Brother MFC-1816 User manual

Software User’s Guide
Not all models are available in all countries.
For DCP users: This documentation is for both MFC and DCP models. Where it says ‘MFC’ in this user’s
guide, please read ‘MFC-xxxx’ as ‘DCP-xxxx’.
Version 0
CHN-ENG

i
Applicable models
This User’s Guide applies to the following models.
DCP-1519
MFC-1816/1819
Definitions of notes
We use the following icons throughout this User’s Guide:
IMPORTANT NOTE
This product is approved for use in the country of purchase only. Do not use this product outside the
country of purchase as it may violate the power regulations of that country.
For DCP users: In this manual, the screens in this manual are from MFC models, since DCP models and
MFC models have identical features. Where they display ‘MFC’ in this manual, please read ‘MFC-xxxx’ as
‘DCP-xxxx’.
For Macintosh users: Before using this manual, please be sure to install available drivers and software
from the download page for your machine at the Brother Solutions Center (http://solutions.brother.com/).
For DCP users: You can download a printer driver and scanner drivers from the Brother Solutions Center.
For MFC users: You can download a printer driver, scanner drivers, PC-FAX Software and Remote Setup
from the Brother Solutions Center.
Windows®XP in this document represents Windows®XP Professional, Windows®XP Professional x64
Edition and Windows®XP Home Edition.
Windows Vista®in this document represents all editions of Windows Vista®.
Windows®7 in this document represents all editions of Windows®7.
CAUTION indicates a potentially hazardous situation which, if not avoided,
may result in minor or moderate injuries.
NOTE Notes tell you how you should respond to a situation that may arise or give tips
about how the operation works with other features.
CAUTION

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Table of Contents
Section I Windows®
1Printing 2
Using the Brother printer driver..................................................................................................................2
Printing a document...................................................................................................................................3
2-sided printing ..........................................................................................................................................4
Guidelines for printing on both sides of the paper ...............................................................................4
Simultaneous scanning, printing and faxing ..............................................................................................4
Printer driver settings.................................................................................................................................5
Accessing the printer driver settings..........................................................................................................6
Basic tab ....................................................................................................................................................7
Paper Size ...........................................................................................................................................7
Orientation ...........................................................................................................................................8
Copies .................................................................................................................................................8
Media Type..........................................................................................................................................8
Print Quality .........................................................................................................................................8
Print Settings .......................................................................................................................................9
Multiple Page.......................................................................................................................................9
2-sided / Booklet................................................................................................................................10
Print Preview .....................................................................................................................................11
Advanced tab...........................................................................................................................................12
Scaling...............................................................................................................................................12
Reverse Print.....................................................................................................................................12
Use Watermark..................................................................................................................................13
Watermark Settings ...........................................................................................................................14
Header-Footer Print...........................................................................................................................15
Toner Save Mode ..............................................................................................................................15
Administrator .....................................................................................................................................16
Other Print Options............................................................................................................................17
Density Adjustment............................................................................................................................17
Improve Print Output .........................................................................................................................17
Skip Blank Page ................................................................................................................................18
Print Text in Black .............................................................................................................................18
Print Profiles tab ......................................................................................................................................19
Add Profile .........................................................................................................................................20
Delete Profile .....................................................................................................................................20
Support ....................................................................................................................................................21
Device Settings tab..................................................................................................................................23
Status Monitor..........................................................................................................................................24
Monitoring the machine’s status ........................................................................................................25
2 Scanning 26
Scanning a document using the WIA driver.............................................................................................26
WIA compliant ...................................................................................................................................26
Scanning a document into the PC .....................................................................................................26
Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................28

