Varec Data Entry Terminal 8620 Installation and... User manual
IOM097GVAE4012
Automation Solutions for oil & gas, defense and aviation applications
Installation and Operations Manual
Dispatch and Fuels Accounting
8620 Data Entry Terminal
Field interface used for data entry and
process management at facility control points
Varec, Inc. iii
Copyright
All rights reserved. Printed in the United States of America.
Except as permitted under the United States Copyright Act of 1976, no part of this publication
may be reproduced, stored in a retrieval system or transmitted in any form or by any means -
electronic, mechanical, photocopying, recording, or otherwise - without the prior written
permission of the Publisher:
Varec, Inc.
5834 Peachtree Corners East
Norcross (Atlanta), Georgia 30092
Phone: (770) 447-9202
Fax: (770) 662-8939
Trademarks Acknowledged
Varec, Inc. recognizes all other trademarks. Trademarks of other products mentioned in this
manual are held by the companies producing them.
FuelsManager®, TankView®, TacFuels®, Varec®, and FuelsManager IntoPlane® are
registered trademarks of Varec, Inc.
All other product and service names mentioned are the trademarks of their respective
companies.
Product Approvals
This document and the information provided within are controlled by the approvals agency(s)
listed below. All changes to this document must be submitted to and approved by the agency(s)
before public release.
• FM Approvals (FM)
Disclaimer of Warranties
The contract between the Seller and the Buyer states the entire obligation of the Seller. The
contents of this instruction manual shall not become part of or modify any prior or existing
agreement, commitment, or relationship between the Seller and Buyer. There are no express or
implied warranties set out in this instruction manual. The only warranties that apply are those
in the existing contract between the Seller and Buyer.
The 8620 Data Entry Terminal (DET) has not been tested by Varec under all possible operational
conditions, and Varec may not have all the data relative to your application. The information in
this instruction manual is not all inclusive and does not and cannot take into account all unique
situations. Consequently, the user should review this product literature in view of his or her
application. If you have any further questions, please contact Varec for assistance.
Limitations of Seller's Liability
In the event that a court holds that this instruction manual created some new warranties, Seller's
liability shall be limited to repair or replacement under the standard warranty clause. In no case
shall the Seller's liability exceed that stated as Limitations of Remedy in the contract between
the Seller and Buyer.
Use of parts that are not manufactured or supplied by Varec voids any warranty and relieves
Varec of any obligation to service the product under warranty. Varec recommends the use of
only Varec manufactured or supplied parts to maintain or service Varec 8620 Data Entry
Terminals.
Terms of Use
The information provided in this document is provided “as is” without warranty of any kind.
Varec, Inc. disclaim all warranties, either express or implied, including the warranties of
merchantability and fitness for a particular purpose. In no event shall Varec, Inc. or its suppliers
be liable for any damages whatsoever including direct, indirect, incidental, consequential, loss
of business profits or special damages, even if Varec, Inc. or its suppliers have been advised of
the possibility of such damages.
This manual is solely intended to describe product installation and functions and should not be
used for any other purpose. It is subject to change without prior notice. This manual was
prepared with the highest degree of care. However, should you find any errors or have any
questions, contact one of our service offices or your local sales agent.
iv Installation and Operations Manual
Safety Precaution Definitions
Caution! Damage to equipment may result if this precaution is disregarded.
Warning! Direct injury to personnel or damage to equipment which can cause injury to
personnel may result if this precaution is not followed.
Safety Precautions
Read this manual carefully and make sure you understand its contents before using this product.
Follow all instructions and safety guidelines presented in this manual when using this product.
If the user does not follow these instructions properly, Varec cannot guarantee the safety of the
system.
Note Comply with all applicable regulations, codes, and standards. For safety precautions,
the user should refer to the appropriate industry or military standards.
Caution! Electrical Hazard! Read and understand static and lightning electrical protection
and grounding described in API 2003. Make certain that the 8620 Driver Entry Terminal
(DET) installation, operation, and maintenance conforms with the practice set forth therein.
