Xerox WORKCENTRE 7425 Operating manual

WorkCentre®7425/7428/7435
701P48466
Quick Use Guide
Petit guide d'utilisation
Guía de uso rápido
Guia de utilização rápida

Copyright © 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under
the copyright laws of the United States. Contents of this publication may not be reproduced
in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and
information now allowed by statutory or judicial law or hereinafter granted, including
without limitation, material generated from the software programs which are displayed on
the screen such as styles, templates, icons, screen displays, looks, etc.
Xerox®, CentreWare®, WorkCentre®, PrintingScout®, and Walk-Up® are trademarks of
Xerox Corporation in the United States and/or other countries.
As an ENERGY STAR®partner, Xerox Corporation has determined that this product meets the
ENERGY STAR guidelines for energy efficiency. The ENERGY STAR name and logo are registered
U.S. marks.

1
Contents
Control Panel........................................................................ 2
Paper Tray Settings ........................................................... 4
Booklet Creation................................................................. 5
Send a Fax............................................................................. 7
Scan to Email....................................................................... 9
Auditron Setup................................................................. 11
Banner Sheets .................................................................. 13
Billing Meters .................................................................... 14
Replacing Toner Cartridges......................................... 16

2
Control Panel
1. Touch Screen
Displays information and provides access to printer functions.
2. Services Button
Displays the job features on the touch screen.
3. Login/Out
Provides password protected access to the printer default settings.
4. Language
Changes control panel language.
5. Energy Saver Button
Press once to cancel low power mode. Press while the printer is in normal
mode to enter low power mode.
ABC
GHI
PQRS
Dial Pause
TUV WXYZ
JKL MNO
DEF
Stop
Interrupt
Clear All
Energy Saver
Log In/Out
Start
Services
Job Satus
Machine Status
123
456
789
0
C
Language
wc74xx
-
211
12345
6
7
8
9
1
0
11121
3
14

3
6. Clear All
If pressed once, resets the default settings and displays the first screen
for the current selection. If pressed twice, resets all the features to their
default settings.
7. Interrupt
Temporarily stops the current copy job to allow a priority job to be run.
8. Stop
Temporarily stops the current job. Follow the touch screen message to
cancel or resume your job.
9. Start
Starts the job.
10. Alphanumeric Keypad
11. C
Deletes numeric values or the last digit entered.
12. Dial Pause
Enters a pause in a telephone number when transmitting a fax.
13. Machine Status Button
Displays the current status of the printer on the touch screen.
14. Job Status Button
Displays job progress information on the touch screen.

4
Paper Tray Settings
There are two standard paper trays and numerous optional trays supporting
a variety of paper types and sizes. Both standard trays support paper
weights from 60-256 gsm. Tray 1 supports standard paper sizes from A5 to
A3/11”x17”. Tray 5 (Bypass) supports custom paper sizes and standard sizes
up to SRA3/12”x19”.
When you open a paper tray, the printer assumes that you are loading more
paper. The printer touch screen displays the paper confirmation window. You
can change paper settings if you are loading different paper than what was
previously in the tray. To change paper size or type, touch Change Settings.
Touch Confirm if you are loading more of the same paper.
Note: Before loading paper in a tray, fan the edges of the paper. This
reduces the possibility of paper jams.
8.5 x 11”
Plain
White
Change Settings
Select Confirm if paper size and type are correct.
Tray 1
Cancel Confirm

5
Booklet Creation
Copies can be printed in the form of a booklet. The original page images are
reduced in size to print two different images per side of each copied page.
You can then fold and staple the pages to create the booklet. Booklets can
be made from 1 or 2 sided originals.
While it is possible to create a booklet by copying your originals using the
document glass, copying originals using the document feeder is much easier.
1. On the printer touch screen, touch Copy.
2. Choose a tray with paper loaded in landscape orientation.
3. Touch the Output Format tab, then touch Booklet Creation.
Copy
All
Services
Copy Image Quality Layout
Adjustment
Output Format Job Assembly
Booklet Creation... Covers... Transparency Options
Page Layout... Poster...
Annotations... Watermark...
ID Card Copying...
Off
Off
Off
Off
No Covers No Transparency Separators
Multiple-Up Off
Repeat Image Off
No Posters

