Toshiba TF 461 User manual

1

2
GB TF461TOSHIBA
Welcometoyourfaxmachine
ADocumentguides
BDocument tray
CDocument tray cover
DAccess door for PC
EAccess door for memory
FTop Cover
GManual feed
HPaper load lever
IRight envelope guide
JRight paper release lever
KRight paper guide
LPapersupport
MAutomatic sheet feed
NLeft paper guide
OLeft paper guide release lever
PLeft envelope guide
QLeft paper guide
RDocument exit tray
SRecording paper exit tray
TOperationpanel
UInk cartidge storage unit
1LCDDisplay
Displays indications about the
operating modes of your fax
machine. Your control monitor for
all function settings.
2Alarm-LED
Flashes when a machine error
occurs.
3BusyLED
Flashes or lights up when the fax
machine connects to the line or is
just transmitting or receiving
4Job Status
Queries the status of the entered
jobs.
5Function
Initiates all machine settings.
6Job cancel
Deletes jobs in the memory or
deletes the last entry during
programming.
7Draftquality/letter quality LED
Switchesbetween draftquality
and letter quality when documents
are printed from the PC.
8PC printing LED
Lights up when data are received
from the PC or when a fax
document is printed out.
9Feed
Ejects the paper drawn into the
machine when a document is
printed from the PC. Draws sheets
into the single sheet feeder.
10 Printerreset
Ejects the sheet drawn into the machine,
and cancels the print job.
11 Change cartridge
Press to change the ink cartridge. The
printhead moves to the change position.
When the cartridge has been replaced,
press to return to the ready position.
12 Group
Press the key to use the group facilty.
This enters a space during programming.
13 One Touch Dialing keys
Sends documents at the push of a
button.
14 Copy
Makes a copy of your original.
15 Option
When document hsa been inserted into
machine, press to select special settings
for document transmission.
16 Start
Indicates the sending and receiving
options, confirms entries.
17 Stop
Clears error messages and terminates
input.
18 Redial/pause
Activates the last number dialled, inserts
a dialling pause and pages forwards in
the menu.
19 Handset
Used for on-hook dialling.
20 ”*” and”#” Key
Used to move the cursor to the left
or right.
21 Dial Keypad
Used for entering telephone
numbers.
22 R Key
Key for obtaining public line in
PABXs.Pagesbackwardsinthe
menu.
23 ABB.DIAL/ALPHABET
Press this key in order to select a
stored alphabet dial number or a
name.
24 AUTO RCV KEY
Switches between automatic and
manual reception.
25 ResolutionKey
Changes the scan resolution of the
loaded originals.
Welcome to your fax machine

