Xerox PHASER 8560MFP Operating manual

Phaser
®
8560MFP
Xerox Support Centre
Xerox Support Centre
Xerox Support Centre
Phaser® 8560MFP/8860MFP
8560MFP/8860MFP English Rev A
Copyright © 2007 Xerox Corporation. All rights reserved.
Quick
Use Guide
www.xerox.com/support
multifunction printer
Xerox Support Centre
Utility installs with the printer driver, or go to
www.xerox.com/support. Double-click the icon
on the Windows desktop or Mac OS X dock.
User manuals and video tutorials
Troubleshooting
System and supplies status
User safety
Material Safety Data Sheets

2
System Basics
8560MFP/N 8560MFP/D
8860MFP/D
8560MFP/T 8560MFP/X
System Basics 2
Printing 5
Copying 7
Scanning 9
Faxing 12
Troubleshooting 15
Some options and features covered in this guide
may not be included with your configuration.
See the System Configurations chapter in the User Guide
for information about features and available options.
Some options and features covered in this guide
may not be included with your configuration.
See the System Configurations chapter in the User Guide
for information about features and available options.
ConfigurationsContents

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System Basics
System Basics
Side DoorSide Door
Maintenance KitMaintenance Kit
Waste TrayWaste Tray
LE+
2
3
4
1
1 2
3
4
Phaser
ser
System Tour
Interface CoverInterface Cover
Exit CoverExit Cover
Duplex Automatic Document FeederDuplex Automatic Document Feeder
Tray 1Tray 1
Tray 2Tray 2
ScannerScanner
Optional Trays Optional Trays
Output TrayOutput Tray
Front CoverFront Cover
See label.
8560MFP 8860MFP

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System Basics
System Basics
Color
Mode
Document
Type
Output
Quality
2 Sided Lighten
Darken
Reduce
Enlarge
Copy Scan Print Fax System
Ready To Copy
Press ? for help
1
2: A4 210 x 297
A4 210 x 297
On
Off
Paper Supply...
Original Size...
Prescan Glass...
Preset Reduce/Enlarge
Ready To Copy
Press ? for help
1
1
2
3X
OK
Copy/Scan/Fax Settings
Menus
Status and warnings
Navigation
Copy Scan Print Fax System
Information
Configuration Page
Connection Setup
General Setup
Job Defaults Setup
System Setup
Menu Map
Troubleshooting
System Identification
Information Pages
Supplies Info
Information
Menu Map
Troubleshooting
System Identification
Information Pages
Supplies Info
Information
OK
2: A4 210 x 297
A4 210 x 297
On
Off
Paper Supply...
Original Size...
Prescan Glass...
Preset Reduce/Enlarge
Current Settings
Information PagesControl Panel Buttons
= Prints an information page. = Prints an information page.
Help Button: Press at any time
to display additional information
about the message or menu.
Help Button: Press at any time
to display additional information
about the message or menu.

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Printing
Printing
Copy Scan Print Fax System
System Setup
LE
SE
LE > 297 mm
(11.7 in.)
LE+
Custom
US Folio
Legal
Duplex Automatic Document Feeder
Phaser
60 – 120 g/m2
(16 – 32 lb. Bond)
SE: 114 – 216 mm (4.5 – 8.5 in.)
LE: 140 – 356 mm (5.5 – 14 in.)
LE
SE
1
1
2
3
4
Information
Configuration Page
Connection Setup
General Setup
Job Defaults Setup
System Setup
Menu Map
Troubleshooting
System Identification
Information Pages
Supplies Info
Information
Configuration Page
Paper Tips Page
Connection Setup Page
Startup Page
Usage Profile
Information Pages
Index Cards................... 3 x 5 in.
A6.................................. 105 x 148 mm
Custom.......................... (SE) x (LE)
#5 1⁄2 Baronial............... 4.375 x 5.75 in.
#6 3⁄4 Commercial......... 3.625 x 6.5 in.
Monarch........................ 3.87 x 7.5 in.
#6 1⁄2 Booklet................ 6 x 9 in.
Lee................................ 5.25 x 7.25 in.
Statement..................... 5.5 x 8.5 in.
Executive...................... 7.25 x 10.5 in.
A/Letter......................... 8.5 x 11.0 in.
US Folio........................ 8.5 x 13.0 in.
Legal............................. 8.5 x 14.0 in.
B5 ISO........................... 176 x 250 mm
B5 JIS............................ 182 x 257 mm
A4.................................. 210 x 297 mm
A5.................................. 148 x 210 mm
#10 Commercial........... 4.12 x 9.5 in.
DL................................. 110 x 220 mm
C5.................................. 162 x 229 mm
60 – 220 g/m2
(16 – 45 lb. Bond/
22 – 80 lb. Cover)
60 – 120 g/m2
(16 – 32 lb. Bond)
Trays 1-4
Tray 1
Print the Paper Tips page for more details
about paper type support and tray setup.
See the Printing chapter in the User Guide.
Print the Paper Tips page for more details
about paper type support and tray setup.
See the Printing chapter in the User Guide.
Supported PapersPrinting