Make sure the power is turned off at the main circuit breaker or switch. The power switch
should be in the OFF position, locked, and labeled to prevent other personnel from turning
the power on during installation.
Varec, Inc. v
vi Installation and Operations Manual
Varec, Inc. vii
Contents
1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.1 Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.2 Functionality and System Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2 Preparing for Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2.1 Site Preparation Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2.2 General Safety Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2.3 Installation Safety Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2.4 Unpacking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
2.5 Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
3 Wiring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
3.1 Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
3.1.1 Power. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
3.1.2 Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
3.2 Communications Wiring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
4 Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
4.1 Configuring the DET.Config File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
5 Maintenance and Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
5.1 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
5.2 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
5.2.1 Using Local Diagnostics (LED Indicators). . . . . . . . . . . . . . . . . . . . . . . . . . 21
5.2.2 Replacing the main circuit fuse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
5.2.3 Replacing the I/O Module fuse on the OPTO 22 board. . . . . . . . . . . . . . . . . 22
5.2.4 Replacing the Battery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
5.2.5 8620 DET Voltage Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
5.2.6 Resetting the 8620 DET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
6 Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
6.1 General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
6.2 System Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
6.3 Host Communication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
6.4 Environmental. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
6.5 Electrical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
6.6 Mechanical Construction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
6.7 Certifications and Approvals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
7 Ordering Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
7.1 Order Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Contents
viii Installation and Operations Manual
8620 Driver Entry Terminal
Varec, Inc. 1
1 Introduction
This manual provides the information needed to install, maintain, and troubleshoot the Varec
8620 Driver Entry Terminal (DET).
1.1 Overview
The 8620 DET is a field interface device designed for data entry and process management at
facility control points, such as entry and exit gates, load racks, BOL request stations, weight
scale stations, and preload stations. It features multiple interface components, such as a display,
card reader, and fingerprint scanner that can be used to enter and record pertinent information
about the operator or operation.
The 8620 DET interfaces to FuelsManager® Oil and Gas Terminal Automation Edition software.
It captures data based on the desired configuration for the specific control point application,
process, or operation. For example, it may capture driver ID for access control, truck ID for
equipment safety, and loading or company ID for product allocations. Refer to the
FuelsManager
Software User Guide(s)
and documentation for your specific implementation.
Introduction
2Installation and Operations Manual
The 8620 DET is constructed with the following assemblies as shown in Figure 1-1:
Figure 1-1: 8620 DET System Components
Item Qty Description
1 1 17.50" x 14.92" Enclosure with Window Kit
2 1 8.4" LCD
3 1 Fingerprint Scanner
4 2 4-Key Keypad
5 1 Smart Card Reader
61Keyboard
71LEDIndicator
8 1 Reset Button
Table 1-1: 8620 DET System Components
1
2
4
7
8
5
3
6
8620 Driver Entry Terminal
Varec, Inc. 3
1.2 Functionality and System Design
Figure 1-2: 8620 DET System Diagram
Load Rack
• Preset Blending Control
• Preset Additive Injection Control
Entry Gate
• Access Control
• Truck Identity
• Truck Status
Weigh Scale
• Select Order to Load
• Configure Compartment Loads
• Capture Empty Weight
Exit Gate
• Exit Control
• Truck Identity
• Truck Status
Tank Storage
• Tank Gauging
• Inventory Management
• Alarms & Events
• Tank Trends
• Leak Detection
• Certificate of Analysis Records
Additives
• Tank Gauging
• Inventory Management
Pipeline,Truck,Rail or
Barge Receipts
Pump Meter Valve
Pump Valve
MeterValve Pump
Driver
Entry
Terminal
Driver
Entry
Terminal
Preset
Meter
Valve
Pump
Pump Valve
Valve
Tank Gauges
Tank Gauges
Leak
Detection
System
Injector
Tank Gauges
Valve
Valve
Overfill
Protection
Ground
Protection
Tank Gauges
Valve
Pump
PLC
RTU
Leak
Detection
System
MeterValve Pump
ESD
Driver
Entry
Terminal
Vapor
Recovery
PLC
PLC
SCADA
• Pump & Valve Control
• Emergency Shut Down
Weigh Scale & BOL Station
• Captured Load Weight
• Automatic BOL Printing
• Automatic COA Printing
• Truck Status
Driver Entry
Terminal & Printer
FuelsManager
System
8620 DET
8620 DET
8630 DET 8630 DET
Introduction
4Installation and Operations Manual
8620 Driver Entry Terminal
Varec, Inc. 5
2 Preparing for Installation
This chapter provides a site preparation checklist, safety information, unpacking instructions,
and installation instructions.
