Brother DCP-T300 Assembly instructions

Advanced User’s Guide
DCP-T300
DCP-T500W
DCP-T700W
MFC-T800W
Version 0
CHN-ENG

i
User's Guides and where do I find them?
1Network features are not supported by the DCP-T300.
2Visit us at www.95105369.com.
3DCP-T500W, DCP-T700W and MFC-T800W only.
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your machine
and installing the drivers and software for the
operating system and connection type you are
using.
Printed / In the box
Basic User’s Guide Learn the basic Fax (MFC-T800W), Copy and Scan
operations, and how to replace consumables. See
troubleshooting tips.
PDF file / CD-ROM
(Windows®) /
Brother Solutions
Center 2(Macintosh)
Advanced User’s Guide Learn more advanced operations: Fax
(MFC-T800W), Copy, security features
(MFC-T800W), printing reports, and performing
routine maintenance.
PDF file / CD-ROM
(Windows®) /
Brother Solutions
Center 2(Macintosh)
Software and Network
User’s Guide 1
This Guide provides instructions for Scanning,
Printing, PC-Fax (MFC-T800W) and other
operations that can be performed by connecting
your Brother machine to a computer. You can also
find useful information about using the Brother
ControlCenter utility, using your machine in a
network environment, and frequently used terms.
HTML / CD-ROM
(Windows®) /
Brother Solutions
Center 2(Macintosh)
Google Cloud Print
Guide 3
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
PDF file / Brother
Solutions Center 2
Mobile Print/Scan Guide
for Brother iPrint&Scan 3
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi®network.
PDF file / Brother
Solutions Center 2

ii
Table of Contents
1 General setup 1
IMPORTANT NOTE...............................................................................................1
Memory Storage ....................................................................................................1
Sleep Mode ...........................................................................................................1
LCD .......................................................................................................................2
LCD Contrast...................................................................................................2
Mode Timer (MFC models only) ............................................................................2
2 Security features (MFC models only) 3
TX Lock .................................................................................................................3
Setting and changing the TX Lock password ..................................................3
Turning TX Lock on/off ....................................................................................4
3 Sending a fax (MFC models only) 5
Additional sending options.....................................................................................5
Sending faxes using multiple settings .............................................................5
Stop faxing.......................................................................................................5
Contrast ...........................................................................................................5
Changing the fax resolution.............................................................................5
Additional sending operations................................................................................6
Sending a fax manually ...................................................................................6
Sending a fax at the end of a conversation .....................................................7
Broadcasting....................................................................................................7
Real Time Transmission..................................................................................8
Overseas Mode ...............................................................................................9
Checking and cancelling waiting jobs..............................................................9
4 Receiving a fax (MFC models only) 10
Memory Receive..................................................................................................10
Printing a fax from the memory .....................................................................10
PC-Fax Receive (Windows®) ........................................................................10
Turning off Memory Receive operation .........................................................11
Changing Memory Receive operations .........................................................11
Additional receiving operations............................................................................12
Out of Paper Reception .................................................................................12
Printing a reduced incoming fax ....................................................................12
Receiving a fax at the end of a conversation.................................................12

iii
5 Dialling and storing numbers (MFC models only) 13
Additional dialling operations ...............................................................................13
Combining Speed Dial numbers....................................................................13
Additional ways to store numbers........................................................................14
Setting up Groups for Broadcasting ..............................................................14
Changing or deleting a Group .......................................................................14
6 Printing reports 16
Fax reports (MFC models only) ...........................................................................16
Transmission Verification Report...................................................................16
Fax Journal (activity report) ...........................................................................16
Reports ................................................................................................................17
How to print a report ......................................................................................17
7 Making copies 18
Copy options........................................................................................................18
Stop copying..................................................................................................18
Changing copy speed and quality .................................................................18
Enlarging or reducing copies .........................................................................19
Making N in 1 copies or a poster (Page Layout) ...........................................20
2 in 1 ID copy (Page Layout) .........................................................................21
Sorting copies................................................................................................22
Adjusting Density...........................................................................................23
Remove Background Color ...........................................................................23
A Routine maintenance 24
Cleaning and checking the machine....................................................................24
Cleaning the outside of the machine .............................................................24
Cleaning the machine’s printer platen ...........................................................25
Cleaning the paper feed rollers .....................................................................26
Cleaning the paper pick-up rollers.................................................................27
Packing and shipping the machine ......................................................................28
B Glossary 30
C Index 33