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Printing
Printing
2 Sided
2 Sided
Tray 1
1 Sided
1
1
2 4
2
3
PC
Mac
Tray 1 Trays 2-4
Use current setup
Change setup...
Tray 1 Paper
A4 (210 x 297mm)
Plain Paper
LE > 297 mm
(11.7 in.)
LE+
Custom
US Folio
Legal
ser
Ph
Trays 2-4
1 Sided
Phaser
Phaser
Phas
er
Adjust guides to paper size.
Press to click in place.
Adjust guides to paper size.
Press to click in place.
Select special features
in the Xerox printer driver.
Confirm or change settings.Confirm or change settings.
Basic Printing

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Copying
Copying
Copy Scan Print Fax System
2: Letter 8.5x11
Letter 8.5x11
On
Off
Paper Supply...
Original Size...
Prescan Glass...
Preset Reduce/Enlarge...
Ready To Copy
Press ? for help
1
Copy Scan Print Fax System
Ready To Copy
Prescan Glass...
Preset Reduce/Enlarge...
Collate...
Copying Guide
Ready to Copy
Press ? for Help
60 – 120 g/m2
(16 – 32 lb. Bond)
SE: 114 – 216 mm (4.5 – 8.5 in.)
LE: 140 – 356 mm (5.5 – 14 in.)
LE
SE
ser
Phaser
Phaser
1
Copy Scan Print Fax System
2: A4 210 x 297
A4 210 x 297
On
Off
Paper Supply...
Original Size...
Prescan Glass...
Preset Reduce/Enlarge...
Ready To Copy
Press ? for help
1
Load original.Load original.
Print the Copying Guide
for basic copying procedures.
See the Copying chapter in the User Guide.
Print the Copying Guide
for basic copying procedures.
See the Copying chapter in the User Guide.
Basic CopyingCopying

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Copying
Copying
Color
Mode
Document
Type
Output
Quality
2 Sided Lighten
Darken
Reduce
Enlarge
Copy Scan Print Fax System
2: A4 210 x 297
A4 210 x 297
On
Off
Paper Supply...
Original Size...
Prescan Glass...
Preset Reduce/Enlarge...
Ready To Copy
Press ? for help
1
2: Letter 8.5X11
100%
0
T /A t
6
2 3
4
Select settings.Select settings.
Navigate menus for special features or paper.Navigate menus for special features or paper.
Select number of copies.Select number of copies.
Press Start button.Press Start button.
Clear All: Restore defaults
Stop: Pause (1x)/Cancel (2x)
Also use numeric keys to enter passwords
for protected settings.

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Scanning
Scanning
Copy Scan Print Fax System
Public Folder
100x100
Scan To...
Scan Resolution...
Scanning Guide
Original Size...
Ready To Scan
Press ? for help
2
60 – 120 g/m2
(16 – 32 lb. Bond)
SE: 114 – 216 mm (4.5 – 8.5 in.)
LE: 140 – 356 mm (5.5 – 14 in.)
LE
SE
1
Phaser
ser
Phaser
Copy Scan Print Fax System
Ready To Scan
Scan To...
Scan Resolution...
Scanning Guide
Original Size...
Ready to Scan
Press ? for Help
Press Scan button. Press Scan button.
Load original.Load original.
Basic ScanningScanning
Print the Scanning Guide
for basic scanning procedures.
To learn about advanced scanning
techniques, see the Scanning chapter
in the User Guide.
Print the Scanning Guide
for basic scanning procedures.
To learn about advanced scanning
techniques, see the Scanning chapter
in the User Guide.

10www.xerox.com/support
Scanning
Scanning
Color
Mode
Document
Type
Output
Quality
2 SidedLighten
Darken
Reduce
Enlarge
Copy Scan Print Fax System
Information
Configuration Page
Connection Setup
General Setup
Job Defaults Setup
System Setup
3
5
Start
1
Information
Configuration Page
Connection Setup
General Setup
Job Defaults Setup
System Setup
4
Public Folder
100x100
Scan To...
Scan Resolution...
Scanning Guide
Original Size...
25% Full
Ready To Scan
Press ? for help
Menu Map
Troubleshooting
System Identification
Information Pages
Supplies Info
Information
OK
OK
Select settings.Select settings.
Select destination.Select destination.
Press Start button.Press Start button.
Get system IP Address.Get system IP Address.
The Public Folder is on the
8560MFP/8860MFP hard drive.
CentreWare IS can retrieve scans from a networked 8560MFP/8860MFP
without installed drivers.
Retrieving Scans: CentreWare IS

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Scanning
Scanning
2
http://xxx.xxx.xxx.xxx
3
4
Image
Update View
Go
Delete
Retrieve As BMP
Image
Update View
Go
Delete
Retrieve As BMP
Scans
Phaser 8560
CentreWare
Internet Services
Scans
Private Folders
Administrative
Public Folder
Phaser 8560MFP
BMP
JPEG – Smaller File
JPEG – Higher Quality
GIF
TIFF
PDF – Smaller File
PDF – Higher Quality
Enter IP Address in your web browser.Enter IP Address in your web browser.
Click Scans button. Wait for images to load.Click Scans button. Wait for images to load.
Select file type, and then click Go.Select file type, and then click Go.
Reloads page for new scans.
Deletes scan.

