Brother DCP-J525W Operating and maintenance manual

BASIC USER’S GUIDE
DCP-J525W
DCP-J725DW
Version 0
UK/IRE/GEN
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If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-J525W and DCP-J725DW
(Circle your model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
1The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
© 2011 Brother Industries, Ltd.
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i
User's Guides and where do I find it?
1DCP-J725DW only
2Visit us at http://solutions.brother.com/.
Which manual? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and software
for the operating system and connection type
you are using.
Printed / In the box
Basic User's Guide Learn the basic Copy, Scan and PhotoCapture
Center™ 1operations and how to replace
consumables. See troubleshooting tips.
Printed / In the box
Advanced User's Guide Learn more advanced operations: Copy,
printing reports and performing routine
maintenance.
PDF file / CD-ROM
Software User's Guide Follow these instructions for Printing, Scanning,
Network Scanning, PhotoCapture Center™ 1,
Web Services (Scan), and using the Brother
ControlCenter utility.
PDF file / CD-ROM
Network Glossary This Guide provides basic information about
advanced network features of Brother
machines along with explanations about
general networking and common terms.
PDF file / CD-ROM
Network User's Guide This Guide provides useful information about
wireless network settings and security settings
using the Brother machine. You can also find
supported protocol information for your
machine and detailed troubleshooting tips.
PDF file / CD-ROM
Mobile Print/Scan Guide This Guide provides useful information about
printing data from your mobile phone and
transmitting scanned data from the Brother
machine to your mobile phone.
PDF file / Brother
Solutions Center 2
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ii
Table of Contents
(BASIC USER’S GUIDE)
1 General information 1
Using the documentation ....................................................................................... 1
Symbols and conventions used in the documentation ....................................1
Accessing the Advanced User’s Guide, Software User’s Guide,
Network User’s Guide, and Network Glossary ...................................................1
Viewing Documentation...................................................................................1
Accessing Brother Support (Windows®)................................................................ 3
Accessing Brother Support (Macintosh) ................................................................4
Control panel overview ..........................................................................................5
LCD screen indications....................................................................................6
Status LED (DCP-J725DW only).....................................................................6
Basic Operations .............................................................................................7
Favourite Settings..................................................................................................8
Registering Favourite Settings ........................................................................8
Changing Favourite Settings ...........................................................................9
Deleting Favourite Settings .............................................................................9
Recalling Favourite Settings ............................................................................ 9
Beeper Volume................................................................................................9
LCD display .........................................................................................................10
Setting the backlight brightness..................................................................... 10
2 Loading paper 11
Loading paper and other print media...................................................................11
Loading envelopes and postcards.................................................................13
Loading photo paper (DCP-J725DW only) ....................................................15
Printable area ................................................................................................18
Paper settings......................................................................................................19
Paper Type ....................................................................................................19
Paper Size .....................................................................................................19
Acceptable paper and other print media..............................................................20
Recommended print media ...........................................................................20
Handling and using print media .....................................................................21
Choosing the right print media.......................................................................22
3 Loading documents 24
How to load documents ....................................................................................... 24
Using the ADF (DCP-J725DW only)..............................................................24
Using the scanner glass ................................................................................25
Unscannable area .........................................................................................26
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4 Making copies 27
How to copy ......................................................................................................... 27
Stop copying.................................................................................................. 27
Copy settings................................................................................................. 27
Paper Options................................................................................................ 28
5 Printing photos from a memory card or USB Flash memory drive
(DCP-J725DW only) 29
PhotoCapture Center™ operations (Photo mode)...............................................29
Using a memory card or USB Flash memory drive .......................................29
Getting started ..................................................................................................... 30
Print Images......................................................................................................... 32
View Photos................................................................................................... 32
PhotoCapture Center™ print settings.................................................................. 32
How to scan to a memory card or USB Flash memory drive............................... 33
6 How to print from a computer 34
Printing a document............................................................................................. 34
7 How to scan to a computer 35
Scanning a document ..........................................................................................35
Scanning using the scan button........................................................................... 35
Scanning using a scanner driver ......................................................................... 36
Scanning using the ControlCenter.......................................................................36
A Routine maintenance 37
Replacing the ink cartridges ................................................................................ 37
Cleaning and checking the machine....................................................................40
Cleaning the scanner glass ...........................................................................40
Cleaning the print head .................................................................................41
Checking the print quality .............................................................................. 41
Checking the print alignment ......................................................................... 42
B Troubleshooting 43
Error and Maintenance messages....................................................................... 43
Error animations display ................................................................................ 49
Document jam (DCP-J725DW) ..................................................................... 49
Printer jam or paper jam ................................................................................50
Troubleshooting ..................................................................................................55
If you are having difficulty with your machine ................................................ 55
Machine Information ............................................................................................ 60
Checking the serial number........................................................................... 60
Reset functions .............................................................................................. 60
How to reset the machine.............................................................................. 60
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C Menu and features 61
On-screen programming......................................................................................61
Menu table ...........................................................................................................62
Entering Text .......................................................................................................75
Inserting spaces ...........................................................................................75
Making corrections ........................................................................................75
Repeating letters ...........................................................................................75
D Specifications 76
General ................................................................................................................76
Print media...........................................................................................................79
Copy ....................................................................................................................80
PhotoCapture Center™ (DCP-J725DW only)......................................................81
PictBridge (DCP-J725DW only)...........................................................................82
Scanner ...............................................................................................................83
Printer ..................................................................................................................84
Interfaces .............................................................................................................84
Computer requirements ....................................................................................... 85
Consumable items ............................................................................................... 86
Network (LAN) .....................................................................................................87
E Index 88
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v
Table of Contents
(ADVANCED USER’S GUIDE)
The Advanced User’s Guide explains the following features and operations.
