Xerox DocuPrint 211 User manual

DocuPrint 181/211
Network Print
Environment
User Guide

i
Thank you for choosing the DocuPrint 181/211.
This manual aims to provide all the information on installing and operating DocuPrint 181/
211 as a network printer, setting up the environment for printing, as well as notes on safety
precautions. To get the most out of your printer, please read the manual carefully and
completely before using the machine.
Please take good care of this manual even if you have completed reading it, as you can refer
to it again when you have doubts on the operation of the machine.
This manual is written with the assumption that you are familiar with the basics of your
computer to be connected, the operating system, the network and the application software.
You may also refer to the respective user manuals regarding the operations of these
products.
Novell and NetWare is a registered trademark of Novell, Inc., in the United States and other
countries.
Microsoft, MS-DOS, Windows, and Windows NT are either registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other countries.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
This software is based in part on the work of the Independent JPEG Group.
All product/brand names are trademarks or registered trademarks of the respective holders.
Xerox is a registered trademark.
CentreWare is a trademark.
The Document Company and Ethernet are trademarks and may be registered in certain
jurisdictions.
The production group, in which the Japanese Standards Association played the leading role, has
jointly developed Heisei Mincho Typeface TM.W3 and Heisei Square Gothic TM.W5. These fonts
partly include external characters designed by us. No reproduction is allowed without permission.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may
not be copied or modified, in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comment on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
Preface

ii
Preface ............................................................................................................................. i
Table of Contents ............................................................................................................ ii
Types of Manuals ........................................................................................................... vi
Using This Guide ........................................................................................................... vii
Organization of This Guide.......................................................................................................vii
Conventions ............................................................................................................................ viii
Using the PDF File .................................................................................................................. viii
Chapter1 Overview
1.1 Using As a Network Printer ............................................................................................. 2
1.1.1 Network Environments and Connections .......................................................... 3
1.1.2 Installing identically configured printer drivers in two or more computers with
identical operating systems on the network ...................................................... 6
1.2 Using CentreWare Internet Services ............................................................................... 7
1.3 Managing with SNMP Manager....................................................................................... 8
1.4 Managing the Printer by E-mail ..................................................................................... 10
Chapter2 Configuring in TCP/IP Environment
2.1 Using in TCP/IP Environment ........................................................................................ 12
2.1.1 Interface .......................................................................................................... 12
2.1.2 Overview of the Configuration......................................................................... 12
2.2 Configuring the Printer................................................................................................... 14
2.2.1 Setting IP Address .......................................................................................... 14
2.2.2 Activating the Protocol .................................................................................... 15
2.2.3 Checking the Settings (Printing Printer Settings)............................................ 15
2.3 Configuring CentreWare Internet Services.................................................................... 17
2.4 Configuring Windows NT 4.0/Windows 2000/Windows XP ........................................... 32
2.4.1 Installing the Printer Driver (Windows NT 4.0)................................................ 33
2.4.2 Installing the Printer Driver (Using lpr on Windows 2000/Windows XP) ......... 36
2.4.3 Installing the Printer Driver
(Using Port 9100 on Windows 2000/Windows XP) ......................................... 41
2.4.4 Installing the Printer Driver
(Internet Printing on Windows 2000/Windows XP) ......................................... 46
2.4.5 Using As a Network Server............................................................................. 50
2.5 Configuring Windows 95/Windows 98/Windows Me (TCP/IP Direct Print Utility) .......... 55
2.5.1 Using TCP/IP Direct Print Utility...................................................................... 55
2.5.2 Installing TCP/IP Protocol ............................................................................... 56
2.5.3 Installing TCP/IP Direct Print Utility................................................................. 59
Table of Contents

