Aastra Dialog 4106 Basic User manual

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Dialog 4106 Basic/Dialog 4147 Medium
Analog Telephones
User Guide

Title
EN/LZT 103 78 R2A
© Aastra Telecom Sweden AB 2008. All rights reserved.

3Dialog 4106 Basic/Dialog 4147 Medium
Table of Contents
Table of Contents
page
General Information .......................................... 5
Description ....................................................... 7
Incoming Calls ............................................... 12
Outgoing Calls ............................................... 13
During Calls .................................................... 18
Settings .......................................................... 20
Installation ...................................................... 27
Troubleshooting .............................................. 32
Index .............................................................. 33

Table of Contents
Dialog 4106 Basic/Dialog 4147 Medium4

5Dialog 4106 Basic/Dialog 4147 Medium
General Information
General Information
The latest version of this user guide can be downloaded from:
http://www.aastra.com
Copyright
All rights reserved. No parts of this publication may be reproduced,
stored in retrieval systems, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording or other-
wise, without prior written permission of the publisher except in
accordance with the following terms.
If this publication is made available on Aastra media, Aastra gives
its consent to downloading and printing copies of the content
provided in this file only for private use and not for redistribution. No
parts of this publication may be subject to alteration, modification
or commercial use. Aastra will not be liable for any damages arising
from use of an illegal modified or altered publication.
Aastra is a registered trademark of Aastra Technologies Limited. All
other trademarks mentioned herein are the property of their
respective owners.
Warranty
AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD
TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE. Aastra shall not be liable for
errors contained herein nor for incidental or consequential damages
in connection with the furnishing, performance or use of this material.

General Information
Dialog 4106 Basic/Dialog 4147 Medium6
Declaration of Conformity
Hereby, Aastra Telecom Sweden AB, SE-126 37 Hägersten,
declares that this telephone is in conformity with the essential
requirements and other relevant provisions of the R&TTE
directive 1999/5/EC.
Details to be found at:
http://www.aastra.com/sdoc

7Dialog 4106 Basic/Dialog 4147 Medium
Description
Description
Dialog 4106 Basic
9
7
(bottom side)
1
2
3
4
5
6
8

Description
Dialog 4106 Basic/Dialog 4147 Medium8
1 Programmable keys
Three keys for storing frequently called numbers. You can store
one number per key, see section “Dial By a Function Key” on
page 15.
Note: If you unplug the telephone, stored numbers will
remain for about 24 hours.
2 Mute/Prog
a. Switch microphone on or off. See section “During Calls” on
page 18.
b. Enter programming mode. See section “Settings” on page 20.
3 Message Waiting key
a. A flashing light indicates a waiting message.
b. Programmable key for storing of one frequently called number.
See section “Dial By a Function Key” on page 15
4 Last number redial/Pause key
a. Redial last number dialed. See section “Last Number Redial” on
page 14.
b. Insert a pause if you have to wait for dial tone when
programming a number into the memory. See section “Wait for
dial tone” on page 13.
5R-key
Used for example to make an inquiry, to transfer a call or to
establish a conference, see section “During Calls” on page 18.
6 Volume control
To adjust the volume.
7 Message Waiting switch
Switch Message Waiting indication on or off. Also used to reverse
the polarity in case of crossed line cables. See section “Settings”
on page 20.
8 Loudspeaker (beneath handset)
9 Handset with hearing aid function
Please note: The handset may attract and retain small
metal objects in the earcap region.

9Dialog 4106 Basic/Dialog 4147 Medium
Description
Dialog 4147 Medium
14
9
(bottom side)
1
4
5
6
7
8
13
33
2
10
11
(upper side)
12

