Aastra VentureIP Gateway User manual

USER GUIDE
Telephone System
IP

Table of Contents
Table of Contents
Introduction ..................................1
About this Guide .........................1
Requirements..............................1
Phone Parts ................................1
Installation....................................2
Overview ....................................2
Direct Network Connection .............3
Connect to the Network and to a
Power ource .............................3
Connecting When Inline Power is
Provided .........................................3
Connecting When Inline Power is
Not Provided
...................................4
Connecting the Handset .............4
hared Network Connection ...........5
Installing on a Desk ........................5
Inserting the Number Card .............6
Getting to Know Your VentureIP
480i Telephone .............................7
Key Description........................7-8
et Overview ................................9
Display creen .......................... 9
oftkeys ..........................................9
Navigating........................................9
Editing text ....................................10
Entering Letters and
Characters ................................10
Display Icons ............................11
tatus Lights ............................11
Handset, Headset, and
Handsfree Operation.................12
User Options ............................12
ervices ................................... 13
Administrating ervices .................14
tored Number Lists .....................14
Changing Your Personal
Information ................................ 15
Changing Your Last Name........15
Passwords ............................... 15
Changing Your Password............. 15
Enabling and Disabling Your
Password ......................................15
Customizing Your Phone ...........16
Language election ..................16
Adjusting the Volume ................16
elect Audio Path .....................16
elf Test and Diagnostics .........17
Making and Receiving Calls..... 18
Handsfree Calling..................... 18
Make Calls Using a tored
Number List.............................. 18
Redialing a Recently Called
Number .........................................18
Making a Call Using an
Incoming Call, Directory, or
peed Dial List ........................ 19
Receive Calls ........................... 19
Receiving A Call....................... 19
Receiving Multiple Calls.................19
Call Duration ............................ 20
End a Call................................. 20
Call Handling ............................. 21
Hold.......................................... 21
Conference Calls...................... 21
Adding Parties to a
Conference Call ............................21
Putting Conference Callers On
Hold and Off Hold ......................... 22
Dropping Parties from a
Conference Call............................ 22
Mute ......................................... 22
Transfer.................................... 23
Transferring a Call ........................ 23
Call Forwarding........................ 24
Options for Forwarding Calls.... 24
Using Voicemail ....................... 25
View, Play, and Monitor Incoming
Voicemail Messages ............... 25
Logging In and Viewing
Messages ..................................... 26
Playing a Message ....................... 26
Monitoring Incoming Voicemail
Message ....................................... 26
Manage Voicemail Messages .. 26
Copying the Caller Information to your
Directory or peed Dial List ............ 27
Zero Redirect .......................... 27
Language election ................ 27
Change Voicemail Options ...... 28
Recording Your Name and
Greeting ........................................28
Retrieving Voicemail..................... 28
Message Review Options ............. 28
Callers ...................................... 29

Table of Contents
Table of Contents
Using Directories ...................... 30
About Directory Lists ................30
Access and View a
Directory List ............................ 30
Accessing a Directory List and
Viewing the Entries .......................30
Change Directory Displays .......30
Add, Delete, and Edit Entries ...31
Adding an Entry From the Caller
List or a Voicemail Message........ 31
Using a Call List........................ 32
About Call Lists ........................ 32
Access and View a Call List ..... 32
Edit Entries............................... 32
Temporarily Editing a Call List ...... 32
Add a Call List Entry to a Personal
Directory or peed Dial List ..... 33
Copying an Entry from a Call List ..33
Delete Call List Entries .............33
Using peed Dial........................34
About peed Dial ......................34
Access and View the peed
Dial List .................................... 34
pecial Features ....................... 36
Do Not Disturb.......................... 36
Enabling and Disabling the Do Not
Disturb Feature............................. 36
Intercom ................................... 36
Computer Access to Telephone
Features................................... 36
Troubleshooting.........................38
Limited Warranty....................... 40

