Brother DCP-J172W Assembly instructions

Advanced User’s Guide
DCP-J172W
Version 0
ARL/NZ

i
User's Guides and where do I find them?
1Visit us at http://solutions.brother.com/.
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your machine
and installing the drivers and software for the
operating system and connection type you are
using.
Printed / In the box
Basic User’s Guide Learn the basic Copy and Scan operations, and how
to replace consumables. See troubleshooting tips.
Printed / In the box
Advanced User’s Guide Learn more advanced operations: Copy, printing
reports, and performing routine maintenance.
PDF file / CD-ROM
Software and Network
User’s Guide
This Guide provides instructions for Scanning,
Printing and other operations that can be performed
by connecting your Brother machine to a computer.
You can also find useful information about using the
Brother ControlCenter utility, using your machine in
a network environment, and frequently used terms.
HTML file/CD-ROM
Web Connect Guide This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
PDF file / Brother
Solutions Center 1
AirPrint Guide This Guide provides information for using AirPrint to
print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
PDF file / Brother
Solutions Center 1
Google Cloud Print
Guide
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
PDF file / Brother
Solutions Center 1
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
PDF file / Brother
Solutions Center 1

ii
Table of Contents
1 General setup 1
Memory Storage ....................................................................................................1
Sleep Mode ...........................................................................................................1
Auto Power Off ......................................................................................................2
Touchscreen LCD..................................................................................................2
Changing the Touchscreen language..............................................................2
Setting the Dim Timer for the backlight ...........................................................3
2 Printing reports 4
Reports ..................................................................................................................4
How to print a report ........................................................................................4
3 Making copies 5
Copy options..........................................................................................................5
Stop copying....................................................................................................5
Changing copy speed and quality ...................................................................5
Enlarging or reducing copies ...........................................................................6
Making N in 1 copies or a poster (Page Layout) ............................................. 7
2 in 1 ID copy (Page Layout) ...........................................................................9
Sorting copies..................................................................................................9
Adjusting Density ........................................................................................... 10
Remove Background Colour ......................................................................... 10
Setting your changes as a new default..........................................................11
Restoring all settings to the factory default.................................................... 11
A Routine maintenance 12
Cleaning and checking the machine....................................................................12
Cleaning the outside of the machine ............................................................. 12
Cleaning the machine’s printer platen ........................................................... 13
Cleaning the paper feed rollers .....................................................................14
Cleaning the paper pick-up rollers.................................................................14
Checking the ink volume ...............................................................................16
Packing and shipping the machine......................................................................16
B Glossary 19
C Index 20

iii

1
1
1
Memory Storage 1
Your menu settings are stored permanently,
and in the event of a power failure, will not be
lost. Temporary settings (for example, Page
Layout) will be lost. If you have chosen
Set New Default for your preferred Copy
settings, those settings will not be lost.
However you may have to reset the date and
time.
Sleep Mode 1
You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.
aPress (Settings).
bPress sor ton the Touchpanel to
display General Setup.
cPress General Setup.
dPress sor tto display Sleep Mode.
ePress Sleep Mode.
fPress sor tto display 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins, which is the length of time the
machine must be idle before entering
Sleep Mode. Press the option you want
to set.
gPress .
General setup 1

Chapter 1
2
Auto Power Off 1
The Auto Power Off feature will turn off the
machine after it has been in Sleep Mode for
the number of hours you set. When this
feature is Off, the machine will remain in
Sleep Mode and not turn itself off.
The default setting is 1h.
NOTE
The machine will not power off
automatically when:
• the machine is connected to a wireless
network
•WLAN Enable is set to On.
aPress (Settings).
bPress sor ton the Touchpanel to
display General Setup.
cPress General Setup.
dPress sor tto display
Auto Power Off.
ePress Auto Power Off.
fPress sor tto display 1h, 2h, 4h, 8h
or Off, and then press the option you
want to set.
gPress .
Touchscreen LCD 1
Changing the Touchscreen
language 1
You can change the Touchscreen language.
aPress (Settings).
bPress sor tto display
Initial Setup.
cPress Initial Setup.
dPress sor tto display
Local Language.
ePress Local Language.
fPress your language.
gPress .

