Xerox WorkCentre 5865 User manual

WorkCentre 5865/5875/5890
Multifunction Printer
Superior productivity through
leading-edge simplicity.
Xerox®WorkCentre®
5865/5875/5890
Tabloid-size
Black-and-white
Multifunction Printer

Empowering a higher level of
productivity requires a new
mindset. You need an office
technology solution that simply
gets it done, behind the scenes,
and frees your staff to work the
way they want, while focusing on
the work that really matters.
You need a new kind of simplicity
that streamlines department-level
workloads, plus the advanced
capabilities that enable your
team to work more cost-
effectively, more securely, and
with greater flexibility.
You need the solutions enabled
by the Xerox®
ConnectKey®
Technology and our WorkCentre®
5865/5875/5890.

Illuminated Paper Path
The WorkCentre 5865/5875/5890
features an illuminated paper path,
which makes user access even easier.
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• Great features – your choice of speeds.
With fast copying and printing – up to 65, 75
or 90 ppm – there’s more than enough speed
to meet your department-level workload.
But if your business demands workgroup
productivity, consider the fast but lower-
speed models in the WorkCentre 5800 series
family: the WorkCentre 5845 or 5855, for
great performance up to 55 ppm.
• Scanning at up to 200 images per
minute. Single-pass color scanning enables
faster electronic distribution of full-color
documents for more effective and impressive
communications.
• Single touch scanning. Use the Single Touch
Scan feature to create a dedicated, easy-to-
locate scan button directly on the color touch
screen interface. Assign the Single Touch
Scan button its own scanning workflow for
fast document distribution and archiving.
• Higher paper capacity, more flexibility.
Print more for longer with a total paper
capacity of up to 8,700 sheets. Multiple
finishing options, from basic to advanced,
give you the flexibility your workload requires.
• Exceptional print and copy quality. With
superior fine-line definition, shadows and
highlights, your copies truly look like the
original.
• Walk-up simplicity. Print from and scan to
any USB memory device for faster document
delivery when you’re not at your computer.
• Your print job, your priority. The Print
Around feature eliminates extended printing
delays by holding a job in need of resources
(such as a different paper size) and printing
the next job in the queue.
• Customize your solutions. Xerox Extensible
Interface Platform®Serverless technology
allows creation of applications to run on
ConnectKey-enabled MFPs without the need
for additional IT infrastructure. This allows
you to simplify and personalize the usability
of your device with a range of capabilities
from support applications to scanning.
A new way of working.
Large workgroups succeed because they’re productive, flexible and reliable.
You need an office technology solution that matches those strengths. Which is why
we designed the Xerox®
WorkCentre® 5865/5875/5890 with a powerful mix of features
and capabilities that handle your heavy workload in ways you never imagined.

Conservation Built-in
Get a powerful multifunction printer
that includes a number of environmental
features.
•Power save with quick start-up conserves
electricity during downtime while
keeping the device ready for action.
•Full compliance with the EU Restriction
of Hazardous Substances (RoHS)
Directive, Environmental Choice, EPEAT
and the stringent ENERGY STAR®TEC
Version 1.2 standards.
•Multiple print settings are available
that allow for reduced impact on the
environment. Options include default
two-sided printing, proof print, printing
on recycled paper and draft mode.
•Our innovative Earth Smart print
driver settings let you select the most
environmentally conscious print options.
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• Leading-edge color touch screen user
interface. Provides the comfortable look and
feel Xerox is known for and features bright,
intuitive icons and easy access to all major
functions directly from the home screen.
• Less user intervention means less
downtime. Our new, more efficient toner
lasts longer and can be replaced quickly by
any user and provides superior image quality.
• A help desk at your fingertips. Get quick,
easy, step-by-step troubleshooting assistance
– like tips for sending a scan via email – with
embedded help videos right on the user
interface.
• Xerox®Online Support. Stay up and running
with instant access to searchable online help
right at the device’s front panel or in the
print driver. You get the same information
our Product Support Specialists use when
resolving printer problems, assisting with
error codes, print quality, media jams,
software installation, and more.
• A truly universal print driver. Xerox®Global
Print Driver®lets IT administrators install,
upgrade and manage Xerox®and non-Xerox®
devices from a single driver. It provides a
consistent, easy-to-use interface for end-
users, reducing the number of support calls,
and simplifying print services management.
• Advanced copy and print features. The
WorkCentre 5865/5875/5890 greatly
simplifies everyday office tasks, providing
plenty of support for specialized print
applications including Annotation, Bates
Stamping, ID Card Copy, tab print capability
and page-level programming.
• Consistent user experience. The WorkCentre
5865/5875/5890 features the same
controller technology as our other latest-
generation tabloid-size multifunction printers,
making users more comfortable operating
the devices because of their common
look and feel. For more information about
our groundbreaking Xerox®ConnectKey®
Controller technology, visit www.xerox.com/
connectkey.
The new standard of simplicity.
When office life is simpler, large workgroups function more efficiently and excel
at the work that really matters. But you need the right tools to help you get there.
Rest assured, the Xerox®
WorkCentre® 5865/5875/5890 turns complexity into a higher
level of simplicity with a solution that works the way you do.

