Brother MFC-790CW User manual

1
Start Here
MFC-790CW
Quick Setup Guide
CHN-ENG Version 0
Before you can use the machine, read this Quick Setup Guide for the correct setup and installation.
1
Unpack the machine and check the components
WARNING
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep
these bags away from babies and children.
WARNING Warnings tell you what to do to prevent possible personal injury.
Important
DO NOT connect the USB cable before installing driver.
Inbox Ink Cartridges
[x4]
Black
Yellow
Cyan
Magenta
(Approx. 65% yield of the
replacement cartridge) For
details, see Consumable
items in the User’s Guide. Quick Setup Guide
User’s Guide CD-ROM Telephone Line Cord Power Cord USB Interface Cable
Telephone Handset Side Cover

2
aRemove the protective tape and film covering
the machine.
bRemove the green protective packing aby
lifting the front of the machine and then pulling
down on the packing part.
cMake sure you have all components.
2
Connect the handset
aConnect the curled handset cord to the
handset.
Note
• The components included in the box may differ
depending on your country.
• Save all packing materials and the box in case
for any reason you must ship your machine.
• For a network connection you will need to
purchase a network interface cable. Please
use the supplied USB cable for a USB
connection
.
• To ensure safe operation the supplied plug
must be inserted only into a standard power
outlet that is properly grounded through the
standard electrical wiring. Non grounded
equipment may cause an electrical shock
hazard, and may cause excessive electrical
noise radiation.
USB cable
Please make sure you use a USB 2.0 cable
(Type A/B) that is no more than 2 metres long.
Network cable
Use a straight-through Category5 (or greater)
twisted-pair cable for 10BASE-T or 100BASE-TX
Fast Ethernet Network.
1

3
3
Load plain A4 paper
aPull the paper tray acompletely out of the
machine.
bOpen the paper tray cover a.
cWith both hands, gently press and slide the
paper side guides aand then the paper length
guide bto fit the paper size.
Make sure that the triangular marks con the
paper side guides aand paper length guide b
line up with the mark for the paper size you are
using.
dFan the stack of paper well to avoid paper jams
and misfeeds.
eGently put the paper into the paper tray print
side down and top edge first. Check that the
paper is flat in the tray.
fGently adjust the paper side guides to the
paper with both hands. Make sure that the
paper side guides touch the edges of the
paper.
gClose the paper tray cover a.
hSlowly push the paper tray completely into the
machine.
1
1
1
3
3
2
Important
Do not push the paper in too far.
1

4
iWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
4
Connect the power cord
and telephone line
aConnect the power cord.
WARNING
The machine must be fitted with an earthed
plug.
bConnect the telephone line cord. Connect one
end of the telephone line cord to the socket on
the machine marked LINE and the other end to
a telephone wall socket.
1
2
Important
DO NOT connect the USB cable before
installing driver.

5
WARNING
Since the machine is grounded through the
power outlet, you can protect yourself from
potentially hazardous electrical conditions on
the telephone network by keeping the power
cord connected to your machine when you
connect it to a telephone line. Similarly, you
can protect yourself when you want to move
your machine by disconnecting the telephone
line first and then the power cord.
5
Install the ink cartridges
WARNING
If ink gets in your eyes, wash them out with
water at once, and if irritation occurs consult a
doctor.
aMake sure that the power is turned on.
The LCD shows:
bOpen the ink cartridge cover a.
cRemove the green protective part a.
dUnpack the ink cartridge.
Important
The telephone line cord MUST be connected
to the socket on the machine marked LINE.
Note
If you are sharing one telephone line with an
external telephone, connect it as shown below.
1Extension telephone
2External telephone
Note
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
1
2
Set the receive mode to Manual if you have
an external answering machine. See
Choose a Receive Mode on page 8. For
additional details, see Connecting an
external TAD (telephone answering device)
in Chapter 7 of the User’s Guide.
Note
Do not throw away the green protective part.
You will need it if you transport the machine.
No Cartridge
Install Ink
Black
BK
Cyan
C
Yellow
Y
Magenta
M
1
1

