Brother DCP-8250DN Assembly instructions

Advanced User’s Guide
DCP-8250DN
Version 0
UK/IRE

i
User's Guides and where do I find them?
1PDF printing is not supported on Windows®Phone.
2Visit us at http://solutions.brother.com/.
Which Guide? What's in it? Where is it?
Product Safety
Guide
Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and
software for the operating system and
connection type you are using.
Printed / In the box
Basic User's Guide Learn the basic Copy, Scan and Direct Print
operations and how to replace
consumables. See troubleshooting tips.
PDF file / Installer CD-ROM /
In the box
Advanced User's
Guide
Learn more advanced operations: Copy,
security features, printing reports and
performing routine maintenance.
PDF file / Installer CD-ROM /
In the box
Software User's
Guide
Follow these instructions for Printing,
Scanning, Network Scanning and using the
Brother ControlCenter utility.
PDF file / Installer CD-ROM /
In the box
Network User's
Guide
This Guide provides useful information
about wired network settings and security
settings using the Brother machine. You can
also find supported protocol information for
your machine and detailed troubleshooting
tips.
PDF file / Installer CD-ROM /
In the box
Google Cloud Print
Guide
This Guide provides details on how to
configure your Brother machine to a Google
account and use Google Cloud Print
services for printing over the Internet from
devices using Gmail™ for mobile, GOOGLE
DOCS™ for mobile and applications for the
Chrome OS.
PDF file / Brother Solutions
Center 2
Mobile Print/Scan
Guide for Brother
iPrint&Scan
This Guide provides useful information
about printing JPEG and PDF 1files from
your mobile device and scanning from your
Brother machine to your mobile device when
connected on a Wi-Fi network.
PDF file / Brother Solutions
Center 2
Web Connect Guide This Guide provides details about how to
configure and use your Brother machine to
scan, load and view images and files on
certain websites that provide these services.
PDF file / Brother Solutions
Center 2

ii
Table of Contents
1 General Setup 1
Memory storage.....................................................................................................1
Automatic Daylight Saving Time............................................................................ 1
Ecology features.................................................................................................... 2
Toner Save ...................................................................................................... 2
Sleep Time ...................................................................................................... 2
Deep Sleep mode............................................................................................ 3
Power Down mode .......................................................................................... 3
Quiet mode feature................................................................................................4
Quiet mode ...................................................................................................... 4
LCD screen............................................................................................................4
Setting the backlight brightness....................................................................... 4
Setting the Dim Timer for the backlight ........................................................... 4
2 Security features 5
Secure Function Lock 2.0......................................................................................5
Setting and changing the Administrator Password.......................................... 6
Setting up and changing the Public user mode ...............................................7
Setting up and changing restricted users ........................................................7
Turning Secure Function Lock on/off...............................................................9
Switching Users.............................................................................................10
Setting Lock.........................................................................................................11
Setting up the password ................................................................................11
Changing your Setting Lock password ..........................................................12
Turning Setting Lock on/off............................................................................12
3 Using Address Book 13
Additional ways to store numbers........................................................................13
Setting up Groups for Broadcasting ..............................................................13
Options for Setting Up Groups ......................................................................15
Changing Group E-mail addresses ...............................................................16
Deleting Group numbers ............................................................................... 17
4 Printing reports 18
Reports ................................................................................................................18
How to print a report ......................................................................................18

iii
5 Making copies 19
Copy settings .......................................................................................................19
Stop copying..................................................................................................19
Improving copy quality ...................................................................................19
Enlarging or reducing the image copied ........................................................20
Duplex (2-sided) Copying ..............................................................................21
Tray selection ................................................................................................22
Adjusting Brightness and Contrast ................................................................22
Sorting copies................................................................................................23
Making N in 1 copies (page layout) ...............................................................23
2 in 1 ID Copy................................................................................................25
Setting your changes as the new default.......................................................26
Restoring all copy settings to the factory settings .........................................26
Setting your favourites ...................................................................................26
A Routine maintenance 28
Cleaning and checking the machine....................................................................28
Checking the Page Counters.........................................................................29
Checking the remaining life of parts ..............................................................29
Replacing periodic maintenance parts.................................................................30
Packing and shipping the machine ......................................................................31
BOptions 34
Optional paper tray (LT-5400) .............................................................................34
Memory board......................................................................................................34
SO-DIMM Types ............................................................................................34
Installing extra memory .................................................................................35
C Glossary 37
D Index 38

