Xerox ColorQube 8700 Service manual

Xerox ColorQube 8700 / 8900
Color Multifunction Printer
Imprimante multifonction couleur
Xerox®ColorQube®8700 / 8900
System Administrator Guide
Guide de l’administrateur système

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Document version 1.0: February 2012

ColorQube 8700/8900 Color Multifunction Printer 3
System Administrator Guide
Contents
1 Introduction 11
Overview........................................................................................................................................................................... 12
Configuration Steps ............................................................................................................................................. 12
More Information......................................................................................................................................................... 13
2 Initial Setup 15
Physically Connecting the Printer ........................................................................................................................... 16
Initial Setup at the Control Panel........................................................................................................................... 17
Installation Wizard............................................................................................................................................... 17
Quick Setup Home ................................................................................................................................................ 17
Configuration Report........................................................................................................................................... 17
Disabling the Configuration Report at Startup ......................................................................................... 18
Manually Setting the Ethernet Interface Speed....................................................................................... 18
Assigning a Network Address ........................................................................................................................... 18
Initial Setup in CentreWare Internet Services ................................................................................................... 19
Accessing CentreWare Internet Services ..................................................................................................... 19
Locking or Unlocking the Printer ..................................................................................................................... 19
Changing the System Administrator Password ......................................................................................... 19
Using the Configuration Overview Page...................................................................................................... 20
Assigning the Printer Name and Location................................................................................................... 20
Enabling Services................................................................................................................................................... 20
Physical Connection Settings ................................................................................................................................... 21
Setting Ethernet Options.................................................................................................................................... 21
Setting USB Options ............................................................................................................................................ 21
3 Network Configuration 23
AppleTalk ......................................................................................................................................................................... 24
NetWare........................................................................................................................................................................... 25
Configuring NetWare Settings......................................................................................................................... 25
Service Advertising Protocol.............................................................................................................................. 25
Configuring NetWare Bindery Settings ........................................................................................................ 26
Configuring NetWare Directory Services (NDS) Settings ...................................................................... 26
FTP/SFTP Filing.............................................................................................................................................................. 27
Configuring FTP and SFTP Filing Settings ................................................................................................... 27
IP......................................................................................................................................................................................... 28
Enabling TCP/IP..................................................................................................................................................... 28
Configuring TCP/IP Settings at the Control Panel.................................................................................... 28
Configuring IP Settings in CentreWare Internet Services ..................................................................... 29

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4 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
SLP ...................................................................................................................................................................................... 33
Configuring SLP ..................................................................................................................................................... 33
SNMP................................................................................................................................................................................. 34
Enabling SNMP ...................................................................................................................................................... 34
Configuring SNMPv1/v2c................................................................................................................................... 35
Configuring SNMPv3 ........................................................................................................................................... 35
Configuring SNMP Advanced Settings ......................................................................................................... 36
SSDP................................................................................................................................................................................... 38
Microsoft Networking.................................................................................................................................................. 39
Configuring Microsoft Networking................................................................................................................. 39
Configuring WINS................................................................................................................................................. 39
LPR/LPD ............................................................................................................................................................................ 40
Raw TCP/IP Printing..................................................................................................................................................... 41
Configuring Raw TCP/IP Settings ................................................................................................................... 41
Configuring Raw TCP/IP Advanced Settings.............................................................................................. 41
SMB Filing........................................................................................................................................................................ 43
Configuring Kerberos Authentication Options for SMB ......................................................................... 43
SMTP Server.................................................................................................................................................................... 44
Configuring SMTP Server Settings.................................................................................................................. 44
Configuring SMTP Authentication Settings................................................................................................ 44
Configuring SMTP Connection Encryption Settings ................................................................................ 45
Configuring SMTP File Size Management................................................................................................... 45
Testing SMTP Configuration Settings........................................................................................................... 45
LDAP .................................................................................................................................................................................. 46
Configuring LDAP Servers.................................................................................................................................. 46
Configuring LDAP Server Optional Information ....................................................................................... 47
Configuring LDAP Contexts............................................................................................................................... 47
Configuring LDAP User Mappings .................................................................................................................. 48
Configuring LDAP Custom Filters.................................................................................................................... 48
HTTP .................................................................................................................................................................................. 50
Enabling HTTP at the Control Panel .............................................................................................................. 50
Configuring HTTP Settings in CentreWare Internet Services............................................................... 50
HTTP Web Services............................................................................................................................................... 51
HTTP Advanced Settings.................................................................................................................................... 51
POP3 .................................................................................................................................................................................. 52
Proxy Server..................................................................................................................................................................... 53
Configuring the Proxy Server............................................................................................................................ 53
NTP..................................................................................................................................................................................... 54
WSD ................................................................................................................................................................................... 55
Enabling WSD......................................................................................................................................................... 55
Sleep Mode Network Settings.................................................................................................................................. 56
Configuring Sleep Mode Settings ................................................................................................................... 56
Sleep Mode Network Settings Advanced..................................................................................................... 56