iii
Scanning a document using the WIA driver
(Windows Photo Gallery and Windows Fax and Scan) ........................................................................32
Scanning a document into the PC .....................................................................................................32
Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................34
Scanning a document using the TWAIN driver........................................................................................35
Scanning a whole document into the PC...........................................................................................35
Pre-Scanning to crop a portion you want to scan..............................................................................37
Settings in the Scanner Setup dialog box..........................................................................................39
3 ControlCenter4 43
Overview..................................................................................................................................................43
Changing the user interface ..............................................................................................................43
Using ControlCenter4 in Home Mode......................................................................................................44
ControlCenter4 Features for Home Mode users ...............................................................................45
Scan tab ..................................................................................................................................................46
File types ...........................................................................................................................................47
Document Size ..................................................................................................................................47
Advanced Settings.............................................................................................................................48
Saving the scanned image ................................................................................................................49
Printing the scanned image ...............................................................................................................49
Opening the scanned image with an application ...............................................................................50
Attaching the scanned data to E-mail................................................................................................50
PC-FAX tab (For MFC models) ...............................................................................................................51
Sending an image file from your computer........................................................................................52
Sending a scanned image .................................................................................................................52
Viewing and printing received PC-FAX data .....................................................................................53
Device Settings tab..................................................................................................................................54
Configuring Remote Setup (For MFC models) ..................................................................................55
Accessing Address Book (For MFC models).....................................................................................55
Configuring Scan key settings ...........................................................................................................56
Support tab ..............................................................................................................................................58
Opening ControlCenter Help .............................................................................................................58
Using Brother Solutions Center .........................................................................................................58
Accessing the Brother CreativeCenter ..............................................................................................58
Using ControlCenter4 in Advanced Mode ...............................................................................................59
ControlCenter4 Features for Advanced Mode users .........................................................................60
Scan tab ..................................................................................................................................................61
File types ...........................................................................................................................................61
Document Size ..................................................................................................................................61
Advanced Settings.............................................................................................................................61
Opening the scanned image with an application ...............................................................................62
Attaching the scanned data to E-mail................................................................................................62
Saving the scanned image ................................................................................................................62
How to change the default settings of each button............................................................................63
PC-Copy tab ............................................................................................................................................64
Printing the scanned image ...............................................................................................................64
PC-FAX tab (For MFC models) ...............................................................................................................65
Sending an image file from your computer........................................................................................65
Sending a scanned image .................................................................................................................65
Viewing and printing received PC-FAX data .....................................................................................66
Device Settings tab..................................................................................................................................67
Configuring Remote Setup (For MFC models) ..................................................................................67

iv
Accessing Address Book (For MFC models).....................................................................................67
Configuring Scan key settings ...........................................................................................................68
Support tab ..............................................................................................................................................70
Opening ControlCenter Help .............................................................................................................70
Using Brother Solutions Center .........................................................................................................70
Accessing the Brother CreativeCenter ..............................................................................................70
Custom tab ..............................................................................................................................................71
Creating a Custom tab.......................................................................................................................71
Creating a Custom button..................................................................................................................72
Changing the Scan key settings for Scan to PC menu............................................................................73
4 Remote Setup (For MFC models) 75
Remote Setup..........................................................................................................................................75
5 Brother PC-FAX Software (For MFC models) 77
PC-FAX sending ......................................................................................................................................77
Sending a file as a PC-FAX...............................................................................................................77
Setting up user information................................................................................................................79
Sending setup....................................................................................................................................80
Setting up a cover page.....................................................................................................................81
Entering cover page information........................................................................................................82
Address Book ..........................................................................................................................................83
Brother Address Book .......................................................................................................................84
Setting up a member in the Address Book ........................................................................................85
Setting up a group for broadcasting ..................................................................................................86
Editing member information...............................................................................................................86
Deleting a member or group..............................................................................................................87
Exporting the Address Book ..............................................................................................................88
Importing to the Address Book ..........................................................................................................90
PC-FAX receiving ....................................................................................................................................91
Enabling PC-FAX Receiving software on your machine ...................................................................91
Running the PC-FAX Receiving software on your PC.......................................................................92
Setting up your PC ............................................................................................................................93
Viewing new PC-FAX messages.......................................................................................................93
Section II Apple Macintosh
6 Printing and Faxing 95
Features in the printer driver (Macintosh)................................................................................................95
2-sided printing ........................................................................................................................................95
Guidelines for printing on both sides of the paper .............................................................................95
Manual 2-sided printing .....................................................................................................................95
Simultaneous scanning, printing and faxing ............................................................................................96
Choosing page setup options ............................................................................................................96
Choosing printing options ..................................................................................................................99
Cover Page........................................................................................................................................99
Layout..............................................................................................................................................100
Print Settings ...................................................................................................................................101

