Xerox PHASER 3116 User manual

Phaser 3116

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This manual is provided for information purposes only. All information included herein
is subject to change without notice. Xerox Corporation is not responsible for any
damages, direct or indirect, arising from or related to use of this manual.
2004 Xerox Corporation. All rights reserved.
• Phaser 3116 and Xerox logo are trademarks of Xerox Corporation.
• Centronics is a trademark of Centronics Data Computer Corporation.
• IBM and IBM PC are trademarks of International Business Machines Corporation.
• Microsoft, Windows, Windows 98, Windows Me, Windows 2000 and Windows XP are
registered trademarks of Micorsoft Corporation.
• All other brand or product names are trademarks of their respective companies or
organizations.

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CONTENTS
Chapter 1: INTRODUCTION
Special Features .................................................. 1.2
Printer Components ............................................. 1.4
Front View ..................................................... 1.4
Inside View .................................................... 1.5
Rear View ...................................................... 1.5
Understanding the Control Panel ............................ 1.6
On Line/Error and Toner Save LEDs .................. 1.6
Cancel button ................................................. 1.7
Chapter 2:
SETTING UP YOUR PRINTER
Unpacking .......................................................... 2.2
Selecting a Location ........................................ 2.3
Installing the Toner Cartridge ................................ 2.4
Loading Paper ..................................................... 2.6
Changing the Paper Size in the Tray .................. 2.8
Connecting a Printer Cable .................................... 2.9
Turning the Printer on ......................................... 2.10
Printing a Demo Page .......................................... 2.11
Installing Printer Software ................................... 2.12
Printer Driver Features ................................... 2.12
Installing Printer software in Windows .............. 2.13

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Chapter 3: USING PRINT MATERIALS
Choosing Paper and Other Materials ....................... 3.2
Sizes and Capacities ....................................... 3.3
Guidelines for Paper and Special Materials .......... 3.4
Selecting the Output Location ................................ 3.5
Printing to the Top Output Tray (Face down) ...... 3.5
Printing to the Rear Output Tray (Face up) ......... 3.6
Loading Paper ..................................................... 3.7
Using the Tray ................................................ 3.7
Using the Manual Feeder ................................. 3.8
Printing on Envelopes .......................................... 3.10
Printing on Labels ............................................... 3.11
Printing on Transparencies ................................... 3.12
Printing on Card Stock or
Custom-sized Materials ....................................... 3.14
Printing on Preprinted Paper ................................. 3.15
Chapter 4:
PRINTING TASKS
Printing a Document ............................................ 4.2
Canceling a Print Job ....................................... 4.4
Using a Favorite Setting .................................. 4.5
Using Help ..................................................... 4.5
Setting Paper Properties ....................................... 4.6
Using the Toner Save Mode ................................... 4.8
Printing Multiple Pages on One Sheet of Paper
(N-Up Printing) .................................................... 4.9
Scaling Your Document ....................................... 4.10
Fitting Your Document to a Selected Paper Size ...... 4.11
Printing Posters .................................................. 4.12
Setting Graphic Properties ................................... 4.13
Printing Watermarks ........................................... 4.16
Using an existing Watermark ........................... 4.16
Creating a Watermark .................................... 4.17
Editing a Watermark ...................................... 4.18
Deleting a Watermark .................................... 4.18
Printing Overlays ................................................ 4.19
What is an Overlay? ....................................... 4.19
Creating a New Page Overlay .......................... 4.19
Using a Page Overlay ..................................... 4.21
Deleting a Page Overlay ................................. 4.22
Using Output Options .......................................... 4.23
Setting Up Locally Shared Printer .......................... 4.24
Windows 98/Me ............................................. 4.24
Windows 2000/XP .......................................... 4.25

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Chapter 5: MAINTAINING YOUR PRINTER
Maintaining the Toner Cartridge ............................. 5.2
Redistributing Toner ........................................ 5.3
Replacing the Toner Cartridge .......................... 5.4
Cleaning the Printer ............................................. 5.5
Cleaning the Outside ....................................... 5.5
Cleaning the Inside ......................................... 5.5
Consumables and Replacement Parts ..................... 5.8
Chapter 6:
SOLVING PROBLEMS
Troubleshooting Checklist ..................................... 6.2
Solving General Printing Problems .......................... 6.3
Clearing Paper Jams ............................................. 6.7
In the Paper Exit Area ..................................... 6.7
In the Paper Feed Area .................................... 6.9
Around the Toner Cartridge ............................. 6.10
Tips for Avoiding Paper Jams When Printing
on the A5-sized Paper .................................... 6.11
Tips for Avoiding Paper Jams ........................... 6.12
Solving Print Quality Problems .............................. 6.12
Print Quality Checklist .................................... 6.12
Solving Print Quality Problems ......................... 6.13
Troubleshooting Error Messages ........................... 6.18
Common Windows Problems ................................ 6.19
Common Linux Problems ..................................... 6.20

