US Message MailStation User manual

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Welcome to E-mail without a PC!
Stay in touch with your family
and friends the easy way with
your new MailStation.
Follow these easy-to-read steps to
set up your MailStation and start
using E-mail today.
Welcome to the
MailStation
User’s Guide
QuickStart

1. Table of Contents
lImportant Safety Instructions 2-3
User’s Guide - Quick Start
lBatteries / Connections / Features 4
lSetting Up Your MailStation
lProgramming Date and Time 5
lUsing Your MailStation
lReceiving Your First E-Mail 6
lCreating and Sending E-Mail Messages 7
lFrequently Asked Questions 8-9
lContacting US Message 9
User’s Guide / Common Operations
lHow E-Mail Addressing Works 10
lNavigation 10
lUsing Your In Box 10
lRead an E-Mail Message 11
lReply to an E-Mail Message 11
lForward an E-Mail Message 11
lAdd the Author to Your Address Book 11
lReview / Delete the Messages 11
lShow Full Screen of the Message 11
lDelete an E-Mail Message 11
lRetrieve Messages 11
lSearch for E-Mail Messages 12
lUsing Your Out Box 12
lEdit Messages 12
lDelete an E-Mail Message 12
lSend Messages 12
lSearch for E-Mail Messages 13
lComposing New E-Mail Messages 13
lEdit New E-Mail Messages 13
lSend the Message after Completion 13
lUsing Your Address Book 13
lCreate a New Address 13
lCreate an Individual Address 13 - 14
lCreate a Group Address 14
lUsing Your Address Book 14
lEdit an Existing Address 14
lDelete an Address 14
lGet a Printed Copy 14
lSend E-Mails from the Address Book 14
Extra Features
lCalendar 14
lCalculator 15
lSpelling Check 15
lPrinting 15
lChanging the Screen Viewing Size 15
lViewing the History of Sent E-Mails 1e
lCaller ID and Visual Message Waiting 15
lCaller ID Function 15
lUsing Calls Log 15
lChanging MailStation Settings 16
lAccess Phone Numbers 17
lFCC Requirements 17
lWarranty 17 - 18

2. Important Safety Instructions
lRead and understand all instructions. Follow all
warnings and instructions marked on the
MailStation.
lUse only the battery type recommended in the
Owner’s Manual. Do not use a lithium battery
lUnplug the MailStation from the wall outlet before
cleaning.
lDo not use liquid or aerosol cleaners, just use a
damp cloth for cleaning.
lDo not use this MailStation near water. For example,
do not use near a bathtub, wash bowl, kitchen sink,
laundry tub, in a wet basement, or near a swimming
pool.
lDo not place this MailStation on an unstable cart,
stand or table. It could fall causing serious damage
or impeding operation.
lNever place this MailStation near or over a
radiator or heat register.
lOnly operate the MailStation using the type of
power source listed on the marking label. If you are
not sure of the power supply of your home, consult
your dealer or local power company.
lDo not overload wall outlets and extension cords as
this can result in the risk of fire or electrical shock.
lNever push objects of any kind into the MailStation
as they can touch dangerous voltage points or short
out parts that could result in a risk of fire or
electrical shock.
lTake the MailStation to a qualified technician when
it requires repair work or service. To reduce the risk
of electrical shock, do not disassemble the
MailStation.
lOpening or removing covers can expose you to
dangerous voltages or other risks. Incorrect
re-assembly can cause electrical shock during
subsequent use. Unplug the MailStation from the
wall outlet and refer servicing to qualified service
personnel at US Message under the following
conditions:
lIf the power supply cord or plug is damaged or
frayed.
lIf liquid is spilled into the unit.
lIf the MailStation is exposed to rain or water.
lIf the MailStation does not operate normally by
following the operating instructions.
lIf the MailStation is dropped or the casing is
damaged.
lIf the MailStation exhibits a distinct change in
performance.
lAvoid using the MailStation during an electrical
storm. There can be a slight risk of electrical shock
from lightning. Do not use the MailStation to report
a gas leak, if in the vicinity of the leak.
Caution
To reduce the risk of fire or injury to persons, read and
follow these instructions:
Telephone Wiring and Jack Installation
Use caution when installing or modifying telephone
lines.
lNever install telephone wiring during an electrical
storm.
lNever install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
lNever touch un-insulated telephone wires
or terminals unless the telephone line is
disconnected at the network interface.
Batteries
lUse only the AA alkaline batteries. Do not use
lithium batteries or any rechargeable batteries.
The unit can be run off of A/C power with batteries
in it.
lDo not dispose of batteries or a battery pack in a
fire, as they can explode. Check with local codes for
proper battery disposal regulations.
lDo not open or mutilate a battery or battery pack.
Released electrolyte is corrosive and can cause
damage to the eyes or skin. It can be toxic, if
swallowed.
lAvoid contact with rings, bracelets, keys or other
metal objects, when handling batteries. These
objects could short out the batteries or cause the
conductor to overheat resulting in burns.
lDo not attempt to recharge a battery or battery pack
by heating it. Sudden release of battery electrolyte
can cause burns or irritation to the eyes or skin.
lReplace all batteries at one time. Mixing fresh and
discharged batteries can cause them to rupture.
lObserve the proper polarity, or direction, of any
battery. Reverse insertion of a battery or battery
pack can cause charging, and can result in leakage
or explosion.
lRemove the batteries or the battery pack, if you
do not plan to use the MailStation for several
months at a time. The batteries could leak over that
time.
lDiscard any dead batteries or battery pack as soon
as possible because they are likely to leak into the
MailStation.
lDo not store this MailStation, or any batteries or
battery pack, in a high temperature area. Batteries
stored in a freezer or refrigerator should be
protected from condensation during storage and

