Xerox WorkCentre 7328 Operating manual

Quick Use Guide
WorkCentre 7328/7335/7345
701P46053

NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and
RED means machine needs attention. Depending on the configuration of the
machine, some User Interface screens may vary.
Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server
are either trademarks or registered trademarks of Microsoft Corporation in the United
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HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard
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All product/brand names are trademarks or registered trademarks of the respective
holders.
The data saved in the hard disk of the machine may be lost if there is any problem in
the hard disk. Xerox is not responsible for any direct and indirect damages arising from
or caused by such data loss.Xerox is not responsible for any breakdown of machines
due to infection of computer virus or computer hacking.
Important(1) This manual is copyrighted with all rights reserved. Under the copyright
laws, this manual may not be copied or modified in whole or part, without the written
consent of the publisher.(2) Parts of this manual are subject to change without prior
notice.(3) We welcome any comments on ambiguities, errors, omissions, or missing
pages.(4) Never attempt any procedure on the machine that is not specifi cally
described in this manual. Unauthorised operation can cause faults or accidents.
Xerox is not liable for any problems resulting from unauthorised operation of the
equipment.
An export of this product is strictly controlled in accordance with Laws concerning
Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of
the United States.
Xerox and Ethernet are registered trademarks.

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Quick Use Guide
Table of Contents
Control Panel
Scan to Home
3
17
Banner Sheets 23
5
Replacing the Toner Cartridges
25
Tray Settings
7
Booklet Creation
9
ID Card Copying
13
Auditron Setup 19
Simple LAN Faxing
Using Thumbnail Preview
Billing Meters
15
27

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Quick Use Guide
Control Panel
1.
2.
3.
Touch Screen
The touch screen allows you to select all the available programming features. It
also displays fault clearance procedures and general machine information.
Services Button
Displays the job features on the touch screen.
Job Status Button
Displays job progress information on the touch screen.
4. Machine Status Button
Displays the current status of the machine on the touch screen.
Copy
Paper Supply 2 Sided Copying
Output Color
Auto Detect
Black and White
More...
Quantity
Copy
JobAssemblyImage Quality Layout
Adjustment Output Format
Copy
Output
Color
Reduce / Enlarge
More...
100
1 > 1 Sided
1 > 2 Sided
2 > 2 Sided
2 > 1 Sided
Rotate Side 2
Collated
1 Staple
2 Staples
Folding...
Hole
Punching
Auto
Plain Paper
Plain Paper
Plain Paper
Auto Paper Select
All
Services

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Quick Use Guide
Control Panel
5.
6.
10.
13.
12.
11.
9.
8.
7.
Dial Pause
Enters a pause in a telephone number when transmitting a fax.
Language
Changes text to an alternative language (when available).
# (Pound)
Indicates the dialing character or designates a group dial number.
Interrupt
Temporarily stops the current copy job to allow a priority job to be run.
Clear
Deletes numeric values or the last digit entered.
Log In/Out
Provides password protected access to the Tools used to adjust the defaults
of the machine.
Start
Starts the job.
Stop
Temporarily stops the current job. Follow the message to cancel or resume
your job.
Clear All
If pressed once, resets the default settings and displays the first screen for the
current pathway. If pressed twice, resets all the features to their machine
default settings.

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Quick Use Guide
Tray Settings
There are 3 standard paper trays and 2 optional paper trays,
designed to use a variety of paper and other media. The bypass tray
and trays 1 and 2 are fully adjustable trays and can hold a variety of
paper sizes. Trays 3 and 4 are high capacity feeders holding 8.5" x
11" or A4 paper sizes only.
When a paper tray is opened, your machine assumes that more paper
is to be loaded. Depending on the machine setup, the touch screen
displays a pop-up window, giving the option to change the paper and
its attributes, or load more of the same paper.
Before loading paper into the paper trays, fan the edges. This
procedure separates any sheets of paper that are stuck together and
reduces the possibility of paper jams.
Cancel Save
Tray 1
Change Settings
Plain Paper
White