1 Model VentureIP 480i User Guide
Introduction
Introduction
About this Guide
This user guide provides basic installation instructions and
describes all user-enabled features for the VentureIP 480i telephone.
The VentureIP 480i System Guide offers more detailed technical
instructions regarding network installation configuration downloads
and set management. The VentureIP Gateway Installation Guide
specifically addresses the installation and technical specifications of
the VentureIP Gateway.
Requirements
You require the following to install your VentureIP 480i Telephone:
• 802.3 Ethernet/Fast Ethernet LAN (please note that this document
does not provide any instructions regarding the installation of a
LAN or router).
• Category 5/5e straight through cabling
• A PoE (Power over Ethernet) inline power supply necessary only
if your network does not provide 802.3af compliant in-line power
(optional accessory)
Phone Parts
When you unpack your phone ensure that you have all of the following
items. If any part is missing contact your supplier.
handset
number card
and lens
telephone handset cord
Ethernet Cable
480
Conf Services
Xfer Icom
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
1
4
3
6
2
5
798
0
*
#
i
L1 L2 L3 L4
IP

Model VentureIP 480i User Guide 2
Installation
A PoE (Power over Ethernet) inline power adapter supplies 48v power
to the 480i through the Ethernet Cable on pins 1 & 2 and 3 & 6.
Do not use this power supply to power other devices.
• Voltage: 110/120 V AC in; 48 V DC out
Safety and emissions: Canada: ICES-003 Class A; Japan: VCCI Class A;
U.S.: FCC Class A CSA C-Tick NOM
Installation
Overview
The VentureIP 480i Telephone can be set up to share a network connection
with another network device. Power can be provided by an 802.3af compliant
network power source or a PoE inline power supply (optional accessory).
The phone can be set up either:
• with a direct network connection to the Ethernet wall jack or
• as a shared network connection with pass-through if connecting the
phone to a computer or other network device.
Optional Accessories (Not Included)
PoE (Power over
Ethernet) Inline
Power Supply
Additional Ethernet
Cable (category 5/5e
straight through cable)
PSTN
480 480
480
480

3 Model VentureIP 480i User Guide
Installation
Direct Network Connection
Located at the back of the phone are two fully switched 10/100 Mbps
Ethernet cable ports. Use the port marked with l to connect the phone to the
network and to provide power to your phone. See “ Connect to the Network
and to a Power Source for more information.
Connect to the Network and to a Power Source
If your network provides 802.3af compliant in-line power the phone will be
provided with power through the network.
If your network does not provide 802.3af compliant in-line power you will
need to install the PoE inline power supply (optional accessory).
Connecting When Inline Power is Provided
1. On the back of your phone connect the Ethernet cable (provided with your
phone) into the network port marked with l .
2. Plug the other end of the Ethernet cable into the network jack on the wall.

Model VentureIP 480i User Guide 4
Installation
Connecting When Inline Power is Not Provided
1 . On the back of your phone connect the Ethernet cable (provided with your
phone) into the network port marked with l .
2 . On the PoE power supply plug the other end of the Ethernet cable into
the network jack marked as shown in the following diagram.
3 . On the PoE power supply connect an additional Ethernet cable into the
network port as shown in the following diagram.
4 . Plug the other end of the Ethernet cable into the network jack on the wall.
5 . Plug the PoE power supply into a power outlet. You should connect
the power supply to a surge protector or power bar.
Note: All Ethernet cables must be category 5/5e straight-through cables such as
the cable provided with your phone.
Connecting the Handset
1. Turn the phone over and locate the handset jack marked j .
2. Insert one end of handset cord into the jack until it clicks into place.
3. Route the handset cord through the upper groove as shown in
the diagram below.
4. Attach the handset to the other end of the handset cord.
To Handset

5 Model VentureIP 480i User Guide
Installation
Shared Network Connection
To connect a network device (such as a computer) to the phone connect
an Ethernet Cable into the network port on the back of the phone marked
with ` . Plug the other end of the Ethernet Cable into the network jack
on the network device that you are sharing the network connection with.
Note: The ` jack on the 480IP does not supply inline power onto
other network devices.
Note: All Ethernet cables must be category 5/5e straight-through cables such as the
cable provided with your phone.
Installing on a Desk
1. Route the cables through the opening in the stand.
2. Attach the stand by inserting the tabs on the stand (marked with
o
) into
the slots on the bottom of the phone. For a higher viewing angle use the
slots marked
n
. For a lower viewing angle use the slots marked
m
.
3. Push the stand towards the phone until it snaps into place.
4. Press the cords into the grooves provided on the bottom of the stand.
This will allow the stand to sit flat on a desk surface.