Contents
ColorQube 8700/8900 Color Multifunction Printer 5
System Administrator Guide
4 Security 57
Setting Access Rights................................................................................................................................................... 58
Authentication ....................................................................................................................................................... 58
Authorization.......................................................................................................................................................... 59
Personalization....................................................................................................................................................... 59
Setting the Authentication Method and the Authorization Method................................................ 59
Configuring Authentication Settings .................................................................................................................... 60
Configuring Local Authentication Settings................................................................................................. 60
Configuring Network Authentication Settings .......................................................................................... 61
Configuring Smart Card Authentication Settings..................................................................................... 64
Configuring Xerox Secure Access Unified ID System Authentication Settings............................. 66
Configuring Authorization Settings ....................................................................................................................... 68
Configuring Local Authorization Settings.................................................................................................... 68
Configuring Network Authorization Settings ............................................................................................. 68
User Permissions.................................................................................................................................................... 69
Secure HTTP (SSL) ........................................................................................................................................................ 75
Enabling HTTPS (SSL).......................................................................................................................................... 75
FIPS 140-2....................................................................................................................................................................... 76
Enabling FIPS 140 Mode and Checking for Compliance ....................................................................... 77
Stored Data Encryption .............................................................................................................................................. 78
Enabling Encryption of Stored Data .............................................................................................................. 78
IP Filtering ....................................................................................................................................................................... 79
Creating an IP Filter Rule................................................................................................................................... 79
Editing an IP Filter Rule ...................................................................................................................................... 79
Arranging the Execution Order of IP Filter Rules ...................................................................................... 80
Audit Log.......................................................................................................................................................................... 81
Enabling Audit Log ............................................................................................................................................... 81
Saving an Audit Log............................................................................................................................................. 81
Interpreting the Audit Log................................................................................................................................. 81
IPsec................................................................................................................................................................................... 83
Enabling IPsec........................................................................................................................................................ 83
Managing Actions................................................................................................................................................. 83
Managing Protocol Groups ............................................................................................................................... 86
Managing Host Groups....................................................................................................................................... 86
Managing Security Policies ............................................................................................................................... 87
Security Certificates..................................................................................................................................................... 88
Creating and Installing a Xerox®Device Certificate ............................................................................... 89
Installing the Generic Xerox®Trusted CA Certificate ............................................................................. 89
Creating a Certificate Signing Request ........................................................................................................ 90
Installing Root Certificates................................................................................................................................ 91
Installing Domain Controller Certificates.................................................................................................... 91
Viewing, Saving, or Deleting a Certificate ................................................................................................... 91
Specifying the Minimum Certificate Key Length...................................................................................... 92

