Aastra Featurephone M6310 User manual

M6310
Featurephone
User Guide
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The M6310 Featurephone is a practical and
convenient way to use a wide range of business
telephone features, including Call Forward,
Conference Calling, and Speed ial. The M6310
is equipped with automated 7 programmable
feature keys to be programmed as either line keys
or as feature keys. It has also a two line display to
show you information about your calls and a built
in handsfree microphone.
This guide first takes you through the basic
features of the M6310 telephone. You’ll learn the
different parts of the set and what they do, as well
as other basics such as how to make calls and put
calls on hold.
After you have covered the basics, you can then
read how to set up the local features available
on the M6310 telephone. Local features provide
you with convenient ways to customize the set
for your use.
The remaining portions of the guide describe
Network features which can be installed on your
M6310, such as Call Forward and Call Waiting.
Unlike local features, Network features must be
ordered from your telephone service provider.
Note that some of the Network features contained
in this guide may not be available to you. Also
note that your service provider may have
provisioned your set with features which are not
described here. Contact your System
Administrator or Customer Service Representative
if you need more information or help with the
Network features installed on your set.
Introduction
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Table of Contents
Using your M6310 telephone—the basics 4
Answering calls 6
Making calls 6
Placing a call on hold 6
Ending a call 7
Setting the alerter volume 7
Setting the handset volume 7
Setting the Handsfree speaker volume 7
Setting the On-hook monitor volume 7
Muting the handset 7
ones that you hear when using the M6310 8
Handsfree Calling 8
Display Features 9
Setting up local features 10
Save, Memory, and Pause 10
Alerter Volume 11
ime and Date 12
Call imer 12
Display Language 13
C.O. (Network) Features 13
Predial 14
Save Number 14
Memory Number 15
Pause 15
Quick ways to make calls 16
Automatic Dial 16
Automatic Line 16
Intercom 17
Intercom Group 17
Last Number Redial 18
Speed Call 18
How to avoid missing a call 19
Call Forward 19
Call Waiting 19
Call Pickup 20
Message Waiting 20
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When you can’t reach someone 21
Leave Message 21
Override 21
Ring Again 22
Ways to transfer or share calls 23
Conference 23
Call Park 24
Privacy Release 24
ransfer 25
Controlling your telephone line 26
Make Busy 26
Privacy 26
Connecting your M6310 27
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1
2
3
4
7
8
9
10
11
12 13
6
5
4
Using Your M6310 telephone—the basics
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1. Handset allows two-way communication while a call is established.
2. Speaker turns on when you press an available line key. You can hear
when the other party answers and pick up the handset to speak. You can
also use the speaker to listen to the other party on Handsfree calls.
3. Release key cancels active calls.
4. Hold key keeps a caller on the line.
5. Feature/line keys let you make and receive telephone calls or use
installed features.
6. Prime Directory Number (PDN) key is your main telephone line
or extension number. It is automatically selected for outgoing calls when
you lift the handset. Other telephone extensions that appear on your
M6310 can be used by pressing the appropriate key.
7. Feature/Line Indicators. he %indicators appear beside active
lines or features. A steady %means that the feature or line is active.
A slow flashing %means the line is ringing. A fast flashing %means the
line is on hold or a feature is being programmed.
8. Dial Pad gives you easy push-button dialing and programming.
9. Volume Key adjusts the speaker, ringer, or handset volume. It is also
used to scroll through setup functions shown on the display and to edit
Predial digits.
10. Display shows useful information about your calls or features
11. Alerter flashes when the telephone rings
12. Handsfree allows you to speak to a caller without using a handset
(see handsfree calling page 8).
13. Mute can be used to prevent the other party hearing you over
handset/handsfree.
5
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Using Your M6310 telephone—the basics
6
Answering calls
o signal an incoming call, your telephone rings, the alerter light
flashes, and the indicator beside a line or intercom key flashes slowly.
To answer a call:
1. If the call is ringing on a line other than your PDN, press the line
or intercom key beside the flashing indicator.
2. Lift the handset to speak or press Yto answer the call
(see page 8).
To answer a call when the handset is off-hook and the line is not on:
1. he incoming call is signalled by a lone alerter beep and a flashing
indicator beside the line key. o answer the call, press the line key.
Making calls
Using your handset:
1. Lift the handset—the PDN key is selected automatically and you
hear a dial tone.
2. Dial the number.
Using a line key:
1. Press any available line key. You hear a dial tone from the speaker.
2. Dial the number.
3. Lift the handset when the other party answers or press Y
(Hands-free Mode only) to talk to the called party (see page 8).