1
1
1
IMPORTANT NOTE 1
Most of the illustrations in this User's Guide show the MFC-T800W.
Memory Storage 1
Even if there is a power failure, you will not
lose your menu settings because they are
stored permanently. Temporary settings
(such as Contrast, Overseas mode, and so
on) will be lost. You may have to reset the
date and time.
Sleep Mode 1
You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.
(MFC-T800W) 1
aPress Menu, 2, 6.
bPress aor bto choose 1 Min, 2 Mins,
3 Mins, 5 Mins, 10 Mins, 30 Mins
or 60 Mins.
Press OK.
cPress Stop/Exit.
(DCP-T300, DCP-T500W and DCP-T700W) 1
aPress Menu.
bPress aor bto choose
0.Initial Setup.
Press OK.
cPress aor bto choose 3.Sleep Mode.
Press OK.
dPress aor bto choose 1 Min, 2 Mins,
3 Mins, 5 Mins, 10 Mins, 30 Mins
or 60 Mins, which is the length of time
the machine is idle before entering
Sleep Mode.
Press OK.
ePress Stop/Exit.
General setup 1

Chapter 1
2
LCD 1
LCD Contrast 1
If you are having difficulty reading the LCD,
try changing the contrast setting.
(MFC-T800W) 1
aPress Menu, 2, 5.
bPress aor bto choose Light or Dark.
Press OK.
cPress Stop/Exit.
(DCP-T300, DCP-T500W and DCP-T700W) 1
aPress Menu.
bPress aor bto choose
0.Initial Setup.
Press OK.
cPress aor bto choose
2.LCD Contrast.
Press OK.
dPress aor bto choose Light or Dark.
Press OK.
ePress Stop/Exit.
Mode Timer
(MFC models only) 1
The machine’s control panel has three
temporary mode keys: FAX, SCAN and
COPY. You can change the amount of time
the machine takes after the last SCAN or
COPY operation before it returns to FAX
mode. If you choose Off, the machine stays
in the mode you used last.
aPress Menu, 2, 1.
bPress aor bto choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
cPress Stop/Exit.

3
2
2
TX Lock 2
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is On, the following operations
are available:
Receiving faxes
PC-Fax Receive 1
(If PC-Fax Receive was already On)
1While the TX Lock feature is turned on, your machine
will receive faxes and store them in its memory.
Then, when TX Lock is turned off, the faxes will be
sent to your chosen PC.
While TX Lock is On, the following operations
are NOT available:
Operation from the control panel
PC printing
NOTE
If you forget the TX Lock password,
contact Brother customer service for
support.
Setting and changing the
TX Lock password 2
NOTE
If you have already set the password, you
will not need to set it again.
Setting the password 2
Make a careful note of your password.
aPress Menu, 3, 0, 1.
bEnter a four-digit number for the
password.
Press OK.
cWhen the LCD shows Verify:,
re-enter the password.
Press OK.
dPress Stop/Exit.
Changing the password 2
aPress Menu, 3, 0, 1.
bPress aor bto choose Set Password.
Press OK.
cEnter a four-digit number for the old
password.
Press OK.
dEnter a four-digit number for a new
password.
Press OK.
eWhen the LCD shows Verify:,
re-enter the password.
Press OK.
fPress Stop/Exit.
Security features
(MFC models only) 2

Chapter 2
4
Turning TX Lock on/off 2
Turning TX Lock on 2
aPress Menu, 3, 0, 1.
bPress aor bto choose Set TX Lock.
Press OK.
cEnter the registered four-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Turning TX Lock off 2
aPress Menu.
bEnter the registered four-digit password.
Press OK.
TX Lock is turned off.
NOTE
If you enter the wrong password, the
screen shows Wrong Password and
stays offline. The machine will stay in
TX Lock Mode until the registered
password is entered.