Powerful Partnerships
The WorkCentre 5865/5875/5890 series
includes McAfee®technology integration,
resulting in the industry’s first lineup
of multifunction printers that protect
themselves from potential outside threats.
McAfee’s whitelisting technology ensures
only safe, pre-approved files or functions
are executed on your devices, minimizing
the need to manually update software
levels against new security threats. Also,
seamless integration with the Xerox®
Managed Print Services toolset and
McAfee ePolicy (ePO) allows for easy
tracking and monitoring.
Plus, automatic Cisco®TrustSec Identity
Services Engine (ISE) integration provides
comprehensive visibility of all Xerox®
ConnectKey®-enabled MFPs’ endpoints
to enforce IT-centric security policies and
compliance.
• Protect your confidential information.
Safeguard all sensitive data with encrypted
PDF files for scanning; hard drive encryption,
compliant with the 256-bit AES FIPS 140-2
standard; and Image Overwrite with a 3-pass
scrub process to ensure total deletion of all
data fragments.
• Prevent unauthorized access. Permit
only authorized users to access the device
with Xerox user permissions, network
authentication, IP filtering, and smart card,
role-based and function-level login.
• Manage threats proactively. As new threats
emerge, Xerox proactively monitors security
clearinghouses for new vulnerabilities and
provides patches when necessary, ensuring
your equipment stays current and your data
is kept safe. Plus, you can receive up-to-
the-minute updates via RSS feeds and stay
informed via www.xerox.com/security.
• Stay compliant with regulations.
WorkCentre 5865/5875/5890 devices comply
with the latest security standards across
industries, including government, finance and
healthcare. These include Common Criteria,
HIPAA, Data Protection Act, COBIT and more.
These devices can conform to any standard,
with controls available to match your needs.
• Gain complete visibility. Prevent IP theft
and ensure non-repudiation by having total
visibility into the device and network. With
security policy management and tracking of
most activities on the device with Audit Log,
you can know who accessed what, when and
details of most interactions with the device.
Don’t risk your sensitive information.
Working at peak performance means nothing if the data that’s critical to
the success of your business isn’t fully safeguarded. And network multifunction
devices are potential points of entry for malicious activities. That’s why the Xerox®
WorkCentre®
5865/5875/5890 boasts the most complete range of advanced features,
technologies, and solutions from security-industry leaders that ensure comprehensive,
24/7 protection.

Remote Control Panel
Remotely and securely operate the
WorkCentre 5865/5875/5890 control
panel from any office PC as though you
were standing at the device. The Remote
Control Panel allows IT staff to remotely
view and control the user interface and
makes it easier and more convenient to
train users. And during a remote session,
walk-up users are notified at the device
to prevent simultaneous system changes.
Plus, advanced print drivers and free
device management tools let you remotely
monitor real-time performance and
available resources for greater uptime.
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The Freedom of Uninhibited Mobility
Whether at work or working away, the Xerox®
WorkCentre®5865/5875/5890 provides
powerful, helpful technologies with barrier-
free accessibility. Now, office staff can control
device functions from any workstation, while
mobile professionals stay connected to the
communications tools and productivity
solutions offered by the WorkCentre
5865/5875/5890 – for more flexibility,
anywhere.
• Optional Wi-Fi connectivity. Administrators
can connect the WorkCentre 5800 series
devices anywhere, without the need for
network cabling.
• Apple®AirPrint™. Print email, photos and
important office documents directly from
your Apple iPhone®or iPad®with no drivers
to install.
• Xerox®Mobile Print, and more. Take the
mystery and anxiety out of wireless and
mobile device printing. Xerox has all the
options to enable secure, accurate printing
from most mobile devices, to any printer
or multifunction printer, regardless of
brand. Whether offsite or onsite, learn
more about why Xerox is the only choice
for today’s mobile professionals by visiting
www.xerox.com/mobile.
• Mopria™ certified. Mopria certification
simplifies the mobile printing experience for
tablets and smartphones to many printing
devices, including the WorkCentre 5800
Series.
Real business for the real world.
Today’s pace of business requires anytime, anywhere access to the technology
that makes your work easier. You need a real-world solution that bridges the gap
between workplace productivity and the tasks that have to get done beyond your
office walls. Our mobile solutions empower today’s professionals to get real work done
in the office and on the go, providing the freedom and flexibility to keep pace with the
demands of your business – wherever it takes you.