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Chapter 7: APPENDIX
Using Your Printer in Linux .................................... 7.2
Installing the Printer Driver .............................. 7.2
Changing the Printer Connection Method ............ 7.6
Using the Configuration Tool ............................ 7.8
Changing LLPR Properties ............................... 7.10
Printer Specifications ........................................... 7.12
Paper Specifications ............................................ 7.13
Overview ...................................................... 7.13
Supported Sizes of Paper ................................ 7.14
Guidelines for Using Paper .............................. 7.15
Paper Specifications ....................................... 7.16
Paper Output Capacity .................................... 7.16
Printer and Paper Storage Environment ............ 7.17

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Important Precaut ons and Safety Informat on
When using this machine, these basic safety precautions should always be followed
to reduce risk of fire, electric shock, and injury to people:
1 Read and understand all instructions.
2 Use common sense whenever operating electrical appliances.
3 Follow all warnings and instructions marked on the machine and in the literature
accompanying the machine.
4 If an operating instruction appears to conflict with safety information, heed the
safety information. You may have misunderstood the operating instruction. If
you cannot resolve the conflict, contact your sales or service representative for
assistance.
5 Unplug the machine from the AC wall socket before cleaning. Do not use liquid or
aerosol cleaners. Use only a damp cloth for cleaning.
6 Do not place the machine on an unstable cart, stand or table. It may fall, causing
serious damage.
7 Your machine should never be placed on, near or over a radiator, heater, air
conditioner or ventilation duct.
8 Do not allow anything to rest on the power cable. Do not locate your machine
where the cords will be abused by persons walking on them.
9 Do not overload wall outlets and extension cords. This can diminish
performance, and may result in the risk of fire or electric shock.
10 Do not allow pets to chew on the AC power or PC interface cords.
11 Never push objects of any kind into the machine through case or cabinet
openings. They may touch dangerous voltage points, creating a risk of fire or
shock. Never spill liquid of any kind onto or into the machine.
12 To reduce the risk of electric shock, do not disassemble the machine. Take it to a
qualified service technician when repair work is required. Opening or removing
covers may expose you to dangerous voltages or other risks. Incorrect
reassembly could cause electric shock when the unit is subsequently used.

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13 Unplug the machine from the PC and AC wall outlet, and refer servicing to
qualified service personnel under the following conditions:
•When any part of the power cord, plug, or connecting cable is damaged or
frayed.
•If liquid has been spilled into the machine.
•If the machine has been exposed to rain or water.
•If the machine does not operate properly after instructions have been followed.
•If the machine has been dropped, or the cabinet appears damaged.
•If the machine exhibits a sudden and distinct change in performance.
14 Adjust only those controls covered by the operating instructions. Improper
adjustment of other controls may result in damage, and may require extensive
work by a qualified service technician to restore the machine to normal
operation.
15 Avoid using this machine during a lightning storm. There may be a remote risk of
electric shock from lightning. If possible, unplug the AC power for the duration of
the lightning storm.
16 If you continuously print multiple pages, the surface of the output tray may
become hot. Be careful not to touch the surface, and keep children away from
the surface.
17 SAVE THESE INSTRUCTIONS.

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Env ronmental and Safety Cons derat on
Laser Safety Statement
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR,
chapter 1 Subchapter J for Class I(1) laser products, and elsewhere, is certified as a
Class I laser product conforming to the requirements of IEC 825.
Class I laser products are not considered to be hazardous. The laser system and
printer are designed so there is never any human access to laser radiation above a
Class I level during normal operation, user maintenance, or prescribed service
condition.
WARNING
Never operate or service the printer with the protective cover removed from Laser/
Scanner assembly. The reflected beam, although invisible, can damage your eyes.
When using this product, these basic safety precautions should always be followed to
reduce risk of fire, electric shock, and injury to persons:

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Ozone Safety
During normal operation, this machine produces ozone. The
ozone produced does not present a hazard to the operator.
However, it is advisable that the machine be operated in a well
ventilated area.
If you need additional information about ozone, please contact
your nearest Xerox dealer.
Power Saver
This printer contains advanced energy conservation
technology that reduces power consumption when it is not
in active use.
When the printer does not receive data for an extended
period of time, power consumption is automatically
lowered.
The energy star emblem does not represent EPA
endorsement of any product or service.
Recycl ng
Please recycle or dispose of the packaging material for this
product in an environmentally responsible manner.

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Rad o Frequency Em ss ons
FCC regulat ons
This device has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
1 Reposition the receiving antenna.
2 Increase the separation between the equipment and receiver.
3 Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
4 Consult the dealer or an experienced radio/TV technician for help.
CAUTION: Changes or modifications not expressly approved by the manufacturer
responsible for compliance could void the user’s authority to operate the equipment.
Canad an Rad o Interference Regulat ons
This digital apparatus does not exceed the Class B limits for radio noise emissions
from digital apparatus as set out in the interference-causing equipment standard
entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux
appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur:
“Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