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2.5.4 Installing the Printer Driver.............................................................................. 63
2.5.5 Adding the Port ............................................................................................... 65
2.5.6 Status Display During Printing ........................................................................ 69
2.5.7 Uninstalling TCP/IP Direct Print Utility ............................................................ 71
2.5.8 Installing the Printer Driver (for Internet Printing (IPP) on Windows Me) ........ 72
Chapter3 Configuring in SMB Environment
3.1 Using in SMB Environment............................................................................................ 76
3.1.1 Overview of the Configuration......................................................................... 76
3.2 Configuring the Printer................................................................................................... 77
3.2.1 Set the IP address........................................................................................... 77
3.2.2 Activating the Protocol..................................................................................... 77
3.2.3 Checking the Settings (Printing Printer Settings) ............................................ 77
3.3 Changing the Host Name and Workgroup Name .......................................................... 79
3.3.1 Changing from the Windows Client................................................................. 79
3.4 Configuring the Client .................................................................................................... 85
3.4.1 Installing the Printer Driver (Windows 95/Windows 98/Windows Me)............. 85
3.4.2 Installing the Printer Driver
(Windows NT 4.0/Windows 2000/Windows XP).............................................. 88
Chapter4 Configuring in NetWare Environment
4.1 Using in NetWare Environment...................................................................................... 92
4.1.1 System Environment ....................................................................................... 92
4.1.2 Interface .......................................................................................................... 93
4.1.3 Overview of the Configuration......................................................................... 94
4.2 Configuring the Printer................................................................................................... 95
4.2.1 Activating the Protocol..................................................................................... 95
4.3 Configuring Fuji Xerox Network Utility ........................................................................... 96
4.3.1 Installing Network Utility .................................................................................. 96
4.3.2 Setting NetWare Environment......................................................................... 99
4.3.3 Checking the Settings (Printing Printer Settings) .......................................... 120
4.4 Configuring the Client .................................................................................................. 122
4.4.1 Installing the Printer Driver (Windows 95/Windows 98/Windows Me)........... 122
4.4.2 Installing the Printer Driver
(Windows NT 4.0/Windows 2000/Windows XP)............................................ 125

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Chapter5 Using CentreWare Internet Services
5.1 Using CentreWare Internet Services ........................................................................... 130
5.1.1 System Environment ..................................................................................... 130
5.1.2 Target Browsers ............................................................................................ 130
5.2 Configuring the Printer................................................................................................. 132
5.2.1 Set the IP address......................................................................................... 132
5.2.2 Activating the Protocol .................................................................................. 132
5.3 Configuring the WWW Browser................................................................................... 133
5.3.1 Checking Netscape Communicator............................................................... 133
5.3.2 Checking Internet Explorer............................................................................ 134
5.3.3 Proxy Server and Port Number ..................................................................... 135
5.4 Connecting to CentreWare Internet Services .............................................................. 137
5.5 CentreWare Internet Services Features ...................................................................... 139
5.5.1 Job and History ............................................................................................. 139
5.5.2 Status ............................................................................................................ 140
5.5.3 Properties...................................................................................................... 141
5.5.4 Assistance..................................................................................................... 143
Chapter6 Managing the Printer by E-mail (Status Messenger)
6.1 Before Using E-mail..................................................................................................... 146
6.1.1 System Requirements................................................................................... 146
6.1.2 Configuration Flow ........................................................................................ 147
6.2 Configuring the Printer................................................................................................. 148
6.2.1 Setting the IP Address .................................................................................. 148
6.2.2 Starting the Protocol ..................................................................................... 148
6.2.3 Confirming Settings (Printing the Printer Settings List)................................. 149
6.3 Making CentreWare Internet Services Settings........................................................... 150
6.4 Using E-mail ................................................................................................................ 158
6.4.1 Sending E-mail to the Printer ........................................................................ 159
Chapter7 Troubleshooting
7.1 For TCP/IP Environment.............................................................................................. 162
7.1.1 When Setting Up the Printer ......................................................................... 162
7.1.2 When Using the Printer................................................................................. 163
7.1.3 When Using TCP/IP Direct Print Utility ......................................................... 164
7.2 For SMB Environment ................................................................................................. 165