Placing a call on hold
Using the Hold key:
1. Press a . he indicator flashes beside the line on hold and
you can use other lines or features.
2. Press the line key with the flashing indicator to return to the held
call.
Using Automatic hold:
1. Press another line key. he indicator flashes beside the line on hold
and you can use other lines or features.
2. Press the line key with the flashing indicator to return to the held call.
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The basics: continued
7
Ending a call
1. Hang up or press r.
Setting the alerter volume
1. Press @up or down while the telephone is ringing.
he display shows the adjusted alerter (ringing) volume level,
which remains in effect until the next adjustment.
Setting the handset volume
1. Press @up or down while using the handset on a call.
he display shows the adjusted handset volume level, which
remains in effect until the next adjustment.
Setting the Handsfree speaker volume
1. Press Y.
2. Press @up or down to adjust the volume. he display shows
the adjusted Handsfree speaker volume level, which remains in
effect until the next adjustment.
Setting the On-hook monitoring volume
1. Press any available line key.
2. Press @up or down to adjust the volume. he display shows
the adjusted monitoring speaker volume level, which remains
in effect until the next adjustment.
Muting the handset
he /button can be used to prevent the other party from hearing
you over the handset. his is useful when you wish to speak privately
with someone at your desk.When mute is active the handsfree
lamp will flash.
To mute your handset:
1. Press /.
2. Press again to release.
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Dial tone A continuous tone which means you can dial your call.
Busy tone A tone which repeats once per second to indicate
that the number you dialed is busy.
Reorder tone A fast busy tone which indicates the call cannot proceed.
Confirmation wo short beeps followed by silence informs you
tone that the feature you used was successfully completed.
Call Waiting wo short beeps sent at regular intervals which indicate
tone a second incoming call.
Ring Again One long and two short pings indicate that the line for
tone which you left a Ring Again request has come free.
Special tone hree beeps followed by a dial tone indicate that
you can proceed with the feature you have activated
The basics: continued
8
Handsfree Calling
he Handsfree feature allows you to use the built-in microphone and
speaker on your M6310 to carry on a telephone conversation. While
using Handsfree, speak clearly and face the M6310 — raise your voice
a little if you move away from the telephone. You can also use the
Mute feature to turn off your microphone. Mute is useful when back-
ground noises interfere with your conversation or when you want to
speak privately with someone at your desk.
To answer a call using Handsfree:
1. Press Yinstead of picking up the receiver.
2. If you wish to speak privately with the other person, pick up the
handset. Handsfree turns off automatically.
3. Press rto end your call.
To use Handsfree during your call:
1. Press Yand replace the handset in the cradle.
2. o speak privately once again, pick up the handset.
3. Press rto end your call.
To mute your microphone while on a Handsfree call:
1. Press /.
2. o turn your microphone on again, press /once more.
Tones you hear when using the M6310
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The basics: continued
Display features
he M6310 has an adjustable two-line display which shows you helpful
information about the features you activate or the calls you make and
receive. When making an outgoing call, for instance, the numbers you
dial are shown on the display.
If your organization has installed the Calling Name Display feature,
your display shows an incoming caller's name and telephone number:
If your organization has the Reason Display feature, your display shows
additional information. For example, when you have forwarded an
incoming call to another telephone in your system your display shows
the following information:
he top line of the display shows the name and number of the person
receiving the forwarded call. he bottom line shows your name and
number as well the name of the feature which has been activated.
he messages and names which are shown on your display are selected
by your organization and may differ from those shown above. Check
with your System Administrator or Customer Service Representative to
find out the messages and names you can expect to see.
HELEN JONES 12345
FORWARD JIM HUNTER 54321
JOE SMITH 12345

9
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[b Feature key 8
[c Feature key 7
[d Feature key 6
[e Feature key 5
[! Feature key 4
[! Feature key 3
[! Feature key 2
[! PDN key (Feature key 1)
10
he M6310 has a variety of local features which you can set up to make the
set easier to use and to customize the set to meet your specific needs.
he
b key allows you to enter Programming mode to set up the
following features:
• Alerter Volume
• ime and Date Set
• ime and Date Format
• Call imer
• Display Language
• C.O. (Network) Features
• Predial
• Memory Number
Setting up local features
Save, Memory, and Pause
he following three additional feature keys are available, when the
C.O. (Network) Features function is disabled:
• Save Number
• Memory Number
• Pause
Note: when C.O. (Network) features are disabled the M6310 is set up
to have the Save Number, Memory Number, and Pause keys available
to you and they appear at the feature key locations shown below:
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Setting up local features: continued
hese keys are always available to you unless C.O. (Network) Features
are enabled. C.O. (Network) Features must be enabled when the Save
Number, Memory Number, and Pause keys are provisioned for switch
features by your service provider). o find out whether the C.O.
