Brother MFC-7420 User manual

Before you can use the machine, you must set up the hardware and install the software.
Please read this “Quick Setup Guide” for the correct setup procedure and installation
instructions.
Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Step 1
Setting Up the Machine
Step 2
Installing the Drivers & Software
Setup is Complete!
Installing the Drivers & Software
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Network Users
MFC-7420 MFC-7820N
Quick Setup Guide

Warning Improper Setup Note User’s Guide
Indicates warnings that
must be observed to
prevent possible
personal injury.
Alerts you to devices and
operations that are not
compatible with the
machine.
Indicates notes and
useful tips to remember
when using the machine.
Indicates reference to the
User’s Guide.

1
Carton components may differ from one country to another.
Save all packing materials and the carton.
Carton Components
Quick Setup Guide
CD-ROMs
For Windows®
For Macintosh®
User’s Guide
Drum Unit Assembly
(including Toner Cartridge)
AC Power Cord Telephone Line Cord
The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the
interface you intend to use (Parallel or USB).
■USB interface cable
Please make sure you use a USB 2.0 interface cable that is no longer than 2.0 meters (6 feet).
Do not connect the USB cable to a non-powered hub or a Mac®keyboard.
When you use a USB cable, make sure you connect it to the USB port of your computer and not to
a USB port on a keyboard or non-powered USB hub.
■Parallel interface cable
Please make sure you use a Parallel interface cable that is no longer than 2.0 meters (6 feet).
Use a shielded interface cable that is IEEE 1284-compliant.
When you move the machine, grasp the side handholds that are under the scanner. Do NOT carry the
machine by holding it at the bottom.
1. Automatic Document Feeder (ADF)
2. Control Panel
3. Face-down Output Tray
Support Flap with Extension
4. Manual Feed Slot
MFC
5. Paper Tray
6. Front Cover
7. Power Switch
8. Document Cover
9. ADF Document Output Support
Flap
1
7
9
2
3
4
5
6
8
■Getting Started

2
MFC-7420
MFC-7820N
Control Panel
1.
One Touch keys
2. Shift key 3. Job Cancel key
4. Copy keys 5. Liquid Crystal Display 6. Reports key
7. Dial Pad 8. Stop/Exit key 9. Start key
10
. Navigation keys 11. Mode keys 12. Fax and telephone keys
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
1.
One Touch keys
2. Shift key 3. Job Cancel key
4. Copy keys 5. Liquid Crystal Display 6. Reports key
7. Dial Pad 8. Stop/Exit key 9. Start key
10
. Navigation keys 11. Mode keys 12. Fax and telephone keys
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
01/03 15:25 Fax
Res:Standard
12 11 10 9
1234 5 6 7 8
01/03 15:25 Fax
Res:Standard
12 11 10 9
1234 5 6 7 8

3
Table of Contents
Setting Up the Machine
1. Install the Drum Unit Assembly ........................................................................ 4
2. Load Paper in the Paper Tray ........................................................................... 5
3. Install the Power Cord and Phone Line ...........................................................6
4. Setting the Date and Time ................................................................................. 7
5. Setting your Station ID ......................................................................................7
6. Selecting a Receive Mode .................................................................................8
7. Setting the LCD Contrast .................................................................................. 9
Installing the Drivers & Software
Supplied CD-ROM “MFL-Pro Suite”................................................................... 10
For USB Interface Cable Users
■For Windows®98/98SE/Me/2000 Professional/XP ...........................................12
For Parallel Interface Cable Users
■For Windows®98/98SE/Me/2000 Professional/XP ...........................................15
For Windows NT®Workstation Version 4.0 Users ........................................... 18
For Network Interface Cable Users (MFC-7820N and Optional NC-2200w only)
■For Windows®98/98SE/Me/NT/2000 Professional/XP ..................................... 20
For USB Interface Cable Users
■For Mac OS®9.1 to 9.2 .......................................................................................22
■For Mac OS®X 10.2.4 or greater........................................................................24
For Network Interface Cable Users (MFC-7820N and Optional NC-2200w only)
■For Mac OS®9.1 to 9.2 .......................................................................................27
■For Mac OS®X 10.2.4 or greater........................................................................29
■For Network Users
Installing the BRAdmin Professional Configuration Utility
(Windows®Users Only) .................................................................................... 32
Setting your IP Address, Subnet Mask and Gateway using
BRAdmin Professional (Windows®Users Only)............................................. 33
■Options and Consumables
Options................................................................................................................. 34
Replacement Consumables................................................................................ 34
Step 1
Step 2

4
Setting Up the Machine
Do NOT connect the interface cable.
Connecting the interface cable is
done during the software
installation process.
1Open the front cover of the machine.
2Unpack the drum unit assembly.
3Gently rock it from side to side several times
to distribute the toner evenly inside the
assembly.
4Put the drum unit assembly into the
machine.
5Close the front cover of the machine.
1Install the Drum Unit
Assembly
Front Cover
Step 1

