Xerox 490 DC/ST User manual

Xerox Document Centre Model _______________
Serial Number ____________________________
If you have a problem or need supplies:
In the US
Calling for Service and ordering Replaceable Units 1-800-821-2797 (US )
Ordering Supplies 1-800 822-2200 (US )
In Canada
Calling for Service 1-800-939-3769 (Canada)
Ordering Supplies and Replaceable Units 1-800-668-0199 (Canada)
Document Centre
490/480/470/460 DC/ST
User Guide
August 2001 701P36438

ii Xerox Document Centre User Guide
Xerox Corporation
Global Knowledge & Language Services
800 Phillips Road - Bldg 845-17S
Webster, New York 14580
US
©2001 by Xerox Corporation. ll rights reserved.
Printed in the United States of merica
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by
statutory or judicial law or hereinafter granted, including without limitation material generated from the software
programs that are displayed on the screen such as icons, screen display looks, etc.
XEROX®, The Document Company® and the stylized X and identifying product names and numbers are registered
trademarks of XEROX CORPOR TION and Xerox Canada Ltd. is a licensee of all the trademarks.
Xeroxmd, Les Gens De Documentsmd, le X stylisé et Document Centre sont des marques de commerce de Xerox
Corporation pour lesquelles Xerox Canada ltée détient des permis d'utilisation.
The Document Centre ST model includes an implementation of LZW licensed under U.S. Patent 4,558,302.
Product names used in this guide may be trademarks or registered trademarks of their respective companies and are
hereby acknowledged.
This document contains images of screens that were created using Zinc pplication Framework software version 3.5
© January 1997 Zinc Software Inc.
s an ENERGY ST R® partner, Xerox Corporation has determined that this product meets the ENERGY ST R®
guidelines for energy efficiency.
Terra Choice Environmental Services Inc. of Canada has verified that this Xerox product conforms to all applicable
Environmental Choice EcoLogo requirements for minimized impact to the environment.
While the information in this Guide is correct at the time of first publication, Xerox reserves the right at any time to
change the information without notice. Changes are made periodically to this document. Changes and technical updates
will be added in subsequent editions.

Xerox Document Centre User Guide iii
The Document Centre ST model includes software provided by the Internet Software Consortium.
Copyright (c) 1995, 1996, 1997, 1998, 1999, 2000, 2001
The Internet Software Consortium - DHCP. ll rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:
Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
Neither the name of The Internet Software Consortium - DHCP nor the names of its contributors may be used to endorse
or promote products derived from this software without specific prior written permission.
This Software Is Provided By The Internet Software Consortium nd Contributors " s Is" nd ny Express Or
Implied Warranties, Including, But Not Limited To, The Implied Warranties Of Merchantability nd Fitness For
Particular Purpose re Disclaimed. In No Event Shall The Internet Software Consortium Or Contributors Be Liable For
ny Direct, Indirect, Incidental, Special, Exemplary, Or Consequential Damages (Including, But Not Limited To,
Procurement Of Substitute Goods Or Services; Loss Of Use, Data, Or Profits; Or Business Interruption) However
Caused nd On ny Theory Of Liability, Whether In Contract, Strict Liability, Or Tort (Including Negligence Or
Otherwise) rising In ny Way Out Of The Use Of This Software, Even If dvised Of The Possibility Of Such
Damage.

iv Xerox Document Centre User Guide
Radio Frequency Notice
US Federal Communications Commission
Note: This equipment has been tested and found to comply with the
limits for a Class B digital device, pursuant to Part 15 of the FCC
Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy
and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However,
there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to
radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from
that to which the receiver is connected.
- Consult the dealer or an experienced radio/TV technician for
help.
Changes or modifications to this equipment not specifically
approved by the Xerox Corporation may void the user’s authority to
operate this equipment.
Shielded cables must be used with this equipment to maintain
compliance with FCC regulations.