Description
Dialog 4106 Basic/Dialog 4147 Medium10
1 Program
Store frequently called numbers.
2 Message Waiting/2nd
a. A flashing light indicates a waiting message.
b. Key for access to secondary key functions (these functions are
stated on the second line of the corresponding key).
3 Programmable keys
Eight keys for storing frequently called numbers. You can store two
numbers per key.
4Mute
Switch microphone on or off. See section “During Calls” on
page 18.
5 Loudspeaker on/off / Headset key
a. Switch loudspeaker on or off. See section “During Calls” on
page 18.
b. Activate headset. See section “Headset” on page 25.
6 Last number redial/Pause key
a. Redial last number dialed. See section “Last Number Redial” on
page 14.
b. Insert a pause if you have to wait for dial tone. See section “Wait
for dial tone” on page 13.
7 R-key
Used for example to make an inquiry, to transfer a call or to
establish a conference, see section “During Calls” on page 18.
Note: Sometimes it is required to change the flash time for
the R-key, see section “Flash time” on page 26.
8 Volume control
To adjust the volume.
9 Headset/Loudspeaker switch
a. At the headset position, the loudspeaker key activates a
connected headset. See section “Settings” on page 20.
b. At the loudspeaker position, the loudspeaker key activates the
loudspaker. See section “Settings” on page 20.
10 Prog On/Off switch
Enable or disable the program key. See section “Settings” on
page 20.

11Dialog 4106 Basic/Dialog 4147 Medium
Description
11 Message Waiting switch
Switch Message Waiting indication on or off. Also used to reverse
the polarity in case of crossed line cables. See section “Settings”
on page 20.
12 Data port
Data port for connection of a modem, PC or other telephone
equipment.
13 Loudspeaker (beneath handset)
14 Handset with hearing aid function
Please note: The handset may attract and retain small
metal objects in the earcap region.

Incoming Calls
Dialog 4106 Basic/Dialog 4147 Medium12
Incoming Calls
A ring signal indicates an incoming call.
Answer calls
uLift the handset.
dReplace the handset to end the call.

13Dialog 4106 Basic/Dialog 4147 Medium
Outgoing Calls
Outgoing Calls
Make calls
How to make calls.
uLift the handset and dial the number.
dReplace the handset to end the call.
Wait for dial tone
Sometimes it is required to wait for a new dial tone after dialing the
prefix digit when making an external call. In such situations, you
must store the pause for a new dial tone into the number:
©Press.
Manual dial pause control:
You can control the length of a dial pause manually if you store the
pause after the fifth digit or later. This function is very useful, if you
are connected to a PBX that requires a new dial tone for extension
numbers.
Example:
You want to talk to Steven. Steven’s company has the number
12345678, and his extension is 1234, so the complete number is
12345678-1234. To wait for a new dial tone, you have to store a
pause before the extension number.
©Press.
The phone number is dialed without the extension, in this example
12345678.
©Press when the new dial tone is received.
Now the extension number is dialed.

Outgoing Calls
Dialog 4106 Basic/Dialog 4147 Medium14
Number presentation restriction
If you do not want your name and number to be displayed to the
person you are calling, you can use the following procedure.
Notes:
This function is only available in newer versions of the
exchange, and it might be blocked for use on your
extension (programmed by your system administrator).
The number presentation restriction is only valid for the
ongoing call, i.e. the procedure has to be repeated the next
time you want to use it.
uLift the handset.
*42# Dial and wait for a new dial tone.
zDial the number.
Your name and number is not indicated on the called person’s
display.
Last Number Redial
When you initiate a call, the phone automatically stores all the dialed
digits, irrespective of whether the call was successful or not. Stored
numbers can consist of maximum 32 digits.
Note: To redial a number that incorporates a wait for a new
dial tone, you must indicate to the telephone where in the
number it must pause and wait for the new dial tone. To do
this, press the Redial/Pause key at the proper place in the
number. See section “Wait for dial tone” on page 13.
uLift the handset.
©Press to redial the last dialed number.

15Dialog 4106 Basic/Dialog 4147 Medium
Outgoing Calls
Bypass
If this function is allowed from your extension, you can bypass an;
activated Diversion, activated Follow-me or activated Absence
information on a specific extension.
uLift the handset.
*60*z Dial and enter the extension number.
#Press and wait for answer.
Dial By a Function Key
Note: For the Dialog 4147 phone, make sure that the
programming slide switch is set to the “Prog On” position.
See section “Enable/Disable Program key” on page 24.
You can program and activate numbers on the programmable
keys. On the Dialog 4106 you can also store one number on the
Message key. Stored numbers can consist of maximum 21 digits.
uLift the handset.
Wait for dial tone.
Head Office îPress to make a call (pre-programmed).
Notes:
To dial a number that is stored on the second level, press
the Message Waiting/2nd key before pressing the pre-
programmed key.
Only for Dialog 4147.