5
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Network Users
1Pull the paper tray completely out of the
machine.
2While pressing the paper guide release
lever, slide the adjusters to fit the paper
size. Check that the guides are firmly in the
slots.
3Fan the stack of paper well to avoid paper
jams and misfeeds.
4Put paper in the paper tray.
Check that the paper is flat in the tray and
below the maximum paper mark.
5Put the paper tray firmly back in to the
machine and unfold the output tray support
flap before you use the machine.
2Load Paper in the Paper
Tray
For details on supported paper
specifications, see “About paper” in Chapter
1 of the User’s Guide.
Maximum
paper mark

6
Do not connect the Parallel or USB
cable yet.
1Make sure that the power switch is off.
Connect the AC power cord to the machine.
2Plug the AC power cord into an AC outlet.
Turn the power switch on.
3Connect one end of the telephone line cord
to the socket on the machine marked LINE
and the other end to a modular wall socket.
Warning
■The machine must be fitted with an earthed plug.
■Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power cord connected to
your machine when you connect it to a telephone
line. Similarly, you can protect yourself when you
want to move your machine by disconnecting the
telephone line first and then the power cord.
3Install the Power Cord
and Phone Line
If you are sharing one phone line with an
external telephone, connect it as shown
below.
If you are sharing one phone line with an
external telephone answering machine,
connect it as shown below.
Please set the receive mode to External
TAD if you have an external answering
machine.
For more details, see “Connecting an
external telephone answering device
(TAD)” in the Appendix of the User’s
Guide.
TAD
TAD
Step 1 Setting Up the Machine

7
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Network Users
The machine displays the date and time, and
prints it on every fax you send.
1Press Menu/Set.
2Press 0.
3Press 2.
4Enter the last two digits of the year on the
dial pad, and then press Menu/Set.
(e.g. Enter 0, 5 for 2005.)
5Enter the two digits for the month on the dial
pad, and then press Menu/Set.
(e.g. Enter 0, 3for March)
6Enter the two digits for the day on the dial
pad, and then press Menu/Set.
(e.g. Enter 0, 1.)
7Enter the time in 24-hour format on the dial
pad, and then press Menu/Set.
(e.g. Enter 1, 5, 2, 5for 3:25 P.M.)
8Press Stop/Exit.
You should store your name and fax number to
be printed on all fax pages that you send.
1Press Menu/Set.
2Press 0.
3Press 3.
4Enter your fax number (up to 20 digits) on
the dial pad, and then press Menu/Set.
5Enter your telephone number (up to 20
digits) on the dial pad, and then press
Menu/Set.
(If your telephone number and fax number
are the same, enter the same number
again.)
6Use the dial pad to enter your name (up to
20 characters), and then press Menu/Set.
7Press Stop/Exit.
4Setting the Date and
Time
Date/Time
Year:2005
Date/Time
Month:03
Date/Time
Day:01
Date/Time
Time:15:25
If you make a mistake, press Stop/Exit to
start from Step 1.
5Setting your Station ID
Station ID
Fax:
Station ID
Tel:
Station ID
Name:
■Refer to the following chart for entering
your name.
If you need to enter a character that is on the
same key as the previous character, press
to move the cursor to the right.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF3
4GH I 4
5JKL5
6MNO6
7PQRS
8TUV8
9WX Y Z
For more details, see “Entering Text” in
Appendix B of the User's Guide.

8
There are four possible receive modes; Fax
Only, Fax/Tel, Manual and External TAD.
Choose the Receive Mode which best suits your
needs.
1Press Menu/Set.
2Press 0.
3Press 1.
4Press or to select the mode.
5Press Menu/Set.
6Press Stop/Exit.
6Selecting a Receive Mode
Are you connecting an external telephone or external
telephone answering device to the machine?
Are you using the voice
message function of your
external telephone answering
device?
Fax Only
The machine
automatically answers
every call as a fax.
Do you want the
machine to answer fax
and telephone calls
automatically?
Fax/Tel
The machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
Manual
You control the phone
line and must answer
every call yourself.
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
Yes No
Yes
No
No
Yes
For more details, see “Setup Receive” in
Chapter 4 of the User's Guide.
Step 1 Setting Up the Machine

9
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Network Users
You can change the contrast to help the LCD
look lighter or darker.
1Press Menu/Set.
2Press 1.
3Press 7.
4Press or to select Light or
Dark.
Press Menu/Set.
5Press Stop/Exit.
7Setting the LCD Contrast
Go to Next page to
install the drivers & software