2.1 Site Preparation Checklist
Before installing the 8620 DET, ensure the following items:
• The use of a protective canopy or sunshade is recommended in order to shield the
driver entry terminal from direct sun, rain, and snow
• Adequate space for installation
• The appropriate communication lines back to the FuelsManager Oil & Gas Terminal
Automation system
• Power (AC or DC)
• Grounding
• Enclosure protection, such as concrete barrier poles to prevent trucks from damaging
the unit
2.2 General Safety Guidelines
The user shall follow safety guidelines provided by the Occupational Safety and Health
Administration (OSHA) for additional protection. Information may also be obtained from the
following sources:
• National Electrical Code (NEC)
• National Fire Protection Association (NFPA)
• Instrument Society of America (ISA)
• FM Approvals (FM)
• Underwriters Laboratories Incorporated (UL)
When in doubt about the safety of an area, check with the local safety authorities. Always
observe equipment labels and warning signs posted in the area.
2.3 Installation Safety Guidelines
This equipment should be installed only by qualified personnel familiar with the installation of
display and monitoring equipment.
Caution should be exercised when any area that is posted or otherwise assumed to contain
hazardous gases. Always follow OSHA guidelines.
To prevent shock hazards, the housing of all units should be properly grounded in accordance
with the National Electrical Code. A grounding conductor should be wired to the grounding
terminal provided on the 8620 DET.
! Warning Before attempting installation of the 8620 DET, review the “General Safety
Guidelines” section above. Installation and maintenance personnel should
become familiar with any hazards present as well as any agency requirements
before working with any equipment.
Obtain a hot work permit before performing maintenance on the 8620 DET with power applied.
Preparing for Installation
6Installation and Operations Manual
Before installing/repairing any wiring to the 8620 DET, make sure that the power is turned off
at the main circuit breaker or switch. The power switch should be locked in the OFF position and
labeled to prevent other personnel from turning the power on during installation.
Do not apply power until the 8620 DET is properly grounded.
Do not apply power unless the environment is known to be non-hazardous.
Incorrect field wiring connections can damage the 8620 DET electronics and cause system
malfunctions.
2.4 Unpacking
Varec’s 8620 DET(s) are shipped fully assembled and ready for installation.
To unpack the 8620 DET, follow the steps below:
1. Place the shipping container on a secure bench.
2. Open the shipping container, taking care not to damage the contents.
3. Carefully remove the 8620 DET from the shipping container and place it on the bench.
4. Inspect the 8620 DET for shipping damage. Report any damage to the carrier and Varec.
Note If the 8620 DET must be stored prior to installation, it should be repacked in its ship-
ping container and stored in a temperature-and-humidity-controlled environment.
2.5 Installation
To install the 8620 DET, follow the steps below:
1. Verify proper 8620 DET configuration for the RS-232, RS-422/485, or Ethernet protocol.
2. Ensure proper grounding of the 8620 DET.
3. Ensure proper mounting of the 8630 DET. Refer to Figure 2-1 on page 7 for dimensions
and mounting holes.
4. Based on the application (trucks, cars, and pedestrians), ensure that the 8620 DET can be
mounted at a suitable height.
5. Install proper mounting hardware (pole, stand, or wall).
6. Install the 8620 DET to the mounting hardware. The mounting hardware must be capable
of supporting the 8620 DET. If mounted to a wall with stud framing, make sure the fasten-
ers are securely mounted into the studs.