(Network) Features should be disabled or enabled, contact your System
Administrator or Customer Service Representative.
he Save Number, Memory Number, and Predial functions are not
available when the set is used in the Automatic Call Distribution (ACD)
environment. hese three local features only work with the Prime
Directory Number (PDN) of the set.
Note that an incoming call interrupts the activation or programming of
all local functions. Local features are also not available during an active
call, with a call on hold, or when a C.O. (Network) feature is active
(the Time/Date C.O. (Network) feature is active for 12 seconds).
11
Alerter Volume
To adjust the alerter volume:
1. Press b.
2. Press @until Alerter Volume? is shown on the display.
3. Press a.
4. Press @to adjust the volume level. he bars on the display
indicate the adjusted level.
5. Press ato save the new alerter volume level.
6. Press bor rto exit programming mode.
Save, Memory, and Pause (continued)
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Time and Date
To set the time and date on your M6 10:
1. Press b.
2. Press @until Time and Date Set? is shown on the display.
3. Press a.
4. Enter the date using the format shown on the display.
5. Enter the current time based upon the 24 hour clock.
6. Press ato save the new time and date settings.
7. Press bor rto exit programming mode.
To select the time and date display format:
1. Press b.
2. Press @until Time and Date Format? is shown on the
display.
3. Press a.
4. Press @until the desired format is shown on the display.
5. Press ato save the new format setting.
6. Press bor rto exit programming mode.
Call Timer
he Call imer uses the display to show the time elapsed since the start
of a normal call (the timer appears on the display 5 seconds after the
call starts and remains on the display 5 seconds after you end the call).
Follow the instructions below to enable the Call imer.
To enable the Call Timer:
1. Press b.
2. Press @until Call Timer? is shown on the display.
3. Press a.
4. Press @to enable or disable the Call imer.
5. Press ato save the new setting.
6. Press bor rto exit programming mode.
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Setting up local features: continued
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13
Setting up local features: continued
Display Language
To select the language used to show information on the display:
1. Press b.
2. Press @until Language? is shown on the display.
3. Press a.
4. Press @until the desired language is shown on the display.
5. Press ato save the new setting.
6. Press bor rto exit programming mode.
C.O.(Network) Features
he M6310 allows you to replace the Save Number, Memory Number,
and Pause local features with additional Central Office C.O. (Network)
Features. When instructed to do so by your System Administrator or
Customer Service Representative, use the following instructions to
enable or disable Central Office C.O. (Network) Features. When
enabled, the additional features will be located on the feature keys
normally pressed to use Save Number, Memory Number, and Pause.
To enable/disable C.O. (Network) Features in place of the Save, Memory, and
Pause keys:
1. Press b.
2. Press @until C.O. Features? is shown on the display.
3. Press a.
4. Press @until the desired setting is shown.
5. Press ato save the new setting.
6. Press bor rto exit programming mode.
Note: If your phone has network features programmed on Feature Keys
7, 8 & 9 please ensure that C.O. Features is ENABLE .
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14
The basics: continued
Predial
he Predial feature allows you to dial your number first, inspect it as it is
shown on the display, and then pickup the handset or press Yto
make your call.
To enable/disable the Predial feature:
1. Press b.
2. Press @until Predial? is shown on the display.
3. Press a.
4. Press @to enable or disable the Predial feature.
5. Press ato save the new setting.
6. Press bor rto exit programming mode.
To make a call when Predial has been enabled:
1. Dial the telephone number — the number is shown on the display.
2. Pickup the handset or press Y. he M6310 selects the PDN
line and makes the call. Note that you can edit the Predial number
by using the @key and the dialpad digits.
Save Number
he Save Number feature allows you to save the telephone number you
are calling so that you can redial the number quickly the next time you
call.
To save the number for the current call:
1. Before you end the current call, press c.
When the number has been saved, Saved is displayed on the top
line of the display for 3 seconds.
To make a call using the number you saved:
1. Press c.
2. Pickup the handset or press Y.
he previously saved number is dialed automatically. Note that the
number remains unchanged until you save another number.
