Xerox WorkCentre 5945 User manual

1Services Home
2Job Status
3Touch Screen
4Start
5Clear All
6Stop
Control panel
Or
Document feeder option Document glass option
©2014 Xerox Corporation. All rights reserved. Xerox®and Xerox and Design®are trademarks of Xerox Corporation in the United States and/or other countries.
BR7341
For more information
Please refer to the user guide -
available at
http://www.support.xerox.com
Xerox® WorkCentre™ 5945/5955 Multifunction Printer
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Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.1.
Or
Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the
top left corner. Close the document feeder.
Press the2. Clear All button on the control panel to cancel any previous programming selections.
Press the3. Services Home button.
Select the4. Copy button on the touch screen.
If required, select the5. Copy tab. This is usually the active tab when the Copy service opens.
Select any options required.6.
Enter the number of prints required using the numeric keypad on the control panel.7.
Press the8. Start button on the control panel to scan the original.
How to make a copy

1Services Home
2Job Status
3Touch Screen
4Start
5Clear All
6Stop
Control panel
Or
Document feeder option Document glass option
©2014 Xerox Corporation. All rights reserved. Xerox®and Xerox and Design®are trademarks of Xerox Corporation in the United States and/or other countries.
BR7341
For more information
Please refer to the user guide -
available at
http://www.support.xerox.com
Xerox® WorkCentre™ 5945/5955 Multifunction Printer
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2
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6
How to send a fax
Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.1.
Or
Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the
top left corner. Close the document feeder.
Press the2. Clear All button on the control panel to cancel any previous programming selections.
Press the3. Services Home button.
Select the4. Fax button on the touch screen.
If required, select the5. Fax tab. This is usually the active tab when the Fax service opens.
Select the6. Enter Fax Number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s
fax number.
Select the7. Add button.
If you want to send the document to more than one recipient enter the additional details, one recipient at a time,•
and select the Add button again until all the recipients have been added.
Select the8. Close button to save the information you entered.
Select any options required.9.
Press the10. Start button on the control panel to scan the original.

1Services Home
2Job Status
3Touch Screen
4Start
5Clear All
6Stop
Control panel
Or
Document feeder option Document glass option
©2014 Xerox Corporation. All rights reserved. Xerox®and Xerox and Design®are trademarks of Xerox Corporation in the United States and/or other countries.
BR7341
For more information
Please refer to the user guide -
available at
http://www.support.xerox.com
Xerox® WorkCentre™ 5945/5955 Multifunction Printer
1
2
3
4
5
6
How to send a server fax
Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.1.
Or
Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the
top left corner. Close the document feeder.
Press the2. Clear All button on the control panel to cancel any previous programming selections.
Press the3. Services Home button.
Select the4. Server Fax button.
If required, select the5. Server Fax tab. This is usually the active tab when the Server Fax service opens.
Select the6. Enter Fax Number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s
fax number.
Select the7. Add button.
If you want to send the document to more than one recipient enter the additional details, one recipient at a time,•
and select the Add button again until all the recipients have been added.
Select the8. Close button to save the information you entered.
Select any options required.9.
Press the10. Start button on the control panel to scan the original.

1Services Home
2Job Status
3Touch Screen
4Start
5Clear All
6Stop
Control panel
Or
Document feeder option Document glass option
©2014 Xerox Corporation. All rights reserved. Xerox®and Xerox and Design®are trademarks of Xerox Corporation in the United States and/or other countries.
BR7341
For more information
Please refer to the user guide -
available at
http://www.support.xerox.com
Xerox® WorkCentre™ 5945/5955 Multifunction Printer
1
2
3
4
5
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How to send an internet fax
Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.1.
Or
Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the
top left corner. Close the document feeder.
Press the2. Clear All button on the control panel to cancel any previous programming selections.
Press the3. Services Home button.
Select the4. Internet Fax button.
If required, select the5. Internet Fax tab. This is usually the active tab when the Internet Fax service opens.
Select the6. New Recipient... button.
Use the touch screen keyboard to enter the e-mail address of the recipient.7.
Select the8. Add button.
If you want to send the document to more than one recipient enter the additional details, one recipient at a time,•
and select the Add button again until all the recipients have been added.
Select the9. Close button to save the information you entered.
Select any options required.10.

1Services Home
2Job Status
3Touch Screen
4Start
5Clear All
6Stop
Control panel
Or
Document feeder option Document glass option
©2014 Xerox Corporation. All rights reserved. Xerox®and Xerox and Design®are trademarks of Xerox Corporation in the United States and/or other countries.
BR7341
For more information
Please refer to the user guide -
available at
http://www.support.xerox.com
Xerox® WorkCentre™ 5945/5955 Multifunction Printer
1
2
3
4
5
6
How to send an e-mail
Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.1.
Or
Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the
top left corner. Close the document feeder.
Press the2. Clear All button on the control panel to cancel any previous programming selections.
Press the3. Services Home button.
Select the4. E-mail button on the touch screen.
If required, select the5. E-mail tab. This is usually the active tab when the E-mail service opens.
Select the6. New Recipient... button.
Use the touch screen keyboard to enter the e-mail address of the recipient.7.
Select the8. Add button.
If you want to send the document to more than one recipient enter the additional details, one recipient at a time,•
and select the Add button again until all the recipients have been added.
Select the9. Close button to save the information you entered.
Select any options required.10.
Press the11. Start button on the control panel to scan the original.