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Quick Use Guide
Tray Settings
The tray information screen will be displayed on the touch screen. If
the tray information is correct select the Confirm button. Alternatively
change the paper size or paper type by selecting the Change
Settings button on the touch screen.
That completes the procedure for loading the paper tray.
Cancel Save
Tray 1
Change Settings
Plain Paper
White

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Quick Use Guide
Booklet Creation
The Booklet creation feature is switched on from a button
on the Output Format tab.
When Booklet creation is switched on, you need to tell the
machine that your originals are 1-sided or 2-sided. When
you have made your selection you must select Save so
that you can program any other features you may require
from the control panel.
Switch on Booklet creation by selecting the Output
Format tab, the Booklet Creation button and the On
button.
The Booklet Creation feature enables the production of
booklets or multi-page copies from 1 or 2-sided originals.
The machine will scan your originals and automatically
reduce and arrange the images in the correct sequence on
your selected copy paper so that a booklet is created when
the copy set is folded in half.
Page Layout Poster
Off Off
Copy
Copy
Job Assembly
Image
Quality Layout Adjustment Output Format
Annotations Watermark Secure Watermark
Transparency Options
OffOffOff
Off
ID Card Copying
Off
Booklet Creation Covers
Off Off

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Quick Use Guide
Booklet Creation
There are 2 simple rules that must be followed when making
booklets:
First select the tray that contains the paper you want to use.
Always load your documents with the long edge to the left.
1.
2.
Cancel Save
Booklet Creation
Off
On
1 Sided Originals
2 Sided Originals
2 Sided/Rotated
Binding Shift Divide Output
Covers
Off Off
No Covers
Booklet Options Original Input

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Quick Use Guide
ID Card Copying
Whether needing to copy insurance cards, a driver's license, or
any other form of identification, the ID Card Copying feature
offers a simple and efficient way to save time.
Information on both sides of the ID Card can be copied onto
one side of one sheet of paper, without the need to reload the
paper into the paper or bypass tray.

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Quick Use Guide
ID Card Copying
Pressing the Clear All (AC) button once will cancel any
previous screen programming selections.
Select the All Services icon, then select the Copy icon.
1.
Copy E-Mail Internet Fax
Fax Network Scanning
Send from Mailbox
Scan to PC
Scan to Mailbox
Copy Service

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Quick Use Guide
ID Card Copying
The ID Card Copying option is accessed from a button on the
Output Format tab.
Access the ID Card Copying feature by selecting the
Output
Format tab, then the ID Card Copying button.
Page Layout
Poster
Off Off
Copy
Copy
Job Assembly
Image
Quality Layout Adjustment Output Format
Annotations
Watermark
Secure Watermark
Transparency Options
OffOffOff
Off
ID Card Copying
Off
Booklet Creation Covers
Off Off
2.

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Quick Use Guide
ID Card Copying
Follow the instructions below to complete the ID Card Copy
process:
Step 1.
Lift the Document Feeder and place the ID Card on the top
left corner of the document glass. Gently lower the Document
Feeder.
Step 2.
Use the number keypad to enter the number of copies you
require.
Step 3.
Press Start to begin scanning side 1.
Step 4.
Lift the Document Feeder and turn the ID Card over to copy
side 2. Gently lower the Document Feeder.
Step 5.
Press Start to begin scanning side 2.
Printing begins and copies are delivered into the Output Tray.
3.