General setup
3
1
Setting the Dim Timer for the
backlight 1
You can set how long the Touchscreen LCD
backlight stays on after the last finger press.
aPress (Settings).
bPress sor ton the Touchpanel to
display General Setup.
cPress General Setup.
dPress sor tto display
LCD Settings.
ePress LCD Settings.
fPress Dim Timer.
gPress sor tto display 10Secs,
20Secs, 30Secs or Off, and then
press the option you want.
hPress .

4
2
Reports 2
The following reports are available:
User Settings
Prints a list of your settings.
Network Config
Prints a list of your Network settings.
WLAN Report
Prints a WLAN connection report.
How to print a report 2
aPress (Settings).
bPress sor ton the Touchpanel to
display Print Reports.
cPress Print Reports.
dPress sor tto display the report you
want to print, and then press it.
ePress Start.
fPress .
Printing reports 2

5
3
3
Copy options 3
You can change the copy settings temporarily
for the next copy.
The machine returns to its default settings
after being idle for one minute.
To change a setting, press Copy, press
Options, and then press sor ton the
Touchpanel to scroll through the copy
settings. When the setting you want is
displayed, press it and choose your preferred
option.
When you are finished choosing settings,
press Mono Start or Colour Start.
NOTE
You can save some of the settings you
use most often by setting them as the
default settings. These settings will
remain until you change them again. (See
Setting your changes as a new default
on page 11.)
Stop copying 3
To stop copying, press .
Changing copy speed and
quality 3
You can choose different settings to change
the speed and quality of your copies. The
factory default is Normal.
If you choose Normal, you can only choose
Plain Paper in Paper Type.
Normal
Normal is the recommended mode for
ordinary print outs. This produces good
copy quality with good copy speed.
Best
Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
aLoad your document.
bPress (Copy).
cEnter the number of copies you want.
dPress Options.
ePress sor ton the Touchpanel to
display Quality.
fPress Quality.
gPress Normal or Best.
hPress OK.
iIf you do not want to change additional
settings, press Mono Start or
Colour Start.
jPress .
Making copies 3

Chapter 3
6
Enlarging or reducing copies 3
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust to the size you set in
Paper Size.
aLoad your document.
bPress (Copy).
cEnter the number of copies you want.
dPress Options.
ePress sor ton the Touchpanel to
display Enlarge/Reduce.
fPress Enlarge/Reduce.
gPress sor tto display the available
options, and then press the option you
want to change.
hDo one of the following:
If you chose Enlarge or Reduce,
press the enlargement or reduction
ratio you want to use.
If you chose Custom(25-400%),
enter an enlargement or reduction
ratio from 25% to 400%.
Press OK.
If you chose 100% or Fit to Page,
go to step i.
iPress sor tto review and confirm the
displayed list of settings for this copy.
If you do not want to change additional
settings, press OK.
jPress Mono Start or Colour Start.
kPress .
NOTE
•Page Layout is not available with
Enlarge/Reduce.
•Page Layout, Sort and
Remove Background are not available
with Fit to Page.
•Fit to Page does not work correctly
when the document on the scanner glass
is skewed by more than three degrees.
Using the document guidelines on the left
and top, place your document in the
upper-left corner, with the document face
down on the scanner glass.
198% 10x15cmiA4
186% 10x15cmiLTR
141% A5iA4
100%
97% LTRiA4
93% A4iLTR
83%
69% A4iA5
47% A4i10x15cm
Fit to Page
Custom(25-400%)

Making copies
7
3
Making N in 1 copies or a
poster (Page Layout) 3
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature, your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster.
NOTE
Sort, Remove Background and
Enlarge/Reduce are not available with
Page Layout.
aLoad your document.
bPress (Copy).
cEnter the number of copies you want.
dPress Options.
ePress sor ton the Touchpanel to
display Page Layout.
fPress Page Layout.
gPress sor tto display Off(1in1),
2in1(P), 2in1(L), 2in1(ID) 1,
4in1(P), 4in1(L), Poster (2x1),
Poster (2x2) or Poster (3x3).
Press the option you want to set.
1For information about 2 in 1 (ID), see 2 in 1 ID
copy (Page Layout) on page 9.
hPress sor tto review and confirm the
displayed list of settings for this copy.
If you do not want to change additional
settings, press OK.
iPress Mono Start or Colour Start
to scan the page.
If you are making a poster, the machine
scans the document and starts printing.
jAfter the machine scans the page,
press Yes to scan the next page.
kPlace the next page on the scanner
glass. Press OK to scan the page.
Repeat steps jand kfor each page of
the layout.
lAfter all the pages have been scanned,
press No to finish.
mPress .
NOTE
• Make sure the paper size is set to A4 or
Letter.
• You can only make one colour copy at a
time.
• You can only make one Poster copy at a
time.
• Poster copy is not available when using
transparencies.
•(P) means Portrait and (L) means
Landscape.