Xerox Document Centre User Guide v
This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions: (1)
This device may not cause harmful interference, and (2)
this device must accept any interference received,
including interference that may cause undesired operation.
Contact: Xerox Corporation
Phone: [phone]
ddress: 800 Phillips Road
Webster, New York 14580
US
Canadian EME
This Class B digital apparatus complies with Canadian ICES-
003.
Cet appareil numérique de la classe B est conforme la norme
NMB-003 du Canada.

vi Xerox Document Centre User Guide
Telephone Requirements Notice
US Federal Communications Commission
1. The FCC has established rules that permit this device to be
directly connected to the telephone network. Standardized jacks
are used for these connections. This equipment should not be
used on party lines or coin lines.
2. If this device is malfunctioning, it may also be causing harm to
the telephone network; this device should be disconnected until
repair has been made. If this is not done, the telephone company
may temporarily disconnect service.
3. The telephone company may make changes in its technical
operations and procedures; if such changes affect the
compatibility or use of this device, the telephone company is
required to give adequate notice of the changes. You will be
advised of your right to file a complaint with the FCC.
4. If the telephone company requests information on what
equipment is connected to their lines, inform them of:
. the telephone number this unit is connected to.
B. the ringer equivalence number.
C. the USOC jack required.
D. the FCC Registration number.
Items ‘B’ and ‘D’ are indicated on the label.
The Ringer Equivalence Number (REN) is used to determine
how many devices can be connected to your telephone line. In
most areas, the sum of the RENs of all devices on any one line
should not exceed five (5.0). If too many devices are attached,
they may not ring correctly.
Service Requirements
In the event of equipment malfunction, all repairs should be
performed by Xerox or authorized agent. It is the responsibility
of users requiring service to report the need for service to Xerox
or to an authorized agent. Service can be obtained at:
Xerox Customer Support
13 1 Ridgeview Drive, Bldg. 3 1
Lewisville, TX 75 67
Telephone: (8 ) 821-2797

Xerox Document Centre User Guide vii
Canadian Industry Requirements
Notice: The Canadian Industry Canada label identifies certified
equipment. This certification means that the equipment meets
certain telecommunications network protective, operational and
safety requirements. The Department does not guarantee the
equipment will operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is
permissible to be connected to the facilities of the local
telecommunications company. The equipment must also be installed
using an acceptable method of connection. In some cases, the
company’s inside wiring associated with a single line individual
service may be extended by means of a certified connector assembly
(telephone extension cord). The customer should be aware that
compliance with the above conditions may not prevent degradation
of service in some situations.
Repairs to certified equipment should be made by an authorized
Canadian maintenance facility designated by the supplier. ny
repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical
ground connections of the power utility, telephone lines and internal
metallic water pipe system, if present, are connected together. This
precaution may be particularly important in rural areas.
Caution: Users should not attempt to make such connections
themselves, but should contact the electric inspection authority, or
electrician, as appropriate.
The Load Number (LN) assigned to each terminal device denotes
the percentage of the total load to be connected to a telephone loop
that is used by the device, to prevent overloading. The termination
on a loop may consist of any combination of devices subject only to
the requirement that the total of the Load Numbers of all the devices
does not exceed 100.
For service in Canada call (8 ) 939-3769

viii Xerox Document Centre User Guide
In the USA, it’s Illegal to copy the following
Congress, by statute, has forbidden the copying of the following
items. Penalties of fine or imprisonment may be imposed on those
guilty of making such copies. This list is not all-inclusive. In case of
doubt, consult your attorney.
1. Copyrighted material, unless permission of the copyright owner
has been obtained or the copying falls within the “fair use” or
library reproduction provisions of the copyright law. Further
information of these provisions may be obtained from the
Copyright Office, Library of Congress, Washington, DC 20559
(circular R21).
2. United States Government obligations or securities such as:
l Certificates of Indebtedness
l Coupons from Bonds
l Gold and Silver Certificates
l Treasury Notes and United States Bonds
l Federal Reserve and Federal Reserve Bank Notes
l Certificates of Deposit
l National Bank currency
l Fractional Notes
l Paper money and Postal Money Orders
l Bonds and obligations of certain agencies of the
government, such as FH
l Bonds. (US Savings Bonds may be photographed only for
publicity purposes in connection with the campaign for the
sale of such bonds)
l Internal Revenue Stamps. (If it is necessary to copy a legal
document on which there is a cancelled revenue stamp, this
may be done provided the reproduction of the document is
performed for lawful purposes)
l Postage Stamps, cancelled or uncancelled. (For philatelic
purposes, postage stamps may be photographed provided
the reproduction is black and white and less than 3/4 or
more than 1 1/2 times the linear dimensions of the original)
l Bills, checks, or drafts for money drawn by or on authorized
offices of the United States