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Setting up local features: continued
15
Memory Number
he Memory Number feature allows you to program up to five
telephone numbers which can be recalled and dialed quickly and easily.
Note that the Memory? option does not appear on the Program menu
when C.O. (Network) Features are enabled.
To program a number into memory:
1. Press b.
2. Press @until Memory? is shown on the display.
3. Press a.
4. Press @until the desired memory location is shown on the
display (M1,M2,M3,M4orM5). (If a number has already
been stored, it is also shown on the display).
5. Enter the number you wish to store.
6. Press ato save the new setting.
7. Press bor rto exit programming mode.
To make a call using Memory Number:
1. Press duntil the stored number you wish to call is shown on
the display (M1,M2,M3,M4orM5).
2. Pickup the handset or press Y.
Pause
In order to make certain types of calls, you are sometimes required to
pause a moment during dialing. When storing this type of telephone
number using Memory Number or Speed Call, the required pause can be
inserted into the sequence of digits (or dial string) by using the Pause
key.
To insert a pause into the dial string:
1. Press eat the appropriate place when entering the number.
For example, to enter a pause when accessing voice mail, the sam-
ple dial string shown below can be entered:
8088e4321:
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16
Quick ways to make calls
he remaining sections of the guide describe network features which
can be installed on your M6310. Note that some of the network
features contained here may not be available to you. Also note that
your service provider may have provisioned your set with network
features which are not described here.
Automatic Dial
Use Automatic Dial to program feature keys on your telephone for
one-touch dialing. Automatic Dial keys on your set are assigned by your
Customer Service Representative or System Administrator.
To program an Automatic Dial key:
1. Press the Automatic Dial key you want to program.
2. Dial the number you want to store.
3. Press the Automatic Dial key again.
4. Label the key.You may want to use a name or telephone number
to identify the key.
To erase an Automatic Dial key:
1. Press the Automatic Dial key you want to clear.
2. Press :.
3. Press the Automatic Dial key again.
To make a call using an Automatic Dial key:
1. Lift the handset. (You can also press the desired key, Y
to start the call).
2. Press the desired Automatic Dial key to dial the number you
want to call.
Automatic Line
Automatic Line keys are pre-programmed for you by your Customer
Service Representative or System Administrator to dial a specific
number. You should label any installed Automatic Line keys with
a name or number.
To use an Automatic Line key:
1. Press the desired Automatic Line key.
2. Lift the handset or press Ywhen your party answers.
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Quick ways to make calls: continued
17
An Intercom Key is programmed by your Customer Service
Representative or System Administrator to call a specific telephone in
your system.
To place an Intercom call:
1. Press g.
2. Lift your handset or press Ywhen the other party answers.
If the person does not answer the call within two seconds, their
telephone automatically answers through the speaker.
elephones in your system can be organized in Intercom Groups based
upon projects or departments. Each telephone in the group is then
assigned an Intercom group number. See your Customer Service
Representative or System Administrator for more information.
To call someone in your Intercom Group:
1. Press h.
2. Dial the intercom number assigned to the person you want to call.
3. Lift your handset or press Ywhen the other party answers.
To answering an Intercom Group call:
1. Press hwhen the indicator is flashing.
2. Lift your handset or press Y.
Intercom
Intercom Group
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Quick ways to make calls: continued
18
Last Number Redial
You can redial the last number you called on a specific line. his is
useful if the number you called was busy and you want to reach the
person again.
To call using Last Number Redial:
1. Press the line key used to make the last call.
2. Press :twice.
3. Lift the handset when the other party answers.
Speed Call
You can dial telephone numbers quickly and easily using one- or two-digit
codes. Speed Call provides you with 10 one-digit codes (0–9) or up to 70
two-digit codes (00–69). See your Customer Service Representative or
System Administrator to find out which type of codes are available to you.
To program a Speed Call number:
1. Press i.
2. Enter a one- or two-digit code (0–9 or 00–69).
3. Dial the telephone number you want to assign to that code. You can
store telephone numbers up to 24 digits long. Note that if there is a
number already assigned to this code, the new number you input
erases the old.
4. Press iagain.
5. Make a note of the Speed Call code and telephone number for future
reference.
To erase a programmed Speed Call number:
1. Press i.
2. Enter the one- or two-digit code for the number you want to erase.
3. Press :.
4. Press iagain.
To make a call using Speed Call:
1. Lift the handset. (You can also press the desired line key, Y
to start the call).
2. Press i.
3. Dial the code for the telephone number you want to call.
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