3. Important Safety Instructions
defrosting. Batteries and battery packs should be
stabilized at room temperature before using.
Data Safety Warranty
US Message will not in any event be liable for:
lLoss of data stored in the returned MailStation. You
must ensure that all data has been adequately
backed-up before it is returned by printing or writing
down if no printing available (refer to Page 14),
because any data stored in this MailStation will be
lost during repairs and test procedures.
lAny other loss caused by any error, defect or
failure of this MailStation’s hardware or
software, or because of any other cause,
including but not limited to loss of use,
contracts, profit, money paid or
payable to third parties and/or
stored data. π

A.
C.
Unpack MailStation,
you should have the
following items:
lThe MailStation
lPhone Cord
l3 “AA” Batteries
lA/C Adapter
lUser Guide
B.
Install three “AA”
batteries into the
underside battery
compartment
lLift the cover of the
battery compartment
located on the
underside of the
MailStation
lAlign the plus sign
(+) with the guides
lInsert batteries
lClose compartment
Plug in the telephone
cord into the back of
the MailStation
lPlug the phone cord
into the jack on the
back of the MailStation
lPlug the other end of
the phone line cord
into a phone wall jack
lYou may also plug the
MailStation into an
available jack on
your answering
machine, telephone,
or Caller ID device
A
BC
D.
Plug in the A/C
adapter to back of
the MailStation
lPlug the A/C adapter
into an available A/C
wall outlet and the
back of the MailStation
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
D
Unpack
Battery compartment on underside
of MailStation
MailStation Back
MailStation Features
1. New Mail Indicator Light
2. Power Button
3. Get E-mail Button
4. Navigation Buttons
5. Main Menu Button
6. Back Button
7. Enlarge Type
8. Contrast Control
9. Check Spelling
10. Page-Up/Page-Down
11. Up & Down Arrow Keys
4. Getting Started • Batteries / Connections / Introduction to Features

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lYour MailStation comes pre-programmed with
your E-mail address, local dial-up phone
number and other important settings. The only
settings you should program in are the Date
and Time.
Do not adjust any other settings!
Setting the Date and Time
lPress the “Power” button on the right side of
the MailStation – See A
lMain Menu Screen appears –See B
lPress the “Extras” navigation button – See C
lPress the button under the “Calendar”
lAt the Calendar screen, press the
“Set Time/Date” navigation key
lYou will see the flashing prompt on screen at
the beginning of the Date field. Follow the
M/D/Y format and enter the current month,
press the “Tab” key, enter date, press the
“Tab” key, and then enter the year – See D
lMove the flashing prompt on screen to the
“Time” field, using the “Down Arrow” key or
“Tab” key to move between fields
lPut the current time in the Time field. Use the
“AM/PM” navigation key if necessary – see E
lPress Save key
5. Setting Up Your MailStation • MailStation Date and Time Settings
B
C
Your MailStation Comes Pre-programmed Main Menu Screen
Power Button
Date and Time Screen
A
D
E

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6. Using Your MailStation • Receive E-Mail
lTo receive your first E-mail, press the
“Get E-Mail” button on the right side of the
MailStation – See A
lThe MailStation automatically dials up the E- mail
account using your phone line
lThe MailStation displays a progress report as it
accesses your account and downloads your new
E-mail messages
lOnce all messages have been retrieved from your
mailbox, you will see both the “In Box” and the
“New Mail” light flashing
lPress the “In Box” button below the display to
see a list of your new messages – See B
lNote that new messages have a small envelope
indicator in the left margin of the MailStation
display
lUse the Up and Down Arrow keys to select the
E-mail with the subject “Welcome to MailStation”
and press the “Enter/ Select” button, or the
“Read” button below the display, to view the
message – See C
lTo view the entire E-mail message, use the “Up”
and “Down” arrows, or the “PgUp” and “PgDn”
keys
AReceiving E-mail
In Box Screen
Main Menu Screen
“New Messages” light and
“Get E-mail” Button
B
C