3GB
TOSHIBA
TF461 Contents
Contents
Preparation
Unpacking................................................... 4
Connection to the mains............................. 4
How to insert the recording paper: ............. 5
To install the accessories: ........................... 5
Inserttheinkcartridge ................................. 6
Installation
Set language .............................................. 8
Enter terminal ID......................................... 9
Enter the user name ................................. 10
ConnectiontoPABX,
obtaining a public line............................... 12
ConnectiontoPABX,furthersettings ........ 14
Set date and time..................................... 15
Reception of documents
Set standby mode..................................... 16
Automatic reception ................................. 16
Manual reception...................................... 16
Manual reception (continued)................... 17
TEL/FAXmode:.......................................... 18
FAX/TAD mode: ......................................... 18
Switching between reception modes........ 19
FAX/TAD mode: (continued)...................... 19
Reception reduction ................................. 20
Local copy ................................................ 20
Set call counter ........................................ 21
Memoryreception..................................... 21
Transmit documents
Document format ..................................... 22
Stack mode .............................................. 23
Directtransmission ................................... 24
Automaticfaxmessages........................... 25
Transmissionwithalphabetdialling ........... 26
Transmissionwithone-touchdialling......... 26
Transmissionwithtelephone(manual
transmission)............................................. 27
Transmissionwithdirectoryfunction ......... 28
Monitoring ................................................ 29
Set resolution ........................................... 30
Redial ....................................................... 30
Delayedtransmission ................................ 31
Singlemulti-addresstransmission ............. 32
Stored broadcast ...................................... 33
Polling ....................................................... 34
Reservepolling.......................................... 35
Reducetransmissionspeed ...................... 36
Stoptransmission ..................................... 37
Store numbers
Alphabet dial memory............................... 38
One-touchdialkeys................................... 40
Groupkeys ................................................ 40
Report prints
Activateprintingreport ............................. 43
Transmissionreport ................................... 43
Transmission and reception journal ........... 44
Themultitransmissionreport..................... 45
Number list ............................................... 45
Grouplist .................................................. 45
Jobsinprogress........................................ 45
The function list ........................................ 46
Advanced settings
Functions .................................................. 47
ConnectiontoPABX .................................. 51
Receive footer on/off ................................ 51
Change speaker volume............................ 52
Adjustringingtone/keybeeps ................... 53
Settransmission report output.................. 54
Possible problems
Error codes in journal ................................ 55
Errormessages inthe Display ................... 56
Transmissionproblems .............................. 57
Remove paper jam in the
document feed area ................................. 59
Remove paper jam before document tray 59
Document jam .......................................... 59
Your TF 461 as a printer
Systemrequirements ................................ 60
Connecting the fax machine
to the computer........................................ 60
Changing the ink cartridge........................ 61
Loading the paper ..................................... 61
Paper formats ........................................... 61
The automatic sheet feed......................... 62
The automatic envelope feed ................... 62
The manual single sheet guide ................. 63
Installingtheprinterdriversofware ........... 63
Printer setup (colour printer) ..................... 69
Paper ........................................................ 70
Media / quality .......................................... 70
Document type ......................................... 71
Ink/resolution .......................................... 71
Imagesettings .......................................... 72
Halftones .................................................. 72
Printer setup (monochrome) ..................... 73
Theprinterstatusdisplay ........................... 75
The spool manager ................................... 76
The Toolkit ................................................ 78
Setting the standard printer ...................... 81
Configuration of the printer....................... 82
Draft/LQ printing ...................................... 82
Paper orientation ...................................... 82
Configuration of the printer
Adjustalignment ....................................... 83
Cleaning the printhead.............................. 84
Testprintout.............................................. 84
Hex dump mode ....................................... 85
Handling faxes on your PC
Systemrequirements ................................ 86
Features .................................................... 86
Connection to the PC................................ 87
Scanning documents into the PC ............. 88
Sending fax messages from the PC .......... 88
Sending faxes to the PC ........................... 89
UK Connection information
UK Connection information....................... 90
Index
Index ......................................................... 91

4
GB TF461TOSHIBA
The correct location
for your fax machine is:
• near a 230 V AC socket*,
• near a telephone connection, ideally with a single line reserved
for your fax machine.
* No other equipment with high power consumption (such as a
photocopier) or equipment which generates electrical noise
(such as a radio, computer, radio transmitting and receiving
equipment) should be connected to this mains supply.
AC power
You will find the mains connection on the back of the machine.
Please protect your machine from:
vibration
direct sunlight
dust
humidity
heat
1. Fax machine
2. User manual
3. Powercable
4. Telephone cable
(not supplied in
all Countries)
5. Ink cartridge
6. Paper support
7. Discs
8. Exit document tray
Connection to the mains
Ensure contact and operating voltage.
Telephone connection
Connect your fax machine (LINE jack) to the telephone socket, as
shown on the right.
Unpacking
When unpacking your machine, please check that all parts shown
here are present and in perfect condition.
Preparation
Preparation

5GB
TOSHIBA
TF461
How to insert the
recording paper:
Preparation
Adjust the left paper guide as illustrated in the
diagram. To adjust the guide, press the left
paper release lever.
Insert a stack of A4 paper.
Prepare the recording paper by flexing and
fanning out the stack to separate the sheets.
Press back the paper release lever.
Do not insert any paper before pushing
back the release lever.
Insert the paper. Do not push it underneath the
feed rollers.
The paper cassette holds a maximum
150 sheets (80 g/sm). Do not use the
right paper guide.
Pull the paper release lever to the
front.
Do not use damp, wrinkled on torn
paper.
Adjust the recording paper guide to
suit the paper format used
To install the
accessories: If required, press the document
support into the retaining holes
Remove the recording paper tray.
Insert the paper support as illustrated
Switch on the machine
Preparation

