Avery Dennison Label Printer User manual

Avery®Personal Label Printer i
Table of Contents
Preface
Copyright ...................................................................................................................................v
Software License .......................................................................................................................v
Trademarks ..............................................................................................................................vii
Registration .............................................................................................................................viii
Avery Support ...........................................................................................................................ix
General Safety Information ......................................................................................................xi
Care and Cleaning ....................................................................................................................xii
FCC Part 15 Regulation ...........................................................................................................xii
Avery®Personal Label Printer Guide
Overview ....................................................................................................................................1
Getting Started ................................................................................................................1
Printing ............................................................................................................................1
Labels ..............................................................................................................................1
Power ..............................................................................................................................1
PC Connection ................................................................................................................2
Contents of the Printer Package .................................................................................................3
Printer Parts & Descriptions ......................................................................................................4
Printer Connection & Software Installation ..............................................................................5
System Requirements .....................................................................................................5
System Requirements for the Avery®AssistantTM Software ...........................................5
Avery®Personal Label Printer Installation .....................................................................5
Software Installation .......................................................................................................6
QuickStart ..................................................................................................................................9
Loading the Labels ..........................................................................................................9
Using the Avery®Personal Label Printer ................................................................................12
Printer Button and Lights ..............................................................................................13
Label Removal ..............................................................................................................14
Printer Lights ...........................................................................................................................15
Troubleshooting .......................................................................................................................17

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Avery®AssistantTM for the Personal Label Printer
Overview ..................................................................................................................................21
Create an Individual Label ............................................................................................21
Insert New Graphics and Photos ...................................................................................25
Replace Existing Graphics and Photos ..........................................................................25
Merge Names and Addresses ........................................................................................27
Start the Avery®AssistantTM from Other Applications .................................................29
Insert a Bar Code ...........................................................................................................29
Create a New Address List ............................................................................................32
Check Address ...............................................................................................................33
DesignPro®SE for the Personal Label Printer
Getting Started .........................................................................................................................35
Welcome to DesignPro® ................................................................................................35
DesignPro®Special Features .........................................................................................35
DesignPro® Quick Tour ............................................................................................................37
Starting DesignPro® .......................................................................................................37
Understanding DesignPro®Basics ................................................................................37
Welcome Screen ............................................................................................................38
Design Screen ................................................................................................................39
DesignPro®Help ............................................................................................................42
DesignPro®Lesson 1 - Creating Identical and Different Labels ..............................................43
Identical Labels .............................................................................................................43
Labels with a Master Design and Different Information ..............................................43
Different Labels .............................................................................................................44
DesignPro®Lesson 2 - Creating a Database and Mail Merge ..................................................49
DesignPro®Editing Your Design .............................................................................................57
Overview .......................................................................................................................57
Undoing and Redoing Edits ..........................................................................................57
Selecting an Object ........................................................................................................57
Selecting Multiple Objects ............................................................................................57
Grouping Multiple Objects ............................................................................................58
Moving and Copying Objects .......................................................................................58
Formatting Objects: Fills and Lines ..............................................................................59
Duplicating Objects .......................................................................................................61
Resizing Objects ............................................................................................................61
Aligning Objects ...........................................................................................................61

Avery®Personal Label Printer iii
Rotating Objects ...........................................................................................................63
Editing Multiple Objects ...............................................................................................64
Changing the Object Order ...........................................................................................64
Creating a Background Object ......................................................................................64
Sizing an Object to Template ........................................................................................65
Locking Text and Bar Codes ........................................................................................65
Replacing Graphics in Pre-Designed Layouts ..............................................................66
Anchoring Objects ........................................................................................................66
DesignPro®Tools .....................................................................................................................67
Overview .......................................................................................................................67
Menu Bar ......................................................................................................................67
Standard, Advanced and Vertical Toolbars ..................................................................67
Tab Bar: Master Tab and Label Tabs ...........................................................................70
Status Bar ......................................................................................................................72
Displaying Unprintable Areas ......................................................................................73
Customizing DesignPro®Settings .................................................................................73
DesignPro®Selecting Your Project .........................................................................................77
Overview .......................................................................................................................77
Starting with a Pre-Designed Layout ............................................................................77
Starting from Scratch ....................................................................................................77
Opening an Existing Project .........................................................................................79
Changing Templates .....................................................................................................80
DesignPro®Starting Your Design ............................................................................................83
Overview .......................................................................................................................83
Text Objects: Inserting and Formatting Text ................................................................83
Text Objects: Inserting Date & Time ...........................................................................85
Text Objects: Inserting Symbols ...................................................................................86
Text Objects: Inserting and Generating Serial Numbers ..............................................86
Drawing Objects: Inserting Lines and Shapes ..............................................................87
Graphic Objects: Inserting Images, Logos and Clipart .................................................88
Inserting OLE Objects ..................................................................................................91
Inserting and Creating Bar Codes .................................................................................92
Inserting File Lists ........................................................................................................93
DesignPro®Working with Databases ......................................................................................97
Overview .......................................................................................................................97
Basic Database Concepts ..............................................................................................97
Database Tools ..............................................................................................................97
Creating a New Database ..............................................................................................98
Opening an Existing Database ....................................................................................100