1
1
1
Memory storage 1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast) will be lost. Also, during a power
failure the machine will retain the date and
time for up to 60 hours.
Automatic Daylight
Saving Time 1
You can set the machine to change
automatically for Daylight Saving Time. It will
set itself forward one hour in the Spring, and
back one hour in the Autumn.
aPress Menu.
bPress aor bto display
Initial Setup.
Press Initial Setup.
cPress Date&Time.
dPress Auto Daylight.
ePress On or Off.
fPress Stop/Exit.
General Setup 1

Chapter 1
2
Ecology features 1
Toner Save 1
You can save toner using this feature. When
you set Toner Save to On, prints appear
lighter. The default setting is Off.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Ecology.
Press Ecology.
dPress Toner Save.
ePress On or Off.
fPress Stop/Exit.
Note
We do not recommend Toner Save for
printing Photo or Greyscale images.
Sleep Time 1
The Sleep mode setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
is turned off. The machine will wake up and
start printing when it receives a print job.
You can choose how long the machine must
be idle before it goes into Sleep mode.
The timer will restart if any operation is
carried out on the machine, such as receiving
a print job or making a copy. The default
setting is 3 minutes.
When the machine goes into Sleep mode, the
LCD backlight turns off.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Ecology.
Press Ecology.
dPress Sleep Time.
eUsing the dial pad on the Touchscreen,
enter the length of time (0-90 minutes)
the machine will remain idle before
entering Sleep mode.
Press OK.
fPress Stop/Exit.

General Setup
3
1
Deep Sleep mode 1
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically. Deep Sleep mode uses less
power than Sleep mode. The machine will
wake up when it receives a print job.
When the machine is in Deep Sleep mode,
the LCD backlight is Off and the Home key is
dimmed.
If the machine has secure print data it will not
enter Deep Sleep mode.
Power Down mode 1
If the machine is in Deep Sleep mode for
4 hours, it will then go into Power Down mode
automatically and the Home key will
illuminate pale green. Power Down mode is
the lowest power consumption mode, which
achieves a power consumption of
approximately 0.45 W. To wake up the
machine, press the Touchscreen.
You can enable or disable the Power Down
mode feature by following these steps:
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Ecology
Press Ecology.
dPress Auto Powerdown.
ePress On or Off.
fPress Stop/Exit
Note
The machine does not go into Power
Down mode when the machine is
connected to a wired network or has
secure print data in the memory.

Chapter 1
4
Quiet mode feature 1
Quiet mode 1
The Quiet mode setting can reduce noise
while printing. When Quiet Mode is turned On,
the print speed becomes slower. The default
setting is Off.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Quiet Mode.
Press Quiet Mode.
dPress On or Off.
ePress Stop/Exit.
LCD screen 1
Setting the backlight
brightness 1
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display LCD Settings.
Press LCD Settings.
dPress Backlight.
ePress Light, Med or Dark.
fPress Stop/Exit.
Setting the Dim Timer for the
backlight 1
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display LCD Settings.
Press LCD Settings.
dPress Dim Timer.
ePress 10 Secs, 20 Secs, 30 Secs or
Off.
fPress Stop/Exit.

5
2
2
Secure Function Lock 2.0 2
Secure Function Lock lets you restrict Public
access to the following machine functions:
Copy
Scan 1
Direct Print
Print 2
Page Limit 3
Web Connect
1Scan includes scan jobs sent via Brother
iPrint&Scan.
2Print includes print jobs via Google Cloud Print and
Brother iPrint&Scan.
3Page Limit is configured using Web Based
Management.
This feature also prevents users from
changing the default settings of the machine
by limiting access to the user-defined Menu
settings.
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call Brother
Customer Service.
Note
• Secure Function Lock can be set manually
at the control panel, or by using Web
Based Management or BRAdmin
Professional 3 (Windows®only). We
recommend using Web Based
Management or BRAdmin Professional 3
(Windows®only) to configure this feature.
(uu Network User's Guide)
• Only administrators can set limitations
and make changes for each user.
Security features 2