Model VentureIP 480i User Guide 6
Installation
Inserting the Number Card
1. Write your phone number on the number card and place it into the card
slot on the phone located under the mouthpiece in the handset cradle.
2. Gently bend the clear plastic lens into the slot over the number card.

7 Model VentureIP 480i User Guide
Key Description
Getting to Know Your VentureIP 480i Telephone
Conf
Services
Xfer
Icom
480
Speaker Status Light
Headset/Handsfree Button
Mute button
Volume Bar
Dial Pad
Softkeys
Key Description
Large Backlit Display
Navigational Keys
Status Light
Line or Call Appearance
Buttons and Lights
Handset

204
— SpeedDial
— CallFwd
— DND
CallList —
Voicemail —
Directory —
Ann Jenson
Extension
Number
User
Name
Display Screen

Model VentureIP 480i User Guide 8
Key Description
Key Description
Keys Key Description
1Places an active call on hold. For more information
see “Hold”.
2Redials previously dialed numbers. For more information
see “Redialing a Recently Called Number .
3Ends an active call or exits an open list (for example
a directory list) without saving changes.
4Accesses options for administering services and customizing
your phone. For more information see “Change Voicemail
Options “Changing Your Personal Information or
“Customizing Your Phone .
uAdjusts the volume for the handset ringer or handsfree
speaker. For more information see “Customizing
Your Phone”.
d
f
Activates handsfree phone operation.
aPrevents a caller from hearing you through the handset
or handsfree microphone. For more information see
“Call Handling”.
7Transfers the active call to another number. For more
information “Call Handling”.
:Begins a conference call with an active call. For more
information see “Call Handling”.
iNavigates between display screens onscreen text and
menu selections. For more information see “Display
Screen .
8Accesses the Intercom feature. For more information see
“Special Features”.
9Accesses the available features on your phone. For more
information see “Services”.
=
>
<
?
Connects you to a line or an incoming call. For more
information see “Making Calls” and “Receiving Calls”.

9 Model VentureIP 480i User Guide
Set Overview
Set Overview
Display Screen
The display screen provides an interactive interface that shows information
about calls and features.
The upper portion of the screen displays information and the lower portion
displays options that correspond to six “softkeys” on either side of the screen.
The contents of the display screen change depending on the status of the
phone (such as any active calls in progress or any features in use).
Softkeys
There are six softkeys on either side of the lower portion of the display
screen. The functions of the softkeys change depending on the current status
of the phone. For example if you are customizing your phone the softkeys
will reflect the customization options available to you. If you are listening to
a voicemail message the softkeys will reflect the options available to you
for processing that voicemail message. The softkey label is displayed directly
beside the softkey and indicates the current function of that softkey.
Navigating
You use the display screen to perform many functions on the phone.
Use the softkeys to navigate into and out of a display screen as follows:
Use the navigation keys (located beneath the display screen) to navigate
as follows:
Softkey Key Description
Exit leave the currently displayed feature or list.
Back move back one level in a menu hierarchy.
Cancel cancel the current process. No changes are saved.
Select select the current list item.
Done end the current process and save any changes.
Next go to the next step in a multi-step process.
Navigation Key Key Description
s move to the next screen or list item.
rmove to the previous screen or list item.
3move back one level in a menu hierarchy.
4 select the current list item.