7. Using Your MailStation • Creating and Sending E-Mail
lSelect the “Main Menu” button to get back to the
Welcome screen, press the “Create New E-Mail”
button – See A
lInsert the address into a new E-mail message
using one of two ways:
1. Use the “Tab” key to move flashing prompt on
the screen to the the“To:” field. Remember to type
the recipient’s E-mail address in the “To:” field
exactly as it was provided, otherwise your mes
sage will not be delivered - See B
2. Select the “Address Book” button to open the
Address Book and manually select the person you
wish to send mail. When the correct person is
selected, press the “E-mail To” key to enter the
person’s name into the “To:” field – See C
lAfter entering the correct E-mail address, use the
“Tab” key to move to the “Subject” line to enter
the subject of your E-mail message, press the
“Tab” key to move the flashing prompt to the body
of your message and continue writing your
message
lCheck the spelling of your message before you
send it by pressing the “Check Spelling” button in
the upper right corner of the keyboard.
lOnce you have completed typing your message and
checking the spelling press the “Send Now” button
– See E
lThe MailStation will connect to your E-mail
account and send your message
Creating an E-mail Message
CD
E
Main Menu Screen
Message Screen
Address Book Screen
Message Screen
A
B
Sending Your E-mail Message

8. Frequently Asked Questions
lHow many messages can I send
in a month?
That’s the real value of E-mail: you can send as
many messages as you want, to as many people as
you want, any place in the world, at no additional
charge.
lHow do others send me E-mail?
Simply give your E-mail address to anybody who
has E-mail so they can send you messages. You
can see your E-mail address by pressing the
following keys from the
1. Start at the Main Menu
2. Press the “Extras” button
3. Press the “Users” button
4. You will see your name under one of the icons
5. Press the “Edit” button
6. You will see your E-mail address on the third
line of the user profile, don’t change the user
settings
7. Press Cancel to exit
lHow do I find other people’s
E-mail address?
Now that you have E-mail, you can start by asking
other friends and family members if they have
E-mail. If they do, get their E-mail address and
enter it in your MailStation address book so you
will always remember it. You can also collect the
E-mail addresses of people who send you mail by
pressing the Add Author key when reading a
message. This will add the address of a message
sender to your MailStation address book. Also look
for E-mail addresses on business cards, letterhead,
newspapers, magazines, and many other places.
lIf my batteries fail in my MailStation,
will my E-mail and addresses be lost?
No, but you will need to replace your batteries
promptly or plug in your MailStation to use it again.
lCan I connect my MailStation to any
phone line to get my E-mail?
Yes, you can connect MailStation to any standard
(analog) phone line to send and receive E-mail. If
you travel outside of your local calling area, you
will need to adjust the phone number the
MailStation uses to call to retrieve your E-mail.
Get a list of MailStation dial-up phone numbers
throughout the continental US included in the box
with the Mailstation or download it from the US
Message web site, at www.usmessage.net. (Note,
you cannot download from the MailStation, you
must use a PC.) Once you have found a local
MailStation number, change the MailStation dial-up
number by pressing the following keys:
1. Main Menu
2. Extras
3. Users
4. Your Account
5. Edit
Enter the new phone number into the Dial-Up No.
field. Remember to change the number back to
your local number when you return home.
lDo I have to be connected to a phone
line and/or power line to use the
MailStation?
You can completely disconnect the MailStation
from your telephone line and power adapter and
carry it with you in your home or wherever you go.
Since the MailStation is battery powered, you can
use it to read messages or compose new ones at
all times. The MailStation only needs to be
connected to a phone lines when sending and
receiving eMail.
lWhat are E-Mail attachments?
Attachments are computer files like word process
or files or pictures which are contained within an
E-Mail message. By attaching a computer
document to an E-Mail message, people can send
the document through the Internet with an E-Mail
message.
lCan my MailStation receive
attachments?
The MailStation device cannot receive attach
ments, but you can access attachments sent to you
using a personal computer which has access to
the Internet. Using a personal computer (at work,
at school, at a friend’s home or your local library)
with an Internet browser, you can go to
www.usmessage.net and use your account name
and password to access messages containing
attachments.

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9. Frequently Asked Questions / Contacting US Message
lWhat do I have to do to receive
E-Mail with the MailStation when I am
traveling?
When traveling outside your local calling area, you
will need to change the Dial Up phone number the
MailStation uses to retrieve your E-Mail. A
complete listing of US Message dial up numbers
has been included with your MailStation and is
also available on the web site. Once you have
found a local MailStation number, change the
MailStation dial-up number by pressing the
following keys:
1. Main Menu
2. Extras
3. Users
4. Your Account
5. Edit
Enter the new phone number into the Dial-Up
Number field. Don’t change any other settings.
Remember to change the number back to your
local number when you return home.
US Message Support
lWe custom pre-program the MailStation before
shipping just to be sure that your e-mail experience
is pleasant and easy. The MailStation also comes
with a complete easy-to-follow Owner's Manual
which can also be obtained from the US Message
web site.
lDial-up phone number listings for the continental
U.S. and parts of Canada are also available, just
send an E-mail to US Message
lShould there ever be questions or problems, we
are available via e-mail or phone.
Contact US Message
E-mail:
l[email protected]
Phone:
lCustomer Service - 650-321-9060
Monday through Friday
9:00AM to 5:00 PM Pacific Time