Chapter 2
6
Setting and changing the
Administrator Password 2
Setting up the password 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn the Secure Function
Lock on or off. (See Setting up and changing
restricted users uu page 7 and Turning
Secure Function Lock on/off uu page 9.)
Note
Make a careful note of the administrator
password. If you enter the wrong
password, the LCD will show
Wrong Password. Re-enter the correct
password. If you forget it, please call your
Brother dealer for service.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
eEnter a four-digit number for the
password by pressing the buttons on the
Touchscreen.
Press OK.
fRe-enter the password when the LCD
shows Verify:.
Press OK.
gPress Stop/Exit.
Changing the password 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Set Password.
fEnter the registered four-digit password
by pressing the buttons on the
Touchscreen.
Press OK.
gEnter a four-digit number for the new
password by pressing the buttons on the
Touchscreen.
Press OK.
hRe-enter the password when the LCD
shows Verify:.
Press OK.
iPress Stop/Exit.

Security features
7
2
Setting up and changing the
Public user mode 2
Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Setup ID.
fEnter the administrator password by
pressing the buttons on the
Touchscreen.
Press OK.
gPress aor bto display Public.
Press Public.
hDo one of the following:
To set up the Public user, press
Enable or Disable for each
operation, as follows: Press Copy.
Then press Enable or Disable.
After you have set Copy, repeat
these steps for Scan,
Direct Print, Print and
Web Connect.
To change the Public user settings,
pressaor bto display the setting you
want to change. Press the setting
and press Enable or Disable.
Repeat this step until you finish
changing settings.
iPress Stop/Exit.
Setting up and changing
restricted users 2
You can set up users with a password and
restrict the functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management or BRAdmin Professional 3
(Windows®only). (uu Network User's Guide)
You can set up to 25 restricted users.
Setting up restricted users 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Setup ID.
fEnter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
gPress aor bto display UserXX.
Press UserXX.
hEnter the user name by pressing the
buttons on the Touchscreen. (uu Basic
User's Guide: Entering text)
Press OK.
iEnter a four-digit user password by
pressing the buttons on the
Touchscreen.
Press OK.

Chapter 2
8
jTo set up a restricted user, press
Enable or Disable for each operation,
as follows: Press Copy. Then press
Enable or Disable. After you have set
Copy, repeat these steps for Scan,
Direct Print, Print and
Web Connect.
kPress and repeat steps gto jto
enter each additional user and
password.
lPress Stop/Exit.
Note
You cannot use the same name as
another user's name.
Changing user name, password or
settings for restricted users 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Setup ID.
fEnter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
gPress aor bto display the existing
restricted user you want to change.
Press the user name.
hPress Change.
To change the user name, enter a new
user name by pressing the buttons on
the Touchscreen. (uu Basic User's
Guide: Entering text)
Press OK.
iTo change the password, enter a new
four-digit user password by pressing the
buttons on the Touchscreen.
Press OK.
jTo change a restricted user's settings,
press aor bto display the setting you
want to change. Press the setting and
then press Enable or Disable.
Repeat this step until you are finished
making changes.
kPress Stop/Exit.
Note
You cannot use the same name as
another user's name.
Reset existing restricted users 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Setup ID.
fEnter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
gPress aor bto display the existing
restricted user you want to reset.
Press the user name.
hPress Reset.
iPress Yes to reset the existing restricted
user.
jPress Stop/Exit.

Security features
9
2
Turning Secure Function
Lock on/off 2
Turning Secure Function Lock on
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Function Lock.
ePress Lock OffOn.
fEnter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
Turning Secure Function Lock off
aPress Public or xxxxx (where xxxxx is
the user’s name).
bPress Lock OnOff.
cEnter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
Note
If you enter the wrong password, the LCD
will show Wrong Password. Re-enter
the correct password.

Chapter 2
10
Switching Users 2
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
Changing to the restricted user mode
aPress Public or xxxxx (where xxxxx is
the user’s name).
Press Change User.
bPress aor bto display your user name.
cPress your user name.
dEnter the registered four-digit user
password by pressing the buttons on the
Touchscreen.
Press OK.
Note
• If the current ID is restricted for the
function you want to use,
Access Denied will appear on the LCD.
• If your ID has page limit restrictions set
and has already reached the maximum
number of pages, the LCD will show
Limit Exceeded when you print data.
Contact your administrator to check your
Secure Function Lock Settings.
Changing to the Public mode
aPress xxxxx. (where xxxxx is the user’s
name.)
bPress Go to Public.
Note
• After a restricted user has finished using
the machine, it will return to the Public
setting within one minute.
• If the function you want to use is restricted
for all users, Access Denied will appear
on the LCD; The machine will go back to
the ready mode and you cannot access
the function you want to use.