©2014 Xerox Corporation. All rights reserved. Xerox®and Xerox and Design®are trademarks of Xerox Corporation in the United States and/or other countries.
BR7341
For more information
Please refer to the user guide -
available at
http://www.support.xerox.com
Xerox® WorkCentre™ 5945/5955 Multifunction Printer
1Services Home
2Job Status
3Touch Screen
4Start
5Clear All
6Stop
Control panel
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2
3
4
5
6
Press the1. Clear All button on the
control panel to cancel any previous
programming selections.
Press the2. Services Home button.
Select the3. Print From... button on the
touch screen.
Select the4. Saved Jobs... button.
Select the folder required.5.
Select the saved job required.6.
Select any options required.7.
Press the8. Start button on the Control
Panel to print the job.
How to save and reprint jobs
Open the document to be printed. From most applications select the1. Office button or
select File, then select Print from the file menu.
Select the Xerox driver from the list of print drivers available.2.
Open the print driver Properties window - the method will vary depending on the3.
application you are printing from. From most Microsoft applications select the
Properties or Preferences button to open the window.
If required, click the4. Printing Options tab. This is usually the active tab when the print
driver opens.
Select5. Saved Job from the Job Type dropdown menu.
Select the6. Job Name entry box and use your keyboard to enter a name for your job.
Select• Use Document Name from the Job Name dropdown menu to save your
job with the same name as the original document.
Select the folder where your job should be saved from the7. Save To menu.
If your required folder does not display, you can use your keyboard to enter the•
name of the folder where your job should be saved. The Default Public Folder is
available for all users to save their jobs to.
Click the8. OK button.
Select the option(s) required.9.
Click the10. OK button to save your settings.
Select the confirmation button, the name will vary depending on the application you11.
are printing from. From most applications select the OK or Print button.
Reprinting saved jobsSaving jobs using the print driver

1Services Home
2Job Status
3Touch Screen
4Start
5Clear All
6Stop
Control panel
Or
Document feeder option Document glass option
©2014 Xerox Corporation. All rights reserved. Xerox®and Xerox and Design®are trademarks of Xerox Corporation in the United States and/or other countries.
BR7341
For more information
Please refer to the user guide -
available at
http://www.support.xerox.com
Xerox® WorkCentre™ 5945/5955 Multifunction Printer
1
2
3
4
5
6
How to scan to your network
Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.1.
Or
Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the
top left corner. Close the document feeder.
Press the2. Clear All button on the control panel to cancel any previous programming selections.
Press the3. Services Home button.
Select the4. Workflow Scanning button on the touch screen.
If required, select the5. Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens.
Select a template type from the6. All Templates dropdown menu.
Select the template required.7.
Select any options required.8.
Press the9. Start button on the control panel to scan the original.

©2014 Xerox Corporation. All rights reserved. Xerox®and Xerox and Design®are trademarks of Xerox Corporation in the United States and/or other countries.
BR7341
For more information
Please refer to the user guide -
available at
http://www.support.xerox.com
Xerox® WorkCentre™ 5945/5955 Multifunction Printer
Machine overview
Depending on the configuration of your
device, it is capable of the following;
1Services Home
2Services
3Job Status
4Machine Status
5Touch Screen
6Log In / Out
Control panel
Machine overview Features
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2
3
6
7
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Document Feeder and Document Glass
Control Panel
Paper tray 1
Paper tray 4 (optional)
Bypass tray
Finisher (optional)
4Paper tray 2
5Paper tray 3
7Help
8Numeric Keypad
9Dial Pause
10 Cancel Entry
11 Language
12 Power
13 Clear All
14 Interrupt Printing
15 Stop
16 Start
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5 6
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8
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2
3
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5
67
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12
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10
13
14 15
16

©2014 Xerox Corporation. All rights reserved. Xerox®and Xerox and Design®are trademarks of Xerox Corporation in the United States and/or other countries.
BR7341
For more information
Please refer to the user guide -
available at
http://www.support.xerox.com
Xerox® WorkCentre™ 5945/5955 Multifunction Printer
How to load paper
Open the tray.1.
Place the media in the tray. Media must be2.
positioned against the left side of the tray.
Paper must not be loaded above the•
maximum fill line.
Make sure that the guides just touch the3.
paper.
Close the paper tray.4.
If the tray is set to Dedicated this is the•
end of the loading process.
If the tray is set to Fully Adjustable the•
paper tray settings will be displayed
on the screen. If the settings are
correct select the Confirm button. If
the settings are not correct change the
settings as required.
Machine overview
Paper trays 1 and 2
Open the tray.1.
Place the media in the tray. Media must be2.
positioned against the left side of the tray.
Paper must not be loaded above the•
maximum fill line.
Close the paper tray.3.
Paper trays 3 and 4
Make sure the tray is in the down position. For larger media, use the tray extension.1.
Place the media in the tray. Media must be positioned against the left side of the tray.2.
Paper must not be loaded above the maximum fill line.•
Load pre-printed paper and labels face-up and with the top towards the front of the device.•
Load hole punched paper with the holes on the right.•
Load transparencies face-up. If the transparencies have a white strip load them with the white•
strip on the right.
Make sure that the paper guides just touch the paper.3.
The tray detects the position of the side guide to determine the size of the media.•
If the tray is set to Dedicated this is the end of the loading process.4.
If the tray is set to Fully Adjustable the paper tray settings will be displayed on the screen. If•
the settings are correct select the Confirm button. If the settings are not correct change the
settings as required.
Bypass Tray
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2
3
4
5
Paper tray 1
Paper tray 2
Paper tray 3
Paper tray 4 (optional)
Bypass Tray
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3 4
5