6
eTurn the green knob on the protective yellow
cap clockwise until it clicks to release the
vacuum seal, then remove the cap a.
fTake care to match the color of the lever a
with the cartridge color b, as shown in the
diagram below.
gInstall each ink cartridge in the direction of the
arrow on the label.
h Gently push the ink cartridge until it clicks. After
all the ink cartridges are installed close the ink
cartridge cover.
1
2
1
Important
After initial installation of the ink cartridges,
the machine will start cleaning the ink tube
system. This cleaning process will last
approximately four minutes.
DO NOT unplug the machine from the power
outlet or attempt to stop the cleaning process.
Interruption of cleaning process may cause
undesired print quality problems.

7
6
Check the print quality
aWhen the preparation process has finished, the
LCD shows this message
.
Press Color Start.
The machine starts printing the Print Quality
Check Sheet.
bCheck the quality of the four color blocks aon
the sheet. (black/yellow/cyan/magenta)
cIf all lines are clear and visible, press Yes to
finish the quality check.
If you can see missing short lines, press No and
go to d.
Important
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
• DO NOT shake the ink cartridges. If ink
stains your skin or clothing, wash with soap
or detergent at once.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of
the cartridge.
• If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation. (See Cleaning the
print head in Appendixes B of the User's
Guide.)
• Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
• Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance when used with
genuine Brother branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother branded
cartridges with this machine or the refilling
of empty cartridges with ink from other
sources. If damage is caused to the print
head or other parts of this machine as a
result of using incompatible products with
this machine, any repairs required as a
result may not be covered by the warranty.
OK
Poor
Set Paper and Press Start
1
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8
dThe LCD asks you if the print quality is OK for
black and color. Press Yes or No.
After pressing Yes or No for both black and
color, the LCD shows:
ePress Color Start, the machine will then start
cleaning the colors.
fAfter cleaning is finished, press Color Start.
The machine starts printing the Print Quality
Check Sheet again. Go back to b.
7
Choose a Receive Mode
There are three possible receive modes: Fax Only,
Fax/Tel and Manual.
aPress MENU.
bPress aor bto display Initial Setup.
cPress Initial Setup.
dPress Receive Mode.
ePress Fax Only, Fax/Tel or Manual.
fPress Stop/Exit.
Black OK?
Yes No
Start Cleaning?
Press Start
For details, see Using receive modes in
Chapter 6 of the User's Guide.
You control the
telephone line and must
answer every call
yourself.
Manual
Your machine
automatically answers
every call as a fax.
Fax Only
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the telephone
will ring for you to pick
up the call.
Fax/Tel
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
If you set Fax Detect
to On, the Fax
messages are printed.
Manual
Yes
No
No
Yes
Yes
No
Are you using the built-in
TAD? See Digital TAD in
Chapter 9 of the
User's Guide.
Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?
Are you using the voice message
function of an external telephone
answering device?
Do you want the machine to
answer fax and telephone calls
automatically?
Yes
No

9
8
Set up the TAD
You must record an outgoing message in order to use
the TAD mode.
aRecord the TAD outgoing message
(TAD Message).
bActivate TAD mode.
Press . The button will light when the mode
is active.
9
Set the LCD contrast
(If needed)
If you are having difficulty reading the LCD, try
changing the contrast setting.
aPress MENU.
bPress aor bto display General Setup.
cPress General Setup.
dPress aor bto display LCD Settings.
ePress LCD Settings.
fPress LCD Contrast.
gPress Light, Med or Dark.
hPress Stop/Exit.
10
Set the date and time
The machine displays the date and time, and if you
set up the station ID, the date and time displayed on
your machine will be printed on every fax you send.
aPress MENU.
bPress aor bto display Initial Setup.
cPress Initial Setup.
dPress Date&Time.
eEnter the last two digits of the year on the
Touchscreen, and then press OK.
(e.g. Enter 08for 2008.)
fRepeat for Month and Day, and Hours and
Minutes in 24-hour format.
gPress Stop/Exit.
See Outgoing message (OGM) in Chapter 9
of the User’s Guide.
If the TAD Mode is on, it overrides your
Receive Mode setting. The built-in digital
TAD answers voice calls. If the call is a fax,
you can receive a fax automatically. For
details, see Digital TAD in Chapter 9 of the
User’s Guide.
Note
You can also adjust the angle of the display by
lifting it.
Year:2008
Year :20 08
Date&Time
Da te& Time