Chapter 3
8
Place the document face down in the
direction shown below:
2in1(P)
2in1(L)
4in1(P)
4in1(L)
Poster (2x1)
Poster (2x2)
Poster (3x3)
NOTE
The poster copies have overlapping
portions so that you can easily paste them
together.

Making copies
9
3
2 in 1 ID copy (Page Layout) 3
You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to A4 or
Letter.
NOTE
You can copy an identification card to the
extent permitted under applicable laws.
(See Product Safety Guide: Unlawful use
of copying equipment.)
aPlace your identification card face down
near the left corner of the scanner glass
as shown in the illustration.
1 3 mm or greater (top, left)
2 210 mm
3 148 mm
4 scannable area
bPress (Copy).
cEnter the number of copies you want.
dPress Options.
ePress sor ton the Touchpanel to
display Page Layout.
fPress Page Layout.
gPress sor tto display 2in1(ID).
hPress 2in1(ID).
iPress OK.
jPress Mono Start or Colour Start.
The machine scans the first side of the
identification card.
kAfter the machine has scanned the first
side, press Yes. Turn over the
identification card and place it at the left
side of the scanner glass.
Press OK to scan the other side.
lPress .
NOTE
•Sort, Remove Background and
Enlarge/Reduce are not available with
2in1(ID).
• You can only make one colour copy at a
time.
Sorting copies 3
You can sort multiple copies. Pages will be
sorted in the order 123, 123, 123, and so on.
aLoad your document.
bPress (Copy).
cEnter the number of copies you want.
dPress Options.
ePress sor ton the Touchpanel to
display Stack/Sort.
fPress Stack/Sort.
gPress Sort.
hPress OK.
1
1
1
2
3
4
1

Chapter 3
10
iIf you do not want to change additional
settings, press Mono Start or
Colour Start.
jAfter the machine scans the page, press
Yes to scan the next page.
kPlace the next page on the scanner
glass. Press OK to scan the page.
Repeat steps jand kuntil all the
pages have been scanned.
lPress No to finish scanning.
The machine starts printing.
mPress .
NOTE
Fit to Page and Page Layout are
not available with Sort.
Adjusting Density 3
You can adjust the copy density to make
copies darker or lighter.
aLoad your document.
bPress (Copy).
cEnter the number of copies you want.
dPress Options.
ePress sor ton the Touchpanel to
display Density.
fPress Density.
gPress dor cto make a lighter or darker
copy.
Press OK.
hIf you do not want to change additional
settings, press OK, and then press
Mono Start or Colour Start.
iPress .
Remove Background Colour 3
Removes the background colour of the
document when copying. This may make the
copy more readable and will save some ink.
NOTE
This function is for use only when making
colour copies. The background colour is
automatically removed for all
monochrome copies.
aLoad your document.
bPress (Copy).
cEnter the number of copies you want.
dPress Options.
ePress sor ton the Touchpanel to
display Advanced Settings.
fPress Advanced Settings.
gPress Remove Background.
hPress sor tto display Low, Medium or
High.
iPress Low, Medium or High.
jPress OK.
kPress Colour Start.
lPress .
NOTE
Fit to Page and Page Layout are
not available with Remove Background.

Making copies
11
3
Setting your changes as a
new default 3
You can save the settings for the copy
options you use most often—such as
Quality, Enlarge/Reduce, Density,
Page Layout and
Remove Background—by setting them as
the defaults.
These settings will remain until you change
them again.
aPress (Copy).
bPress Options.
cPress sor ton the Touchpanel to
display the settings, and press on the
setting you want to change. Then press
the new option.
Repeat this step for each setting you
want to change.
dAfter changing the last setting, press
sor tto display Set New Default.
ePress Set New Default.
fPress OK.
The Touchscreen asks you again to
confirm if you want to set the changes as
the new default settings.
Press Yes.
gPress .
Restoring all settings to the
factory default 3
You can restore the copy settings that you
have changed—such as Quality,
Enlarge/Reduce, Density,
Page Layout and
Remove Background—to the default
factory settings.
aPress (Copy).
bPress Options.
cPress sor ton the Touchpanel to
display Factory Reset.
dPress Factory Reset.
ePress Yes.
fPress .