6
GB TF461TOSHIBA
Lift up the operating panel
Lift up the upper machine cover
You can now look into your machine
Press
Replace the ink cartridge only when
the print unit has moved to the left
into the change position. You will
damage the machine if you change the ink
cartridge in any other position!
If the print unit is not in this position,
press the following again:
Open the packaging. Remove the
protective strip
Do not open before you intend to use
the cartridge!
Hold the cartridge only on the blue
(black-and-white cartridge),
red (colour cartridge) or
black positions !
Insert the ink
cartridge
In order to prevent transport
damage, the high-quality
process unit of your new fax
machine is delivered in special packaging
to provide additional protection. Please
follow the enclosed instructions. This is
how to install the unit:
Please remove the ink cartridge
if you transport or ship the
machine.
Preparation
CHANGE CARTRIDGE
CHANGE CARTRIDGE
CHECK CARTRIDG M100%
Preparation

7GB
TOSHIBA
TF461
Insert the new cartridge
You must be able to see the gold
contact strip!
Click the cartridge into position. Do not worry,
you will hear a loud “click” when the cartridge
is pressed into position.
Buy a spare cartridge or a colour cartridge
directly from your dealer. You can store both
cartridges in the special cartridge compartment,
even if the cartridge has already been opened.
Press ...
Is the cartridge new or was it used ?
Confirm the new cartridge
The print counter is set to zero
The print unit returns to the starting
position
A
Go to A Go to B
NEW USED
NEW
BUSED
15-03 19:56 M 100%
Preparation
START
STOP
NEW CARTRIDGE ?
CLEAR INK COUNTER
CHANGE CARTRIDGE
Preparation

8
GB TF461TOSHIBA
Set language
Your fax machine is set to English. Please
carry out the following menu steps if you
wish to use another language for the
menu and the list prints.
Standby mode
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Set language
Pagethroughthemenu...
...until you reach this menu item
ConfirmwithSTART
Press STOP, return to standby
mode
2 x
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PROGRAM SETUP DATA
PARAMETER NUMBER =
LANGUAGE ENGLISH
LANGUAGE ENGLISH
Installation
START
REDIAL
PAUSE
START
STOP
FUNCTION
START
Installation

9GB
TOSHIBA
TF461
Enter terminal ID
The terminal ID which is part of the
transmissing header contains the number
under which your fax machine can be
reached. The number should be entered
in the international format:
Example:
[phone]
Fax number
Space
(toimprovelegibilitly)
Area code (without initial
0)
Country code (here:
Germany)
Plus symbol (for the
international form)
To enter the characters:
Character Keytobepressed
+ Public line key /
Hyphen Alphabetdialling/ALPHAkey
Enter the actual figures via the dial keypad
(as usual).
If you have entered a wrong number, you
can delete this number by means of the
CANCELkey.
In Germany, the terminal ID must
be entered!
*) If there is a pause of more than one
minute between each entry, the fax
machine automatically switches over to
the standby mode. In this case, the
contents which are entered are NOT
stored.
Standby mode
Start the menu
ConfirmwithSTART
Pagethroughthemenu...
...until you reach this menu item.
ConfirmwithSTART
Makeyour selection
Enter the terminal ID
(seeInfotext)
Terminal ID is complete
ConfirmwithSTART*)
Press STOP, return to standby
mode
Installation
5 x
15-03 19:56 M 100%
PROGRAM SETUP DATA
LOCAL ID NUMBER
[phone]
REDIAL
PAUSE
START
FUNCTION
START
START
STOP
ID:
Installation