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Faxing
Faxing
2
Copy Scan Print Fax System
Ready To Fax
Auto Suppression...
Transmission Report...
Starting Rate...
Faxing Guide
Ready to Fax
Press ? for Help
Copy Scan Print Fax System
Ready To Fax
60 – 120 g/m2
(16 – 32 lb. Bond)
SE: 114 – 216 mm (4.5 – 8.5 in.)
LE: 140 – 356 mm (5.5 – 14 in.)
LE
SE
1
Phaser
ser
Phaser
Basic Faxing
Print the Faxing Guide
for basic faxing procedures.
See the Faxing chapter in the User Guide.
Print the Faxing Guide
for basic faxing procedures.
See the Faxing chapter in the User Guide.
Press Fax button. Press Fax button.
Load original.Load original.
Faxing

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Faxing
Faxing
Individual
4: A INC:5551232345
5: B CORP:5553451234
6:
7:
8:
3
Speed
Dial
Send
List
Delay
Send Pause
C
opy Scan Print Fax System
Fax Number
345
= : ( ) , ! / * #
,
2
1
Speed
Dial
C
opy Scan Print Fax System
Speed Dial
Individual...
Group...
1.1
1.2
4
Enter Fax number.Enter Fax number.
Press Speed Dial button and select Individual.Press Speed Dial button and select Individual.
Groups are collections of saved entries.
Select a blank number.Select a blank number.
Press Start button.Press Start button.
Clear All: Restore defaults
Stop: Pause (1x)/Cancel (2x)
Adding Speed Dial Entries

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Faxing
Faxing
Copy Scan Print Fax System
System Setup
Press ? for help
3
Speed
Dial
Send
List
Delay
Send Pause
C
opy Scan Print Fax System
Individual Name
ABC AB
ABC
ABC
#
,
4
Phone Number
345
http://xxx.xxx.xxx.xxx
3.1
3.2
1
2
Properties
3
4
Phaser 8560
CentreWare
Internet Services
Properties
Phaser 8560MFP
General
Protocols
Emulations
Protocols
Emulations
Web Server
Fax Settings
About System
E-Supplies
Mail Alerts
Interfaces
Clone Settings
Defaults
Individual Directori
Group Directories
Starting Rate
9600 bps
14.4 kbps (G3)
19.2 kbps
28.8 kbps
33.6 kbps (Super G3)
= : ( ) , *
Information
Configuration Page
Connection Setup
General Setup
Job Defaults Setup
System Setup
Menu Map
Troubleshooting
System Identification
Information Pages
Supplies Info
Information
4800 bps
9600 bps
14.4 kbps (G3)
19.2 kbps
28.8 kbps
33.6 kbps (Super G3)
Choose modem Starting Rate.Choose modem Starting Rate.
Enter name and Fax number.Enter name and Fax number.
Use CentreWare IS to easily add entries on networked systems.
Enter the system IP address in your web browser, and then go to
Properties > Fax Settings.
Use CentreWare IS to easily add entries on networked systems.
Enter the system IP address in your web browser, and then go to
Properties > Fax Settings.
CentreWare IS
Each press cycles through characters.
Cursor advances after 1 second.
ABC2

15
Troubleshoooting
Troubleshoooting
Copy Scan Print Fax System
System Setup
www.xerox.com/support
Information
Configuration Page
Connection Setup
General Setup
Job Defaults Setup
System Setup
Menu Map
Troubleshooting
System Identification
Information Pages
Supplies Info
Information
Paper Jams
Print Quality Problems
Network Problems
Fax Problems
Service Tools
Troubleshooting
For Print-Quality Solutions:
See the Print-Quality Problems menu
and print the Troubleshooting Print-Quality page.
See the Print Quality chapter in the User Guide
or visit the Support website.
For Print-Quality Solutions:
See the Print-Quality Problems menu
and print the Troubleshooting Print-Quality page.
See the Print Quality chapter in the User Guide
or visit the Support website.
To clean the document glass:
Use Isopropyl Alcohol (90%)
on a clean, lint-free cloth.
To clean the document glass:
Use Isopropyl Alcohol (90%)
on a clean, lint-free cloth.
Output Quality
www.xerox.com/support

16www.xerox.com/support
Troubleshoooting
Troubleshoooting
LE > 297 mm
(11.7 in.)
LE+
Custom
US Folio
Legal
Remove paper fragments.Remove paper fragments.
Verify guide positions.Verify guide positions.
Press to display procedures.
Paper Jams