Thermo Scientific DCS4 User manual

EPD/MHB/61063/000
Access Control Workstation
Thermo Fisher Scentific
A Guide to Using DCS4
January 2012

ii A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific
© Thermo Fisher Scientific 2017
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Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation iii
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Issue: 1.78 Contents
Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation v
Contents
Chapter 1 How to use this manual ........................................................................ 1-1
DCS4 Manuals ..............................................................................................................................1-1
Structure of this Manual .............................................................................................................1-1
Other Manuals .............................................................................................................................1-2
Terms and Conventions ...............................................................................................................1-3
Chapter 2 Introduction to DCS4 ............................................................................ 2-1
System Overview ..........................................................................................................................2-1
Worker Access Flowchart ...........................................................................................................2-2
EPD Displays, Alarms and Controls ..........................................................................................2-3
Chapter 3 Introduction to the Access Control Workstation ............................... 3-1
Using the ACW Keypad and Reader ..........................................................................................3-3
ACW Buttons......................................................................................................................3-3
ACW Menus .......................................................................................................................3-3
Disabled ACW ..............................................................................................................................3-5
ACW Colour .................................................................................................................................3-5
System Status Mode............................................................................................................3-5
Network Connections .........................................................................................................3-6
Inserting the EPD .........................................................................................................................3-7
Audible Instructions ....................................................................................................................3-7
Chapter 4 Using the ACW for RCA Entry ............................................................. 4-1
Introduction to the RCA Entry Process .....................................................................................4-1
The RCA Entry Process ..............................................................................................................4-1
Note regarding the display of Worker details at the ACW .................................................4-2
Selecting the Entry Process .................................................................................................4-3
EPD Prompt ........................................................................................................................4-3
Identifying the Worker ........................................................................................................4-4
Notes regarding Worker Prompt Types ..............................................................................4-7
Notes regarding Worker ID input .......................................................................................4-8
Displaying the Dose ............................................................................................................4-8
Escort Details ......................................................................................................................4-9
Present the Legal Badge ...................................................................................................4-11
Identifying the Task ..........................................................................................................4-11
Notes regarding Task Prompt Types .................................................................................4-13
Notes regarding Task ID input ..........................................................................................4-14
Has Worker been Briefed .................................................................................................4-14
Mailbox Message ..............................................................................................................4-15
Issuing the EPD ................................................................................................................4-16
Notes regarding Error Messages during the Entry Process ...............................................4-18
Chapter 5 Using the ACW for RCA Exit ................................................................ 5-1
Introduction to the RCA Exit Process ........................................................................................5-1
Note regarding the display of Worker details at the ACW .................................................5-1
The RCA Exit Process .................................................................................................................5-2
Selecting the Exit Process ...................................................................................................5-2

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vi A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific
EPD Prompt ........................................................................................................................5-3
Identifying the Worker ........................................................................................................5-3
Escort Details ......................................................................................................................5-5
Reading Dose Profile ..........................................................................................................5-6
Clearing the EPD ................................................................................................................5-6
Notes regarding Error Messages during the Exit Process ...................................................5-8
Chapter 6 Using the ACW for Task Transfer ........................................................ 6-1
Introduction to the RCA Transfer Process ................................................................................6-1
The RCA Transfer Process .........................................................................................................6-1
Note regarding the display of Worker details at the ACW .................................................6-2
Selecting the Transfer Process ............................................................................................6-2
EPD Prompt ........................................................................................................................6-3
Identifying the Worker ........................................................................................................6-3
Displaying the Dose ............................................................................................................6-5
Escort Details ......................................................................................................................6-6
Identifying the new Task ....................................................................................................6-8
Has Worker been Briefed ...................................................................................................6-9
Mailbox Message ................................................................................................................6-9
Reading Dose Profile ........................................................................................................6-10
Clearing and Re-issuing the EPD .....................................................................................6-11
Notes regarding Error Messages during the Transfer Process ..........................................6-12
Chapter 7 Using the ACW for Dose Display ......................................................... 7-1
Introduction to the RCA Dose Display Process .........................................................................7-1
The Dose Display Process ............................................................................................................7-1
Note regarding the display of Worker details at the ACW .................................................7-1
Selecting the Dose Display Process ....................................................................................7-2
Identifying the Worker ........................................................................................................7-2
Dose Display in On-Line Mode ..........................................................................................7-3
Dose Display in Local Mode ..............................................................................................7-4
Notes regarding Error Messages during the Dose Display Process ....................................7-4
Chapter 8 Using the ACW for Changing PIN ........................................................ 8-1
Introduction to the RCA Change PIN Process ..........................................................................8-1
The Change PIN Process .............................................................................................................8-1
Note regarding the display of Worker details at the ACW .................................................8-1
Selecting the Change PIN Process ......................................................................................8-2
Identifying the Worker ........................................................................................................8-2
Entering Current PIN ..........................................................................................................8-3
Entering New PIN ...............................................................................................................8-3
Notes regarding Error Messages during the Change PIN Process ......................................8-4
Chapter 9 Using the ACW for Loading Tasks into the EPD ................................ 9-1
Introduction to the Load Tasks Process .....................................................................................9-1
The Load Tasks Process ..............................................................................................................9-1
Note regarding the display of Worker details at the ACW .................................................9-2
Selecting the Load Tasks Process .......................................................................................9-2
EPD Prompt ........................................................................................................................9-2
Identifying the Worker ........................................................................................................9-3
Identifying the Task ............................................................................................................9-4
Has Worker been Briefed ...................................................................................................9-5
Mailbox Message ................................................................................................................9-6
Loading the Task into the EPD ...........................................................................................9-7
Notes regarding Error Messages during the Load Tasks Process .......................................9-9
Chapter 10 Glossary of Terms .............................................................................. 10-1