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Merging Information onto Your Avery Product .........................................................102
Displaying Field Contents and Navigating Between Records ....................................103
Modifying Fields .........................................................................................................103
Editing Records ...........................................................................................................103
Sorting Records ...........................................................................................................105
Filtering and Selecting from a Database .....................................................................105
Updating Fields ...........................................................................................................107
Inserting an Image from a Database ............................................................................107
Designing Database Fields as Bar Codes ....................................................................108
Closing or Deactivating a Database ............................................................................109
DesignPro®Saving and Printing Your Project .......................................................................111
Overview .....................................................................................................................111
Saving a New Project ..................................................................................................111
Resaving or Renaming an Existing Project .................................................................112
Printing Your Project ..................................................................................................112
The Print Dialog Box ..................................................................................................113
Printing Identical Labels .............................................................................................114
Printing Different Labels .............................................................................................114
Printing to the Edge .....................................................................................................114
Printing Projects with Database Fields ........................................................................115
The Print Options Dialog Box .....................................................................................116
Select, Design & Print Personal Label Printer Labels in Microsoft®Word
Merge Mailing Labels with an Existing Database ................................................................121
Use Text Boxes and Graphics in Microsoft®Word ...............................................................125

Avery®Personal Label Printer v
Preface
Copyright
Copyright © 1999-2003 AVERY DENNISON CORPORATION. All Rights Reserved. No
part of this document or the Software may be reproduced or transmitted in any form or by any
means or translated into another language without the prior written consent of AVERY
DENNISON CORPORATION.
Software License
LICENSE: If the Software is licensed as a Site License, it is licensed for use on several
computers, the maximum number of which is determined by the Site License. In that case,
additional copies of the Software may be made by Customer, equal to the number of licenses
purchased.
If the Software is not licensed as a Site License, Customer may use only one copy of the
Software on a single computer. If the Software is permanently installed on the hard disk or
other storage device of a computer (other than a network server) and one person uses that
computer more than 80% of the time it is in use, then that person may also use the Software on
a portable or home computer.
COPYRIGHT: The Software is owned by Avery or its subsidiaries or its or their suppliers and
is protected by United States copyright laws and international treaty provisions. Therefore,
Customer must treat the Software like any other copyrighted material. Customer may use,
modify and publish any clipart and photographic images included in the Software subject to
the restrictions set forth below.
GUIDELINES FOR THE USE OF CLIPART AND PHOTOGRAPHIC IMAGES: Customer
may, subject to any restrictions set out below: (i) incorporate any clipart and photo images
("Images") into Customer's own original work and publish, display and distribute Customer's
work in any media. Customer may not, however, resell, sublicense or otherwise make
available the Images for use or distribution separately or detached from a product or web page.
For example, the Images may be used as part of a web page design, but may not be made
available for downloading separately or in a format designed or intended for permanent
storage or re-use by others; or (ii) make one (1) copy of the Images for back-up or archival
purposes.