Xerox Document Centre User Guide ix
l Stamps and other representatives of value, of whatever
denomination, which may be or have been issued under any
ct of Congress
3. djusted compensation Certificates for veterans of the World
Wars.
4. Obligations or Securities of any foreign government, bank, or
corporation.
5. Certificates of Citizenship or Naturalization. (Foreign
naturalization certificates may be photographed).
6. Passports. (Foreign passports may be photographed).
7. Immigration papers.
8. Badges, identification cards, passes or insignias carried by
military or Naval personnel, or by members of the various
Federal Departments and Bureaus, such as the FBI and Treasury
(unless the photograph is ordered by the head of such
Department or Bureau).
9. Copying of the following is also prohibited in certain states:
automobile licences, driver’s licenses, and automobile
Certificates of Title.
10. Draft Registration cards and Selective Service Induction papers
which bear any of the following information:
l Registrant’s earnings or income
l Registrant’s dependency status
l Registrant’s court record
l Registrant’s previous military service
l Registrant’s physical or mental condition
Exception: US rmy and Navy discharge certificates may be
photographed.

xXerox Document Centre User Guide

Xerox Document Centre User Guide xi
Table of Contents
Safety Notes ................................................................................................. 1
Symbology .............................................................................................. 2
Electrical Safety ...................................................................................... 2
Emergency Power Off ............................................................................ 4
Ozone Information .................................................................................. 5
Laser Safety ............................................................................................ 6
Operational Safety .................................................................................. 7
Safety Extra Low Voltage pproval ...................................................... 9
Welcome ......................................................................................................11
Features for printing from your workstation ......................................... 12
Printing from the Embedded Web Server (Internet Services) .............. 13
Features at the machine ......................................................................... 14
Quick Reference ................................................................................... 17
Quick Start ................................................................................................. 23
Making Copies ...................................................................................... 24
uthentication Overview ...................................................................... 26
uthentication Login ................................................................ 27

xii Xerox Document Centre User Guide
Scanning Documents (Optional Feature) .............................................. 28
Faxing Documents (Optional Feature) ................................................. 30
Loading paper ....................................................................................... 32
Using the Job Queue ............................................................................. 33
Internal uditron Login ........................................................................ 34
Network ccounting (Optional Feature) Login .................................... 35
Getting a Secure Print (for ST models) ................................................ 36
Try These Jobs ........................................................................................... 37
Making Copies ...................................................................................... 38
Stapling Copy Jobs ............................................................................... 39
Making 2-Sided Copies ........................................................................ 42
Improving Image Quality ...................................................................... 43
Removing Unwanted Marks on the Edges of Copies ........................... 44
Copying Pages from Books or other Bound Documents ...................... 45
Using Reduction/Enlargement .............................................................. 46
Shifting an Image .................................................................................. 47
dding covers ....................................................................................... 48
Placing Multiple Images on a Single Page ........................................... 49
Making Transparencies with Dividers .................................................. 50
Making Brochures and Booklets ........................................................... 51
Copying Mixed Size Originals ............................................................. 52
Build Job - Overview ............................................................................ 53
Copying Bound Documents using Build Job ........................................ 54
Using Build Job and Sample Set ........................................................... 55
Network Faxing Overview (Optional Feature) ..................................... 56