10
GB TF461TOSHIBA
Enter the user name
The transmission header not only contains
the terminal ID but also the user name.
This can contain up to 20 characters.
Each digit features several characters
which can be activated by repeatedly
pressing the corresponding key. If you
have found a character of your choice,
press the „#“ key to got to the next
position. Use the „*“ key to got back one
letter and make any corrections. Use the
„0“ key to select special characters.
If you enter too many characters, press
the CANCEL key to delete the unwanted
characters.
When the name is complete, press the
STARTkey.
Example:TOSHIBA
Standby mode
Start the menu
ConfirmwithSTART
Pagethroughthemenu...
...until this menu item appears
ConfirmwithSTART
Makeyour selection
Enter the name
Example:TOSHIBA
1 x 8 = T # 3 x 4 = I #
3x 6 = O # 2 x 2 = B #
4 x 7 = S # 1 x 2 = A
2x 4= H#
Name is complete
ConfirmwithSTART
Press STOP, return to standby
mode
Installation
15-03 19:56 M 100%
PROGRAM SETUP DATA
LOCAL NAME
NAME:
START
FUNCTION
START
6 x REDIAL
PAUSE
NAME: TOSHIBA
START
STOP
Installation

11 GB
TOSHIBA
TF461
Standby mode
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Set dial method
Pagethroughthemenu...
...until you reach the desired menu item
ConfirmwithSTART
Press STOP, return to standby
mode
Installation
Setting dialling method
There are two dialling methods. The
pulse-dialling method is normally used in
the public switched telephone network. If
your fax machine is connected to a PABX,
the DTMF dialling method may also be
used. As the public network is
modernised, this dialling method may also
be used in the public network. If you are
in any doubt, first try the pulse-dialling
method (basic setting). If the dialling
procedure fails, try DTMP dialling. How
ever DTMF is the most efficient.
15-03 19:56 M 100%
PARAMETER NUMBER =
DIAL METHOD TONE
DIAL METHOD 10PPS
PROGRAM SETUP DATA
Installation
FUNCTION
START
STOP
START
REDIAL
PAUSE
2 x
START

12
GB TF461TOSHIBA
Installation
Connection to PABX,
obtaining a public line
The TF 461 can be connected not only to
the public switched telephone network
(public line) but also to a PABX. In this
case, additional parameters have to be
entered.
With PABXs, the public line is obtained in
variousways:
• Number Dial one digit (or several
digits) in order to obtain
the public line
•Earthkey Earth potential is
connected to the voice
wire(s) in order to obtain
the public line
•Flashkey With this method of
obtaining the public line,
the connection circuit is
interruptedbriefly.
With this method of obtaining the public
line, the connection circuit is interrupted
briefly.
When the method of obtaining a
public line has been entered,
youmustalways press thekey
”R” before the actual number when you
dial your fax partner. This is also
applicable for saving the fax numbers
(seepage38).
If you have problems if your
machine is connected to an
extension, please read the
“Comments concerning connection to
PABXs”under“Furthersettings”(page61)
15-03 19:56 M 100%
PROGRAM SETUP DATA
PARAMETER NUMBER =
ACCESS OFF
REGISTER RECALL
FUNCTION
START
REDIAL
PAUSE
START
STOP
2 x
START
Standby mode
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Set public line
Pagethroughthemenu...
Flash function
Earth key function
Code
...until you reach the desired menu item
ConfirmwithSTART
Press STOP, return to standby
mode
Installation

13 GB
TOSHIBA
TF461
Installation
OnlywithCODE setting Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
MakeyourselectionCODE
Enter the code(s)
(Example: 0)
...until you reach the desired menu item
ConfirmwithSTART
Press STOP, return to standby
mode
PROGRAM SETUP DATA
PARAMETER NUMBER =
ACCESS CODE =
ACCESS CODE = 0
FUNCTION
START
START
STOP
2 x
START
Installation

