Brother MFC-7420 User manual

Before you can use the machine, you must set up the hardware and install the software.
Please read this “Quick Setup Guide” for the correct setup procedure and installation
instructions.
Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Step 1
Setting Up the Machine
Step 2
Installing the Drivers & Software
Setup is Complete!
Installing the Drivers & Software
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Network Users
MFC-7420 MFC-7820N
Quick Setup Guide

Warning Improper Setup Note User’s Guide
Indicates warnings that
must be observed to
prevent possible
personal injury.
Alerts you to devices and
operations that are not
compatible with the
machine.
Indicates notes and
useful tips to remember
when using the machine.
Indicates reference to the
User’s Guide.

1
Carton components may differ from one country to another.
Save all packing materials and the carton.
Carton Components
Quick Setup Guide
CD-ROMs
For Windows®
For Macintosh®
User’s Guide
Drum Unit Assembly
(including Toner Cartridge)
AC Power Cord Telephone Line Cord
The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the
interface you intend to use (Parallel or USB).
■USB interface cable
Please make sure you use a USB 2.0 interface cable that is no longer than 2.0 meters (6 feet).
Do not connect the USB cable to a non-powered hub or a Mac®keyboard.
When you use a USB cable, make sure you connect it to the USB port of your computer and not to
a USB port on a keyboard or non-powered USB hub.
■Parallel interface cable
Please make sure you use a Parallel interface cable that is no longer than 2.0 meters (6 feet).
Use a shielded interface cable that is IEEE 1284-compliant.
When you move the machine, grasp the side handholds that are under the scanner. Do NOT carry the
machine by holding it at the bottom.
1. Automatic Document Feeder (ADF)
2. Control Panel
3. Face-down Output Tray
Support Flap with Extension
4. Manual Feed Slot
MFC
5. Paper Tray
6. Front Cover
7. Power Switch
8. Document Cover
9. ADF Document Output Support
Flap
1
7
9
2
3
4
5
6
8
■Getting Started

2
MFC-7420
MFC-7820N
Control Panel
1.
One Touch keys
2. Shift key 3. Job Cancel key
4. Copy keys 5. Liquid Crystal Display 6. Reports key
7. Dial Pad 8. Stop/Exit key 9. Start key
10
. Navigation keys 11. Mode keys 12. Fax and telephone keys
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
1.
One Touch keys
2. Shift key 3. Job Cancel key
4. Copy keys 5. Liquid Crystal Display 6. Reports key
7. Dial Pad 8. Stop/Exit key 9. Start key
10
. Navigation keys 11. Mode keys 12. Fax and telephone keys
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
01/03 15:25 Fax
Res:Standard
12 11 10 9
1234 5 6 7 8
01/03 15:25 Fax
Res:Standard
12 11 10 9
1234 5 6 7 8

3
Table of Contents
Setting Up the Machine
1. Install the Drum Unit Assembly ........................................................................ 4
2. Load Paper in the Paper Tray ........................................................................... 5
3. Install the Power Cord and Phone Line ...........................................................6
4. Setting the Date and Time ................................................................................. 7
5. Setting your Station ID ......................................................................................7
6. Selecting a Receive Mode .................................................................................8
7. Setting the LCD Contrast .................................................................................. 9
Installing the Drivers & Software
Supplied CD-ROM “MFL-Pro Suite”................................................................... 10
For USB Interface Cable Users
■For Windows®98/98SE/Me/2000 Professional/XP ...........................................12
For Parallel Interface Cable Users
■For Windows®98/98SE/Me/2000 Professional/XP ...........................................15
For Windows NT®Workstation Version 4.0 Users ........................................... 18
For Network Interface Cable Users (MFC-7820N and Optional NC-2200w only)
■For Windows®98/98SE/Me/NT/2000 Professional/XP ..................................... 20
For USB Interface Cable Users
■For Mac OS®9.1 to 9.2 .......................................................................................22
■For Mac OS®X 10.2.4 or greater........................................................................24
For Network Interface Cable Users (MFC-7820N and Optional NC-2200w only)
■For Mac OS®9.1 to 9.2 .......................................................................................27
■For Mac OS®X 10.2.4 or greater........................................................................29
■For Network Users
Installing the BRAdmin Professional Configuration Utility
(Windows®Users Only) .................................................................................... 32
Setting your IP Address, Subnet Mask and Gateway using
BRAdmin Professional (Windows®Users Only)............................................. 33
■Options and Consumables
Options................................................................................................................. 34
Replacement Consumables................................................................................ 34
Step 1
Step 2

