Xerox Document Centre Series User manual

September 1, 1998 - Launch version
Document Centre STDocument Centre DC
Xerox Document Centre 240 DC/ST
255 DC/ST
265 DC/ST
User Guide
December 1, 1998 701P99729

Xerox Document Centre Model _______________
Serial Number ____________________________
If you have a problem or need supplies:
In The USA
Calling for Service and ordering Replaceable Units 1-800-821-2797 (USA)
Ordering Supplies 1-800 822-2200 (USA)
In Canada
Calling for Service 1-800-939-3769 (Canada)
Ordering Supplies and Replaceable Units 1-800-668-0199 (Canada)
User Guide
December 1, 1998 701P99729
Document Centre 240/255/265 DC/ST

Xerox Corporation
Multinational Customer and Service Education
800 Phillips Road
Webster, New York 14580
©1998 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or
judicial law or hereinafter granted, including without limitation material generated from the software programs that are displayed
on the screen such as icons, screen display looks, etc.
Xerox®, The Document Company® and the stylized X are registered trademarks of Xerox Corporation and Xerox Canada Ltd. is
a licensee of all the trademarks.
Xeroxmd, Les Gens De Documentsmd, le X stylisé et Document Centre sont des marques de commerce de Xerox Corporation pour
lesquelles Xerox Canada ltée détient des permis d'utilisation.
The Document Centre ST model includes an implementation of LZW licensed under U.S. Patent 4,558,302.
Product names used in this guide may be trademarks or registered trademarks of their respective companies and are hereby
acknowledged.
This document contains images of screens that were created using Zinc Application Framework software version 3.5 © January
1997 Zinc Software Inc.
As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR® guidelines for
energy efficiency.
Terra Choice Environmental Services Inc. of Canada has verified that this Xerox product conforms to all applicable Environmental
Choice EcoLogo requirements for minimized impact to the environment.
While the information in this Guide is correct at the time of first publication, Xerox reserves the right at any time to change the
information without notice. Changes are made periodically to this document. Changes and technical updates will be added in
subsequent editions.

Radio Frequency Notice
US Federal Communications Commission
This equipment has been tested and found to comply with the Class
B digital device, pursuant to part 15 of the FCC Rules. These limits
are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and
used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
l Reorient or relocate the receiving antenna.
l Increase the separation between the equipment and receiver.
l Connect the equipment into an outlet on a circuit different from
that to which the receiver is connected.
l Consult the dealer or an experienced radio/TV technician for
help.
Changes or modifications to this equipment not specifically
approved by the Xerox Corporation may void the authority granted
by the FCC to operate this equipment.
Canadian EME
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme la norme NMB-
003 du Canada.

Telephone Requirements Notice
US Federal Communications Commission
1. The FCC has established rules that permit this device to be directly
connected to the telephone network. Standardized jacks are used for
these connections. This equipment should not be used on party lines or
coin lines.
2. If this device is malfunctioning, it may also be causing harm to the
telephone network; this device should be disconnected until repair has
been made. If this is not done, the telephone company may temporarily
disconnect service.
3. The telephone company may make changes in its technical operations
and procedures; if such changes affect the compatibility or use of this
device,the telephone companyis requiredto give adequatenotice of the
changes. You will be advised of your right to file a complaint with the
FCC.
4. If the telephone company requests information on what equipment is
connected to their lines, inform them of:
A. The telephone number this unit is connected to
B. The ringer equivalence number
C. The USOC jack required
D. The FCC Registration number
Items ‘B’ and ‘D’ are indicated on the label.
The Ringer Equivalence Number (REN) is usedto determinehow many
devices can be connected to your telephone line. In most areas, the sum
of the RENs of all devices on any one line should not exceed five (5.0).
If too many devices are attached, they may not ring correctly.
Service Requirements
In the event of equipment malfunction, all repairs should be performed
by Xerox or authorized agent. It is the responsibility of users requiring
service to report the need for service to Xerox or to an authorized agent.
Service can be obtained at:
Xerox Customer Support
1301 Ridgeview Drive, Bldg. 301
Lewisville, TX 75067
Telephone: [phone]