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Declarat on of Conform ty (European Countr es)
Approvals and Cert f cat ons
The CE marking applied to this product symbolizes Xerox
Corporation. Declaration of Conformity with the following
applicable 93/68/EEC Directives of the European Union as of the
dates indicated:
January 1, 1995: Council Directive 73/23/EEC Approximation of the laws of the
member states related to low voltage equipment.
January 1, 1996: Council Directive 89/336/EEC (92/31/EEC), approximation of the
laws of the Member States related to electromagnetic compatibility.
March 9, 1999: Council Directive 1999/5/EC on radio equipment and
telecommunications terminal equipment and the mutual recognition of their
conformity.
A full declaration, defining the relevant Directives and referenced standards can be
obtained from your Xerox Corporation. representative.
WARNING: Changes or modifications to this equipment not specifically approved by
Xerox Europe may void the user’s authority to operate this equipment. Shielded
cables must be used with this equipment to maintain compliance with the EMC
Directive (89/336/EEC).
WARNING: In order to allow this equipment to operate in proximity to Industrial,
Scientific and Medical (ISM) equipment, the external radiation from ISM equipment
may have to be limited or special mitigation measures taken.

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SAFETY NOTES
This XEROX product and supplies are manufactured, tested and certified to strict
safety regulations, electromagnetic regulations and established environmental
standards.
WARNING: Any unauthorised alteration, which may include the addition of new
functions or connection of external devices, may impact the product certification.
Please contact your XEROX representative for more information.
Warn ng Mark ngs
All warning instructions marked on or supplied with the product should be followed.
This WARNING alerts users to areas of the product where there is the
possibility of personal damage.
This WARNING alerts users to areas of the product where there are heated
surfaces, which should not be touched.
Electr cal Supply
This product shall be operated from the type of electrical supply indicated on the
product's data plate label. If you are not sure that your electrical supply meets the
requirements, please consult your local power company for advice.

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WARNING
Th s product must be connected to a protect ve earth c rcu t.
This product is supplied with a plug that has a protective earth pin. This plug will fit
only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric
shock, contact your electrician to replace the electrical outlet if you are unable to
insert the plug into it. Never use an earthed adapter plug to connect the product to
a electrical outlet that lacks an earth connection terminal.
To disconnect all electrical power to the product, the disconnect device is the power
cord. Remove the plug from the electrical outlet.
Vent lat on
Slots and openings in the product's enclosure are provided for ventilation. Do not
block or cover the ventilation vents, as this could result in the product overheating.
This product should not be placed in a built-in installation unless proper ventilation is
provided, please contact your XEROX representative for advice.
Never push objects of any kind into the ventilation vents of the product.

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Operator Access ble Areas
This product has been designed to restrict operator access to safe areas only.
Operator access to hazardous areas is restricted with covers or guards, which would
require a tool to remove. Never remove these covers or guards.
Ma ntenance
Any operator product maintenance procedures will be described in the user
documentation supplied with the product. Do not to carry out any maintenance on
the product, which is not described in the customer documentation.
Clean ng Your Product
Before cleaning this product, unplug the product from the electrical outlet. Always
use materials specifically designated for this product, the use of other materials may
result in poor performance and may create a hazardous situation. Do not use aerosol
cleaners, they may be flammable under certain circumstances.
For more nformat on on Env ronment, Health and Safety n
relat on to th s XEROX product and suppl es, please contact the
follow ng customer help l nes;
EUROPE: [phone]
USA: 1 800 8286571
CANADA: 1 800 8286571

1 INTRODUCTION
Congratulations on the purchase of your Printer!
This chapter includes:
• Spec al Features
• Pr nter Components
• Understand ng the Control Panel

I NTRODUCTION
1.2
Spec al Features
Your new printer is equipped with special features that improve
the print quality, giving you a competitive edge. You can:
Pr nt w th excellent qual ty and h gh speed
• You can print at 600 dots per nch (dpi). See page 4.13.
• Up to 14 ppm n A4 (15 ppm n Letter).
Handle paper flex bly
• Standard 250-sheet tray and a 1-sheet Manual Feeder
support various sizes and types of paper.
• Two output trays; select either the top output tray (face-
down) or the rear output tray (face-up) for the most
convenient access.
Create profess onal documents
• You can customize your documents using Watermarks, such
as “Confidential.” See page 4.16.
• Print Posters. The text and pictures of each page of your
document are magnified and printed across the selected sheet
of paper. After the document has printed, trim off the white
edges of each sheet. Tape the sheets together to form a
poster. See page 4.12.
WORLD BEST
Dear ABC
Regards

I NTRODUCTION
1.3
1
Save your t me and money
• Allows you to use the Toner Save mode to save toner. See
page 4.8.
• Allows you to print multiple pages on one single sheet of paper
to save paper (N-Up pr nt ng). See page 4.9.
• This printer meets Energy Star guidelines for energy
efficiency.
Pr nt n var ous env ronments
• You can print in W ndows 98/Me/2000/XP.
• Your printer is compatible with L nux.
• Your printer comes with the USB interface.

I NTRODUCTION
1.4
Pr nter Components
Front V ew
Manual Feeder gu de
Tray
Front
Cover
Top output tray
(Face down)
Control Panel
Power sw tch
Output Support
Manual Feeder
Paper level nd cator

I NTRODUCTION
1.5
1
Ins de V ew
Rear V ew
Toner cartr dge
Front Cover
Rear output tray
(Face up)
USB port
Power receptacle