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7.2.1 When Setting Up the Printer ......................................................................... 165
7.2.2 When Using the Printer................................................................................. 167
7.3 For NetWare Environment ........................................................................................... 168
7.3.1 When Setting Up the Printer ......................................................................... 168
7.3.2 When Using the Printer................................................................................. 169
7.4 For CentreWare Internet Services ............................................................................... 171
7.5 Trouble sending/receiving mail..................................................................................... 173
Appendices
A Network Specifications ................................................................................................ 176
B CentreWare Simple Status Notification........................................................................ 177
B.1 Operating System Requirements .................................................................. 177
B.2 Installing CentreWare SSN ........................................................................... 178
B.3 Checking Printer Status With CentreWare SSN............................................ 180
B.4 CentreWare SSN Features ........................................................................... 183
C Precautions and Limitations......................................................................................... 184
Index ...........................................................................................................................189

vi
The following manuals are bundled with DocuPrint 181/211. Please read the relevant
manual to suit your needs.
Setting Up
Setup Guide
This booklet provides information on items that
come with this printer and explains how to set
up the printer, from unpacking to preparation to
installing the printer driver.
First, check the items supplied with the printer
against this booklet.
User Guide
This guide explains how to set up the DocuPrint
181/211 and describes the capabilities of the
printer. It also explains how to install the software
pack provided with the DocuPrint 181/211, how
to use the printer in standalone and network
configurations, and steps for troubleshooting
when problems occur.
Software Pack Operation Guide
This manual explains how to use the DocuPrint 181/211
Software Pack CD-ROM on Windows environment, and how to
install the various software available in the Software Pack.
Once you insert the Software Pack CD-ROM in the CD-ROM
drive of your computer, the Fuji Xerox StartUp Tool will appear
automatically. Click on the desired button to display this
manual on the screen.
Network Print Environment User Guide (this manual)
This manual explains in detail the procedures to set up and
use the printer as a network printer in various networking
environments. This manual is a PDF file and can be found in
the Manual folder in the Software Pack CD-ROM. The name of
this file is Net.pdf.
SetupGuide
UserGuide
Types of Manuals

vii
Organization of This Guide
This manual consists of eight chapters. A brief introduction of each chapter is provided
below.
Chapter 1 Overview
This chapter introduces the different types of connections when using the printer as a
network printer and the network features of the printer.
Chapter 2 Configuring in TCP/IP Environment
This chapter explains the procedures of configuring the printer to use in TCP/IP
environment and printing from computers of different operating systems.
Chapter 3 Configuring in SMB Environment
This chapter explains the procedures of configuring the printer to use in SMB
environment and printing from computers of different operating systems.
Chapter 4 Configuring in NetWare Environment
This chapter explains the procedures of configuring the printer to use in NetWare
environment and printing from computers of different operating systems.
Chapter 5 Using CentreWare Internet Services
This chapter explains the ways of using CentreWare Internet Services.
CentreWare Internet Services is a software that enables a user to check the printer
status or change the printer settings using a WWW browser from a computer on the
network instead of using the control panel.
Chapter 6 Managing the Printer by E-mail
This chapter explains procedures for exchanging e-mail between computers on the
network, verifying the printer settings, and making settings.
Chapter 7 Troubleshooting
This chapter explains the ways of treating problems which arise when setting up the
printer as a network printer and when using it.
Appendices
This section contains network card specifications and CentreWare Simple Status
Notification (CentreWare SSN).
Using This Guide