Outgoing Calls
Dialog 4106 Basic/Dialog 4147 Medium16
Program
How to program a directory number on the programmable keys.
On the Dialog 4106 phone:
The Dialog 4106 has four keys for programming; the three
programmable keys and the Message key.
Note: To store a number on the Message key, just press
the key during the following procedure like a normal
programmable key.
uLift the handset.
Wait for dial tone.
¥Press.
îPress a programmable key.
If a number is already stored, it will be erased automatically. If you
would like to erase a number, store a 0 instead of the telephone
number.
zDial the number.
You can also store a pause (multiple pauses possible), the R-key
function or any code that contains *or #. To store a number that
incorporates a wait for a new dial tone, see section “Wait for dial
tone” on page 13.
¥Press.
dReplace the handset.
Notes:
You can write the names above the keys on the self-adhesive
label. Because of the special label material, you can also
erase and re-write any key name.
If you press an invalid key during programming, the
programming mode will be terminated automatically and
you will hear a special rejection tone.

17Dialog 4106 Basic/Dialog 4147 Medium
Outgoing Calls
On the Dialog 4147 phone:
uLift the handset.
Wait for dial tone.
îProgram Press.
îPress a programmable key.
Note: To store a number on the second level, press
the Message Waiting/2nd key before pressing the
programmable key.
If a number is already stored, it will be erased automatically.
If you would like to erase a number, store a 0 instead of the
telephone number.
zDial the number.
You can also store a pause (multiple pauses possible), the R-key
function or any code that contains *or #. To store a number that
incorporates a wait for a new dial tone, see section “Wait for dial
tone” on page 13.
îProgram Press.
dReplace the handset.
Notes:
You can remove the transparent cover in order to write the
names beside the keys.
If you press an invalid key during programming, the
programming mode will be terminated automatically and
you will hear a special rejection tone.

During Calls
Dialog 4106 Basic/Dialog 4147 Medium18
During Calls
Group listening (loudspeaking)
Note: This function is only for the Dialog 4147 phone.
This function lets other people in your room listen to your phone
conversation. You speak in the handset while the other party´s
voice is heard on the loudspeaker.
During an ongoing conversation:
ÂPress to switch between loudspeaker and handset.
When the key lamp is lit, the other party´s voice is heard on the
loudspeaker.
Note: You can adjust the volume, see section “Settings”
on page 20.

19Dialog 4106 Basic/Dialog 4147 Medium
During Calls
Monitoring
Note: This function is only for the Dialog 4147 phone.
You have an ongoing conversation via the handset.
ÂPress to switch the loudspeaker on.
dReplace the handset.
The loudspeaker monitors the call.
Note: When the loudspeaker is on, the microphone is
automatically switched off in the handset. You can adjust
the volume, see section “Settings” on page 20.
ÄÂPress to end the call.
From Monitoring to handset
uLift the handset.
Continue your conversation via the handset.
Mute
You have an ongoing conversation.
¥Press to switch the microphone on or off.
When the lamp lights, the caller will not be able to hear the
conversation in your room.
Note: Mute key looks slightly different on the Dialog 4147
phone.

Settings
Dialog 4106 Basic/Dialog 4147 Medium20
Settings
The Dialog 4106 and Dialog 4147 phones are equipped with a
couple of setting options, you can for instance set and adjust a
personal volume and ring signal.
Handset, headset and loudspeaker
volume
There are two separate volume settings, one for the loudspeaker
and one for the handset/headset. Use the Volume keys to change
the volume of the handset/headset or loudspeaker during a call.
• Adjust the handset listening volume when the handset is off
hook.
• Adjust the headset listening volume when the headset is
activated.
• Adjust the loudspeaker volume when dial tone is heard via the
loudspeaker.
ìPress to change the volume.