Issue: 1.78 Contents
Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation vii

Issue: 1.78 How to use this manual
Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation 1-1
Chapter 1
How to use this manual
DCS4 Manuals
There are five Guides to Using DCS4 covering different
aspects of usage and are described below:
Access Control Workstation EPD/MHB/61063/000 details how
to use the Access Control Workstation (ACW) for Entry, Task
Transfer and Exits from the Radiologically Controlled Areas
(RCA). It also demonstrates how the worker can view their
Dose Display, Change their PIN and Load Additional Tasks
onto their EPD.
ACW Manager EPD/MHB/61064/000 details the suite of
programs designed for the management of DCS4.
System Administrator EPD/MHB/61065/000 details the parts of
the system and explains any administrative activities, including
Database Synchronisation.
Data Management and Reporting EPD/MHB/61066/000 details
the use of the forms and reports at a Manager Workstation to
manage the information used for Dose Control, RCA access
control and Dose Reporting.
System Modes EPD/MHB/61067/000 details the use of the
Multi Operation Modes in Forms and Reports and at the ACW.
Structure of this Manual
This manual, Access Control Workstation
EPD/MHB/61063/000, refers to the use of the Access Control
Workstation (ACW) software at both Radiologically Controlled
Areas (RCA) Entry/Exit Stations and Task Transfer Stations.
 Introduction to DCS4 (page 2-1) gives an overview of
the Dose Control system and tells you about the EPD
Displays, Alarms and Controls.
 Introduction to the Access Control Workstation (page 3-
1) describes how to operate the menus and buttons that
the ACW uses.
 Using the ACW for RCA Entry (page 4-1) takes you
through the process of an RCA Entry.

How to use this manual Issue: 1.78
1-2 A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific
 Using the ACW for RCA Exit (page 5-1) takes you
through the process of an RCA Exit.
 Using the ACW for Task Transfer (page 6-1) takes you
through the process of a Task Transfer.
 Using the ACW for Dose Display (page 7-1) takes you
through the process displaying a Workers Dose in their
last visit, current month and last year.
 Using the ACW for Changing PIN (page 8-1) describes
how the worker changes their Personal Identification
Number.
 Using the ACW for Loading Tasks into the EPD (page
9-1) describes how the worker is able to load additional
tasks into the EPD for use with other hardware.
Other Manuals
For details about other manuals for DCS4, see DCS4 Manuals
(page 1-1).
Other manuals for the EPD System and software exist with the
following part numbers:
 EPD Technical Handbook 611/HB/40504/000
 EPD Mk2 Technical Handbook 611/HB/40521/000
 Reader Technical Handbook 611/HB/31600/000
 EasyEPD for Windows User Manual
611/HB/31642/000
 EasyIssue for Windows User Manual
611/HB/31643/000
 A Guide to Using EasyEPD2 EPD/MHB/40572/000
 A Guide to using EMDS2 611/HB/41150/000
 DCS3 User manuals 611/MHB/42074/000 to
611/MHB/42077/000
 DCS4 Installation and Commissioning Manual
EPD/ISU/61028/000
 Access Control Terminal (ACT6) Handbook
EPD/MHB/45150/000
See the EPD Product Catalogue for further details on system
hardware and software.