Aficio Pro C550EX User manual

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in "About This Machine" before using the machine.
8
Getting Started
Authentication and its Application
Ensuring Information Security
Managing Access to the Machine
Enhanced Network Security
Specifying the Extended Security Functions
Troubleshooting
Appendix
1
2
3
4
5
6
7
Security Reference
Operating Instructions

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and
benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct,
indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or
accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your
legal advisor.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, your machine may include certain options as standard. For details, please
contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual might result
in hazardous radiation exposure.

Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
• For enhanced security, we recommend that you first make the following settings. For details, see
"Setting Up the Machine".
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also explains the control panel,
preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs
provided.
Troubleshooting
Provides a guide to solving common problems, and explains how to replace paper, toner, staples,
and other consumables. Also refer to this manual for explanations on where to put the machine and
how to maintain it.
Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to place originals.
Network Guide
Explains how to configure and operate the machine in a network environment, and use the software
provided.
General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering user codes. Also refer
to this manual for explanations on how to connect the machine.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. Be sure to read
this manual when setting the enhanced security functions, or user and administrator authentication.
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Information
Contains general notes on the machine, and information about the trademarks of product names used
in the manuals.
• Manuals provided are specific to machine types.
• In addition to the above, manuals are also provided for the Printer functions.
• Some of the example screens shown in this manual might differ slightly from actual screens. Also, some
functions might not be available, even if they are shown in screenshots.
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TABLE OF CONTENTS
Manuals for This Machine.................................................................................................................................1
How to Read This Manual.................................................................................................................................8
Symbols...........................................................................................................................................................8
IP Address.......................................................................................................................................................8
1. Getting Started
Enhanced Security..............................................................................................................................................9
Glossary..........................................................................................................................................................9
Setting Up the Machine...............................................................................................................................10
Security Measures Provided by this Machine................................................................................................13
Using Authentication and Managing Users...............................................................................................13
Ensuring Information Security.....................................................................................................................13
Limiting and Controlling Access..................................................................................................................14
Enhanced Network Security.......................................................................................................................15
2. Authentication and its Application
Administrators and Users.................................................................................................................................17
Administrators...............................................................................................................................................17
User...............................................................................................................................................................18
The Management Function..............................................................................................................................20
About Administrator Authentication............................................................................................................20
About User Authentication..........................................................................................................................21
Enabling Authentication...................................................................................................................................23
Authentication Setting Procedure...............................................................................................................23
Administrator Authentication...........................................................................................................................25
Specifying Administrator Privileges............................................................................................................25
Registering the Administrator......................................................................................................................28
Logging on Using Administrator Authentication........................................................................................33
Logging off Using Administrator Authentication........................................................................................34
Changing the Administrator........................................................................................................................35
Using Web Image Monitor.........................................................................................................................36
User Authentication..........................................................................................................................................38
User Code Authentication...............................................................................................................................39
Specifying User Code Authentication........................................................................................................39
Basic Authentication.........................................................................................................................................41
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Specifying Basic Authentication..................................................................................................................41
Authentication Information Stored in the Address Book...........................................................................43
Specifying Login User Name and Login Password...................................................................................43
Windows Authentication.................................................................................................................................48
Specifying Windows Authentication..........................................................................................................49
LDAP Authentication.........................................................................................................................................54
Specifying LDAP Authentication.................................................................................................................55
If User Authentication is Specified..................................................................................................................58
User Code Authentication (Using the Control Panel)................................................................................58
Login (Using the Control Panel)..................................................................................................................58
Log Off (Using the Control Panel)..............................................................................................................60
Login (Using Web Image Monitor)............................................................................................................61
Log Off (Using Web Image Monitor).........................................................................................................61
User Lockout Function..................................................................................................................................61
Auto Logout..................................................................................................................................................64
3. Ensuring Information Security
Specifying Access Permission for Stored Files...............................................................................................67
Assigning Users and Access Permission for Stored Files..........................................................................67
Specifying Passwords for Stored Files........................................................................................................70
Unlocking Files.............................................................................................................................................71
Protecting the Address Book...........................................................................................................................74
Encrypting Data in the Address Book.........................................................................................................74
Encrypting Data on the Hard Disk..................................................................................................................77
Enabling the Encryption Settings.................................................................................................................77
Printing the Encryption Key.........................................................................................................................80
Updating the Encryption Key......................................................................................................................82
Canceling Data Encryption.........................................................................................................................84
Deleting Data on the Hard Disk......................................................................................................................87
Auto Erase Memory.....................................................................................................................................87
4. Managing Access to the Machine
Preventing Modification of Machine Settings................................................................................................95
Menu Protect.....................................................................................................................................................97
Menu Protect................................................................................................................................................97
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Limiting Available Functions............................................................................................................................99
Specifying Which Functions are Available................................................................................................99
5. Enhanced Network Security
Preventing Unauthorized Access..................................................................................................................103
Access Control...........................................................................................................................................103
Enabling/Disabling Protocols..................................................................................................................104
Specifying Network Security Level..........................................................................................................108
Encrypting Transmitted Passwords...............................................................................................................112
Protection Using Encryption..........................................................................................................................113
SSL (Secure Sockets Layer) Encryption....................................................................................................113
User Settings for SSL (Secure Sockets Layer)..........................................................................................118
Setting the SSL / TLS Encryption Mode...................................................................................................118
SNMPv3 Encryption.................................................................................................................................120
Transmission Using IPsec...............................................................................................................................123
Encryption and Authentication by IPsec..................................................................................................123
Encryption Key Auto Exchange Settings and Encryption Key Manual Settings...................................124
IPsec Settings.............................................................................................................................................125
Encryption Key Auto Exchange Settings Configuration Flow................................................................132
Encryption Key Manual Settings Configuration Flow.............................................................................137
telnet Setting Commands..........................................................................................................................138
6. Specifying the Extended Security Functions
Specifying the Extended Security Functions................................................................................................147
Changing the Extended Security Functions.............................................................................................147
Procedure for Changing the Extended Security Functions.....................................................................147
Settings.......................................................................................................................................................149
Other Security Functions...............................................................................................................................153
Weekly Timer Code..................................................................................................................................153
Limiting Machine Operation to Customers Only.........................................................................................156
Settings.......................................................................................................................................................156
Specifying Service Mode Lock Preparation............................................................................................156
Canceling Service Mode Lock.................................................................................................................158
7. Troubleshooting
Authentication Does Not Work Properly.....................................................................................................161
5