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CUSTOMER MAY NOT: (i) create scandalous, obscene, defamatory or immoral works using
the Images nor use the Images for any other purpose which is prohibited by law; (ii) use or
permit the use of the Images or any part thereof as a trademark or service mark, or claim any
proprietary rights of any sort in the Images or any part thereof; (iii) use the Images in
electronic format, on-line or in multimedia applications unless the Images are incorporated for
viewing purposes only and no permission is given to download and/or save the Images for any
reason; (iv) rent, lease, sublicense or lend the Images, or a copy thereof, to another person or
legal entity. Customer may transfer all rights and use of the Images to another person or legal
entity, provided that Customer transfers all rights to the Software pursuant to Section 4 below;
or (v) use any Images except as expressly permitted by this Agreement.
OTHER RESTRICTIONS: Customer may transfer its rights under this license on a permanent
basis only if Customer transfers this License, the Software, and all accompanying printed
materials, retains no copies, and the recipient agrees to the terms of this Agreement. This
Software contains confidential trade secret information. Customer may not reverse engineer,
decompile, disassemble, modify or make a derivative work of any portion of the Software.
Customer may not use this Software in a country other than the country in which it was
purchased
LIMITED WARRANTY: Avery warrants that the Software will perform substantially in
accordance with the accompanying printed materials for a period of ninety (90) days from the
date of receipt. Any implied warranties on the Software are limited to ninety (90) days. Some
states/jurisdictions do not allow limitations on duration of an implied warranty, so the above
limitation may not apply.
CUSTOMER REMEDIES: Avery's entire liability and Customer's exclusive remedy shall be,
at Avery's option, either (a) return of the price paid or (b) repair or replacement of the
Software that does not meet Avery's Limited Warranty and that is returned to Avery. The
Limited Warranty is void if failure of the Software has resulted from accident, abuse, or
misapplication. Any replacement Software will be warranted for the remainder of the original
warranty period or thirty (30) days, whichever is longer. Outside the United States, neither
these remedies nor any product support services offered by Avery are available without proof
of purchase from an authorized non-U.S. source.

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NO OTHER WARRANTIES: TO THE MAXIMUM EXTENT PERMITTED BY APPLI-
CABLE LAW, AVERY DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR
IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH
RESPECT TO THE SOFTWARE AND ACCOMPANYING WRITTEN MATERIALS.
THIS LIMITED WARRANTY GIVES CUSTOMER SPECIFIC LEGAL RIGHTS.
CUSTOMER MAY HAVE OTHER RIGHTS, WHICH VARY FROM JURISDICTION TO
JURISDICTION.
NO LIABILITY FOR CONSEQUENTIAL DAMAGES: TO THE MAXIMUM EXTENT
PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL AVERY, ITS SUBSID-
IARIES OR ITS OR THEIR SUPPLIERS BE LIABLE FOR ANY DAMAGES
WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF
BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFOR-
MATION, OR OTHER PECUNIARY LOSS) ARISING OUT OF THE USE OR INABILITY
TO USE THE SOFTWARE, EVEN IF AVERY HAS BEEN ADVISED OF THE POSSI-
BILITY OF SUCH DAMAGES. BECAUSE SOME STATES/JURISDICTIONS DO NOT
ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL
OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY.
APPLICABLE LAW; DISPUTE RESOLUTION: The laws of the State of California shall
govern the interpretation of this Agreement and any dispute relating to it. Any dispute relating
to this Agreement shall be resolved solely by binding arbitration before the American
Arbitration Association in the County of Los Angeles, State of California. The right to trial by
jury is waived.
Trademarks
Avery, Avery Zweckform, WinLabel, DesignPro, Perfect Printout and LabelPro are regis-
tered trademarks or trademarks of AVERY DENNISON CORPORATION in the United
States and/or other countries.
Adobe and Acrobat are registered trademarks or trademarks of Adobe Systems Inc. in the
United States and/or other countries.
Microsoft, Windows, Windows NT, Outlook, Access, Excel, PowerPoint and Word are regis-
tered trademarks or trademarks of Microsoft Corporation in the United States and/or other
countries.
All Windows TrueType fonts supplied in the package are registered trademarks or trademarks
of Elsner+Flake Fontinform GmbH in Germany and/or other countries and/or are licensed by
Media Crest.

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Certain digital image content © 1997-2001 Hemera Technologies, Inc. Other digital image
content © 2001 Avery Dennison Corporation. All Rights Reserved.
EPSON and EPSON Stylus are registered trademarks or trademarks of Seiko EPSON Corp.
All other products listed are registered trademarks or trademarks of their respective owners.
Registration
Fill out and return the registration card included in the product package to receive free
Technical Support and information on future updates or products.
You can also register online at www.avery.com/labelprinter/reg.