10
11
Enter personal
information (station ID)
You should store your name and fax number to be
printed on all fax pages that you send.
aPress MENU.
bPress aor bto display Initial Setup.
cPress Initial Setup.
dPress Station ID.
eEnter your fax number (up to 20 digits) on the
Touchscreen, and then press OK.
fEnter your name (up to 20 characters) using
the Touchscreen, and then press OK.To enter
numbers or special letters, press
repeatedly until the character you want to enter
appears, then press the character you want to
use.
gPress Stop/Exit.
12
Set tone or pulse dialling
mode
Your machine comes set for Tone dialling service. If
you have Pulse dialling service (rotary), you need to
change the dialling mode.
aPress MENU.
bPress aor bto display Initial Setup.
cPress Initial Setup.
dPress aor bto display Tone/Pulse.
ePress Tone/Pulse.
fPress Pulse (or Tone).
gPress Stop/Exit.
Note
• If you need to enter a character that is on the
same button as the last character, press cto
move the cursor to the right.
• If you entered a letter incorrectly and want to
change it, press dor cto move the cursor to the
incorrect character, press .
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to a.
For details, see Entering Text in Appendix C
of the User's Guide.

11
Windows®Macintosh®Windows®Macintosh®
USB Wired Network Wireless Network
13
Choose your connection type
For USB interface cable
Windows
®
, go to page 12
Macintosh
®
, go to page 16
For Wired Network
Windows
®
, go to page 19
Macintosh
®
, go to page 24
For Wireless Network
Windows
®
and Macintosh
®
,
go to page 27

12
Windows®
USB
For USB Interface Users
(For Windows
®
2000 Professional/XP/XP Professional x64 Edition/
Windows Vista
®
)
14
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
bIf you already connected USB cable and power
source, disconnect USB cable first, then
disconnect the machine from the power socket.
15
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
Important
• DO NOT connect the USB cable yet.
• If there are any programs running, close
them.
• Make sure there are no memory cards or a
USB Flash memory drive inserted.
• The screens may differ depending on the
operating system.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.

13
Windows®
USB
Windows®Macintosh®
USB
cWhen the Presto!®PageManager®License
Agreement window appears, click Yes if you
agree to the Software License Agreement.
dThe installation of Presto!®PageManager®will
automatically start and is followed by the
installation of MFL-Pro Suite.
eWhen the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
fChoose Local Connection, and then click
Next. The installation continues.
gWhen this screen appears, go to the next step.
Note
• If you are using Windows
®
2000 Professional
and have not installed service pack 3 (SP3) or
greater:
To access the PhotoCapture Center™ features
from your computer you may have to install a
Windows®2000 update first.
The Windows®2000 update is included with
the MFL-Pro Suite installer.
To install the update, follow the steps below:
1 Click OK to start installation of the Windows®
updates.
2 When instructed, click OK to restart your
computer.
3 After the computer restarts, the installation of
MFL-Pro Suite will automatically continue.
• If the installation does not continue
automatically, open the main menu again by
ejecting and then reinserting the CD-ROM or
double-click the start.exe program from the
root folder, and continue from bto install MFL-
Pro Suite.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.

14
Windows®
USB
16
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB socket
marked with a symbol. You will find the
USB socket inside the machine on the right as
shown below.
cCarefully guide the USB cable through the
trench as shown below, following the trench
around and toward the back of the machine.
Then connect the cable to your computer.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
Important
• DO NOT connect the machine to a non-
powered USB hub.
• Connect the machine directly to your
computer.
LAN USB
Important
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
1
3
2

15
Windows®
USB
Windows®Macintosh®
USB
17
Connect the power cord
aConnect the power cord.
The installation will continue automatically.
The installation screens appear one after
another.
bWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
18
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must be
logged on with Administrator rights.
Now go to
Proceed to Install Optional Applications on
page 40.
Important
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Note
For Windows Vista®, when this screen appears,
click the check box and click Install to complete
the installation correctly.
Note
If an error message appears during the software
installation, run the Installation Diagnostics
located in Start/All Programs/Brother/
MFC-XXXX (where MFC-XXXX is your model
name).
Finish The installation is now
complete.