14
GB TF461TOSHIBA
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Currentsetting
Pagethroughthemenu...
...until you reach the desired menu item
ConfirmwithSTART
Enterfunctionnumber
ConfirmwithSTART
Pagethroughthemenu...
...until you reach the desired menu item
ConfirmwithSTART
Press STOP, return to standby
mode
Connection to PABX,
further settings
If you wish to connect your fax machine
toa PABX,further settings are necessary.
The following menu procedure sets
default values for connecting a fax
machine to PABXs. If the machine does
not operate perfectly, please refer to
page 61 for explanations concerning
connectiontoPABXs.
PROGRAM SETUP DATA
PARAMETER NUMBER =
LINE = PBX
PAUSE WAIT TONE
PAUSE WAIT 3.0SEC
LINE = PUBLIC LINE
Installation
FUNCTION
START
REDIAL
PAUSE
START
START
REDIAL
PAUSE
START
STOP
2 x
START
Installation

15 GB
TOSHIBA
TF461
Set date and time
Enter the current date and time at this
point so that all details relating to date
and time is correct. The internal clock of
your fax machine then runs automatically
- even in the event of a power failure.
Standby mode
Start the menu
ConfirmwithSTART
Pagethroughthemenu...
...until this menu item appears
ConfirmwithSTART
Makeyourselectiondate&time
Enter date and time
Example: March 15th, 19.56 hours
Input sequence: year, month,
day, hour, minute
ConfirmwithSTART
Standby mode
Installation
PROGRAM SETUP DATA
DATE & TIME
15-03 19:56 M 100%
15.03.95 19:56
15-03 19:56 M 100%
START
FUNCTION
START
START
4 x REDIAL
PAUSE
DD-MM-YY HH:MM
Installation

16
GB TF461TOSHIBA
Receptionofdocuments
If the line is reserved exclusively for fax
operation. The fax machine switches over to reception as soon as the line rings (see
page21).
The fax machine is always
activated, even if the call is
initiated by a voice partner.
The call must be accepted manually; the
fax machine is not activated when the
line rings. If you wish to transmit a
document, you must press the START key
of the fax machine.
Ensure that any fax calls can
indeed be accepted; it is always
necessary to press the START
key.
Set standby mode
If your fax machine is connected to the
PSTN or the PABX, there are four different
ways of receiving documents.
Automatic reception
Manual reception
Reception of documents
If the line is used primarily for telephone traffic
LED “reception” is lit
LED “reception” off
RCV MODE = TEL
Refer to the parameter setting, other wise
malfunktion will appear.
• Parameter-No.38
Please read page 48, 49.

17 GB
TOSHIBA
TF461
Receptionofdocuments
Manual reception
(continued)
If you have connected a cordless
telephone to your fax line as described on
page 4, you may collect a call which was
destined for your fax machine. This is
indicated in the form of periodic beeps.
You can then use a two-digit key code
(user-definable) to activate the fax
machine, by remote control. You can
activate or deactivate this facility:
15-03 19:56 M 100%
PROGRAM SETUP DATA
PARAMETER NUMBER =
RMT ACTIVATION OFF
RMT ACTIVATION ON
PARAMETER NUMBER =
ACTIVATION CODE =**
Standby mode
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Set remote reception
Pagethroughthemenu...
...until you reach the desired menu item
ConfirmwithSTART
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Presetkeycode
Enter the 2-digit key code
(Delete the preset code with the CANCEL
key)
ConfirmwithSTART
Press STOP, return to standby
mode
FUNCTION
START
PAUSE
REDIAL
START
START
START
STOP
2 x
START
Reception of documents