Security features
11
2
Setting Lock 2
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or Brother Customer Service.
While Setting Lock is On, you cannot access
the Menu button or edit the numbers you
stored in the Address Book. You can still use
the Address Book button to send E-mail
messages to previously stored numbers.
Setting up the password 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Setting Lock.
eEnter a four-digit number for the
password by pressing the buttons on the
Touchscreen.
Press OK.
fRe-enter the password when the LCD
shows Verify:.
Press OK.
gPress Stop/Exit.

Chapter 2
12
Changing your Setting Lock
password 2
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Setting Lock.
ePress Set Password.
fEnter the registered four-digit password
by pressing the buttons on the
Touchscreen.
Press OK.
gEnter a four-digit number for the new
password by pressing the buttons on the
Touchscreen.
Press OK.
hRe-enter the password when the LCD
shows Verify:.
Press OK.
iPress Stop/Exit.
Turning Setting Lock on/off 2
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Setting Lock on
aPress Menu.
bPress aor bto display
General Setup.
Press General Setup.
cPress aor bto display Security.
Press Security.
dPress Setting Lock.
ePress Lock OffOn.
fEnter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
The LCD will show locks on the
Setting Lock and Menu buttons.
Turning Setting Lock off
aPress Setting Lock on the LCD.
bEnter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
01 COPY
Setting LockSetting Lock
01.01.2012 11:00
Copy Scan Web Secure
Print Direct Print
MenuMenu

13
3
3
Additional ways to
store numbers 3
Setting up Groups for
Broadcasting 3
If you often want to send the same scan data
to multiple E-mail addresses you can set up a
Group.
Groups are stored on a Speed Dial number.
Each Group uses up a Speed Dial location.
You can then send the E-mail to all the
numbers stored in a Group just by entering a
Speed Dial number. Press Send a E-mail,
and then press Start.
Before you can add numbers to a Group, you
need to store them as Speed Dial numbers.
You can have up to 20 small Groups, or you
can assign up to 331 numbers to one large
Group.
For a list of the options available when you
set up Group numbers, see the table on
page 15.
aPress (Address Book).
bPress Edit.
cPress Setup Groups (Speed Dial)
where you want to store the new Group.
Note
The machine automatically allocates an
available Speed Dial number for the new
Group.
dDo one of the following:
Press OK to accept the displayed
Speed Dial number.
Enter a new number using the
buttons on the Touchscreen.
Press OK.
eEnter the Group name (up to 15
characters) by pressing the buttons on
the Touchscreen.
Press to choose numbers, letters or
special characters. (uu Basic User's
Guide: Entering text)
Press OK.
fDo one of the following:
Press OK to accept the displayed
Group number.
Enter a new Group number using the
buttons on the Touchscreen.
Press OK.
gTo select the Registration Type and the
file type, press dor cto display
E-Mail B&W PDF,
E-Mail B&W TIFF,
E-Mail Color PDF,
E-Mail Color JPEG,
E-Mail Color XPS,
E-Mail Gray PDF,
E-Mail Gray JPEG,
E-Mail Gray XPS.
Press the option you want.
hAdd Speed Dial numbers to the Group
by pressing the check box to display a
red check mark.
If you want to list the numbers in
alphabetical order, press .
Press OK.
Note
Speed Dial numbers begin with #.
Using Address Book 3