Model VentureIP 480i User Guide 10
Set Overview
Editing text
When you need to edit onscreen display text (for example to enter
a directory list name) use the following guidelines:
Entering Letters and Characters
You can enter characters using the telephone’s dial pad. To enter a letter
press the key with that letter on it. If the letter is the second one on that key
press the key twice. For example to enter ‘R’ press 7 three times. The cursor
will advance to the next space after a delay of 2 seconds or if you press a
different key.
To change the case of a letter press the ChangeCase softkey and then enter
the letter. By default the first letter of a word or name will be capitalized and
the letters following will be lower case.
Special characters are entered by pressing the 1 and the # keys.
Characters will appear in this order:
1: & , ( ) ` . _ - 1. #: # / \ @.
To Do this
enter text at the current
cursor position.
Press the dialpad key with the corresponding
letter on it. Press once for the first letter twice
for the second and three times for the third.
For example to type “R” press the dialpad
key three times.
move the cursor to the left
without deleting.
Press the 3 key.
move the cursor to the right
without deleting.
Press the 4 key.
add a space at the
end of a line.
Press the 4 key.
move the cursor to the left
and delete.
Press the backspace softkey.
change the case of a character. Press the C angeCase softkey.
Note: The first character in a line and the first
character after a space are automatically
capitalized.

11 Model VentureIP 480i User Guide
Set Overview
Display Icons
Status Lights
There are three sets of status lights:
• Status Light – located above the 2 key
• speaker light – located beside the d/f key
• call appearance lights – located beside each 6 key
Icon Description
s rUse the up and down navigation keys to view
more information.
When shown beside the first or last item in a
list indicates that there are additional list items
not shown on the screen. Use the navigation
keys to scroll through all list items.
3 4Use the left and right navigation keys to view
more information.
The call associated with this Incoming Call List
entry was not answered.
The call associated with this Incoming Call
List entry was answered.
You have returned the missed call associated
with this Incoming Call List entry.
Light Status Indicates
Status Light fast blink incoming call
slow blink message waiting
Speaker Light solid solidphone is in handsfree
operation
blink microphone is muted in
Handsfree mode
Call Appearance
Lights
solid an active call is on the line
slow blink a held call is on the line
fast blink incoming call is on the line

Model VentureIP 480i User Guide 12
Set Overview
Handset, Headset, and Handsfree Operation
You can use your phone in handset headset or handsfree operation. Handset
is the default operation. To switch to headset operation plug in the headset.
To switch to handsfree operation use the d/f key.
User Options
User Options Menu
Password
Call Forward
Voicemail
Directory
Call List
Reset Counter
C ange Password
Turn Password On/Off
Record Greeting
Record Name
Default Dir
Order: Corp
Order: Personal
All Calls
After X Rings
Clear Incoming
Clear Dialed
Clear All
Language Selection
Last Name
Set Audio
Diagnostics
Main Menu Secondary Menus

User Options Menu
1. Password
2. Call ForwardŁ
3. Voicemail
4. Directory
— SysOptions
— Logout Select —
O

13 Model VentureIP 480i User Guide
Services
Services
Services Menu
Speed Dial
Redial List
Call List
Corp. Directory
My Directory
Voicemail
Paging Zones
DND
Menu
Services Menu
1. Call List
2. Corp. DirŁ
3. My Dir
4. Voicemail
— S ortcut
— Exit Select —

Model VentureIP 480i User Guide 14
Services
Services
The 9 key provides access to all available services. Use the display
screen to view and access available services.
Administering Services
Most services have customizable options to allow you to personalize
your phone to best meet your needs. The 4 key provides access to
all customizable options. You can choose to protect your options with a
password if desired. Use the display screen to view and access the options.
See the specific procedures in this guide for detailed information about
how to customize each option.
Stored Number Lists
There are two temporary stored lists of caller information available on the
VentureIP 480i telephone. The callers list contains a listing of up to 100 names
and numbers of your most recent incoming callers.* The redial list contains
a listing of up to 100 of your most recent outgoing caller records. Both lists
are automatically updated with each incoming or outgoing call.
You can use the entries in these lists to quickly dial outgoing calls.
Because these lists are temporary you cannot modify the entries in these
lists. You can however copy the information contained in these lists to one
of the permanent lists for permanent storage.
The permanent stored number lists (Directories and Speed Dial Lists) contain
permanent records of contacts or phone numbers. You can use the entries in
these lists to quickly dial outgoing calls or to view detailed contact
information.
There are two Directories: Corporate and Personal.
The Corporate Directory is automatically maintained by the phone system
and contains up-to-date contact information about every person connected to
your phone system. You can only modify your own information in the
Corporate Directory.
Your Personal Directory is populated and maintained by you. Use the
Personal Directory to maintain up-to-date information about phone
contacts that are not within your company.
The Speed Dial List is populated and maintained by you. Use the Speed
Dial List to store frequently dialed numbers.
*Availability of feature dependant upon subscription to services offered by your
phone system or service provider