18
GB TF461TOSHIBA
Receptionofdocuments
TEL/FAX mode:
ForTEL/FAXsetting:
• Functionno.38,
activatetheTEL/FAXmode
• Functionno.39,
ringing signals: number of ringing
signals before your fax machine
collects the call (1-10)
• Functionno.36,
synthetic ringing signal: number of
ringing signals (synthetic ringing tone)
from the loudspeaker (1-10)
Please read page 48, 49.
If the line is used for telephone and fax traffic. In the event of a call, the fax machine
takes a fully automatic decision
concerning subsequent procedures:
If a caller wishes to conduct a telephone
conversation, the fax machine generates
ringing signal via the loudspeaker so that
this call is indicated as a telephone
conversation. At the same time, the
caller receives an indication that the
desired number is ringing.
Proceed as follows to collect the call:
Lift the handset, and press the STOP key
on your fax machine.
If another fax machine is attempting to
reach your fax machine, your machine
remains silent and automatically receives
the document.
Ensure that somebody who is
able to accept the call is always
present in this mode. As soon
as the ringer sounds, the connection is
made and the caller incurs charges.
FAX/TAD mode:
ForFAX/TADsetting:
• Functionno.38,
activatetheFAX/TADmode
• Functionno.44,
FAX/TAD duration: indication of the
time during which the fax machine
detects another fax machine (TAD
timer / 1-99 sec.).
Please read page 48, 49.
This mode enables you to receive
incoming fax messages and also to
answer telephone calls. There are two
situations:
Youarepresent:
Switch off the call answering equipment
and collect the call at any point. If the
caller is a fax machine, your fax machine
will take over the call and print out the
fax message.
Youareabsent:
Switch on the call answering equipment.
The call answering equipment records all
telephone calls. Your fax machine
automatically receives any incoming fax
messages.
If the line is used with a call answering
equipment
LED “reception” off
LED “reception” off
RCV MODE = TEL/FAX
TEL DELAY 01
CALLING TIMES
RCV MODE = FAX/TAD
FAX MONITOR TIME =
Reception of documents

19 GB
TOSHIBA
TF461
FAX/TAD mode:
(continued)
If you wish to operate your fax machine in
the FAX/TAD mode, you also have to set
the TAD time. This is the period in which
the fax machine reacts to a fax signal.
TAD time = length of recorded message
+ 10 seconds.
Receptionofdocuments
Standby mode
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Set TAD time
Enter the new time
ConfirmwithSTART
Press STOP, return to standby
mode
15-03 19:56 M 100%
PROGRAM SETUP DATA
PARAMETER NUMBER =
FAX MONITOR TIME =35
Automatic reception is activated
Switchover themode
Manual reception is activated
TheMANUAL,TEL/FAXand FAX/
TAD modes are all represented
by the MANUAL mode. The
mode which is selected depends on the
setting of the functions: (see page 16-18)
ForTEL/FAXsetting:
• Function no. 38, reception type =TEL/
FAX:activate the TEL/FAX mode
• Function no. 39, ringing signals:
number of ringing signals before your
fax machine collects the call (1-10)
• Function no. 36, synthetic ringing
signal: number of ringing signals
(synthetic ringing tone) from the
loudspeaker(1-10)
ForFAX/TADsetting:
• Function no. 38, reception type =
FAX/TAD:activatetheFAX/TADmode
• Function no. 44, FAX/TAD duration:
indication of the time during which the
fax machine detects another fax
machine (TAD timer / 1-99 sec.).
LED “reception” is lit
LED “reception” off
Switching between
reception modes
Press the RECEPTION key
FUNCTION
START
START
STOP
AUTO RCV
2 x
START
Reception of documents

20
GB TF461TOSHIBA
Reception reduction
Your fax machine uses A4 paper. For
technical reasons, the entire length of this
page cannot be used. So the fax machine
reduces the length of the incoming
document. This means that the received
image may be slightly compressed.
In general, this effect is not
problematical.
The following ratios are applicable
between the original and the incoming
copy (for A4 incoming document format):
Document
Length(mm)
0 - 300
300 - 313
313 - 320
320 - 334
334 - 347
347 - 400
400 - 403
longer than 403
Receptionofdocuments
Local copy
You can use your fax machine to make
one or more copies (up to 99).
Standby mode
Load original
Remember:
Printed side face down
Document ready
PRESSCOPYKEY
Makeyour selection
(if only one copy is to be made, please
now press the START key)
Enternumberofcopies
ConfirmwithSTART
Copies are printed *)
The FINE resolution is used for the copy. If
you wish to copy a photograph or a
colour document, please select the
PHOTOresolution (see page 30).
15-03 19:56 M 100%
COPY
*) The copy is reduced to 96% due to
technical considerations.
Incomingdocument
reduction(%)
96
92
90
86
83
72
72
96
Comments
Print on one page
,
,
,
,
,
,
Print on two pages
COPY
START
DOCUMENT READY
NUMBER OF COPY = 1
Reception of documents