5
3
3
Additional sending
options 3
Sending faxes using multiple
settings 3
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Overseas Mode, and Real Time TX.
aLoad your document.
bPress (FAX).
cChoose a setting you want to change in
the Setup Send menu (Menu, 3, 2).
Press OK.
dChoose the option you want for the
setting.
Press OK.
eDo one of the following:
Press 1to change another setting.
Press 2when you have finished
changing your settings. Go to
step f.
fEnter the fax number.
gPress Mono Start.
NOTE
Some settings are temporary and the
machine returns to its default settings after
you send a fax.
Stop faxing 3
To stop faxing, press Stop/Exit.
Contrast 3
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for
your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
aLoad your document.
bPress (FAX).
cPress Menu, 3, 2, 2.
dPress aor bto choose Auto, Light or
Dark.
Press OK.
ePress 2so you can continue sending
your fax.
fEnter the fax number.
gPress Mono Start.
NOTE
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting when you choose Photo as the
Fax Resolution.
Changing the fax resolution 3
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the
next fax 3
aLoad your document.
bPress (FAX).
Sending a fax
(MFC models only) 3

Chapter 3
6
cPress Fax Auto/Manual then aor bto
choose the resolution.
Press OK.
dEnter the fax number.
ePress Mono Start.
To change the default fax resolution 3
aLoad your document.
bPress (FAX).
cPress Menu, 3, 2, 1.
dPress aor bto choose the resolution
you want.
Press OK.
ePress 2so you can continue sending
your fax.
fEnter the fax number.
gPress Mono Start.
NOTE
You can choose four different resolution
settings for faxes.
Additional sending
operations 3
Sending a fax manually 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
NOTE
To send a multi-page fax, use the ADF.
aLoad your document.
bPress (FAX).
cTo listen for a dial tone, press Hook.
dDial the fax number.
eWhen you hear the fax tones, press
Mono Start.
Press 1when you select the Fax Mode
to Advanced Mode and send the fax
from the scanner glass.
Options
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than
Fine resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. Photo has the
slowest transmission.

Sending a fax (MFC models only)
7
3
Sending a fax at the end of a
conversation 3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
aAsk the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
bLoad your document.
cPress (FAX).
dPress Mono Start.
If you are using the scanner glass,
press 1to send a fax.
(When you select the Fax Mode to
Advanced Mode)
eReplace the handset of the external
phone.
Broadcasting 3
Broadcasting is automatically sending the
same fax message to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast 3
Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Speed Dial numbers.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialling.
(See Setting up Groups for Broadcasting
on page 14.)
How to broadcast a fax 3
aLoad your document.
bPress (FAX).
cEnter a number.
Press OK.
You can use either a Speed Dial, a
Group or a manually entered number
using the dial pad.
dRepeat step cuntil you have entered
all the fax numbers to be included in the
broadcast.