Paper Input
1Single-pass Automatic Document Feeder scans
documents as fast as 200 images per minute.
2100-sheet Bypass Tray handles heavy paper up to
80 lb. cover.
3Two 500-sheet universal trays are adjustable up
to 11 x 17 in.
4Optional Envelope Kit (replaces Tray 2) provides
trouble-free feeding of 50 envelopes.
5High Capacity Tandem Tray holds a total of
3,600 sheets of letter-size paper.
64,000-sheet letter-size High Capacity Feeder
(optional) can increase total capacity to 8,700
sheets. Or add the 2,000-sheet Short-Edge Kit in
either letter/legal size or 11 x 17 in. size.
Finishing Options
7Multiple finishing options let you add the
capabilities that are right for individual
workgroups. Choose basic features like staple and
hole punch, or advanced capabilities to produce
paginated, saddle-stitched and folded booklets
and Z and C-folded brochures.
Extend Your Possibilities
Whether scanning and managing documents
on your office network or a hosted cloud on the
Internet, you can access scan workflow solutions
right from any WorkCentre 5865/5875/5890
thanks to the power of Xerox®Workflow Solutions,
built on our Xerox Extensible Interface Platform®.
These are just a few of the many examples of
Xerox®Workflow Solutions*:
•Xerox®ConnectKey®for SharePoint®or
Xerox®ConnectKey®for DocuShare®.Scan
files directly into Microsoft®SharePoint or
Xerox®DocuShare®and other Windows®
folders. Plus, you’ll go beyond basic file storage
and PDF creation by automatically converting
documents to intelligent, structured data with
easy file naming and routing tools.
•Xerox®ConnectKey®Share to Cloud. Our
cloud-based scanning solution provides easy,
secure, scalable scanning to popular cloud-
based repositories such as Google Docs™,
SalesForce.com, Office 365 and Dropbox™,
using custom-designed workflows that leverage
our Xerox Extensible Interface Platform®
technology. Learn more about Xerox®Workflow
Solutions at www.office.xerox.com/software-
solutions.
* Optional solutions may vary by geography.
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Xerox®WorkCentre®5945/5955
Optimized for:
Productivity Scanning
Security Networking
Solutions Wi-Fi

