Brother HL-3180CDW User manual

1
Start Here HL-3180CDW
Quick Setup Guide
USA/CAN Version 0
Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product
is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.
Please read the Product Safety Guide first, then read this Quick Setup Guide for the correct setup and installation
procedure. To view the Quick Setup Guide in other languages, please visit solutions.brother.com/manuals and
click Change Country (Language).
In USA:
To download other guides for this product, visit the Brother Solutions Center at solutions.brother.com/manuals and
select your model.
1
Unpack the machine and check the components
Drum Unit and Toner Cartridge Assemblies
(pre-installed)
(Black, Cyan, Magenta and Yellow)
Waste Toner Box
(pre-installed)
CD-ROM AC Power Cord Quick Setup Guide
Belt Unit
(pre-installed)
Product Safety Guide Basic User's Guide

2
WARNING
• Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger
of suffocation, keep these bags away from babies and children, and dispose of them correctly.
• This machine is heavy and weighs more than 44.1 lb. (20.0 kg). To prevent possible injuries, at least
two people should lift the machine. One person should hold the front of the machine, and one person
should hold the back, as shown in the illustration below. Be careful not to trap your fingers when you
put the machine down.
WARNING WARNING indicates a potentially hazardous situation which, if not avoided,
could result in death or serious injuries.
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may
result in minor or moderate injuries.
NOTE
• Keep a minimum gap around the machine as shown in the illustration.
• The components included in the box may differ depending on your country.
• We recommend that you save the original packaging.
• If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid
any damage during transit. The machine should be adequately insured with the carrier. For details on how
to repack the machine, see Advanced User's Guide: Packing and shipping the machine.
• The interface cable is not a standard accessory. Buy the appropriate interface cable for the connection you
want to use.
USB cable
• We recommend using a USB 2.0 cable (Type A/B) that is no longer than 6 feet (2 meters).
• DO NOT connect the interface cable at this time. Connecting the interface cable is done during the MFL-Pro
Suite installation process.
150 mm
(6.0 in.)
400 mm (15.70 in.)
150 mm
(6.0 in.) 150 mm
(6.0 in.)

3
2
Remove the packing
material from the
machine
CAUTION
CAUTION
DO NOT eat the silica gel pack, please throw it
away. If ingested, seek medical attention
immediately.
aRemove the packing tape from the outside of
the machine, the silica gel pack on the support
flap and the film covering the scanner glass.
bFully open the top cover by lifting the handle up
a.
cSlide all eight yellow drum locks in the direction
of the arrows (the locks may require a firm
push).
dTake out all four drum and toner cartridge
assemblies.
eRemove the orange packing piece from the belt
unit.
IMPORTANT
DO NOT connect the AC power cord yet.
IMPORTANT
To avoid print quality problems, DO NOT touch
the shaded part shown in the illustration.

4
fRemove the orange packing piece from each
drum and toner cartridge assembly.
gUsing both hands, hold each drum and toner
cartridge assembly level, and gently shake it
from side to side several times to distribute the
toner evenly inside the assembly.
hSlide all four drum and toner cartridge
assemblies into the machine. Make sure the
toner cartridge color matches the same color
label on the machine.
iClose the top cover of the machine.
3
Load paper in the paper
tray
aPull the paper tray completely out of the
machine.
bWhile pressing the green paper-guide release
lever a, slide the paper guides to fit the paper
size you are loading in the tray. Make sure the
guides are firmly in the slots.
cFan the stack of paper well to avoid paper jams
and misfeeds.
BK - Black
M - Magenta
C - Cyan
Y - Yellow
BK
C
M
Y

5
dLoad paper in the tray and make sure:
The paper is below the maximum paper
mark (bbb)a. Overfilling the paper tray will
cause paper jams.
The side to be printed on is face down.
The paper guides touch the sides of the
paper so it will feed properly.
ePut the paper tray firmly back in the machine.
Make sure it is completely inserted into the
machine.
fLift the support flap ato prevent paper from
sliding off the face-down output tray.
4
Connect the power cord
aConnect the AC power cord to the machine and
then plug it into an AC power outlet.
bPress on the control panel.
5
Set your language
(if needed)
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto display
Initial Setup.
Press Initial Setup.
dSwipe up or down, or press aor bto display
Local Language.
Press Local Language.
ePress your language.
fPress .
For information about recommended paper,
see Basic User's Guide: Recommended
paper and print media.
IMPORTANT
DO NOT connect the interface cable
yet.
IMPORTANT
DO NOT touch the Touchscreen immediately
after plugging in the power cord or turning the
machine on. Doing this may cause an error.