Chapter 3
8
ePress Mono Start.
Faxing from the ADF
The machine starts scanning the
document.
Faxing from the scanner glass
When the LCD asks you Next Page?,
do one of the following:
To send a single page, press 2(or
press Mono Start again).
The machine starts sending the
document.
To send more than one page, press
1and place the next page on the
scanner glass.
Press OK.
The machine starts scanning the
page. (Repeat this step for each
page.)
After all the pages have been
scanned, press 2or Mono Start to
begin faxing.
NOTE
• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 90 different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting.
• If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
Cancelling a Broadcast in progress 3
aPress Menu, 3, 5.
The LCD will show the fax number or
name being dialled and the
Broadcasting job number.
bPress aor bto choose the Broadcasting
job number.
cPress OK.
The LCD will ask you the following
question:
1.Clear 2.Exit
dTo cancel the broadcast, press 1.
ePress Stop/Exit.
Real Time Transmission 3
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for the machine to scan it into
memory. You can set Real Time TX to On
for all documents or Next Fax Only for the
next fax only.
Sending in real time for all faxes 3
aPress (FAX).
bPress Menu, 3, 2, 3.
cPress aor bto choose On (or Off).
Press OK.
dPress 2so you can continue sending
your fax.
eLoad your document.
fEnter the fax number.
gPress Mono Start.

Sending a fax (MFC models only)
9
3
Sending in real time for the next fax
only 3
aPress (FAX).
bPress Menu, 3, 2, 3.
cPress aor bto choose
Next Fax Only. Press OK.
dPress aor bto choose Next Fax:Off
or Next Fax:On.
ePress OK.
fPress 2so you can continue sending
your fax.
gLoad your document.
hEnter the fax number.
iPress Mono Start.
NOTE
• If the memory is full and you are sending a
fax from the ADF, the machine will send
the document in real time (even if
Real Time TX is set to Off).
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
• If the memory is full, faxes from the
scanner glass cannot be sent until you
clear some of the memory.
Overseas Mode 3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will
automatically turn itself off.
aLoad your document.
bPress (FAX).
cPress Menu, 3, 2, 4.
dPress aor bto choose On (or Off).
Press OK.
ePress 2so you can continue sending
your fax.
fEnter the fax number.
gPress Mono Start.
Checking and cancelling
waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
aPress Menu, 3, 5.
Any waiting jobs appear on the LCD.
bPress aor bto scroll through the jobs
and choose the job you want to cancel.
Press OK.
cDo one of the following:
Press 1to cancel it.
Press 2to exit without cancelling.
dRepeat steps band cfor each job you
want to cancel.
eWhen you have finished, press
Stop/Exit.

10
4
Memory Receive 4
Memory Receive lets you receive faxes while
you are away from the machine.
You can only use one Memory Receive
operation at a time:
PC-Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the LCD. (See Changing Memory Receive
operations on page 11.)
Printing a fax from the
memory 4
If you have chosen PC-Fax Receive, your
machine will receive and store your faxes in
its memory when your PC is turned off. To
print faxes from the memory, follow the
instructions.
aPress Menu, 3, 4.
bPress Mono Start.
cPress Stop/Exit.
NOTE
When you print a fax from the memory, the
fax data will be erased from your machine.
PC-Fax Receive
(Windows®)4
If you turn on the PC-Fax Receive feature,
your machine will store received faxes in the
memory and send them to your PC. You can
then use your PC to view and store these
faxes.
Even if you have turned off your PC (for
example, at night or at the weekend), your
machine will receive and store your faxes in
its memory.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers the faxes to your PC.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC.
(See Software and Network User’s Guide.)
If you choose Backup Print:On, the
machine will also print the fax.
aPress (FAX).
bPress Menu, 3, 1, 6.
cPress aor bto choose
PC Fax Receive.
Press OK.
dPress aor bto choose <USB> or the
name of the PC you want to receive
faxes if you are on a network.
Press OK.
ePress aor bto choose
Backup Print:On or
Backup Print:Off.
Press OK.
fPress Stop/Exit.
Receiving a fax
(MFC models only) 4