16
Macintosh®
USB
For USB Interface Users (For Mac OS
®
X 10.2.4 or greater)
14
Before you install
aMake sure your machine is connected to the
power and your Macintosh®is ON. You must
be logged on with Administrator rights.
15
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB socket
marked with a symbol. You will find the
USB socket inside the machine on the right as
shown below.
cCarefully guide the USB cable through the
trench as shown below, following the trench
around and toward the back of the machine.
Then connect the cable to your Macintosh®.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
Important
• For Mac OS®X 10.2.0 to 10.2.3 users,
upgrade to Mac OS®X 10.2.4 or greater. (For
the latest information for Mac OS®X, visit
http://solutions.brother.com/)
• Make sure there are no memory cards or a
USB Flash memory drive inserted.
Important
• DO NOT connect the machine to a non-
powered USB hub.
• Connect the machine directly to your
Macintosh®.
Important
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
LAN USB
1
3
2

17
Macintosh®
USB
Windows®Macintosh®
USB
16
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive.
bDouble-click the Start Here OSX icon to install.
cChoose Local Connection, and then click
Next. Follow the on-screen instructions.
dThe Brother software will search for the Brother
device. During this time the following screen
will appear.
eWhen this screen appears, click OK.
For Mac OS®X 10.3.x or greater, the
installation of MFL-Pro Suite is now
complete.
Go to step 17 on page 18.
fFor Mac OS®X 10.2.4 to 10.2.8 users,
click Add.
gChoose USB.
hChoose XXX-XXXX (where XXX-XXXX is your
model name), and then click Add.
iClick Print Center, then Quit Print Center.
The installation of MFL-Pro Suite is now
complete.
Go to step 17 on page 18.
Note
Please wait, it will take a few seconds for the
software to install. After the installation, click
Restart to finish installing the software.

18
Macintosh®
USB
17
Install
Presto!
®
PageManager
®
When Presto!®PageManager®is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto!®PageManager®.
aDouble-click the Presto! PageManager icon
and follow the on-screen instructions.
For Mac OS®X 10.2.4 to 10.3.8 users,
when this screen appears, click Go to
download the software from the Brother
Solutions Center website.
Finish The installation is now
complete.

19
Windows®
Wired Network
Windows®Macintosh®
Wired Network
For Wired Network Interface Users
(For Windows
®
2000 Professional/XP/XP Professional x64 Edition/
Windows Vista
®
)
14
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
bDisconnect the machine from the power
socket.
15
Connect the network
cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the network cable to the LAN socket
marked with a symbol. You will find the
LAN socket inside the machine on the left as
shown below.
Important
• If there are any programs running, close
them.
• Make sure there are no memory cards or a
USB Flash memory drive inserted.
• The screens may differ depending on the
operating system.
Important
Before installation, if you are
using personal firewall
software (other than Windows®
Firewall), anti-spyware or
antivirus applications,
temporarily disable them. LAN USB

20
Windows®
Wired Network
cCarefully guide the network cable to the trench
as shown below, following the trench around
and toward the back of the machine. Then,
connect the cable to your network.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
16
Connect the power cord
aConnect the power cord.
Note
If both USB and LAN cables are being used,
guide both cables through the trench with one on
top of the other.
Important
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
1
3
2
Important
If you have previously set up your machine for
a wireless network and then want to set it up
on a wired network, you should check that the
machine’s Network I/F is set to Wired LAN.
The wireless network interface will become
inactive with this setting.
On your machine, press MENU.
Press aor bto display Network and press
Network.
Press Network I/F.
Press Wired LAN.
Press Stop/Exit.