4
Setting Up the Machine
Do NOT connect the interface cable.
Connecting the interface cable is
done during the software
installation process.
1Open the front cover of the machine.
2Unpack the drum unit assembly.
3Gently rock it from side to side several times
to distribute the toner evenly inside the
assembly.
4Put the drum unit assembly into the
machine.
5Close the front cover of the machine.
1Install the Drum Unit
Assembly
Front Cover
Step 1

5
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Network Users
1Pull the paper tray completely out of the
machine.
2While pressing the paper guide release
lever, slide the adjusters to fit the paper
size. Check that the guides are firmly in the
slots.
3Fan the stack of paper well to avoid paper
jams and misfeeds.
4Put paper in the paper tray.
Check that the paper is flat in the tray and
below the maximum paper mark.
5Put the paper tray firmly back in to the
machine and unfold the output tray support
flap before you use the machine.
2Load Paper in the Paper
Tray
For details on supported paper
specifications, see “About paper” in Chapter
1 of the User’s Guide.
Maximum
paper mark

6
Do not connect the Parallel or USB
cable yet.
1Make sure that the power switch is off.
Connect the AC power cord to the machine.
2Plug the AC power cord into an AC outlet.
Turn the power switch on.
3Connect one end of the telephone line cord
to the socket on the machine marked LINE
and the other end to a modular wall socket.
Warning
■The machine must be fitted with an earthed plug.
■Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power cord connected to
your machine when you connect it to a telephone
line. Similarly, you can protect yourself when you
want to move your machine by disconnecting the
telephone line first and then the power cord.
3Install the Power Cord
and Phone Line
If you are sharing one phone line with an
external telephone, connect it as shown
below.
If you are sharing one phone line with an
external telephone answering machine,
connect it as shown below.
Please set the receive mode to External
TAD if you have an external answering
machine.
For more details, see “Connecting an
external telephone answering device
(TAD)” in the Appendix of the User’s
Guide.
TAD
TAD
Step 1 Setting Up the Machine

7
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Network Users
The machine displays the date and time, and
prints it on every fax you send.
1Press Menu/Set.
2Press 0.
3Press 2.
4Enter the last two digits of the year on the
dial pad, and then press Menu/Set.
(e.g. Enter 0, 5 for 2005.)
5Enter the two digits for the month on the dial
pad, and then press Menu/Set.
(e.g. Enter 0, 3for March)
6Enter the two digits for the day on the dial
pad, and then press Menu/Set.
(e.g. Enter 0, 1.)
7Enter the time in 24-hour format on the dial
pad, and then press Menu/Set.
(e.g. Enter 1, 5, 2, 5for 3:25 P.M.)
8Press Stop/Exit.
You should store your name and fax number to
be printed on all fax pages that you send.
1Press Menu/Set.
2Press 0.
3Press 3.
4Enter your fax number (up to 20 digits) on
the dial pad, and then press Menu/Set.
5Enter your telephone number (up to 20
digits) on the dial pad, and then press
Menu/Set.
(If your telephone number and fax number
are the same, enter the same number
again.)
6Use the dial pad to enter your name (up to
20 characters), and then press Menu/Set.
7Press Stop/Exit.
4Setting the Date and
Time
Date/Time
Year:2005
Date/Time
Month:03
Date/Time
Day:01
Date/Time
Time:15:25
If you make a mistake, press Stop/Exit to
start from Step 1.
5Setting your Station ID
Station ID
Fax:
Station ID
Tel:
Station ID
Name:
■Refer to the following chart for entering
your name.
If you need to enter a character that is on the
same key as the previous character, press
to move the cursor to the right.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF3
4GH I 4
5JKL5
6MNO6
7PQRS
8TUV8
9WX Y Z
For more details, see “Entering Text” in
Appendix B of the User's Guide.

8
There are four possible receive modes; Fax
Only, Fax/Tel, Manual and External TAD.
Choose the Receive Mode which best suits your
needs.
1Press Menu/Set.
2Press 0.
3Press 1.
4Press or to select the mode.
5Press Menu/Set.
6Press Stop/Exit.
6Selecting a Receive Mode
Are you connecting an external telephone or external
telephone answering device to the machine?
Are you using the voice
message function of your
external telephone answering
device?
Fax Only
The machine
automatically answers
every call as a fax.
Do you want the
machine to answer fax
and telephone calls
automatically?
Fax/Tel
The machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
Manual
You control the phone
line and must answer
every call yourself.
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
Yes No
Yes
No
No
Yes
For more details, see “Setup Receive” in
Chapter 4 of the User's Guide.
Step 1 Setting Up the Machine