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Removing the Printer driver for Macintosh ............................................................................................104
Status Monitor........................................................................................................................................105
Updating the machine’s status ........................................................................................................105
Hiding or showing the window .........................................................................................................105
Quitting the window .........................................................................................................................106
Sending a fax (For MFC models)...........................................................................................................107
7 Scanning 111
Scanning a document using the ICA driver ...........................................................................................111
Choosing your machine from Print & Scan......................................................................................115
Scanning a document using the TWAIN driver......................................................................................116
Scanning a whole document into your Macintosh ...........................................................................116
Pre-Scanning to crop a portion you want to scan............................................................................118
Settings in the Scanner window ......................................................................................................119
8 ControlCenter2 123
Using ControlCenter2 ............................................................................................................................123
Turning the AutoLoad feature off.....................................................................................................124
SCAN.....................................................................................................................................................125
File types .........................................................................................................................................126
Document Size ................................................................................................................................126
Advanced Settings...........................................................................................................................127
Image (example: Apple Preview).....................................................................................................128
E-mail ..............................................................................................................................................129
File...................................................................................................................................................130
CUSTOM SCAN ....................................................................................................................................131
File types .........................................................................................................................................131
Document Size ................................................................................................................................131
Advanced Settings...........................................................................................................................131
User-defined button .........................................................................................................................131
Scan to Image .................................................................................................................................132
Scan to E-mail .................................................................................................................................134
Scan to File......................................................................................................................................136
COPY / PC-FAX (Mac OS X v10.6.8, PC-FAX for MFC models only) ..................................................138
DEVICE SETTINGS ..............................................................................................................................140
Remote Setup (For MFC models) ...................................................................................................141
Address Book (For MFC models) ....................................................................................................142
Status Monitor .................................................................................................................................142
9 Remote Setup (For MFC models) 143
Remote Setup........................................................................................................................................143
Section III Using the Scan key
10 Scanning 146
Using the Scan key................................................................................................................................146
Scan to E-mail .................................................................................................................................147

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Scan to Image .................................................................................................................................148
Scan to File......................................................................................................................................149
A Index 150

Section I
Windows® I
Printing 2
Scanning 26
ControlCenter4 43
Remote Setup (For MFC models) 75
Brother PC-FAX Software (For MFC models) 77

2
1
1
NOTE
The screens in this section are from Windows®7. Screens on your PC may vary depending on your
operating system.
Using the Brother printer driver 1
A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.
The printer drivers are on the installer CD-ROM we have supplied. Install the drivers by following the Quick
Setup Guide. The latest printer drivers can also be downloaded from the Brother Solutions Center at:
http://solutions.brother.com/
Printing 1

Printing
3
1
Printing a document 1
When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed plain paper and recycled paper. (For information about the Paper Tray and
Recommended paper: See User’s Guide)
aFrom your application, choose the Print command.
If any other printer drivers are installed on your computer, choose Brother MFC-XXXX* as your printer
driver from the Print or Print Settings menu in your software application, and then click OK or Print to
begin printing.
*(Where XXXX is your model name.)
NOTE
• You can choose the paper size and orientation in your application software.
• If your application software does not support your custom paper size, choose the next largest paper size.
Then adjust the print area by changing the right and left margins in your application software.

Printing
4
1
2-sided printing 1
The supplied printer driver supports manual 2-sided printing.
Guidelines for printing on both sides of the paper 1
If the paper is thin, it may wrinkle.
If paper is curled, turn over the stack, straighten it and then put it back in the paper tray.
If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the
stack.
When you use the manual 2-sided function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam: See User’s Guide: Paper Jams. If you have a print quality problem: See User’s
Guide: Improving the print quality.
The machine prints all the even-numbered pages on one side of the paper first. Then, the printer driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.
Simultaneous scanning, printing and faxing 1
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during the computer printing. However, when
the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then
continues printing when copying or fax receiving has finished.

Printing
5
1
Printer driver settings 1
You can change the following printer settings when you print from your computer:
Paper Size
Orientation
Copies
Media Type
Print Quality
Print Settings
Multiple Page
2-sided / Booklet
Print Preview
Scaling
Reverse Print
Use Watermark
Header-Footer Print
Toner Save Mode
Administrator
Density Adjustment
Improve Print Output
Skip Blank Page
Print Profiles
Print Text in Black
The following pages provide an overview of the printer driver settings. For more information, see the Help text
in the printer driver.

Printing
6
1
Accessing the printer driver settings 1
a(For Windows®XP)
Click Start, and then Printers and Faxes.
(For Windows Vista®)
Click , Control Panel, Hardware and Sound, and then Printers.
(For Windows®7)
Click , and then click Devices and Printers.
(For Windows®8)
Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware and Sound group, click View devices and printers.
b(For Windows®XP and Windows Vista®)
Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select
Properties. The printer properties dialog box appears.
(For Windows®7 and Windows®8)
Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select
Printer properties. If printer driver options appear, select your printer driver. The printer properties
dialog box appears.
cChoose the General tab and then click Preferences... or Printing Preferences....
The printer driver dialog box appears.