A Message Appears.................................................................................................................................161
An Error Code Appears............................................................................................................................162
Machine Cannot Be Operated................................................................................................................176
8. Appendix
Supervisor Operations..................................................................................................................................179
Logging on as the Supervisor...................................................................................................................179
Logging off as the Supervisor...................................................................................................................181
Changing the Supervisor..........................................................................................................................181
Resetting an Administrator's Password....................................................................................................183
Machine Administrator Settings....................................................................................................................185
System Settings..........................................................................................................................................185
Maintenance..............................................................................................................................................187
Copier / Document Server Features.......................................................................................................187
Settings via Web Image Monitor.............................................................................................................188
Network Administrator Settings....................................................................................................................190
System Settings..........................................................................................................................................190
Settings via Web Image Monitor.............................................................................................................190
File Administrator Settings.............................................................................................................................193
System Settings..........................................................................................................................................193
Settings via Web Image Monitor.............................................................................................................193
User Administrator Settings...........................................................................................................................195
System Settings..........................................................................................................................................195
Settings via Web Image Monitor.............................................................................................................195
Document Server File Permissions................................................................................................................197
The Privilege for User Account Settings in the Address Book.....................................................................199
User Settings - Control Panel Settings..........................................................................................................201
Copier / Document Server Features............................................................................................................202
System Settings...............................................................................................................................................208
User Settings - Web Image Monitor Settings..............................................................................................214
Device Settings...............................................................................................................................................215
Interface..........................................................................................................................................................224
Network..........................................................................................................................................................225
Functions That Require Options....................................................................................................................228
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INDEX...........................................................................................................................................................229
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found
in the "Safety Information" section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury or damage to the machine or to property. Be
sure to read these notes. They can be found in the "Safety Information" section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
[ ]
Indicates the names of keys on the machine's control panel.
IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant
to the environment you are using.
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