Canadian Industry Requirements
Notice: The Canadian Industry Canada label identifies certified equipment.
This certification means that the equipment meets certain
telecommunications network protective, operational and safety
requirements. The Department does not guarantee the equipment will
operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible
to be connected to the facilities of the local telecommunications company.
The equipment must also be installed using an acceptable method of
connection. In some cases, the company’s inside wiring associated with a
single line individual service may be extended by means of a certified
connector assembly (telephone extension cord). The customer should be
aware that compliance with the above conditions may not prevent
degradation of service in some situations.
Repairs to certified equipment should be made by an authorized Canadian
maintenance facility designated by the supplier. Any repairs or alterations
made by the user to this equipment, or equipment malfunctions, may give
the telecommunications company cause to request the user to disconnect the
equipment.
Users should ensure for their own protection that the electrical ground
connections of the power utility, telephone lines and internal metallic water
pipe system, if present, are connected together. This precaution may be
particularly important in rural areas.
Caution: Users should not attempt to make such connections themselves,
but should contact the electric inspection authority, or electrician, as
appropriate.
The Load Number (LN) assigned to each terminal device denotes the
percentage of the total load to be connected to a telephone loop that is used
by the device, to prevent overloading. The termination on a loop may
consist of any combination of devices subject only to the requirement that
the total of the Load Numbers of all the devices does not exceed 100.
For service in Canada call [phone]

Its Illegal to copy... in the USA
Congress, by statute, has forbidden the copying of the following
items. Penalties of fine or imprisonment may be imposed on those
guilty of making such copies. This list is not all-inclusive. In case
of doubt, consult your attorney.
1. Copyrighted material, unless permission of the copyright owner
has been obtained or the copying falls within the “fair use” or
library reproduction provisions of the copyright law. Further
information of these provisions may be obtained from the
Copyright Office, Library of Congress, Washington, DC 20559
(circular R21).
2. Obligations or Securities of the United States Government, such
as:
A. Certificates of Indebtedness.
B. Coupons from Bonds.
C. Gold and Silver Certificates.
D. Treasury Notes and United States Bonds.
E. Federal Reserve and Federal Reserve Bank Notes.
F. Certificates of Deposit.
G. National Bank currency.
H. Fractional Notes.
I. Paper money and Postal Money Orders.
J. Bondsand obligationsof certainagenciesofthegovernment,
such as FHA.
K. Bonds. (US Savings Bonds may be photographed only for
publicity purposes in connection with the campaign for the
sale of such bonds.)
L. Internal Revenue Stamps. (If it is necessary to copy a legal
document on which there is a cancelled revenue stamp, this
may be done provided the reproduction of the document is
performed for lawful purposes.)
M. Postage Stamps, cancelled or uncancelled. (For philatelic
purposes, postage stamps may bephotographed provided the
reproduction is black and white and less than 3/4 or more
than 1 1/2 times the linear dimensions of the original.)
N. Bills, checks, or drafts for money drawn by or on authorized
offices of the United States.

O. Stamps and other representatives of value, of whatever
denomination, which may be or have been issued under any
Act of Congress.
16. Adjusted compensation Certificates for veterans of the World
Wars.
17. Obligations or Securities of any foreign government, bank, or
corporation.
18. Certificates of Citizenship or Naturalization. (Foreign
naturalization certificates may be photographed.)
19.Passports. (Foreign passports may be photographed.)
20. Immigration papers.
21. Badges, identification cards, passes or insignias carried by
military or Naval personnel, or by members of the various
Federal Departmentsand Bureaus, such asthe FBI and Treasury
(unless the photograph is ordered by the head of such
Department or Bureau).
22. Copying of the following is also prohibited in certain states:
automobile licences, driver’s licenses, and automobile
Certificates of Title.
23. Draft Registration cards and Selective Service Induction papers
which bear any of the following information:
A. Registrant’s earnings or income.
B. Registrant’s dependency status.
C. Registrant’s court record.
D. Registrant’s previous military service.
E. Registrant’s physical or mental condition.
Exception: US Army and Navy discharge certificates may be
photographed.

