automatically added to Your Order Page.
NOTE:If an Internet connection is not detected once the scanner is connected, a message
"the items will be stored offline temporarily" is displayed. Once the Internet connection is
detected, an option to "Load Offline Orders" is displayed. When selected, all items
previously stored are uploaded to the Current Order.

Keychain Barcode Scanner User Guide Page 11
5. If the scanner is connected, all the products stored are automatically transferred to
your order. A “processing…please wait” message is displayed while the data is
transferred to your order. Once the transfer is completed, your order page is
refreshed and displays the newly added items from the scanner. The last item
scanned is displayed at the top of your order page. If the scanner is not connected, a
message “Device is not detected. Please connect the scanner to the computer” is
displayed. Once the scanner is connected, the items stored in the scanner are
automatically transferred to your order. However, if there are no products stored in
the scanner, a message “No items are present on scanner. Please scan your items
and re-upload” is displayed.
NOTE:All items are automatically removed from the scanner device once they have
successfully been transferred to your order, and are displayed at the top. Items scanned
that are not recognized in the Web Site Catalog are displayed in red.
6. Review the order and click check out to submit the order.
Setting Keychain Barcode Scanner Ordering Preferences
To set the scanner default ordering quantity:
1. Click Keychain Barcode Scanner on the left of the My Account Page.
2. Select the default ordering preference:
Last quantity ordered (a value of 1 if the item has never been ordered)
Set Quantity to 1.
NOTE:All quantity values scanned will override the default settings in the this page.

Page 12 Keychain Barcode Scanner User Guide
USING THE SCANNER WITH ARUBAEZ
To use the scanner with ARUBAEZ:
1. Setup the Scanner
2. Enable the Scanner
3. Print Barcodes
Setting up the Scanner
Before using the Keychain Barcode Scanner, you must setup the scanner according to the
type of connection used.
To setup your scanner, see the Setup Instructions enclosed with the Scanner or open ARUBA
EZ and click ARUBAEZ Help from the Help Menu.
Enabling Your Scanner
Before using the scanner to add products to your Order Form, you must enable the scanner.
To enable your scanner:
1. Open ARUBAEZby double-clicking the ARUBAEZ Shortcut Icon on your PC
Desktop.
NOTE:If you do not see the ARUBAEZ Shortcut Icon on your desktop, please verify with
E-Commerce Support that ARUBAEZ has been installed on your PC.
2. Login to ARUBAEZ:
a. Enter your assigned User Name and Password.
b. Click the OK button.
NOTE:The default username is “ADMIN.” The “ADMIN” is the highest-level user, has access
to all customer features, and can create or modify other users. If you forget your assigned
password, please call E-Commerce Support at 1-800-711-6032.
3. From the Tools Menu, click System Setup.

Keychain Barcode Scanner User Guide Page 13
4. Click the Enable Barcode Device button.
Printing Item Barcodes
If necessary, you can print:
Item Barcode Quantities
Item Barcode Labels from Purchase History
Item Barcode Labels from a Shopping List
Printing Item Barcode Quantities
To print item barcode quantities:
1. Select Print Barcodes from the File Menu, and then select Quantities.
2. Click the Print button from the pop-up window.
3. Close the pop-up window.
4. Click the Close button.
Printing Item Barcode Labels from Order History
To print a list of barcode labels:
1. Select Print Barcodes from the File Menu, and then select Labels or Tags.
2. Click the Print button on the pop-up window.
3. Close the pop-up window.
4. Click the Close button.
Printing Item Barcode Labels from Shopping Lists
To print a list of barcode labels:
1. From the Order Menu, click Shopping List to display the Shopping List pop-up
window. Alternatively, you can click the Shopping List button on the Tool Bar, or use
the keyboard shortcut Ctrl+L.
2. Select a Shopping List from the drop-down list.
3. To print labels, click the Labels button.
4. To print tags, click the Tags button.
5. To print a report, click the Report button
6. Click the Print button on the pop-up window.
7. Click the Close button.

Page 14 Keychain Barcode Scanner User Guide
Scanning Item Codes and Ordering Products
To scan item codes and add them to your Order Form:
1. Connect the scanner to the computer using the USB or Serial Connector. If you
connect the scanner using the USB Connector, you must install the USB Driver from
the enclosed CD. See the Setup Instructions enclosed with your scanner.
2. Open ARUBAEZby double-clicking the ARUBAEZ Shortcut Icon on your PC Desktop.
NOTE:If you do not see the ARUBA eZ Shortcut Icon on your desktop, please verify with
E-Commerce Support that ARUBA eZ has been installed on your PC.
3. Login to ARUBAEZ:
a. Enter your assigned User Name and Password.
b. Click the OK button.
NOTE:The default username is “ADMIN.” The “ADMIN” is the highest-level user, has access
to all customer features, and can create or modify other users. If you forget your assigned
password, please call E-Commerce Support at 1-800-711-6032.
4. Click the Upload Scanned Products Button on the Order Form.
5. If the scanner is connected, all the products stored are automatically transferred to the
Order Form. An “Adding Products to Order . . .” message is displayed while the data is
transferred to the Order Form. Once the transfer is completed, the Order Form is
refreshed and displays the newly added items from the scanner. The last item scanned is
displayed at the top of the Order Form. If the scanner is not connected, a message
“Device is not detected. Please connect the scanner to the computer” is displayed. Once
the scanner is connected, the items stored in the scanner are automatically transferred to
the Order Form. However, if there are no products stored in the scanner, a message “No
items are present on scanner. Please scan your items and re-upload” is displayed.
NOTE:All items are automatically removed from the scanner device once they have
successfully been transferred to your order and are displayed at the top. Items scanned that
are not recognized in the catalog are displayed in yellow.

Keychain Barcode Scanner User Guide Page 15
6. Review the order and click Connect to submit the order.
DELETING BARCODES
Deleting Barcodes with Web Site
To delete previously scanned products:
1. Go the Keychain Barcode Scanner Page and click the link “Print a list of Item
Quantity Barcodes.”
2. Click the Print button.
3. Close the pop-up window.
4. Scan the item code to be deleted from the Barcode Labels.
5. Scan the Delete Barcode from the Item Quantity Barcodes.
6. Repeat steps 1 to 6, if necessary.
Deleting Barcodes with ARUBA EZ
To delete previously scanned products:
1. Print Quantities by selecting Print Barcodes from the File Menu, then select
Quantities.
2. Click the Print button from the pop-up window.
3. Close the pop-up window.
4. Scan the item code to be deleted from the Barcode Labels.
5. Scan the Delete Barcode from the Item Quantity Barcodes.
6. Repeat steps 1 to 5, if necessary.
NOTE:Please be aware that pressing the Delete Button for 6 seconds or more before
connecting and uploading the products to the Web Site or ARUBAEZ, clears any previously
scanned barcodes from the scanner memory. If this occurs, simply rescan the desired
products, connect, and upload them to the Web Site or ARUBAEZ.