Xerox WorkCentre 7228 User manual

Quick Start Guide
WorkCentre 7228/7235/7245
Job Flow Sheets

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Job Flow Sheets - Overview
Job Flow Sheets are used to execute a series of
actions on a scanned document. A Job Flow
Sheet operates on documents stored in a mailbox.
To use a Job Flow Sheet, you must link a mailbox
to the Job Flow Sheet in advance. Documents are
automatically processed by the Job Flow Sheet
when they are stored in the mailbox.

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Job Flow Sheets - Setup
Setting up a Job Flow Sheet for scanning requires
the following three steps:
1. Creating a Mailbox
2. Creating a Job Flow Sheet
3. Linking a Mailbox to a Job Flow Sheet
The steps listed above are described on the pages
that follow.

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1. Creating a Mailbox
Follow the steps below to create a mailbox:
1. Press the Log In/Out button on the
machine Control Panel.
2. Enter the appropriate Login ID, then
touch the Confirm button.
3. Touch the System Settings button.
4. Touch the Setup Menu button.
5. Touch the Mailbox button.
6. Select a mailbox that is Not in Use.
7. Touch the Create/Delete button.
8. Choose a Passcode option for this
mailbox (On or Off), then touch the Save
button.
9. Select the Mailbox Name item, then touch
the Change Settings button.
10. Use the keyboard to enter your new
Mailbox Name.
11. Touch the Save button.
12. Touch the Close button.
13. Review the list to verify your new Mailbox
Name exists.
14. Touch the Close button.
15. Touch the Close button.
16. Touch the Exit button.

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2. Creating a Job Flow Sheet
Follow the steps below to create a Job Flow Sheet:
1. Press the Log In/Out button on the
machine Control Panel.
2. Enter the appropriate Login ID, then
touch the Confirm button.
3. Touch the System Settings button.
4. Touch the Setup Menu button.
5. Touch the Job Flow Sheets button.
6. Touch the Create button.
7. Select the Name item, then touch the
Change Settings button.
8. Use the keyboard to enter the new Job
Flow Setting Name.
9. Touch the Save button.
10. Choose the appropriate job flow options
(Send Fax, Send E-mail, Transfer, Print,
etc.), then touch the Change Settings
button.
11. Change and save your flow settings as
required.
12. Touch the Save button.
13. Touch the Exit button.
14. Touch the Close button.
15. Touch the Exit button.

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3. Linking a Mailbox to a Job Flow Sheet
1. Press the Log In/Out button on the
machine Control Panel.
2. Enter the appropriate Login ID, then
touch the Confirm button.
3. Touch the System Settings button.
4. Touch the Setup Menu button.
5. Touch the Mailbox button.
6. Select an existing Mailbox Name from
the list, then touch the Create/Delete
button.
7. Select the Link Job Flow Sheet to
Mailbox item, then touch the Change
Settings button.
8. Touch the Create/Change Link button.
9. Select an existing Job Flow Sheet from
the list, then touch the Save button.
10. Touch the Close button.
11. Touch the Close button.
12. Touch the Close button.
13. Touch the Close button.
14. Touch the Exit button.

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Scanning with a Job Flow Sheet
Follow the steps below to scan documents using a
Job Flow Sheet.
1. Press the Services button on the machine
control panel.
2. Touch the All Services icon, if necessary,
then touch the Scan to Mailbox icon.
3. Select the appropriate Mailbox from the list
shown on the General Settings tab.
4. Load your document into the Document
Handler, or place your document onto the
Document Glass, and press the Start
button.
5. Touch the All Services icon, if necessary,
then touch the Send from Mailbox icon.
6. Select the appropriate Mailbox from the list
shown on the touch screen.
7. Select the appropriate document from the
list shown on the touch screen.
8. Touch the Job Flow Settings button.
9. Touch the Start Current Job Flow button.
NOTE: If required, you can choose a different Job
Flow Sheet for this scanned document by
touching the Select Job Flow Sheet
button.