Printing
7
1
Basic tab 1
You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab.
aChoose Paper Size, Orientation, Copies, Media Type, Print Quality and Print Settings (1).
bChoose Multiple Page and 2-sided / Booklet (2).
cConfirm your current settings in the window (3).
dClick OK to apply your chosen settings.
To return to the default settings, click Default, then OK.
NOTE
If you want to preview your document before printing, check the Print Preview check box (4).
Paper Size 1
From the drop-down list choose the Paper Size you are using.
(1)
(2)
(3)
(4)

Printing
8
1
Orientation 1
Orientation selects the position of how your document will be printed (Portrait or Landscape).
Copies 1
The copies selection sets the number of copies that will be printed.
Collate
With the Collate check box selected, one complete copy of your document will be printed and then
repeated for the number of copies you selected. If the Collate check box is not selected, then each page
will be printed for all the copies selected before the next page of the document is printed.
Media Type 1
You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.
Plain Paper
Recycled Paper
Print Quality 1
You can choose the print quality as follows:
Draft
Normal
Fine
Portrait (Vertical) Landscape (Horizontal)

Printing
9
1
Print Settings 1
You can change the print settings as follows:
Graphics
This is the best mode for printing documents that contain graphics.
Text
This is the best mode for printing text documents.
Manual
You can change the settings manually by choosing Manual and clicking the Manual Settings... button.
You can set brightness, contrast and other settings.
Multiple Page 1
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.
Page Order
When the Nin1option is selected, the page order can be selected from the drop-down list.
Border Line
When printing multiple pages onto one sheet, with the Multiple Page feature, you can choose to have a
solid border, dashed border or no border around each page on the sheet.
Print cut-out line
When the 1inNxNPagesoption is selected, the Print cut-out line option can be selected. This option
allows you to print a faint cut-out line around the printable area.

Printing
10
1
2-sided / Booklet 1
When you want to print a booklet or do 2-sided printing, use this function.
None
Disable 2-sided printing.
2-sided (Manual)
When you want to print on both sides of the paper, use this option.
•2-sided (Manual)
The machine prints all the even-numbered pages first. Then the printer driver will stop and show the
instructions required to reload the paper. When you click OK the odd-numbered pages will be printed.
When you choose 2-sided (Manual), the 2-sided Settings... button becomes available to select. You can
set the following settings in the 2-sided Settings dialog box.
•2-sided Type
There are four types of 2-sided binding directions available for each orientation.
•Binding Offset
When you check Binding Offset, you can also specify the offset for binding in inches or millimetres.
Booklet (Manual)
Use this option to print a document in booklet format using 2-sided printing; it will arrange the document
according to the correct page numbers and allows you to fold at the centre of the print output without
having to change the order of the pages.
•Booklet (Manual)
The machine prints all the even-numbered sides first. Then the printer driver will stop and show the
instructions required to reload the paper. When you click OK the odd-numbered sides will be printed.
When you choose Booklet (Manual), the 2-sided Settings... button becomes available to select. You can
set the following settings in the 2-sided Settings dialog box.
•2-sided Type
There are two types of 2-sided binding directions available for each orientation.
•Booklet Printing Method
When Divide into Sets is selected:
This option allows you to print the whole booklet into smaller individual booklet sets, it still allows you
to fold at the centre of the smaller individual booklet sets without having to change the order of the page
number. You can specify the number of sheets in each smaller booklet set, from 1 to 15. This option
can help when folding a printed booklet that has a large number of pages.
•Binding Offset
When you check Binding Offset, you can also specify the offset for binding in inches or millimetres.

Printing
11
1
Print Preview 1
You can preview a document before it is printed. If you check the Print Preview check box, the
Print Preview Viewer window will open before printing starts.
1PageListArea
The Page List Area displays the page numbers for the actual pages that will be printed. If you chose a
page in this list, a preview of the print results for the page will be displayed in the Preview Area.
If you do not want to print a page, clear the check mark.
2 Preview Area
The Preview Area displays a preview of the print results for the pages chosen in the Page List Area.
NOTE
If the 2-sided (Manual) or Booklet (Manual) setting was chosen in the Printer driver settings, you cannot
use the Print Preview function.
2
1

Printing
12
1
Advanced tab 1
Change the following settings in this tab:
Scaling (1)
Reverse Print (2)
Use Watermark (3)
Header-Footer Print (4)
Toner Save Mode (5)
Administrator (6)
Other Print Options (7)
Scaling 1
You can change the print image scaling.
Reverse Print 1
Check Reverse Print to reverse the data (flip it upside down).
(1)
(4)
(2)
(3)
(6)
(5)
(7)

Printing
13
1
Use Watermark 1
You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks,
or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings...
button.