6
6
Set the date and time
aPress .
bPress
(Date & Time).
cSwipe up or down, or press aor bto display
Date.
Press Date.
dEnter the last two digits of the year using the
numbers on the Touchscreen, and then press
OK.
(e.g., Enter 1, 3for 2013.)
eEnter the two digits for the month using the
numbers on the Touchscreen, and then press
OK.
fEnter the two digits for the day using the
numbers on the Touchscreen, and then press
OK.
gSwipe up or down, or press aor bto display
Clock Type.
Press Clock Type.
hPress 12h Clock or 24h Clock.
iSwipe up or down, or press aor bto display
Time.
Press Time.
jEnter the time using the numbers on the
Touchscreen.
(12h Clock only)
Press to choose AM or PM.
kPress OK.
lPress .
7
Automatic Daylight
Saving Time
You can set the machine to change automatically for
Daylight Saving Time. It will reset itself forward one
hour in the spring and backward one hour in the fall.
aPress .
bPress
(Date & Time).
cSwipe up or down, or press aor bto display
Auto Daylight.
Press Auto Daylight.
dPress On (or Off).
ePress .
8
Set the Time Zone
You can set the time zone on the machine for your
location. For example, the time zone for Eastern Time
in the USA and Canada is UTC-05:00.
aPress .
bPress
(Date & Time).
cSwipe up or down, or press aor bto display
Time Zone.
Press Time Zone.
dEnter your time zone.
Press OK.
ePress .

7
Windows®
USB
Macintosh
Wireless Network
Windows®Macintosh
9
Choose your connection type
These installation instructions are for Windows®XP Home/Windows®XP Professional, Windows®XP
Professional x64 Edition, Windows Vista®, Windows®7, Windows®8, and Mac OS X v10.6.8, 10.7.x and 10.8.x.
NOTE
• For Windows Server®2003/2003 x64 Edition/2008/2008 R2/2012 and Linux®, visit
solutions.brother.com/windows, select your model, and select your operating system.
• You can visit us at http://solutions.brother.com/ and click Downloads for the latest driver updates and
utilities, or click FAQs & Troubleshooting for product support and answers to frequently-asked questions
(FAQs).
For USB Interface Cables
Windows
®
, go to page 8
Macintosh, go to page 10
For Wireless Network
Windows
®
and Macintosh,
go to page 12
NOTE
To connect your iOS device, Android™ device, or Windows®Phone to your Brother machine using Wi-Fi Direct™,
visit the Brother Solutions Center at solutions.brother.com/manuals, select your model, and look under
Additional Feature Guide for the Wi-Fi Direct™ Guide.

8
Windows®
USB
For Windows
®
USB Interface Users
(Windows
®
XP/XP Professional x64 Edition/Windows Vista
®
/
Windows
®
7/Windows
®
8)
10
Before you install
aMake sure your computer is ON and you are
logged on with Administrator rights.
bPress and hold down to turn off the
machine, and make sure the USB interface
cable is NOT connected. If you have already
connected the cable, disconnect it.
11
Install MFL-Pro Suite
aPut the CD-ROM into your CD-ROM drive. If
the model name screen appears, choose your
machine. If the language screen appears,
choose your language.
bClick Install MFL-Pro Suite, and click Yes in
the next two windows if you accept the license
agreements.
cChoose Local Connection (USB), and then
click Next.
IMPORTANT
• If there are any programs running, close them.
• The screens may differ depending on your
operating system.
NOTE
The CD-ROM includes Nuance™ PaperPort™
12SE. This software supports Windows®XP
(SP3 or greater), XP Professional x64 Edition
(SP2 or greater), Windows Vista®(SP2 or
greater), Windows®7 and Windows®8. Update
to the latest Windows®Service Pack before
installing MFL-Pro Suite.
NOTE
• If the Brother screen does not appear
automatically, go to Computer (My
Computer).
(For Windows®8: click the (File Explorer)
icon on the taskbar, and then go to Computer.)
Double-click the CD-ROM icon, and then
double-click start.exe.
• If the User Account Control screen appears,
click Continue or Yes.
NOTE
If the installation does not continue automatically,
restart the installation by ejecting and then
reinserting the CD-ROM or by double-clicking the
start.exe program from the root folder. Continue
from step bto install MFL-Pro Suite.
NOTE
To install the PS driver (BR-Script3 printer driver),
choose Custom Install, and then follow the
on-screen instructions.

