Toshiba e-STUDIO190F User manual

PLAIN PAPER FACSIMILE
Operator’s Manual
for Facsimile and
Copy Functions

2
Getting To Know Your Machine
Useful Office Functions
The following manuals are included in the Operator's Manual or Document management System CD. Refer to the
appropriate CD for detailed information.
Fax
• Plain Paper High-speed Super G3 compatible Fax with JBIG
compression
Copy
• Copy up to Legal size originals
• Capable of copying text/photos/halftone originals
Email
• Email Function capability when the optional Internet Fax/
Email/Network Scanner Module is installed
Scan or File
• Scanner capability when the optional Internet Fax/Email/
Network Scanner Module is installed
• Scanning resolution up to 600 dpi
Print
• Printer controller standard, Printer resolution 300 or 600 dpi
• PCL printing capability when the optional PCL controller is
installed
Application Software
• Document Manager
• Document Viewer
• Network Scanner
• Utilities
(Network Status Monitor, Address Book Editor,
Network Configuration Editor)
• Document Fax
<Facsimile and Copy> Use the information provided on the enclosed CD (Operator's Manual) for a
Facsimile and Copy function requiring intervention.
For example:How to send/receive a Fax, make copies, add paper, replace
the toner cartridge, etc.
<Internet Fax/Email and Network Scan> Use the information provided on the enclosed CD (Operator's Manual) for
optional Internet Fax/Email and Network Scan functions.
For example:How to send/receive a Email/Scanned Document(s), or when a
trouble message appears, etc.
<User Authentication> Use the information provided on the enclosed CD (Operator's Manual) for a
user authentication functions.
<Print & Other Advanced Functions> Use the information provided on the enclosed CD (Document Management
System) for Network Printer, Editing Directory Dialing Feature, Device
Settings, Network Status Monitor, and/or Document Management System.
2006
PJJXC0269ZA
Ver. 1.0
e-STUDIO190F
Operator's Manual

3
Getting To Know
Your Machine
Operator's Manual Outline
Precautions (See pages 11-21)
Quick Operation Chart, Adding Paper (See pages 24-29)
Problem Solving, Memory Capacity, Replacing Toner
Cartridge, Removing a Misfed Paper, Error Codes
(U Code/J Code) (See pages 29-35)
Control Panel Key/Indicator Names (See pages 38, 39)
Operator's Manual for facsimile (See pages 40-89)
Operator's Manual for making copies
(See pages 90-95)
Changing the Initial Machine Modes
Copier and Facsimile Settings
(See pages 96-125)
Transaction Journal (See pages 126, 127)
Communication Journal (See pages 128, 129)
One-Touch/Abbreviated and Directory Search List
(See pages 130, 131)
Program List (See pages 132, 133)
Fax Parameter List (See pages 134, 135)
Troubleshooting/Machine Care (See pages 136-141)
Set the Date and Time (See page 108)
Replacing the Battery (See page 141)
Specifications, Options and Supplies, etc.
(See pages 142-153)
Getting To Know
Your Machine
Before Starting
Facsimile Features
Copy Features
Setting Your
Machine
Printing Journals
and Lists
Problem Solving
Appendix

4
Getting To Know Your Machine
Symbols/Icons
The following Symbols/Icons are used throughout the Operator's Manual.
Place original(s) on the ADF
Press any Key on the Control
Panel
Go to next step
Go to next step (below)
A
B
C
Press Key
Input numbers
Dialing, Number of Copies, etc.
Input text with QWERTY keyboard
Station Name, Directory Search, etc.
5
Getting to know your machine
Before starting
When sending/receiving
document(s)
When making copies
When setting the machine modes
When printing the journals or lists
Problem solving
Appendix (Specifications, Index)