12
A
Cleaning and checking
the machine A
Cleaning the outside of the
machine A
Clean the Touchscreen as follows:
IMPORTANT
DO NOT use any type of liquid cleaners
(including ethanol).
aPress and hold down to turn the
machine off. The Touchscreen will show
Shutting Down for a few seconds
before the power goes off.
bClean the Touchscreen with a dry, soft
lint-free cloth.
Clean the outside of the machine as
follows:
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids, such as thinner or benzine,
will damage the outside surface of the
machine.
• DO NOT use cleaning materials that
contain ammonia.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
aPull the paper tray (1) completely out of
the machine.
bWipe the outside of the machine with a
dry, soft lint-free cloth to remove dust.
cLift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
Routine maintenance A
1

Routine maintenance
13
A
dWipe the inside and outside of the paper
tray with a dry, soft lint-free cloth to
remove dust.
eClose the output paper tray cover and
put the paper tray firmly back in the
machine.
Cleaning the machine’s
printer platen A
WARNING
Be sure to unplug the machine from the
electrical socket before cleaning the printer
platen to avoid an electrical shock.
aPlace both hands under the plastic tabs
on both sides of the machine to lift the
scanner cover into the open position.
bClean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
IMPORTANT
DO NOT touch the encoder strip (2).
Doing this may cause damage to the
machine.
cLift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover using both hands.
dRe-connect the power cord.
1
2

14
Cleaning the paper feed
rollers A
If the paper feed rollers are stained with ink, it
may cause paper feed problems.
aUnplug the machine from the electrical
socket. Pull the paper tray (1)
completely out of the machine.
NOTE
If the paper support flap is open, close it,
and then close the paper support.
bClean the Paper Feed Rollers (1) with a
soft lint-free cloth slightly moistened with
water, using a side-to-side motion.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
cPut the paper tray firmly back in the
machine.
dRe-connect the power cord.
NOTE
Do not use the machine again until the
rollers are completely dry. Using the
machine before the rollers are dry may
cause paper feed problems.
Cleaning the paper pick-up
rollers A
aUnplug the machine from the electrical
socket.
bPull the paper tray completely out of the
machine.
NOTE
If the machine has been feeding multiple
pages when there are only a few sheets of
paper left in the tray, clean the Base
Pad (1) with a soft lint-free cloth slightly
moistened with water.
After cleaning, wipe the pad with a dry,
soft lint-free cloth to remove all moisture.
1
1
1

Routine maintenance
15
A
cOpen the Jam Clear Cover (1) at the
back of the machine.
dClean the Paper Pick-up Rollers (1) with
a soft lint-free cloth slightly moistened
with water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
eClose the Jam Clear Cover.
Make sure the cover is closed
completely.
fPut the paper tray firmly back in the
machine.
gRe-connect the power cord.
1
1

16
Checking the ink volume A
Although an ink volume icon appears on the
Touchscreen, you can use the ink menu to
see a large graph showing the ink left in each
cartridge.
aPress .
NOTE
You can also press (Settings),
General Setup and Ink.
bPress sor tto display Ink Volume.
cPress Ink Volume.
The Touchscreen shows the ink volume.
NOTE
When the ink cartridge is near the end of
its life or having a problem, one of the
following icons is displayed.
dPress .
NOTE
You can check the ink volume from your
computer.
(See Software and Network User’s
Guide.)
Packing and shipping
the machine A
When you transport the machine, use the
packing materials that came with your
machine. Follow the instructions below to
correctly package your machine. Damage
caused to your machine during transit may
not be covered by your warranty.
The machine should be adequately insured
with the carrier.
IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noises have stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
aUnplug the machine from the electrical
socket.
bPlace both hands under the plastic tabs
on both sides of the machine to lift the
scanner cover into the open position.
cUnplug the interface cable from the
machine, if it is connected.
The ink level is low.
The ink cartridge is at the end of its life.
There is a problem with the ink
cartridge.