7. Run the conduit and wiring to the 8620 DET. To maintain the Ingress Protection rating of
the 8620 DET, waterproof conduit connections must be used.
8. Power up and verify communications.
Note Quality electrical wiring is necessary for proper operation. Poor quality electrical wir-
ing may cause a drop in the supply voltage. For DC-powered units, verify that the voltage
at the DET during startup and operation is within the recommended operating voltage range
of 24 to 48 VDC.
8620 Driver Entry Terminal
Varec, Inc. 7
Figure 2-1 shows the dimensions of the 8620 DET.
Figure 2-1: 8620 DET Dimensions
12.00
14.28
16.7517.50
13.00
16.28
6.44
5.70
Preparing for Installation
8Installation and Operations Manual
8620 Driver Entry Terminal
Varec, Inc. 9
3 Wiring
This chapter describes wiring requirements for the 8620 DET. Wiring should be performed after
the unit is installed.
3.1 Overview
Field wiring of the 8620 DET consists of the following:
• Power (AC/DC)
• Communications (RS-232, RS-485/422, or Ethernet)
• Digital I/O (Optional)
• Power Disconnect Device
a. a switch or circuit-breaker shall be included in the building installation;
b. it shall be in close proximity to the equipment and within easy reach of the operator;
and
c. it shall be marked as the disconnecting device for the equipment.
Wiring
10 Installation and Operations Manual
Figure 3-1: 8620 DET AC Wiring Diagram
Note: DIN Rail Wiring:
AC: P108-14-001: 14 AWG, 300 V MIN., 105 °C, UL/CSA-BLACK
P108-14-001: 14 AWG, 300 V MIN., 105 °C, UL/CSA-WHITE
DC: P108-50-001: 18 AWG, 300 V MIN., 105 °C, UL/CSA-BLACK
P108-50-003: 18 AWG, 300 V MIN., 105 °C, UL/CSA-RED
CPU Board
Battery
Fuse
Spare
Fuse
Fuse
Holder
BLK
RED
8620 Driver Entry Terminal
Varec, Inc. 11
Figure 3-2: 8620 DET DC Wiring Diagram
Blk
Red
Fuse
Spare
Fuse
CPU Board
Battery
Fuse
Holder
Blk
Red
Note: DIN Rail Wiring:
DC: P108-50-001: 18 AWG, 300 V MIN., 105 °C, UL/CSA-BLACK
P108-50-003: 18 AWG, 300 V MIN., 105 °C, UL/CSA-RED
Wiring
12 Installation and Operations Manual
3.1.1 Power
To connect DC or AC power to the 8620, connect the power wires to the appropriate terminals
supplied with the 8620 DET.
Note Before connecting power wires to the 8620 DET, ensure that the power is switched
off and that the 8620 DET is correctly grounded.
AC Wiring
To connect the AC wiring, perform the following steps:
1. Connect the hot wire to the fuse holder as shown in Figure 3-1 on page 10.
2. Connect the neutral wire to the black terminal as shown in Figure 3-1 on page 10.
3. Connect the ground wire to the green/yellow terminal.
DC Wiring
To connect the DC wiring, perform the following steps:
1. Connect the 20 - 48 VDC positive wire to the bottom of the fuse holder as shown in
Figure 3-2 on page 11.
2. Connect the negative wire to black terminal as shown in Figure 3-2 on page 11.
3. Connect the ground wire to the green/yellow terminal.
3.1.2 Communications
RS-485 is the default setting used for Com 2 as shown in Figure 3-1 on page 10.
RS-422 and RS-485 Wiring — Com 2
Note Com 1, Com 3, and Com 4 are all standard RS-232 Ports. All communications ports
are standard DB-9 male connectors. Com 2 also supports RS-232 if properly con-
figured.
DB-9 Connector on I/O Bracket
Pin Pin Name Signal Type
1 422-RXD- IN
2 422-RXD+ IN
3 485-422-TXD+ OUT
4 485-422-TXD- OUT
Table 3-1: 4-Pin Connectors for RS-422 and RS-485 Communication Protocols
Table of contents