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6 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
802.1X............................................................................................................................................................................... 93
Enabling and Configuring 802.1X at the Control Panel......................................................................... 93
Enabling and Configuring 802.1X in CentreWare Internet Services ................................................. 94
System Timeout ............................................................................................................................................................ 96
Setting System Timeout Values ...................................................................................................................... 96
Setting the System Timeout Values at the Control Panel..................................................................... 96
Overwriting Image Data ............................................................................................................................................ 97
Scheduling Routine Deletion of Image Data ............................................................................................. 98
Manually Deleting Image Data....................................................................................................................... 99
Manually Deleting Image Data at the Control Panel............................................................................. 99
Immediate Job Overwrite.................................................................................................................................. 99
PostScript Passwords .................................................................................................................................................101
Enabling or Creating PostScript Passwords...............................................................................................101
USB Port Security........................................................................................................................................................102
Enabling or Disabling USB Ports....................................................................................................................102
Displaying or Hiding Network Settings on the Control Panel ....................................................................103
Hiding User Names on the Control Panel..........................................................................................................104
Verifying the Software..............................................................................................................................................105
5 Printing 107
Saving and Reprinting Jobs.....................................................................................................................................108
Enabling the Reprint Saved Jobs Feature..................................................................................................108
Creating and Managing Saved Jobs Folders ............................................................................................108
Saving and Printing Jobs..................................................................................................................................109
Backing up Saved Jobs......................................................................................................................................110
Restoring Saved Jobs from an FTP Repository ........................................................................................110
Printing Jobs from CentreWare Internet Services ..........................................................................................111
Managing Banner Page Printing Options..........................................................................................................112
Enabling Banner Page Printing in CentreWare Internet Services.....................................................112
Enabling Banner Page Printing at the Control Panel.............................................................................112
Enabling Banner Page Printing in the Print Driver..................................................................................113
Configuring Secure Print Settings.........................................................................................................................114
Configuring Secure Print Device Policies....................................................................................................114
Configuring Secure Print Driver Defaults ...................................................................................................114
Chapter Hold All Jobs .............................................................................................................................................115
Configuring the Hold all Jobs Feature.........................................................................................................115
UNIX, Linux, and AS/400 Printing ........................................................................................................................116
Xerox®Services for UNIX Systems ...............................................................................................................116
Printing from a Linux Workstation ...............................................................................................................117
Adding the Printer...............................................................................................................................................118
Printing with CUPS .............................................................................................................................................118
AS/400 ....................................................................................................................................................................118

Contents
ColorQube 8700/8900 Color Multifunction Printer 7
System Administrator Guide
Print from USB .............................................................................................................................................................119
Enabling Print from USB...................................................................................................................................119
Print from Mailbox......................................................................................................................................................120
Enabling Print From Mailbox ..........................................................................................................................120
6 Managing Copy Functions 121
Specifying Default Copy Settings.........................................................................................................................122
Changing the Reading Order..................................................................................................................................123
Accessing Copy Presets.............................................................................................................................................124
Edge Erase Presets..............................................................................................................................................124
Changing Image Shift Presets .......................................................................................................................124
Changing Reduce/Enlarge Presets................................................................................................................124
7 Scanning 125
Scanning to a Folder on the Printer .....................................................................................................................126
Enabling or Disabling Scan to Mailbox.......................................................................................................126
Setting Scan Policies ..........................................................................................................................................126
Managing Folders and Scanned Files..........................................................................................................127
Scanning to an Email Address................................................................................................................................130
Email ........................................................................................................................................................................130
Managing the Email Address Book ..............................................................................................................134
Workflow Scanning ....................................................................................................................................................135
Configuring Workflow Scanning ...................................................................................................................135
Configuring File Repository Settings ...........................................................................................................135
Configuring the Default Template...............................................................................................................140
Configuring Workflow Scanning General Settings.................................................................................143
Setting Scanned Image File Naming Conventions................................................................................143
Configuring Template Pool Repository Settings .....................................................................................144
Updating the List of Templates at the Control Panel...........................................................................144
Setting Template Display Settings for the Control Panel....................................................................145
Configuring a Validation Server ....................................................................................................................145
Scan to USB...................................................................................................................................................................146
Enabling Scan to USB........................................................................................................................................146
Scanning to a User Home Folder ..........................................................................................................................147
Configuring the Printer for the Xerox Scan Utility .........................................................................................149
Enabling Remote Scanning using TWAIN.........................................................................................................150