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Avery Support
Avery Consumer Service Centers
Avery Consumer Service Centers provide product information for all Avery products available
in the United States and Canada.
Avery Technical Support
Avery provides technical support by telephone for all Avery software products.
If you have a question about the Avery®AssistantTM or the Personal Label Printer, be sure to
check the Help file or this manual before calling Avery Technical Support.
If you call Avery Technical Support, please be at your computer with the Avery®AssistantTM
running. Be prepared to provide the following information:
• The version of the Avery®AssistantTM you are using. Select Help > About... from the
Avery®AssistantTM Menu Bar for version information.
• Details about your computer: type of computer, operating system, network, printer and
printer driver and amount of memory.
• The exact wording of any messages that appeared on your screen.
• What you were doing when the problem occurred.
Avery Consumer Service Centers
United States
Phone: 1-800-GO-AVERY (1-800-462-8379)
Fax: [phone]
Canada
Phone: [phone]
Fax: [phone]
Hours of operations are between 9 AM and 7 PM Eastern time
(6 AM and 4 PM Pacific time) Monday through Friday.
Technical Support United States and Canada
Phone: [phone] Fax: [phone]
Hours of operations are between 8 AM and 8 PM Eastern time
(5 AM and 5PM Pacific time) Monday through Friday.

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• Whether or not you could recreate the problem.
• How you tried to solve the problem.
You can also write to us at:
Avery.com
Check www.avery.com/labelprinter frequently for product updates, software tips and ideas,
new layouts and more.
Avery Consumer Service Centers Correspondence
United States
Avery Dennison
Consumer Service Center
P.O. Box 129
Brea, CA 92822-0129
Canada
Avery Dennison
Consumer Service Center
1840 Clements Rd.
Pickering, Ontario
LIW 3R8

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General Safety Information
FOLLOW ALL INSTRUCTIONS AND SAFETY WARNINGS INDENTIFIED IN THIS
MANUAL AND ON THE EQUIPMENT TO AVOID POTENTIALLY SERIOUS INJURY.
CONTACT THE AVERY CONSUMER SERVICE CENTER WITH ANY QUESTIONS AT
1-800-GO-AVERY.
• WARNING! TO PREVENT THE RISK OF ELECTRIC SHOCK, DO NOT
REMOVE THE COVER OR BOTTOM PANEL. THERE ARE NO CONSUMER
SERVICABLE PARTS INSIDE THIS MACHINE. PLEASE REFER SERVICE TO
A QUALIFIED SERVICE AGENT.
• Do not expose the interior or moving parts of the machine to any liquids or cleaning
fluids unless explicitly directed to do so as part of the care and maintenance of the
printer.
• Do not expose the machine to temperature or humidity extremes, direct sunlight or
any extreme direct sources of light or excessive dust or vibrations.
• Position the machine on a stable, level surface. Do not drop, apply extreme force to
the controls or put heavy objects on top of the machine.
• If cleaning of the outer casing is required, use a damp cloth without any cleaning
fluids.
• CAUTION: To avoid injury or damage, keep fingers, hair, and loose clothing clear
of moving parts.
• Do not attempt to insert anything other than Avery®Personal Label Printer rolls or
the cleaning card into the machine.
• Warning! Only use the power supply and power cord that are provided with the
machine.

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Care and Cleaning
• WARNING! SHOCK HAZARD. To avoid injury, always disconnect power cord
from wall outlet before cleaning the machine.
• Inspect the roller for label pieces. Manually remove any pieces that are stuck to the
rollers. If adhesive residue builds up on the roller, please visit our web site at
www.avery.com/labelprinter for cleaning instructions.
• Use a NON-FLAMMABLE air duster to blow the dust from the machine parts.
• Do not insert any implements or tools into the working parts.
• If cleaning of the outer casing is required, use a damp cloth without any cleaning
fluids.
• A cleaning card is provided to clean the Print Head mechanism.
- Remove the labels from the printer. Refer to Label Removal in this section.
- Remove the cleaning card from the pouch.
- Refer to the cleaning card packet for instructions on use.

Avery®Personal Label Printer xiii
FCC Part 15 Regulation
NOTE: This equipment has been tested and found to comply with the limits for a Class B
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This equipment
generates, uses and can radiate radio frequency energy and, if not installed and used in accor-
dance with the instruction, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation. If
this equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.