5
Getting To Know Your Machine
Table of Contents
Getting To Know
Your Machine
Useful Office Functions...................................................................... 2
Operator's Manual Outline ................................................................. 3
Symbols/Icons..................................................................................... 4
DISCLAIMER NOTICE ......................................................................... 10
Precautions ......................................................................................... 11
For Your Safety.............................................................................. 11
Installation and Relocation Cautions.............................................. 11
Power and Ground Connection Cautions ...................................... 11
Others ............................................................................................ 12
Operating Safeguards.................................................................... 12
Others ............................................................................................ 13
Consumable Safeguards ............................................................... 13
For Your Safety.............................................................................. 14
Supplies ......................................................................................... 14
Installation...................................................................................... 14
Illegal Copies ................................................................................. 14
Ventilation ...................................................................................... 15
Handling......................................................................................... 15
Laser Safety................................................................................... 16
Caution Label................................................................................. 16
FCC Notice for Users in USA......................................................... 18
Notice to Users in Canada ............................................................. 20
Connecting the Cables....................................................................... 22
Directory Search and Quick Name Search ....................................... 23
Dual G3 Communication Port with Optional G3
Communication Port Kit..................................................................... 23
Operation Chart................................................................................... 24
Sending Documents....................................................................... 24
To Stop the Transmission .............................................................. 26
Making Copies ............................................................................... 26
Using the ADF................................................................................ 26
Copying onto Transparency Film (OHP),
Thick (Heavy) Paper Stock, etc. (except Thin paper) .................... 27
Adding Paper (Paper Trays: Tray-1 and Tray-2) ........................... 28
Adding Paper (Sheet Bypass)........................................................ 28
Problem Solving............................................................................. 29
Mode Setting ....................................................................................... 36
Using the Functions ....................................................................... 36
Control Panel....................................................................................... 38
Getting To Know Your Machine

6
Getting To Know Your Machine
Table of Contents
Sending Documents .......................................................................... 40
General Description....................................................................... 40
Memory Transmissions.................................................................. 40
To Stop the Transmission.............................................................. 41
Using One-Touch Dialing............................................................... 42
Redialing the Last Dialed Numbers ............................................... 42
Direct Transmission Reservation
(Priority Transmission Reservation)............................................... 44
Canceling the Direct Transmission Reservation............................ 45
Duplex Sending ............................................................................. 46
On-Hook Dialing ............................................................................ 48
Off-Hook Dialing (Voice Mode Transmission)................................ 48
Job Build ........................................................................................ 48
Receiving Documents........................................................................ 50
Automatic Reception...................................................................... 50
Manual Reception.......................................................................... 50
Substitute Memory Reception........................................................ 50
Print Reduction Setting .................................................................. 50
2-Sided Receiving.......................................................................... 51
Timer Controlled Communications .................................................. 52
General Description....................................................................... 52
Deferred Transmission .................................................................. 52
Deferred Polling............................................................................. 52
Batch Transmission........................................................................... 54
General Description....................................................................... 54
Real-Time Batch Transmission...................................................... 54
Polling ................................................................................................. 56
General Description....................................................................... 56
Preparing to be Polled ................................................................... 56
Poll Documents from Another Station............................................ 58
Program Keys..................................................................................... 60
General Description....................................................................... 60
Setting for Group Dialing ............................................................... 60
Setting Programmed Communication............................................ 62
Changing the Program Key Setting ............................................... 62
Sub-Addressing ................................................................................. 64
Sending a Fax with Sub-Address .................................................. 64
Setting the Sub-Address into an Address Book............................. 64
Fax Cover Sheet ................................................................................. 66
Using the Fax Cover Sheet............................................................ 66
Receive To Memory ........................................................................... 68
Setting RCV To Memory Password ............................................... 68
Setting the RCV To Memory.......................................................... 68
Printing Documents ....................................................................... 68
PIN Code Access................................................................................ 70
General Description....................................................................... 70
Selecting the Access Method (Prefix or Suffix).............................. 70
Dialing with a PIN Code................................................................. 70
Facsimile Features

7
Getting To Know
Your Machine
Department Code ................................................................................ 72
General Description ....................................................................... 72
Setting the Department Code ........................................................ 72
Changing or Erasing the Department Code................................... 74
Sending Document with Department Code.................................... 74
Printing a Department Code Journal.............................................. 76
Edit File Mode...................................................................................... 78
General Description ....................................................................... 78
Printing or Viewing a List ............................................................... 78
Changing the Start Time or the Station of a File............................ 80
Deleting a File ................................................................................ 80
Printing Out a File .......................................................................... 82
Adding Documents into a File ........................................................ 82
Retry an Incomplete File ................................................................ 84
Access Code ....................................................................................... 86
General Description ....................................................................... 86
Setting the Access Code................................................................ 86
Operating FAX with the Access ..................................................... 86
Dial Prefix ............................................................................................ 88
General Description ....................................................................... 88
Setting the Dial Prefix .................................................................... 88
Basic Copy .......................................................................................... 90
Copying the Same Size Originals (1:1).......................................... 90
Multi-Size Feeding (MIX) ............................................................... 90
Sort Mode ...................................................................................... 90
Copying with Variable or Preset Zoom Ratios ............................... 90
Using the ADF................................................................................ 91
Creative Features................................................................................ 92
12 Copy...................................................................................... 92
22 Copy, 21 Copy .................................................................. 92
Other Features .................................................................................... 94
Changing the Paper Size (Sheet Bypass) ..................................... 94
Energy Saver (Power Saver Mode, Sleep/Shutdown Mode) ......... 94
Facsimile Features
Copy Features