15 Model VentureIP 480i User Guide
Changing Your Personal Infor ation
Changing Your Personal Information
Last Name
You can set the name that is associated with your telephone. Your name is
automatically entered in the Corporate Directory. Your name is also used by
the Auto Attendant’s dial-by-name feature when callers enter your last
name to reach you.
Changing Your Last Name
1. Press the 4 key.
2. If your user options password is enabled enter your password
and press Done.
3. Navigate to the Last Name list item and press Select.
4. Press C ange and enter the new name. See “Entering Letters and
Characters” for more information.
5. Press Done.
Passwords
You can change enable and disable the password for your user options.
Enabling your password prevents anyone else from viewing or altering your
personal options.
Changing Your Password
1. Press the 4 key.
2. If your user options password is enabled enter your password
and press Done.
3. Navigate to the Password list item and press Select.
4. With the cursor on the C ange Pswd list item press Select.
5. Enter the new password and press Next.
6. Re-enter the password and press Done.
Enabling and Disabling Your Password
1. Press the Options key.
2. If your user options password is enabled enter your password
and press Done.
3. Navigate to the Password list item and press Select.
4. Navigate to the Turn Pswd ON/OFF list item and press Select.
5. Press Yes to confirm.

Model VentureIP 480i User Guide 16
Custo izing Your Phone
Customizing Your Phone
Language Selection
You can use the Language selection feature to set you preferred language on
the display screen. Currently English and French languages are provided.
1. Press the 4 key.
2. If your user options password is enabled enter your password
and press Done.
3. Navigate to the Language list item and press Select.
4. With the cursor on Englis or Français, press Select.
5. Press Ok then Exit.
Note: See “Using Voicemail” to set the language for the voicemail instructions
callers will hear.
Adjusting the Volume
Pressing the volume button adjusts the receiver headset speaker and
ringer volume.
• To adjust the ringer volume leave the handset in the cradle and press
the volume bar uwhile there is no active call.
• To adjust the handset volume lift the handset and press the volume
button while you are on a call. The handset will return to the default
volume after you hang up from your call(s).
• To adjust the headset volume press the volume button while on a call.
The headset will return to the default volume after you hang up from
your call(s).
Note: The default handset and headset volume is always set at medium.
• To adjust the speaker volume press the volume button while the
speaker is activated (activate the speaker by pressing d).
Select Audio Path
You can use the Set Audio feature to indicate your preference on the audio
path when you answer an incoming call by pressing a line key or the speaker
d/f button. The options are Handsfree Handset and Headset.
1. Press the 4 key.
2. If your user options password is enabled enter your password
and press Done.
3. Navigate to the Set Audio list item and press Select.
4. Press Headset, Hset/Spkr, Spkr/Hset or Handsfree. When you select
Hset/Spkr or Spkr/Hset you can toggle between handset and speaker by
pressing the speaker button d/f.
5. Press Exit.

17 Model VentureIP 480i User Guide
Custo izing Your Phone
Self Test and Diagnostics
You can perform various hardware and software tests on the telephone set.
1. Press the 4 key.
2. If your user options password is enabled enter your password
and press Done.
3. Navigate to the Diagnostic list item and press Select.
4. With the cursor on Basic Test or Advanced Test press Select. Follow the
instructions on the screen if you select Advanced Test.