Xerox Document Centre User Guide ix
Table of Contents
Safety Notes ..................................................................................................1
Symbology ...............................................................................................2
Electrical Safety .......................................................................................2
Emergency Power Off .............................................................................3
Ozone Information ...................................................................................4
Laser Safety .............................................................................................5
Operational Safety ...................................................................................6
Safety Extra Low Voltage Approval .......................................................8
Welcome ........................................................................................................9
What can you do with a Document Centre? ............................................9
Document Centre 240/255/265 Features ...............................................10
At your workstation .........................................................................10
At the machine .................................................................................11
Quick Reference ....................................................................................13
Quick Start .................................................................................................19
Making Copies .......................................................................................20
Loading paper ........................................................................................22
Loading Paper in Trays 1 - 4 .....................................................22
Loading paper in Tray 5, the Bypass Tray ................................22
Loading Paper in Tray 6, the High Capacity Feeder .................22

x Xerox Document Centre User Guide
Using the Job Queue ..............................................................................23
Making copies with the Auditron enabled .............................................24
Login using the Auditron .................................................................24
Logout using Auditron .....................................................................24
Getting a Secure Print (for ST models) .................................................25
Try These Jobs ...........................................................................................27
Making Quick Copies ............................................................................28
Stapling Copy Jobs ................................................................................29
Making 2-sided Copies ..........................................................................30
Improving Image Quality .......................................................................31
Removing Unwanted Marks on the Edges of Copies ............................32
Copying Pages from Books or other Bound Documents .......................33
Using Reduction/Enlargement ...............................................................34
Shifting an Image ...................................................................................35
Adding covers ........................................................................................36
Placing Multiple Images on a Single Page ............................................37
Making Transparencies with Dividers ...................................................38
Making Brochures and Booklets ............................................................39
Copying Mixed Size Originals ..............................................................40
Build Job - Overview .............................................................................41
Copying Bound Documents using Build Job .........................................42
Using Build Job and Sample Set ............................................................43
Index ............................................................................................................45

Xerox Document Centre User Guide Page 1
Safety Notes
Safety Notes
Your Xerox product and supplies have been designed and tested to meet strict safety
requirements. These include safety agency examination and approval, and compliance
to established environmental standards. Please read the following instructions carefully
before operating the machine and refer to them as needed to ensure the continued safe
operationof your machine. Thesafetytestingandperformanceofthisproducthave
been verified using Xerox materials only.
Follow all warnings and instructions marked on or supplied with the product.

Page 2 Xerox Document Centre User Guide
Symbology
This symbol on the machine indicates heated surface
Electrical Safety
CAUTION Ensure that the power connection for your machine satisfies
these requirements.
The Document Centre machines require a 115V outlet. The
240 DC or ST requires a dedicated 15A circuit; the 255 and
265 DC or ST each require a dedicated 20A circuit.
1. The power receptacle for the machine must meet the
requirements stated on the data plate on the rear of the
machine.
2. The socket outlet shall be installed nearthe equipment and
shall be easily accessible.
3. Use the power cable that is supplied with your Document
Centre. Do not use an extension cord or remove or modify
the power cord plug.
4. Plug the power cable directly into a correctly grounded
electricaloutlet.Ifyouarenot surewhetheror notan outlet
is correctly grounded, consult an electrician.
5. Do not use an adapter to connect the Document Centre to
an electrical outlet that lacks a ground connection terminal.
6. The power cord is the disconnect device for this copier.
7. Do not override or disable electrical or mechanical
interlocks.
8. Do not push objects into slots or openings on the machine.
Electrical shock or fire may result.
9. Do not obstruct ventilation openings. These openings
prevent overheating of the Document Centre.

Xerox Document Centre User Guide Page 3
Safety Notes
Safety Notes
Emergency Power Off
If any of the following conditions occur, turn off the
Document Centre immediately and disconnect the power
cablefromtheelectricaloutlet.ContactanauthorizedXerox
Service Representative to correct the problem:
l The Document Centre emits unusual odors, or makes
unusual noises.
l The power cable is damaged or frayed.
l A wall panel circuit breaker, fuse, or other safety
device has been tripped.
l Liquid is spilled into the Document Centre.
l The Document Centre is exposed to water.
l Any part of the Document Centre is damaged.
NOTE The only method to remove all power from the Document
Centre is to disconnect the power cable from the electrical
outlet.