For more detailed specifications, go to www.xerox.com/office/WC5865_75_90Specs.
To view a product video, visit www.xerox.com. Build and configure your own Xerox®
WorkCentre 5800 series multifunction printer at www.buildyourownxerox.com/connectkey.
©2014 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, ConnectKey®, DocuShare®, Global Print Driver®, Scan to PC Desktop®,
WorkCentre®, Xerox Extensible Interface Platform® and Xerox Secure Access Unified ID System® are trademarks of Xerox Corporation in the
United States and/or other countries. Mopria™ is a trademark of the Mopria Alliance. As an ENERGY STAR® partner, Xerox Corporation has
determined that this product meets the ENERGY STAR guidelines for energy efficiency. ENERGY STAR and the ENERGY STAR mark are registered
U.S. marks. The information in this brochure is subject to change without notice. Updated 5/14 BR8562 610P730384E W5ZBR-01UF
ConnectKey®
WorkCentre 5800 series multifunction systems are enabled by the Xerox® ConnectKey®
Controller. These simple-to-implement systems give you real, practical solutions that easily
streamline how you communicate, process and share important information, simplify
complex paper-driven tasks, and drive down costs while keeping your data secure.
For more information, go to www.xerox.com/connectkey.
Device Specifications WorkCentre 5865 WorkCentre 5875 WorkCentre 5890
Speed Up to 65 ppm Up to 75 ppm Up to 90 ppm
Duty Cycle1Up to 250,000 pages / month Up to 300,000 pages / month Up to 400,000 pages / month
Hard Drive / Processor /
Memory
Minimum 160 GB / 1 GHz Dual-core / 2 GB
Connectivity 10/100/1000Base-T Ethernet, High-Speed USB 2.0 direct print, Optional Wi-Fi (with Xerox®USB Wireless Adapter)
Controller Features Unified Address Book, Remote Control Panel, Online Support (accessed from the user interface and print driver), Configuration Cloning
Copy and Print
Copy and Print Resolution Copy: Up to 600 x 600 dpi; Print: Up to 4800 x 1200, 256 shades of gray
First-print-out Time (as fast as) 2.9 seconds
Page Description Languages Adobe®PostScript®3™, PDF, PCL®5c / PCL 6, HP-GL2™, XML Paper Specification (XPS®) (Optional)
Print Features Print from USB, Earth Smart Driver Settings, Job Identification, Booklet Creation, Store and Recall Driver Settings, Bi-directional Status, Scaling, Job Monitoring
Mobile Printing Apple AirPrint, Xerox®PrintBack, Xerox®Mobile Print (Optional), Xerox®Mobile Print Cloud (Optional), Mopria™ certified
Scan Standard Scan to Network, Scan to Email, Scan to Folder, Scan to SMB or FTP, Text Searchable PDF, PDF/A, XPS, Linearized PDF, JPEG, TIFF, Scan to USB Memory Device,
Single Touch Scanning, TWAIN Support
Optional ConnectKey®for SharePoint®, ConnectKey®for DocuShare®, ConnectKey®Share to Cloud, Xerox®Scan to PC Desktop®SE and Professional, numerous solutions available
through various Xerox Business Innovation Partners
Fax Standard Internet Fax, Fax Build Job, Network Server Fax Enablement
Optional Fax Forward to Email or SMB, Walk-up Fax (one-line and two-line options, includes LAN Fax)
Security Standard McAfee®Embedded, McAfee ePolicy (ePO) Compatible, HDD Overwrite, 256-bit Encryption (FIPS 140-2 compliant), Common Criteria Certification (ISO 15408), Secure
Print, Secure Fax, Secure Scan, Secure Email, Cisco®TrustSec Identity Services Engine (ISE) Integration, Network Authentication, SSL, SNMPv3, Audit Log, Access Controls,
User Permissions
Optional McAfee Integrity Control, Xerox Secure Access Unified ID System®, Smart Card Enablement Kit (CAC/PIV/.NET)
Accounting Standard Xerox®Standard Accounting (Copy, Print, Scan, Fax, Email), Network Accounting Enablement
Optional Equitrac Express®, Equitrac Office®, Equitrac Professional®, YSoft®SafeQ®, other network accounting solutions available through various Xerox Business Innovation Partners
Paper Input Standard Single-pass Automatic Document Feeder: 200 sheets; Speed: up to 200 ipm (duplex); Sizes: 4.9 x 5 in. to 11.7 x 17 in. / 125 x 138 mm to 297 x 432 mm
Bypass Tray: 100 sheets; Custom sizes: 4.25 x 5.5 to 11 x 17 in. / A6 to A3
Trays 1-2: 500 sheets each; Custom sizes: 5.5 x 8.5 to 11 x 17 in. / A5 to A3
High Capacity Tandem Tray: 3,600-sheet total (1,600 and 2,000 sheets); Size 8.5 x 11 in. / A4
Optional High Capacity Feeder (HCF): 4,000 sheets; Size 8.5 x 11 in. / A4 long edge feed
HCF Kits (HCF required): 2,000-sheet 11 x 17 in. Short Edge Kit or 2,000-sheet Letter/Legal Short Edge Kit
Envelope Tray (replaces Tray 2): Up to 50 envelopes: #10 commercial, monarch, DL, C5
Paper Output /
Finishing Standard Offset Catch Tray (5865/5875 only): 300 sheets
Optional Office Finisher (5865/5875 only): 2,000 + 250-sheet trays, 50-sheet multi-position stapling, optional hole punch
Office Finisher with Booklet Maker (5865/5875 only): 2,000 + 250-sheet trays, 50-sheet multi-position stapling, saddle-stitch booklet making, optional hole punch
High Volume Finisher (HVF): 3,000 + 250-sheet trays, 100-sheet multi-position stapling, optional hole punch
High Volume Finisher with Booklet Maker: 3,000 + 250-sheet trays, 100-sheet multi-position stapling, saddle-stitch booklet making, optional hole punch
Z Fold / C Fold Unit (with HVF with Booklet Maker): Adds letter-size Z- and C-folding
Post Process Inserter (with HVF and with HVF with Booklet Maker): Adds preprinted inserts
Convenience Stapler: 50-sheet stapling (based on 20 lb. bond), includes Work Surface
1Maximum volume capacity expected in any one month. Not expected to be sustained on a regular basis.
Xerox®WorkCentre®5865/5875/5890