Chapter 3
14
iTo choose the scan resolution for the
Group number, go to the appropriate
next step as shown in the following
table.
jSelect the resolution from 300 dpi,
200 dpi or 200 x 100 dpi.
If you chose E-Mail B&W PDF, go
to step m.
If you chose E-Mail B&W TIFF, go
to step n.
kSelect the resolution from 100 dpi,
200 dpi, 300 dpi, 600 dpi or Auto.
If you chose E-Mail Color PDF,
go to step m.
If you chose E-Mail Color JPEG
or E-Mail Color XPS, go to
step n.
lSelect the resolution from 100 dpi,
200 dpi, 300 dpi or Auto.
If you chose E-Mail Gray PDF, go
to step m.
If you chose E-Mail Gray JPEG or
E-Mail Gray XPS, go to step n.
mSelect the PDF type from PDF, PDF/A,
Secure PDF or Signed PDF that will
be used to send E-mail.
Note
If you choose Secure PDF, the machine
will ask you to enter a four-digit password
using the numbers 0-9 before it starts
scanning.
nPress OK to confirm.
oPress Stop/Exit.
Option selected in step gGo to step
E-Mail B&W PDF j
E-Mail B&W TIFF
E-Mail Color PDF
kE-Mail Color JPEG
E-Mail Color XPS
E-Mail Gray PDF
lE-Mail Gray JPEG
E-Mail Gray XPS

Using Address Book
15
3
Options for Setting Up Groups 3
The following chart shows the additional options for setting up Group numbers.
When you store numbers, the LCD instructs you to choose from the options shown in the following
steps.
Note
• PDF/A is a PDF file format intended for long-term archiving. This format contains all the
necessary information to be able to reproduce the document after long-term storage.
• Secure PDF is a PDF file format that has been password-protected.
• Signed PDF is a PDF file format that helps prevent data tampering and the impersonation of
an author by including a digital certificate within the document. If you choose Signed PDF, you
must install a certificate on your machine using Web Based Management.
Choose Signed PDF from Administrator in Web Based Management. (How to install a
certificate uu Network User's Guide)
Step 1
Enter
Group
Location
Step 2
Enter
Group
Name
Step 3
Enter
Group
Number
Step 4
Select
Registration
Type
(Dial Type)
Step 5
Add Stored
Speed Dial
Numbers to
the Group
Step 6
Select Resolution
Step 7
Select File
Type
Speed
Dial
(Name)
Press OK
(1 to 20) E-Mail B&W
PDF
E-mail
Address
300 dpi, 200 dpi,
200 x 100 dpi
PDF, PDF/A,
Secure PDF,
Signed PDF
E-Mail B&W
TIFF
300 dpi, 200 dpi,
200 x 100 dpi
-
E-Mail
Color PDF
100 dpi, 200 dpi,
300 dpi, 600 dpi,
Auto
PDF, PDF/A,
Secure PDF,
Signed PDF
E-Mail
Color JPEG
100 dpi, 200 dpi,
300 dpi, 600 dpi,
Auto
-
E-Mail
Color XPS
100 dpi, 200 dpi,
300 dpi, 600 dpi,
Auto
-
E-Mail Gray
PDF
100 dpi, 200 dpi,
300 dpi, Auto
PDF, PDF/A,
Secure PDF,
Signed PDF
E-Mail Gray
JPEG
100 dpi, 200 dpi,
300 dpi, Auto
-
E-Mail Gray
XPS
100 dpi, 200 dpi,
300 dpi, Auto
-

Chapter 3
16
Changing Group E-mail
addresses 3
You can change a Group that has already
been stored.
Changing a Group name, Resolution or
PDF type
aPress (Address Book).
bPress Edit.
cPress Change.
dPress aor bto display the Group you
want to change.
Press the Group.
eYou can change the Group settings:
If you choose Name, enter the name
(up to 15 characters) by pressing the
buttons on the Touchscreen.
Press OK.
If you choose Resolution, press one
of the available resolution options
displayed on the LCD.
If you choose PDF type, press one of
the available file type options
displayed on the LCD.
The LCD will display your new setting.
Note
How to change the stored name:
If you want to change a character, press
dor cto position the cursor under the
character you want to change, and then
press . Re-enter the character.
fWhen you are finished making changes
to the Group, press OK.
gPress Stop/Exit.
Adding and deleting addresses in a Group
aPress (Address Book).
bPress Edit.
cPress Change.
dPress aor bto display the Group you
want to change.
Press the Group.
ePress Add/Delete.
fPress aor bto display the number you
want to add or delete.
gPress the check box of each number
you want to add to check it.
Press the check box of each number
you want to delete to uncheck it.
Press OK to confirm.
hPress OK.
iPress Stop/Exit.