viii
Conventions
This manual uses the following conventions:
Notation
Explains points to pay attention to. Be sure to read it.
Gives supplementary information for reference.
Indicates where to find related information.
●" ": indicates reference to a chapter or section.
●Italics: indicates that the source of reference is in another manual.
Symbol
Using the PDF File
Use the Adobe Acrobat Reader to display the manual in PDF format.
You can use the command bar at the top of the Adobe Acrobat Reader window to
navigate in the PDF document, as well as to magnify or reduce the view.
The following procedures explain how to do all these operations:
Symbol Meaning
Bold Indicates selections or all kinds of buttons.
Example: Click Next.
" " Indicates input contents.
Example: Enter "DocuPrint 181/211" in the text box.
Initial Caps Indicates the names of a window, menu, dialog box, list
box or combo box.
Example: The Add Port dialog box is displayed.
+ Indicates that the key on the keyboard and the button on
the control panel should be pressed simultaneously.
Example: Press the < > + < > buttons.

ix
●navigating in PDF
●magnifying and reducing the view
●jumping to the required page
●printing
Online Help files or manuals related to Adobe Acrobat Reader for details of using the Adobe
Acrobat Reader
Navigating in the PDF
The following buttons for paging through a PDF document are available at the
Command bar:
To go to the first page.
Magnifying and Reducing the View
The following buttons for magnifying and reducing the view are available at the
Command bar:
To go to the previous page. Enabled when is clicked.
Click this to return to the page before
is clicked.
To go to the next page.
To go to the last page.
To go to the previous view.
When some areas of the page cannot
be seen, select this button and then click
the page to move it around in any
desired direction to view all the areas on
it.
Select this button to display the page
in actual size.
Select this button to resize the page to
fit entirely in the window.
Select this button and then click the
page to magnify the view.

x
Jumping to the Required Page
Clicking on the chapter and section titles on the Contents page will enable you to jump
to the corresponding page.
There are also bookmarks, found on the left side of the window (select Show
Bookmarks from the Window menu if the bookmarks are not displayed) where you
can click on the bookmark icon or the text in the palette to jump to the corresponding
page.
Example of bookmarks:
When the hand tool is selected on the Tool bar, positioning the mouse pointer over
a linked area on the page will change it to a pointing finger .
To return from the linked page to the page where the link was clicked, select , from the
Command bar.
Printing
The procedure to print out the PDF document is as follows. The procedure might differ
according to the operating system of the computer used. Here, we will use Windows
98 as an example.
Procedure
1
From the File menu, select Print.
The Print dialog box is displayed.
2
Select the printer to be used in Name and then click Properties.
The printer properties dialog box is displayed.
3
Select A4 for paper size at the printer properties dialog box and then
click OK.
Indicates that levels below
are displayed.
Indicates that there are
levels below.

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4
Set Print Range at the Print dialog box and then click OK.
The printing begins.
When printing only some pages of the manual, specify Print Range. You can check the page
number of the manual on the bottom left and right side of the page, or at the lower portion of
the Adobe Acrobat Reader window (see example below).
Page number of the displayed page and the total number of pages

xii

Chapter
1Overview
1.1 Using As a Network Printer .......................................................... 2
1.2 Using CentreWare Internet Services............................................ 7
1.3 Managing with SNMP Manager..................................................... 8
1.4 Managing the Printer by E-mail .................................................. 10

Overview
2
1
1.1
Using As a Network Printer
DocuPrint 181/211 can be connected to a network to be used as a network printer.
DocuPrint 181/211 supports multiple protocols (multi-protocol) and multiple client
computers (multi-client), as shown in the diagram below. As such, one DocuPrint 181/
211 can be shared even in a network environment with multiple protocols.
(*1)This printer driver does not work with Windows NT 4.0 ServicePack 3 or earlier.
(*2)Optional network expansion card required.
This manual explains the installation procedures for using DocuPrint 181/211 (to be
called "the printer") as a network printer.
The installation procedures differ according to the operating system (OS) of the
computer and the network environment used. Refer to "1.1.1 Network Environments
and Connections" to install the printer efficiently.
●This manual assumes that the printer has already been connected to a network. If the
printer is not connected to a network by Ethernet cable, refer to User Guide to do so.
●Usable environments vary according to printer model and types of options installed. Before
installing, make sure that the printer can be used in your environment by checking the
manual included with the printer.