8
Getting To Know Your Machine
Table of Contents
Adjusting the Volume and Dialing Method (Tone or Pulse)........... 96
Setting the Dialing Method (Tone or Pulse)................................... 96
Setting the Monitor Volume ........................................................... 96
Setting the Ringer Volume............................................................. 96
Programming Auto Dialer.................................................................. 98
General Description....................................................................... 98
Programming Address Book Dialing.............................................. 98
Entering One-Touch Dialing Numbers........................................... 100
Entering Abbreviated Dialing Numbers.......................................... 100
Printing the Directory Sheet........................................................... 102
Address Book Modification ............................................................ 104
Address Book Deletion .................................................................. 104
Changing or Erasing the Settings of the One-Touch/
Abbreviated Dialing Numbers ........................................................ 106
User Parameters (For Facsimile) ...................................................... 108
General Description....................................................................... 108
Setting the User Parameters ......................................................... 108
Fax Parameters .................................................................................. 110
General Description....................................................................... 110
Setting the Fax Parameters........................................................... 110
Copier Parameters ............................................................................. 120
Setting the Copier Parameters ...................................................... 120
Copier Settings .............................................................................. 120
Copier Settings (For Key Operator) ............................................... 121
Changing the Paper Size ................................................................... 122
Changing the Paper Size (Paper Tray).......................................... 122
Changing the Original Size ............................................................... 124
Changing the Default Original Size (For Copier) ........................... 124
Transaction Journal........................................................................... 126
Communication Journal (COMM. JOURNAL).................................. 128
One-Touch/Abbreviated and Directory Search List........................ 130
Program List ....................................................................................... 132
Fax Parameter List ............................................................................. 134
Setting Your Machine
Printing Journals and Lists

9
Getting To Know
Your Machine
Troubleshooting / Maintenance......................................................... 136
Information Code ................................................................................ 138
Verification Stamp .............................................................................. 141
Verification Stamp.......................................................................... 141
Replacing the Battery..................................................................... 141
Specifications...................................................................................... 142
Glossary............................................................................................... 146
ITU-T Image No. 1................................................................................ 151
INDEX ................................................................................................... 152
Problem Solving
Appendix

10
Getting To Know Your Machine
DISCLAIMER NOTICE
The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION (including its
employees, agents and sub-contractors) to any purchaser or user (‘User’) of the e-STUDIO190F, including its accessories,
options and bundled software (‘Product’).
1. The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent
permissible at law. For the avoidance of doubt, nothing in this notice shall be taken to exclude or limit
TOSHIBA TEC CORPORATION's liability for death or personal injury caused by TOSHIBA TEC
CORPORATION's negligence or TOSHIBA TEC CORPORATION's fraudulent misrepresentation.
2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law,
excluded and no such implied warranties are given or apply in relation to the Products.
3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage
whatsoever caused by any of the following:
(a) use or handling of the Product otherwise than in accordance with the manuals, including but not
limited to Operator's Manual, User's Guide, and/or incorrect or careless handling or use of the
Product;
(b) any cause which prevents the Product from operating or functioning correctly which arises from or is
attributable to either acts, omissions, events or accidents beyond the reasonable control of
TOSHIBA TEC CORPORATION including without limitation acts of God, war, riot, civil commotion,
malicious or deliberate damage, fire, flood, or storm, natural calamity, earthquakes, abnormal
voltage or other disasters;
(c) additions, modifications, disassembly, transportation, or repairs by any person other than service
technicians authorized by TOSHIBA TEC CORPORATION; or
(d) use of paper, supplies or parts other than those recommended by TOSHIBA TEC CORPORATION.
4. Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:
(a) loss of profits; loss of sales or turnover; loss of or damage to reputation; loss of production; loss of
anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of
use of, any software or data; loss under or in relation to any contract; or
(b) any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss or
claims for consequential compensation; whatsoever and howsoever caused which arise out of or in
connection with the Product or the use or handling of the Product even if TOSHIBA TEC CORPORATION is
advised of the possibility of such damages.
TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused by any inability to
use (including, but not limited to failure, malfunction, hang-up, virus infection or other problems) which arises from use of
the Product with hardware, goods or software which TOSHIBA TEC CORPORATION has not directly or indirectly supplied