6
4. Touch On.
5. Touch 1 Sided Originals, 2 Sided Originals or 2 Sided Rotated Originals.
6. After all settings have been made, touch Save. The printer will scan all
originals before copying begins.
There are two things to remember when making booklets:
• Always choose a tray with paper loaded in landscape orientation
before moving to the booklet screens.
• Always load your originals with the long edge to the left of the
document feeder.
Booklet Creation
Cancel Save
Off
Binding Shift…
Covers…
Divide Output…
1 Sided Originals
On
0.0” Off
No Covers
2 Sided Originals
2 Sided Rotated
Originals

7
Send a Fax
1. Load your document.
•Document Glass: Place the first page of the document facedown on
the document glass with the top of the page toward the back-left
corner of the document glass.
•Document Feeder: Remove any staples and paper clips from pages
and insert them faceup in the document feeder with the left edge of
the page entering the document feeder first.
2. On the printer control panel, press the Services button.
3. Touch the Fax icon. Enter the user name and password if required.
4. Enter either:
• A fax number (phone number) using the key pad.
•TouchAddress Book, then touch a previously stored fax number in
the address book.
5. Touch Add.
6. Repeat Steps 4 and 5 to add more recipients.
Fax
Fax Layout
Adjustment
Fax Options More Fax Options
New Recipients...
Address Book...
Cover Page...
Lighten / Darken
Lighten
Darken
2 Sided Scanning
1 Sided
2 Sided
2 Sided
Rotate Side 2
First Page 1 Side
Original Type
Text
Photo & Text
Photo
Resolution
Standard
(200 dpi)
Fine (200 dpi)
Speed Dial Name Fax Number
+Add
Superfine (400 dpi)
Superfine (600 dpi)
All
Services
Recipient [ ] Fax

8
7. If desired, choose fax options.
8. Press the green Start button.
• If multiple addresses are selected, Reconfirm Recipients by
touching Yes or No.
• If scanning from the document glass, choose the Original Size, then
press the green Start button again.
The printer scans the pages and transmits the document when all pages
have been scanned.
9. To fax multiple documents, during scanning touch Next Original, then
load the next document to be faxed.
a. Press the green Start button or touch Start on the touch screen.
b. If scanning from the document glass, choose the Original Size, then
press the green Start button again.
c. After the last page is scanned, touch Last Original to send the fax.
Note: To insert pauses in a fax number, enter the fax number using the
numeric keypad, then press the Dial Pause button to insert a pause in
the fax number where required.

9
Scan to Email
Original documents can be scanned and sent as attachments to email.
1. On the printer control panel, press the Services button.
2. Touch the E-Mail icon.
3. Specify the recipient using one of these methods:
•TouchNew Recipient: enter the full email address using the touch
screen keyboard.
•TouchAddress Book. touch the arrow to choose the desired address
book. Enter the name or part of the name of the recipient,
depending on how the address book is set up, then touch Search.
4. Touch Add to add the recipient to the list.
5. Repeat Steps 3-4 to add additional recipients to the list. When all
recipients have been added to the list, touch Close.
6. A default subject is provided for the email. To change the subject, touch
Subject, then enter the new subject using the touch screen keyboard.
When finished, touch Save.
E-mail
E-mail Advanced
Settings
Layout
Adjustments
E-mail Options
New Recipients...
Address Book...
Add Me
Recipient(s)
1.
2.
3.
4.
From:
Subject...
Message...
Color Scanning
Auto Detect
Color
Black & White
Grayscale
2 Sided Scanning
1 Sided
2 Sided
2 Sided
Rotate Side 2
Photo & Text
Text
Photo
Original Type Scan Presets
for Sharing &
Pr1inting
For Archival Record
for OCR
More
All
Services

10
7. Place the document original in the document feeder or on the document
glass, then press the green Start button.
8. If desired, use the four groups at the bottom of the control panel, Color
Scanning, 2 Sided Scanning, Original Type and Scan Presets, to select
the desired options for the scan.
Setting Email Options
You can override the template settings and change the following email settings:
•FileName
•FileFormat
• Reply To
• Read Receipt
To change the File Name, or Reply To email options:
1. On the printer control panel, touch the Services button.
2. Touch the E-Mail icon, then touch the E-mail Options tab.
3. Touch File Name, or Reply To, then delete or modify the default text
using the touch screen keyboard, then touch Save.
To change the file format:
1. On the printer control panel, press the Services button.
2. Touch the E-Mail icon, then touch the E-mail Options tab.
3. Touch File Format, then touch the desired file type, then touch Save.
To request a read receipt:
1. On the printer control panel, press the Services button.
2. Touch the E-Mail icon, then touch the E-mail Options tab.
3. Touch Read Receipts, then touch On.