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Quick Use Guide
Simple LAN Faxing
Open the Print Driver
1.
Select Fax as Job Type
2.
Enter the Recipient Details
3.
Paper/Output Image OptionsLayout/Watermark Advanced
Xerox WorkCentre 7345
Fax
OK Cancel
Job Type
Paper
2 Sided Printing
Stapling
Output Color
Output Destination
OK Defaults
Auto
Color
1 Staple
1 Sided
8.5x11", White, Printer Default Type
Retrieve Saved Settings
Retrieve Saved Settings
Recipients
Cover Page Options:
Fax
Preferences OK Cancel
Help
Fax Number Name Group

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Quick Use Guide
Simple LAN Faxing
Set the Fax Options
4.
Send the Fax
5.
When you have selected all the options you require, select OK.
Select OK on the print driver screen and OK on the Print Screen.
The Fax Confirmation screen will appear with the list of
recipients you have chosen. If the details are correct, select the
OK button and your fax will be submitted to the machine fax
queue ready to be transmitted.
Paper/Output
I
mage Optio
ns
Layout/Watermark Advanced
Xerox WorkCentre 7345
OK
Cancel
OK
Defaults
Retrieve Saved Settings
Retrieve Saved Settings
Lighten / Darken
Background Suppression:
Auto Suppression
Image Quality
Normal
Margin Erase
Off
Invert Image
Mirror Image

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Quick Use Guide
Using Thumbnail Preview
Refresh Close
Print
Thumbnail
Delete
Document Details
Job Flow Settings
SelectAll
List
Mailbox
Mailbox Name
All
Servic
es
Go to
Send from Mailbox
Smith, J.
Jones, T.
Thumbnail Preview is an optional feature and may not be
available on your machine. Contact your system
administrator to set up this feature on your machine.
2. Select the Mailbox Name.
3. Select the Document Name.
1. Select the Send from Mailbox icon.

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Quick Use Guide
Using Thumbnail Preview
4. Select Thumbnail.
5. Select Print.
6. Select the Paper Supply, Output, and 2 Sided
Printing Options
7. Select Print
Refresh Close
Print
Thumbnail
Delete
Document Details
Job Flow Settings
SelectAll
List
Mailbox
Close
Mailbox
DocumentDetails
Paper Supply
2 Sided Copying
Output Options
Auto Paper 1 Sided
1 Staple
Print

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Quick Use Guide
Scan to Home
Scan to Home is an optional feature which allows a user to
scan hard copy originals at the device and send them to a
destination on the network which is specified as their
"Home" destination.
To use this option, the user must first enter their Network
Authentication login at the device. The device displays one
Scan to Home template. When a document is scanned, the
authentication server produces the information as to who is
logged in at the device.
Network
Scanning
Color Scanning
Black and
Quantity
Network Scanning
Advanced
Settings Layout
Adjustment Filing Options
Go to
Color
Grayscale
Original Type:
Photo and
Text
Photo
Scan Presets
for Sharing &
Printing
for Archival Record
for OCR
More...
2 Sided
2 Sided Scanning
1 Sided
2 Sided
Rotate Side
2
Auto Detect
All Services
Template Description
Update Templates
Scan to Home

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Quick Use Guide
Scan to Home
Network Scanning must be installed before using this
feature, but it is not necessary for the repositories and
templates to be configured.
The system administrator enables the feature using Internet
Services. They also have to enable Network Authentication
for this feature to be available. Lightweight Directory
Application Protocol (LDAP) connectivity may also be used.
Network
Scanning
Color Scanning
Black and
Quantity
Network Scanning
Advanced
Settings Layout
Adjustment Filing Options
Go to
Color
Grayscale
Original Type:
Photo and
Text
Photo
Scan Presets
for Sharing &
Printing
for Archival Record
for OCR
More...
2 Sided
2 Sided Scanning
1 Sided
2 Sided
Rotate Side
2
Auto Detect
All Services
Template Description
Update Templates
Scan to Home

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Quick Use Guide
Auditron Setup
To setup Auditron you must first create user accounts and
then enable Auditron. Users will then be required to enter the
User ID setup with their account to perform certain machine
functions. You can create up to 1000 accounts.
All user accounts must have the following defined:
• User ID
• User Name
• Feature Access
• Account Limit
Once accounts are defined and created, enable the desired
accounts to begin Auditron usage. User IDs and User
Names must be unique from other User IDs and User
Names.