9
Windows®
USB
Windows®
USB
Macintosh
dFollow the on-screen instructions until the Plug
in the USB cable screen appears.
eConnect the USB cable to the USB port
marked with the symbol on your machine,
and then connect the cable to your computer.
fPress to turn on the machine.
The installation will automatically continue. The
installation screens appear one after another. If
prompted, follow any on-screen instructions.
gWhen the On-Line Registration screen
appears, make your selection and follow the
on-screen instructions. Once you have
completed the registration process, click Next.
hWhen the Setup is Complete screen appears,
make your selection, and then click Next.
12
Finish and restart
aClick Finish to restart your computer. After
restarting the computer, you must log on with
Administrator rights.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few minutes for all
screens to appear.
NOTE
• If an error message appears during the
software installation, do one of the following:
- For Windows®XP, Windows Vista®and
Windows®7 users: run the Installation
Diagnostics located in (Start) >
All Programs > Brother > HL-XXXX (where
HL-XXXX is your model name).
- For Windows®8 users: to run Installation
Diagnostics, double-click the (Brother
Utilities) icon on the desktop, and then click
the drop-down list and select your model
name (if not already selected). Click Tools in
the left navigation bar.
• Depending on your security settings when using
the machine or its software, a Windows®
Security or antivirus software window may
appear. Please allow or permit the window to
continue.
Finish
The installation is now
complete.
NOTE
• For Windows®8 users: if the Brother manuals
included on the CD-ROM are in PDF format,
use Adobe®Reader®to open them. If Adobe®
Reader®is installed on your computer but
cannot open the files in Adobe®Reader®,
change the file association for PDF (see How to
open a PDF file in Adobe®Reader®(Windows®
8) on page 31).
•XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is
the most suitable driver for Windows Vista®,
Windows®7 and Windows®8 when printing
from applications that use the XML Paper
Specification. Please download the latest driver
from the Brother Solutions Center at
solutions.brother.com/windows.

10
Macintosh
USB
For Macintosh USB Interface Users
(Mac OS X v10.6.8, 10.7.x, 10.8.x)
10
Before you install
aMake sure your machine is connected to an AC
power source and your Macintosh is ON. You
must be logged on with Administrator rights.
bConnect the USB cable to the USB port
marked with the symbol on your machine,
and then connect the cable to your Macintosh.
cMake sure your machine is turned on.
11
Install MFL-Pro Suite
aPut the CD-ROM into your CD-ROM drive, and
then double-click the BROTHER icon on your
desktop.
bDouble-click the Start Here OSX icon. If
prompted, select your model.
cChoose Local Connection (USB), and then
click Next.
dThe installation screens appear one after
another. If prompted, follow any on-screen
instructions.
eChoose your machine from the list, and then
click Next.
fWhen the Add Printer screen appears, click
Add Printer.
gChoose your machine from the list, click Add,
and then click Next.
IMPORTANT
For Mac OS X v10.6.7 or lower users: upgrade to
Mac OS X v10.6.8, 10.7.x, 10.8.x. (For the latest
drivers and information for the Mac OS X you are
using, visit solutions.brother.com/mac.)
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few minutes for the
installation to complete.
NOTE
To add the PS driver (BR-Script3 printer driver),
select it from the Print Using (Use) pop-up menu.
The installation of MFL-Pro Suite is now
complete.
Go to step 12 on page 11.