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Avery®Personal Label Printer 1
Chapter 1: Avery
®
Personal Label Printer
Guide
Overview
Getting Started
Getting started with your Avery®Personal Label Printer is easy. All you need to do is provide
power, a connection to a computer, load the labels into the printer and you are ready to print
and peel one label after the other. Or you can print multiple labels, without peeling.
Printing
The Avery®Personal Label Printer never needs toner cartridges, refills or printer ribbons!
Direct thermal printing on specially treated labels eliminates inkjet clogs and toner spills.
Labels
Avery Dennison has designed unique direct print thermal label rolls to work with your Avery®
Personal Label Printer to provide consistent high-quality printing.
• Non-Avery Personal Label Printer rolls will not work with this printer.
• Exposure to extreme heat, direct sunlight or bright fluorescent light for extended
periods of time will cause the labels to fade.
• Store unused labels in the original black wrapper to ensure label quality.
• After printing labels, avoid applying them to surfaces exposed to prolonged bright
light, moisture and extreme temperatures.
Power
The Avery®Personal Label Printer operates internally at 24VDC. Your package contains a DC
Converter that allows you to plug it into any readily available wall socket to provide power to
the machine. Simply plug the cord into the wall, insert the jack from the adapter into the
socket in the rear of the machine and you are ready to turn on the Power Switch. (Refer to the
Printer Parts and Descriptions page)
When the printer is turned on and the labels are loaded, one label will be ejected. This ensures
that the correct label roll has been loaded and that the labels are properly aligned for printing.

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When your Avery®Personal Label Printer is powered properly and the switch is in the ON
position, the Status Light Indicator button on the front of the machine will glow GREEN.
(Refer to the Printer Parts and Descriptions page)
PC Connection
The Avery®Personal Label Printer is designed to communicate with computers via the USB
interface. Your package includes a USB Cable for easy connection.
Plug one end of the USB Port in the rear of the printer and the other end into an available
USB Port on your computer. (Refer to the Printer Parts and Descriptions page)
Once the unit has been powered properly and connected to a computer, you are ready to load
the labels and begin printing.
If the Avery®Personal Label Printer drivers have not been installed, the Found New
Hardware Wizard appears. Insert the CD and refer to the section on Printer Connection
and Software Installation.

Avery®Personal Label Printer 3
Contents of the Printer Package
The following items are in the Avery®Personal Label Printer packaging:
• Personal Label Printer
• Multi-Purpose Label Roll - 100 Labels (1” x 2 5/8”)
• AC Adapter and Cord
• USB Cable
• CD-ROM with Printer Driver and Label Design Software
• Quick Start User Guide
• Cleaning Card
The Avery®Personal Label Printer is not compatible with other label brands.

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Printer Parts & Descriptions
Advance Button
Peel Roller
Peel Lever
Status Light
Indicator
Print Head
Release Lever
Power Switch
Power Adapter
USB Port
Label Guide
Print Head
Opening
Label Edge
Guide
USB Cord
Power Cord
Top Door
Spool
Peel Lever
Power Switch
Power Adapter
USB Port
Spool
Print Head
Label Edge Print Head
Label Guide
Opening
Guide
Release Lever
Status Light
Indicator
Power Cord
Advance Button
Peel Roller
Top Door
USB Cord

Avery®Personal Label Printer 5
Printer Connection & Software Installation
System Requirements
• Microsoft®Windows®98, Microsoft®Windows®ME, Microsoft®Windows®2000 or
Microsoft®Windows®XP
• PC with Pentium®processor or equivalent
• 30 MB of free space on hard disk
• 128 MB of RAM
• 8x speed CD-ROM drive
• USB connection
System Requirements for the Avery
®
Assistant
TM
Software
• Host Application: Microsoft®Word 97, Microsoft®Word 2000, Microsoft®Word 2002/XP
or Microsoft®Word 2003
• Browser: Microsoft®Internet Explorer 5.0 or higher
Avery
®
Personal Label Printer Installation
1. Plug the printer into the USB port of your computer and turn the printer power on. The
Found New Hardward Wizard displays.

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2. Select Install from a list or specific location (Advanced). Click Next.
3. Click Browse to navigate to the Driver/2KXP folder (for Windows 2000/XP) or Driver/
Win9x folder (for Windows 98/ME) on the CD-ROM. Click OK. The printer driver instal-
lation begins.
4. Click Finish.
Software Installation
Software installation consists of three options.
• Microsoft®Word Pre-Designed Templates
• DesignPro®4 SE Software and Templates
• Avery®AssistantTM Software
If your system is running Microsoft®Windows 98, you may have to manually install the
printer driver. Follow these steps to Add Printer. Click the Start button. Select Settings >
Printers. Double click the Add Printer icon. Follow the Add Printer Wizard to install the
printer.