Contents
8 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
8 Faxing 151
Embedded Fax .............................................................................................................................................................152
Enabling Embedded Fax...................................................................................................................................152
Configuring Embedded Fax Settings...........................................................................................................153
Setting Fax Defaults ..........................................................................................................................................153
Setting Transmission Defaults.......................................................................................................................155
Fax Reports............................................................................................................................................................157
Fax Forwarding....................................................................................................................................................158
Fax Polling .............................................................................................................................................................159
Server Fax ......................................................................................................................................................................161
Configuring a Server Fax Filing Repository ...............................................................................................161
Configuring Server Fax General Settings...................................................................................................165
Configuring Server Fax Settings....................................................................................................................165
Configuring Server Fax Image-Quality Settings......................................................................................165
Configuring Layout Adjustment Settings ..................................................................................................165
Configuring Server Fax Filing Options.........................................................................................................165
Internet Fax ..................................................................................................................................................................166
Accessing the Internet Fax Setup Page......................................................................................................166
Configuring Required Settings.......................................................................................................................166
Configuring General Internet Fax Settings...............................................................................................167
Configuring Internet Fax Receive Settings ...............................................................................................167
Configuring Address Book Settings..............................................................................................................168
Configuring Default Internet Fax Settings ...............................................................................................168
Setting File Compression Options.................................................................................................................168
Configuring Internet Fax Security Settings ..............................................................................................168
LAN Fax ..........................................................................................................................................................................169
9 Accounting 171
Xerox Standard Accounting....................................................................................................................................172
Enabling Xerox®Standard Accounting.......................................................................................................172
Setting Accounting Workflow Options........................................................................................................172
General and Group Accounts..........................................................................................................................173
Adding a New User and Setting Usage Limits.........................................................................................173
Assigning Users to an Account.......................................................................................................................174
Maximum Usage Limits....................................................................................................................................174
Printing a Report .................................................................................................................................................175
Network Accounting ..................................................................................................................................................176
Enabling Network Accounting........................................................................................................................176
Setting Network Accounting Workflow Options......................................................................................176
Configuring Job Limits Server Settings .......................................................................................................177
Disabling the Job Limits Web Service..........................................................................................................177
Selecting User Prompts and Validation Options.....................................................................................177

Contents
ColorQube 8700/8900 Color Multifunction Printer 9
System Administrator Guide
Accounting Using an Auxiliary Access Device..................................................................................................178
Enabling Accounting Using an Auxiliary Access Device .......................................................................178
Displaying Your Company Logo on the Blocking Screen .....................................................................178
Enabling Accounting in Print Drivers ...................................................................................................................179
Enabling Accounting in a Windows Print Driver......................................................................................179
Enabling Accounting in an Apple Macintosh Print Driver....................................................................179
10 Administrator Tools 181
Monitoring Alerts and Status .................................................................................................................................182
Alert Notification ................................................................................................................................................182
Energy Saving Settings .............................................................................................................................................184
Configuring Sleep Mode Settings at the Control Panel........................................................................184
Setting the Date and Time......................................................................................................................................185
Setting the Date and Time in CentreWare Internet Services ............................................................185
Setting the Date and Time at the Control Panel ....................................................................................185
Taking the Printer Offline ........................................................................................................................................186
Restarting the Printer in CentreWare Internet Services .......................................................................186
Restarting the Printer at the Control Panel...............................................................................................186
SMart eSolutions and Billing Information.........................................................................................................187
SMart eSolutions.................................................................................................................................................187
View Usage and Billing Information ...........................................................................................................189
Cloning............................................................................................................................................................................190
Creating a Clone File..........................................................................................................................................190
Installing a Clone File........................................................................................................................................190
Address Books ..............................................................................................................................................................191
Device Address Book..........................................................................................................................................191
Fax Address Book................................................................................................................................................194
LAN Fax Address Book ......................................................................................................................................194
Font Management Utility........................................................................................................................................195
Network Logs................................................................................................................................................................196
Downloading a Network Log Using a USB Flash Drive.........................................................................196
Downloading a Network Log from CentreWare Internet Services...................................................196
Customizing Printer Contact Information.........................................................................................................197
Setting Job Deletion Options at the Control Panel ........................................................................................198
Setting the Fax Country at the Control Panel..................................................................................................199
Setting the Paper Size Preference at the Control Panel...............................................................................200
Xerox Online Support.................................................................................................................................................201
Enabling Xerox Online Support......................................................................................................................201
Updating the Printer Software ..............................................................................................................................202
Enabling Upgrades.............................................................................................................................................202
Manually Upgrading Printer Software........................................................................................................202
Manually Updating the Software Using a USB Flash Drive................................................................203
Configuring Automatic Updates...................................................................................................................203
Resetting the Printer to Factory Default Settings ..........................................................................................204

Contents
10 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
A Audit Log Event Identification Numbers 205
Audit Log Event Identification Numbers...........................................................................................................206

ColorQube 8700/8900 Color Multifunction Printer 11
System Administrator Guide
This chapter includes:
Overview.............................................................................................................................................................................. 12
More Information............................................................................................................................................................ 13
1
Introduction