Page 4 Xerox Document Centre User Guide
Ozone Information
This product produces ozone during normal operation. The
ozone produced is dependent on copy volume and is heavier
than air. Install the system in a well ventilated room with the
minimum cubic requirements size listed below. Providing the
correctenvironmental parameterwillensure the concentration
levels meet safe limits.
The minimum cubic requirements are listed below:
Document Centre 240 DC - 710 cubic feet
Document Centre 255 ST/DC - 1,060 cubic feet
Document Centre 265 ST/DC - 1,060 cubic feet
Document Centre 240 ST - 1,060 cubic feet
To determine if the room has the required volume to meet the
ozone requirement, the length of the room multiplied by its
width and height should be equal to or greater than the cubic
volume listed above.
Ifyouneedadditionalinformationaboutozone,pleaserequest
the Xerox publication Ozone (part number 600E74140) by
calling 1-800-828-6571 in the United States and Canada.

Xerox Document Centre User Guide Page 5
Safety Notes
Safety Notes
Laser Safety
CAUTION Use of controls, adjustments or performance of procedures
other than those specified in this guide may result in
hazardous light exposure.
The Document Centre complies with international safety
standards and is certified as a Class 1 Laser Product.
With specific regard to lasers, the equipment complies with
laser product performance standards set by governmental,
national, and international agencies as a Class 1 Laser
Product.Itdoesnotemithazardouslight,asthebeamistotally
enclosed during all phases of customer operation and
maintenance.

Page 6 Xerox Document Centre User Guide
Operational Safety
Xerox equipment and supplies have been designed and tested
to meet strict safety requirements. These include safety
agency examination, approval and compliance with
established environmental standards.
To ensure the continued safe operation of your Document
Centre, follow these safety guidelines at all times:
Do These
l Always connect equipment to a correctly grounded power
outlet. If in doubt, have the outlet checked by a qualified
electrician.
l Always follow all warnings and instructions that are
marked on or are supplied with the equipment.
l Always exercise care when moving or relocating the
equipment. Please contact your local Xerox Service
Department to arrange relocation of the copier to a
location outside of your building.
l Always locate the machine on a solid support surface (not
on plush carpet) that has adequate strength to support the
weight of the machine.
l Always locate the machine in an area that has adequate
ventilation and room for servicing.
l Always use materials and supplies that are specifically
designed for your Xerox equipment. Use of unsuitable
materials may result in poor performance and possibly a
hazardous situation.
NOTE Your Document Centre is equipped with an energy saving
device to conserve power when the machine is not in use.
The machine may be left on continuously.

Xerox Document Centre User Guide Page 7
Safety Notes
Safety Notes
Do Not Do These
l Never use an adapter plug to connect equipment to a
power source that lacks a ground connection terminal.
l Never obstruct ventilation openings. They are provided to
prevent overheating.
l Never push objects of any kind into the ventilation
openings.
l Never attempt any maintenance function that is not
specifically described in the Document Centre
documentation.
l Never remove any covers or guards that are fastened with
screws. There are no operator serviceable areas within
these covers.
l Never position the machine near a radiator or any other
heat source.
l Never override or “cheat” any of the electrical or
mechanical interlock devices.
l Never operate the equipment if you notice unusual noises
or odors. Disconnect the power cord from the power
outlet and call the Xerox Welcome Center.

Page 8 Xerox Document Centre User Guide
Safety Extra Low Voltage Approval
These Xerox Digital Copiers/Printers are in compliance with
various governmental agencies and national safety
regulations. All systemports meetthe requirementsfor Safety
Extra Low Voltage (SELV) circuits for connection to
customer-owned devices and networks. Additions of
customer-ownedorthird-partyaccessoriesthatare attachedto
these printers/copiers must meet or exceed the requirements
listed above. All modules that require external connection
must be installed per Xerox installation procedures.