Receiving a fax (MFC models only)
11
4
NOTE
• PC-Fax Receive is not supported by Mac
OS.
• Before you can set up PC-Fax Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(See Software and Network User’s
Guide.)
• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See Basic
User’s Guide: Transferring your faxes or
Fax Journal report.)
Turning off Memory Receive
operation 4
aPress (FAX).
bPress Menu, 3, 1, 6.
cPress aor bto choose Off.
Press OK.
dPress Stop/Exit.
NOTE
The LCD will show you more options if
there are still received faxes in the
machine’s memory. (See Changing
Memory Receive operations on page 11.)
Changing Memory Receive
operations 4
If there are received faxes in your machine’s
memory when you change the Memory
Receive operation, the LCD will ask you one
of the following questions:
If all the received faxes have already
been printed 4
Erase All Doc?
• If you press 1(Yes), faxes in the
memory will be erased before the
setting changes.
• If you press 2(No), faxes in the
memory will not be erased and the
setting will be unchanged.
If unprinted faxes remain in the
memory 4
Print All Fax?
• If you press 1(Yes), faxes in the
memory will be printed before the
setting changes. If a backup copy has
already been printed, it will not be
printed again.
• If you press 2(No), faxes in the
memory will not be printed and the
setting will be unchanged.
The LCD will ask you the following question:
Send Fax to PC?
• If you press 1(Yes), faxes in the
memory will be sent to your PC before
the setting changes. You will be asked
if you want to turn on Backup Print.
(For more information, see PC-Fax
Receive (Windows®)on page 10.)
• If you press 2(No), faxes in the
memory will not be erased or
transferred to your PC and the setting
will be unchanged.

Chapter 4
12
Additional receiving
operations 4
Out of Paper Reception 4
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Basic User’s Guide: Loading
paper and other print media.)
If you don't put paper in the paper tray, the
machine will continue receiving the fax. The
remaining pages will be stored in the
memory, if enough memory is available.
Further incoming faxes will also be stored in
memory until the memory is full. To print the
faxes, put fresh paper in the tray. When the
memory is full, the machine will stop
answering calls.
Printing a reduced incoming
fax 4
If you choose On, the machine reduces each
page of an incoming fax to fit on one sheet of
A4 or Letter size paper. The machine
calculates the reduction ratio by using the
page size of the fax and your Paper Size
setting.
(See Basic User’s Guide: Paper Size.)
aPress (FAX).
bPress Menu, 3, 1, 5.
cPress aor bto choose On (or Off).
Press OK.
dPress Stop/Exit.
Receiving a fax at the end of a
conversation 4
At the end of a conversation, you can ask the
other party to send you a fax before you both
hang up. Make sure the ADF is empty.
aAsk the other party to place the
document in their machine and to press
the Start or Send key.
bWhen you hear the other machine's
CNG tones, press Mono Start on your
machine.
cPress 2to choose Receive to receive
the fax.
(When you select the Fax Mode to
Advanced Mode)
dReplace the handset of the external
telephone.

13
5
5
Additional dialling
operations 5
Combining Speed Dial
numbers 5
Sometimes, you may want to choose from
several long-distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of long-
distance carriers and credit card numbers as
Speed Dial numbers. (See Basic User’s
Guide: Storing Speed Dial numbers.)
You can store these long dialling sequences
by dividing them and setting them up as
separate Speed Dial numbers in any
combination.
You can even include manual dialling using
the dial pad.
For example, you might have stored ‘01632’
on Address Book: #03 and ‘960555’ on
Address Book: #02. You can use them both to
dial ‘01632-960555’ as shown in the following
example:
aPress (FAX).
bPress (Address Book).
cPress aor bto choose Search.
Press OK.
dEnter #, 03.
ePress (Address Book).
fEnter #, 02.
gPress Mono Start.
You will dial ‘01632-960555’.
To temporarily change a number, you can
use the dial pad to manually substitute part of
the number. For example, to change the
number to ‘01632-960556’, you could enter
the number (#03 ‘01632’) using
(Address Book), choose Search,
press OK, press #, 03, and then press
‘960556’ using the dial pad.
NOTE
If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Redial/Pause. Each key
press adds a 3.5 second delay. You can
press Redial/Pause as many times as
needed to increase the length of the
pause.
Dialling and storing numbers
(MFC models only) 5