1.1 Using As a Network Printer
3
Overview
1
1.1.1 Network Environments and Connections
The network environments that can be used for the printer are listed according to
protocol type as follows:
TCP/IP (Windows NT 4.0/Windows 2000/Windows XP)
As the printer supports TCP/IP (lpd) protocol, it can directly transmit and print by lpr,
from a Windows NT 4.0/Windows 2000/Windows XP computer. In this case, it is
necessary to specify the IP address for the printer and the Windows NT 4.0/Windows
2000/Windows XP computer.
It is also possible to share a printer, set up on the Windows NT 4.0/Windows 2000/
Windows XP computer, over the network, and use it as a network server. For
environments with a network server, you can also print through the server from
machines like Windows 95, Windows 98 or Windows Millennium Edition which cannot
directly send print data by lpr on the network.
The following printing can also be done on Windows 2000/Windows XP
●As the printer supports Port 9100, you can directly send print data to the specified
port to print.
●As the printer supports IPP, you can assign the URL of the printer as the printer port
to do internet printing.
"Chaper 2 Configuring in TCP/IP Environment" for the installation procedure

1.1 Using As a Network Printer
4
Overview
1
TCP/IP (Windows 95/Windows 98/Windows Me)
To print from Windows 95, Windows 98 or Windows Me without going through
Windows NT 4.0/Windows 2000/Windows XP in a TCP/IP environment, use TCP/IP
Direct Print Utility.
TCP/IP Direct Print Utility is a software for directly transmitting and printing print data from
a computer to a printer on the network without going through a server.
In this case, you need to set the IP address of the printer and the Windows 95,
Windows 98, or Windows Me computer.
Also, TCP/IP Direct Print Utility protocol works with LPD and Port 9100.
When Windows Me supports IPP, you can also print as follows. Since the printer
supports IPP, you can print by specifying the URL of the printer and sending data to it
through the Internet.
"Chaper 2 Configuring in TCP/IP Environment" for the installation procedure

1.1 Using As a Network Printer
5
Overview
1
SMB (Windows Network)
Server Message Block (SMB) is a protocol for sharing files or printers over the network
on Windows 95/Windows 98/Windows Me/Windows NT 4.0/Windows 2000/Windows
XP. Like lpr (for Windows NT4.0/Windows 2000/Windows XP) or TCP/IP Direct Print
Utility (for Windows 95/Windows 98/Windows Me), a server is not needed when you
use SMB protocol. Print data can be sent and printed directly.
You can use NetBEUI or TCP/IP as the transport protocol for SMB.
(*) The NetBEUI protocol cannot be used on Windows XP.
"Chaper 3 Configuring in SMB Environment" for the installation procedure
NetWare®
As the printer supports IPX/SPX protocol, you can print from a NetWare-client
computer in an environment using Novell NetWare as the network OS.
"Chaper 4 Configuring in NetWare Environment" for the installation procedure

1.1 Using As a Network Printer
6
Overview
1
1.1.2 Installing identically configured printer
drivers in two or more computers with
identical operating systems on the network
If the printer driver is to be installed in two or more computers, we recommend you to
install the printer driver in the first computer and then create a "setup disk".
When the setup disk has been successfully created, identically configured printer
drivers can be installed in the second and other computers simply by executing the
setup.exe command in the setup disk.
●The "Setup Disc" cannot be used on computers, of which the operating system is different
from that under which this disc was produced.
●When the printer driver was installed with the setting for Internet printing with IPP, the "Setup
Disc" cannot be produced.
For information on how to create a setup disk and how to use it to install the printer driver, refer
to the CD-ROM manual that comes with the product.
Computer A Computer B Computer C
Installation using the setup disk created on computer A