10
Installing the Drivers & Software
The CD-ROM includes the following items:
Install MFL-Pro Suite
You can install the MFL-Pro Suite and multifunction
drivers.
Install Optional Applications
You can install additional MFL-Pro Suite software
utilities.
Documentation*1
View the User’s Guide and other documentation in
PDF format (Viewer included).
On-Line Registration
You will be pointed to the Brother Product
Registration Web page for quick registration of your
machine.
Brother Solutions Center
Brother contact information and web site links offering
the latest news and support information.
Repair MFL-Pro Suite
If you experience errors while installing the MFL-Pro
Suite, you can use this function to automatically repair
and re-install the software.
Start Here OS 9.1-9.2
You can install the printer driver, scanner driver and
Presto!®PageManager®for Mac OS®9.1 - 9.2.
Start Here OSX
You can install the printer driver, scanner driver,
remote setup program and Presto!®PageManager®
for Mac OS®10.2.4 or greater.
Readme.html
You can get important information and
troubleshooting tips.
Documentation*1
View the User’s Guide and other documentation in
PDF format.
Brother Solutions Center
You can access the Brother Solutions Center, a Web
site offering information about your Brother product
including FAQs, User’s Guides, Driver updates and
Tips for using your machine.
On-Line Registration
You will be pointed to the Brother Product
Registration Web Page for quick registration of your
machine.
Supplied CD-ROM “MFL-Pro Suite”
MFL-Pro Suite includes Printer Driver, Scanner
Driver, ScanSoft
®
PaperPort
®
9.0SE,
ScanSoft
®
OmniPage
®
and True Type
®
fonts.
PaperPort®9.0SE is a document management
application for viewing scanned documents.
ScanSoft ®OmniPage®, which is integrated
into PaperPort®9.0SE, is an OCR application
that converts an image into text and inserts it
into your default word processor.
*1The User’s Guide on the CD-ROM includes the
Software and Network User’s Guide for features
available when connected to a computer (e.g.
Printing and scanning).
Step 2

11
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Network Users
Installing the Drivers & Software
Follow the instructions on this page for your operating system and interface cable.
For the latest drivers and to find the best solution for your problem or question, access the
Brother Solutions Center directly from the driver or go to http://solutions.brother.com
Step 2
USB Interface Cable Users .......................................... Go to page 12
(For Windows®98/98SE/Me/2000 Professional/XP)
Parallel Interface Cable Users ..................................... Go to page 15
(For Windows®98/98SE/Me/2000 Professional/XP)
Windows NT®Workstation Version 4.0 Users........... Go to page 18
(For Parallel Interface Cable Users)
Network Interface Cable Users
(MFC-7820N and Optional NC-2200w only)
■For Mac OS®9.1 to 9.2 ............................................. Go to page 27
■For Mac OS®X 10.2.4 or greater ............................. Go to page 29
Network Interface Cable Users.................................... Go to page 20
(MFC-7820N and Optional NC-2200w only)
USB Interface Cable Users
■For Mac OS®9.1 to 9.2 ............................................. Go to page 22
■For Mac OS®X 10.2.4 or greater ............................. Go to page 24
For Network Users........................................................ Go to page 32

12
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 9.
1Disconnect the machine from the power
socket and from your computer, if you have
already connected an interface cable.
2Turn on your computer.
(For Windows®2000 Professional/XP, you
must be logged on with Administrator
rights.)
3Insert the supplied CD-ROM for Windows®
into your CD-ROM drive. If the model name
screen appears, select your machine. If the
language screen appears, select your
language.
4The CD-ROM main menu will appear.
Click Install MFL-Pro Suite.
5After reading and accepting the ScanSoft®
PaperPort®9.0SE License Agreement, click
Yes.
6The installation of PaperPort®9.0SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
7When the Brother MFL-Pro Suite Software
License Agreement window appears, read
the agreement, then click Yes if you agree
to its terms.
8Select Local Connection, and then click
Next.
The installation will continue.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
Please close any applications running before
installing the MFL-Pro Suite.
If this window does not appear, use
Windows®Explorer to run the setup.exe
program from the root directory of the Brother
CD-ROM.
(MFC-7820N only)
If you want to install the PS driver (Brother’s
BR-Script Driver), select Custom Install and
then follow the on-screen instructions. When
the Select Components screen appears,
check PS Printer Driver, and then continue
following the on-screen instructions.
Step 2 Installing the Drivers & Software