Chapter 5
14
Additional ways to
store numbers 5
Setting up Groups for
Broadcasting 5
A Group, which is stored in a Speed Dial
location, allows you to send the same fax
message to many fax numbers by pressing
(FAX), (Address Book),
Search, OK, #, the two-digit location number
and Mono Start.
(See Broadcasting on page 7.)
First, you'll need to store each fax number in
a Speed Dial location. (See Basic User’s
Guide: Storing Speed Dial numbers.) Then
you can include them as numbers in the
Group. Each Group uses a Speed Dial
location. You can have up to six Groups, or
you can assign up to 39 numbers to a large
Group.
aPress (FAX).
bPress (Address Book) and aor bto
choose Setup Groups.
Press OK.
cUse the dial pad to enter the two-digit
Speed Dial location number you want to
add to the Group.
Press OK.
dUse the dial pad to enter a Group
number (1 to 6).
Press OK.
eTo add Speed Dial numbers to a group,
follow the instructions below:
For example, to add Speed Dial
numbers #05 and #09, press
(Address Book), 05,
(Address Book), 09.
The LCD shows:
G01:#05#09
fPress OK when you have finished
adding numbers.
gUse the dial pad to enter a name (up to
16 characters) for the Group.
(For help entering letters, see Basic
User’s Guide: Entering Text.)
Press OK.
NOTE
You can print a list of all the Speed Dial
numbers. (See Reports on page 17.)
Changing or deleting a Group5
You can change the Speed Dial numbers in a
Group. To delete a Group, delete all of its
Speed Dial numbers.
aPress (FAX).
bPress (Address Book) and aor bto
choose Setup Groups.
Press OK.
cUse the dial pad to enter the two-digit
Speed Dial location number for the
Group you want to change.
Press OK.
dDo one of the following:
Press 1to change the added Group.
Press 2to return to cto enter
another Speed Dial location number.
Press Stop/Exit to exit without
making a change.

Dialling and storing numbers (MFC models only)
15
5
eAdd or delete the Speed Dial numbers in
the Group.
To add Speed Dial numbers, press
dor cto position the cursor under a
blank space.
Press (Address Book) and enter
the Speed Dial number you want to
add to the Group using the dial pad.
To delete Speed Dial numbers, press
dor cto position the cursor under
the Speed Dial number you want to
delete, and then press Clear.
fPress OK when you have finished
adding or deleting Speed Dial numbers.
gEnter the new Group name (up to
16 characters) using the dial pad.
(For example, type “NEW CLIENTS”.)
(For help entering letters, see Basic
User’s Guide: Entering Text.)
Press OK.
NOTE
How to change the stored name or
number:
If you want to change a character, press
dor cto position the cursor under the
character you want to change, and then
press Clear. Re-enter the character.

16
6
Fax reports
(MFC models only) 6
You can use the Menu keys to set up the
Transmission Verification Report and the
Journal Period.
Transmission Verification
Report 6
You can use the Transmission Verification
Report as proof that you sent a fax.
(See Basic User’s Guide: Transmission
Verification Report.)
Fax Journal (activity report) 6
You can set the machine to print a journal at
specific intervals (every 50 faxes; every 6, 12
or 24 hours; or every 2 or 7 days). If you set
the interval to Off, you can still print the
report by following the steps in How to print a
report on page 17. The factory default is
Every 50 Faxes.
aPress Menu, 3, 3, 2.
bPress aor bto choose an interval.
Press OK.
If you choose Every 50 Faxes, go to
step e.
Every 6, 12, or 24 hours; every 2 or 7
days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
Every 50 Faxes
The machine will print the Journal
when the machine has stored
50 jobs.
cIf you choose Every 7 Days, press
aor bto choose the first day for the
7-day countdown.
Press OK.
dEnter the time (in 24-hour format) by
pressing the keyboard on the control
panel.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
ePress Stop/Exit.
Printing reports 6