Introduction
12 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
Overview
This guide is designed for a system administrator with network administrator rights who understands
networking concepts and has experience creating and managing network user accounts.
Use this guide to help you install, configure, and manage your printer on a network.
Notes:
Network features are not available when you are connected over USB.
Embedded fax features are not available for all printer models.
Configuration Steps
When configuring the printer for the first time, complete the following tasks:
1. Connect an Ethernet cable from your printer to the network.
2. Confirm that your printer is recognized on your network. By default, the printer is configured to
receive an IP address from a DHCP server over a TCP/IP network. If you have another type of
network, or want to assign a static IP address, see IP on page 28.
3. Complete the installation wizards. These wizards help you configure basic printer settings such as
your location, time zone, and date and time preferences.
4. Print a Configuration Report listing the current printer configuration. Review the report and locate
the printer IP address. For details, see Configuration Report on page 17.
5. Open a Web browser and type the IP address of your printer to access CentreWare Internet Services.
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. For details, see Accessing CentreWare Internet Services on page 19.
Note: Most configuration settings are located on the Properties tab in CentreWare Internet Services.
6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write down
important information as you go through the configuration process. Use it to record information
about your network settings, including passwords, network paths, and server addresses.
7. Configure Authentication. For details, see Setting Up Access Rights.
8. Configure Security. For details, see Security on page 57.
9. Enable services in CentreWare Internet Services. For details, see Enabling Services on page 20.
10. Configure Print, Scan, and Fax features. For details, see Printing on page 107, Scanning on page 125,
and Faxing on page 151.
11. Configure Accounting. For details, see Accounting on page 171.
Note: Not all printer models support these features.

Introduction
ColorQube 8700/8900 Color Multifunction Printer 13
System Administrator Guide
More Information
Resource
Location
Installation Guide
Packaged with the printer.
Quick Use Guide
Packaged with the printer.
User Guide
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/CQ8700docs
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/CQ8900docs
Recommended Media List
United States:
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/paper
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/paper
European Union:
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/europaper
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/europaper
Technical support information for your printer;
including online technical support, Online Support
Assistant, and driver downloads.
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/CQ8700support
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/CQ8900support
Information Pages
Print from the control panel.
Information about menus or error messages
Press the control panel Help (?) button.
Order supplies for your printer
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/CQ8700supplies
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/CQ8900supplies
A resource for tools and information, including
interactive tutorials, printing templates, helpful
tips, and customized features to meet your
individual needs.
www.xerox.com/office/businessresourcecenter
Local sales and support center
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/worldcontacts
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/worldcontacts
Printer registration
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/register
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/register
Xerox®Direct online store
www.direct.xerox.com/

Introduction
14 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide

ColorQube 8700/8900 Color Multifunction Printer 15
System Administrator Guide
This chapter includes:
Physically Connecting the Printer .............................................................................................................................. 16
Initial Setup at the Control Panel .............................................................................................................................. 17
Initial Setup in CentreWare Internet Services ...................................................................................................... 19
Physical Connection Settings ...................................................................................................................................... 21
2
Initial Setup

Initial Setup
16 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
Physically Connecting the Printer
1. Connect the power cord to the printer, and plug it into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the
printer. Connect the other end of the cable to a correctly configured network port.
3. If your printer has fax installed, connect it to a correctly configured telephone line.
4. Turn on the printer.

Initial Setup
ColorQube 8700/8900 Color Multifunction Printer 17
System Administrator Guide
Initial Setup at the Control Panel
Installation Wizard
The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series
of questions to help you configure basic printer settings.
Note: You can change these settings at any time.
Quick Setup Home
After the Installation wizard completes, the Quick Setup Home wizard appears. Use the Quick Setup
Home wizard to configure printer settings.
Note: You can complete the wizard at any time.
Use the IP Address Settings wizard to assign a static IP address or change the default dynamic
addressing settings.
Use the Contact Numbers wizard to type phone numbers for support or supplies.
Use the Fax Setup wizard to configure basic embedded fax settings.
After the Quick Setup Home wizard completes, the printer restarts and a Configuration Report
automatically prints.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings > Quick Setup Home.
3. To start a wizard, touch IP Address Settings, Contact Numbers, or Fax Setup.
4. Follow the onscreen instructions.
Note: Not all options listed are supported on all printers. Some options apply only to specific printer
models or configurations.
Configuration Report
The Configuration Report lists all current settings of the printer. A configuration report prints at startup by
default.
1. In CentreWare Internet Services, click Status > Configuration Report.
2. To print the report, click Print Configuration Page.
To turn off automatic printing of a Configuration Report at startup, see Disabling the Configuration
Report at Startup on page 18.