11
Auditron Setup
Auditron is used to track billing and control access to printer features for
each user. Auditron Mode controls access to copy, scan, fax or print. After
Auditron Mode is enabled, the user will be required press the Log In/Log Out
button and then enter their User ID information in order to use the printer.
To use Auditron, it is recommended that you first set up user accounts. You
can create up to 1000 user accounts. The Auditron user account names and
IDs must be unique from other user account names and IDs.
User accounts must specify User ID, User Name, Feature Access and
Account Limit.
Note: Enabling Auditron requires the system administrator password.
1. Press the Log In/Log Out button and enter the system administrator log
in information, then press the Machine Status button.
2. On the printer touch screen, touch the Tools tab. On the next screen,
touch Accounting, then Accounting Type.
Machine
Information
Faults Supplies Billing
Information
Tools
System Settings
Setup & Calibration
Accounting
Authentication /
Security Settings
Group
Create / View User Accounts...
Reset User Accounts...
System Administrator’s
Meter (Copy Jobs)...
Accounting Type...
Auto Reset of
User Billing Information...
Copy Activity Report...

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3. On the next screen, touch Local Accounting, then touch Save.
4. Press the Log In/Log Out button. On the Reboot Machine screen, touch
Reboot Now. The printer will reboot.
Auditron Mode is now enabled.
Cancel Save
Accounting Type
Accounting
Disabled
Local Accounting
Network
Accounting
Xerox Standard
Accounting
Reboot Machine
Do you want to reboot the machine now for settings to take affect?
Reboot Now Cancel

13
Banner Sheets
A banner sheet is an information page that prints with each job. It includes
user name, date and time, and job name.
1. From the application, click File, then Print, then choose the printer.
2. Click Properties, then click the Advanced tab.
3. In the Advanced Properties list, click the plus sign next to Paper/Output.
4. In Banner Sheet, click the drop down arrow and choose Enabled.
5. Click OK, then click OK again.
6. Click Print.
Banner sheets will print with every print job.

14
Billing Meters
The billing meters screen displays printer usage and billing information.
1. On the printer control panel, press the Machine Status button.
Machine
Information
Faults Supplies Billing
Information
Tools
General Information
Website
http://www.xerox.com
Machine Serial Number
123456789
Machine Configuration
Software
Version...
NC100266
Paper Tray
Status...
Print Reports...
Overwrite Hard Disk...
Standby
Print Mode...
On-line
Fax Recieving Mode...
Auto Recieve
Current System Software
XXXXX
IP Address
XX.XXX.XX

15
2. On the printer touch screen, touch the Billing Information tab. The
Billing Meters are displayed on the left of the screen.
3. For more detailed information, touch Usage Counters.
Machine
Information
Faults Supplies Billing
Information
Tools
Usage Counters
Color
Impresions
Black
Impresions
Total
Impresions
316
1143
1459
Machine Serial Number:
Counter Count
123456789
Usage Counters Update Close
Impression Counters
Counter Count
Total impressions
Black Impressions
Color Impressions
Black Copied Impressions
Black Large Impressions
Black Printed Impressions
Color Copied Impressions
Color Printed Impressions
Large Impressions
1459
294
123
171
1109
206
303
20
10

16
Replacing Toner Cartridges
The printer will display a message on the touch screen when a toner
cartridge needs to be replaced.
Caution: Do not perform this procedure when the printer is copying
or printing.
1. Open the printer front cover.
2. Place your fingers under the lip of the toner cartridge and pull the toner
cartridge straight out of the printer.
Dispose of or recycle the used toner cartridge in accordance with local law.
wc74xx-160

17
3. Remove the new toner cartridge from the packaging. Tilt the cartridge
up and down, then left and right several times.
4. Hold the new toner cartridge with the arrow facing up, then push the
cartridge into the printer slowly until it stops.
4.1
4.2
wc74xx-161
wc74xx-162

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5. Push gently on the toner cartridge to ensure it is seated.
6. Close the printer front cover.
wc74xx-161