Xerox Document Centre User Guide xiii
Table of Contents
Faxing a Document ................................................................................58
Network Scanning Overview (Optional Feature) ..................................60
Scanning Options ...................................................................................61
E-mail Overview (Optional Feature) .....................................................63
E-mailing a Document without a template ............................................64
Document Management Fields Overview .............................................65
Creating Document Management Fields ...............................................66
Index

xiv Xerox Document Centre User Guide

Xerox Document Centre User Guide Page 1
Safety Notes
Safety Notes
Your Xerox product and supplies have been designed and tested to meet strict
safety requirements. These include safety agency examination and approval,
and compliance to established environmental standards. Please read the
following instructions carefully before operating the machine and refer to them
as needed to ensure the continued safe operation of your machine. The safety
testing and performance of this product have been verified using Xerox
materials only.
Follow all warnings and instructions marked on or supplied with the product.

Page 2 Xerox Document Centre User Guide
Symbology
This symbol on the machine indicates heated surface
Electrical Safety
CAUTION Ensure that the power connection for your machine
satisfies these requirements.
1. The power receptacle for the machine must meet the
requirements stated on the data plate on the rear of the
machine.
2. The socket outlet shall be installed near the equipment and
shall be easily accessible.
3. Use the power cable that is supplied with your Document
Centre. Do not use an extension cord or remove or modify
the power cord plug.
Document Centre Model Power Requirements
490 DC or ST 208V Outlet
Dedicated 20 circuit
480/470/460 DC or ST 115V Outlet
Dedicated 20 circuit

Xerox Document Centre User Guide Page 3
Safety Notes
Safety Notes
4. Plug the power cable directly into a correctly grounded
electrical outlet. If you are not sure, consult an electrician.
5. Do not use an adapter to connect the Document Centre to
an electrical outlet that lacks a ground connection terminal.
6. The power cord is the disconnect device for this machine.
7. Do not override or disable electrical or mechanical
interlocks.
8. Do not push objects into slots or openings on the machine.
Electrical shock or fire may result.
9. Do not obstruct ventilation openings. These openings
prevent overheating of the Document Centre.

Page 4 Xerox Document Centre User Guide
Emergency Power Off
If any of the following conditions occur, turn off the
Document Centre immediately and disconnect the
power cable from the electrical outlet. Contact an
authorized Xerox Service Representative to correct the
problem.
l The Document Centre emits unusual odors, or makes
unusual noises.
l The power cable is damaged or frayed.
l wall panel circuit breaker, fuse, or other safety
device has been tripped.
l Liquid is spilled into the Document Centre.
l The Document Centre is exposed to water.
l ny part of the Document Centre is damaged.
NOTE The only method to remove all power from the
Document Centre is to disconnect the power cable from
the electrical outlet.

Xerox Document Centre User Guide Page 5
Safety Notes
Safety Notes
Ozone Information
This product produces ozone during normal operation.
The ozone produced is dependent on copy volume and is
heavier than air. Install the system in a well ventilated
room with the minimum cubic requirements size listed
below. Providing the correct environmental parameter
will ensure the concentration levels meet safe limits.
The minimum cubic requirements are listed below:
To determine if the room has the required volume to
meet the ozone requirement, the length of the room
multiplied by its width and height should be equal to or
greater than the cubic volume listed above.
If you need additional information about ozone, visit
www.xerox.com or request the Xerox publication Facts
about Ozone ( art number 610P64653) by calling 1-
800-828-6571 in the United States and Canada.
Table 1: Ozone requirements
Document Centre Product Ozone Cubic
requirement
490/480/470/460 DC or ST 1,060 ft3

Page 6 Xerox Document Centre User Guide
Laser Safety
CAUTION Use of controls, adjustments or procedures other than
those specified in this guide may result in hazardous
light exposure.
The Document Centre complies with international safety
standards and is certified as a Class 1 Laser Product.
With specific regard to lasers, the equipment complies
with laser product performance standards set by
governmental, national, and international agencies as a
Class 1 Laser Product. It does not emit hazardous light,
as the beam is totally enclosed during all phases of
customer operation and maintenance.