13
9When this screen appears, connect the
USB interface cable to your PC, and then
connect it to the machine.
(For Windows® XP)
(For Windows®98/98SE/Me/2000)
.
DO NOT connect the machine to a
USB port on a keyboard or a non-
powered USB hub.
0Plug in the power cord and turn on the
machine.
It will take a few seconds for the installation
screen to appear.
The installation of the Brother drivers will
automatically start. The screens appear one
after another. Please wait, it will take a few
seconds for all the screens to appear.
DO NOT try to cancel any of the
screens during this installation.
AWhen the On-Line Registration screen is
displayed, make your selection and follow
the on-screen instructions.
Brother recommends that you connect the
machine directly to your computer.
Continued ...
Installing the Drivers & Software
Setting Up
the Machine
Windows®
USB
For
Network Users

14
BClick Finish to restart your computer.
(After restarting the computer, for
Windows®2000 Professional/XP, you must
be logged on with Administrator rights.)
The MFL-Pro Suite, Brother Printer
Driver and Scanner driver have been
installed and the installation is now
complete.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
If the installation is unsuccessful, try installing
again using Repair MFL-Pro Suite from the
CD-ROM main menu.
Select Repair MFL-Pro Suite and follow the
instructions on the screen.
Step 2 Installing the Drivers & Software

15
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 9.
1Disconnect the machine from the power
socket and from your computer, if you have
already connected an interface cable.
2Turn on your computer.
(For Windows®2000 Professional/XP, you
must be logged on with Administrator
rights.)
3Insert the supplied CD-ROM for Windows®
into your CD-ROM drive. If the model name
screen appears, select your machine. If the
language screen appears, select your
language.
4The CD-ROM main menu will appear.
Click Install MFL-Pro Suite.
5After reading and accepting the ScanSoft®
PaperPort®9.0SE License Agreement, click
Yes.
6The installation of PaperPort®9.0SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
For Parallel Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
Please close any applications running before
installing the MFL-Pro Suite.
If this window does not appear, use
Windows®Explorer to run the setup.exe
program from the root directory of the Brother
CD-ROM.
Continued ...
Installing the Drivers & Software
Setting Up
the Machine
For
Network Users Windows®
Parallel
Windows®
USB

16
7When the Brother MFL-Pro Suite Software
License Agreement window appears, read
the agreement, then click Yes if you agree
to its terms.
8Select Local Connection, and then click
Next.
The installation will continue.
9When this screen appears, connect the
parallel interface cable to your PC, and then
connect it to the machine.
(For Windows® XP)
(For Windows®98/98SE/Me/2000)
DO NOT plug in the power cord
before connecting the parallel
interface cable. It may cause
damage to your machine.
For Parallel Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
(MFC-7820N only)
If you want to install the PS driver (Brother’s
BR-Script Driver), select Custom Install and
then follow the on-screen instructions. When
the Select Components screen appears,
check PS Printer Driver, and then continue
following the on-screen instructions.
Brother recommends that you connect the
machine directly to your computer.
Step 2 Installing the Drivers & Software

17
0Plug in the power cord and turn on the
machine.
AFor Windows®98/98SE/Me/2000
Professional users, click Next.
For Windows® XP users, wait for a while
since the installation of the Brother drivers
will automatically start. The screens appear
one after another.
DO NOT try to cancel any of the
screens during this installation.
BWhen the On-Line Registration screen is
displayed, make your selection and follow
the on-screen instructions.
CWhen the following screen appears, click
Finish and wait as the PC restarts
Windows®and continues the installation.
DAfter the computer restarts, the installation
of the Brother drivers will automatically start.
Follow the instructions on the screen.
(For Windows®2000 Professional/XP, you
must be logged on with Administrator
rights.)
EFor Windows®2000 Professional users, if
the Digital Signature Not Found dialog
boxes appear, click Yes to install the
drivers.
The MFL-Pro Suite, Printer driver and
Scanner driver have been installed and
the installation is now complete.
If the installation is unsuccessful, try installing
again using Repair MFL-Pro Suite from the
CD-ROM main menu.
Select Repair MFL-Pro Suite and follow the
instructions on the screen.
Installing the Drivers & Software
Setting Up
the Machine
For
Network Users Windows®
Parallel

18
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 9.
1Turn on your computer.
You must be logged on as the
Administrator.
DO NOT plug in the power cord
before connecting the parallel
interface cable. It may cause
damage to your machine.
2Connect the parallel interface cable to your
computer, and then connect it to the
machine.
3Plug in the power cord and turn on the
machine.
4Insert the Supplied CD-ROM for Windows®
into your CD-ROM drive. If the model name
screen appears, select your machine. If the
language screen appears, select your
language.
5The CD-ROM main menu will appear.
Click Install MFL-Pro Suite.
6After reading and accepting the ScanSoft®
PaperPort®9.0SE License Agreement, click
Yes.
For Windows NT®Workstation Version 4.0 Users
Please close any applications running before
installing the MFL-Pro Suite.
Brother recommends that you connect the
machine directly to your computer.
If this window does not appear, use
Windows®Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
Step 2 Installing the Drivers & Software