Initial Setup
18 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
Note: If the system administrator has restricted printing of the Configuration Report, you need a user
name and password to print. For details, see the system administrator.
System Administrator Access at the Control Panel
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Press the Log In/Out button.
3. Type admin and touch Next.
4. Type the Admin Password and touch Enter. The default password is 1111.
Disabling the Configuration Report at Startup
1. In CentreWare Internet Services, click Properties > Services.
2. Click Printing > General.
3. Under Configuration Report, clear Print at Power on.
4. Click Apply to save the new settings or Undo to retain the previous settings.
Manually Setting the Ethernet Interface Speed
The Ethernet interface on the printer automatically detects the speed of your network. Any auto-sensing
devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the
configuration report to ensure that the printer detects the correct network speed.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > Advanced Settings.
3. When the warning message appears, touch Continue.
4. Touch Ethernet Physical Media.
5. Select the speed to match the speed of your hub or switch.
6. Touch Save, then touch Close.
Assigning a Network Address
The printer automatically acquires a network address from a DHCP server by default. To assign a static IP
address, configure DNS server settings, or configure other TCP/IP settings, see IP on page 28.

Initial Setup
ColorQube 8700/8900 Color Multifunction Printer 19
System Administrator Guide
Initial Setup in CentreWare Internet Services
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. It allows you to configure and administer the printer from a Web
browser.
Before you begin:
TCP/IP and HTTP must be enabled to access CentreWare Internet Services. If you disable either of
these services, enable them at the printer before accessing CentreWare Internet Services.
Locate your printer IP address using the Configuration Report.
Note: If your printer is locked, type the system administrator user name and password to access the
Properties tab. The administrator user name is admin and the default password is 1111.
Accessing CentreWare Internet Services
At your computer, open a Web browser, type the IP address of the printer in the address field, then press
Enter or Return.
Locking or Unlocking the Printer
You can select a preset user permissions configuration for users who do not log in to the printer.
1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting.
2. Click User Permissions.
3. Click the Non-Logged In Users tab.
4. Under Actions, click Edit.
5. Click the Services and Tools tab.
6. Under Presets, select an option.
7. Click Apply.
Changing the System Administrator Password
Xerox recommends that you change the default system administrator password after you configure the
printer. Be sure to store the password in a secure location.
1. In CentreWare Internet Services, click Properties > Security.
2. Click Admin Password.
3. Under User Name, type the New Password.
4. Retype the password to verify.
5. Click Apply to save the new settings or Undo to retain the previous settings.

Initial Setup
20 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
Using the Configuration Overview Page
The Configuration Overview page contains links to the commonly-accessed pages on the Properties tab.
Use the Configuration Overview page to help you install your printer successfully.
1. In CentreWare Internet Services, click Properties > Configuration Overview.
2. To configure a service or feature, click Settings. To create a clone file, click View.
Note: Not all options listed are supported on all printers. Some options apply only to specific printer
models or configurations.
Assigning the Printer Name and Location
1. In CentreWare Internet Services, click Properties > Description.
2. Under Device Name, type a name for the printer.
3. Under Location, type the location of the printer.
4. Click Apply to save the new settings or Undo to retain the previous settings.
Enabling Services
Services must be enabled before they can be managed through the Tools and Feature Access page.
1. In CentreWare Internet Services, click Properties > Services.
2. Click Service Registration.
3. Select the services to enable or click Enable All.
4. Click Apply to save the new settings or Undo to retain the previous settings.
Note: If a service is not enabled on the Service Registration page, you cannot view or manage it from
the Tools and Features page. Ensure that the desired service is enabled.
Viewing Services on the Control Panel
1. At the printer control panel, press the Machine Status button, then touch the Machine Information
tab.
2. Touch Installed Options.
All installed options registered in CentreWare Internet Services and their status appear. Set options
to Locked or Unlocked on the Tools & Services page.