You can view the Advanced User’s Guide on the CD-ROM.
1 General setup
IMPORTANT NOTE
Memory storage
Automatic Daylight Saving Time
(MFC models only)
Sleep Mode
Auto Power Down (DCP models only)
LCD display
Mode Timer (MFC models only)
2 Security features
(MFC models only)
TX Lock
3 Sending a fax
(MFC models only)
Additional sending options
Additional sending operations
Polling overview
4 Receiving a fax
(MFC models only)
Memory Receive (Monochrome only)
Remote Retrieval
Additional receiving operations
Polling overview
5 Dialling and storing numbers
(MFC models only)
Voice operations
Additional dialling operations
Additional ways to store numbers
6Printingreports
Fax reports (MFC models only)
Reports
7 Making copies
Copy settings
8 Printing photos from a
memory card or USB Flash
memory drive (MFC-J625DW
and DCP-J725DW only)
PhotoCapture Center™ operations
Print Images
PhotoCapture Center™ print settings
Scan to a memory card or USB Flash
memory drive
9 Printing photos from a
camera (MFC-J625DW and
DCP-J725DW only)
Printing photos directly from a
PictBridge camera
Printing photos directly from a digital
camera (without PictBridge)
A Routine maintenance
Cleaning and checking the machine
Packing and shipping the machine
B Glossary
CIndex
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vi
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1
1
1
Using the
documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the
Advanced User’s
Guide, Software User’s
Guide, Network User’s
Guide, and Network
Glossary 1
This Basic User’s Guide does not contain all
the information about the machine, such as
how to use the advanced features of the
Copy, PhotoCapture Center™
(DCP-J725DW only), Printer, Scanner, and
Network. When you are ready to learn
detailed information about these operations,
you can read the Advanced User’s Guide,
Software User’s Guide,
Network User’s Guide, and
Network Glossary that are on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
(Windows®)1
To view the documentation, from the Start
menu, select Brother, DCP-XXXX (where
XXXX is your model name) from the
programs list, and then choose
User’s Guides.
If you have not installed the software, you can
find the documentation on the CD-ROM by
following the instructions below:
General information 1
Bold Bold typeface identifies specific
buttons on the machine’s
control panel, or on the
computer screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
WARNING
WARNING indicates a potentially
hazardous situation which, if not avoided,
could result in death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous
situation which, if not avoided, may result in
minor or moderate injuries.
IMPORTANT
IMPORTANT indicates a potentially
hazardous situation which, if not avoided,
may result in damage to property or loss of
product functionality.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Electrical Hazard icons alert you to
possible electrical shocks.
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Chapter 1
2
aTurn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
Note
If the Brother screen does not appear
automatically, go to
My Computer (Computer), double-click
the CD-ROM icon, and then double-click
start.exe.
bIf the model name screen appears, click
your model name.
cIf the language screen appears, click
your language. The CD-ROM Top Menu
will appear.
dClick Documentation.
eClick PDF documents. If the country
screen appears, choose your country.
After the list of User’s Guides appears,
choose the guide you want to read.
Viewing Documentation
(Macintosh) 1
aTurn on your Macintosh. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
bDouble-click the Documentation icon.
cDouble-click your language folder.
dDouble-click top.pdf.
If the country screen appears, choose
your country.
eAfter the list of User’s Guides appears,
choose the guide you want to read.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
ControlCenter
Network Scanning
ScanSoft™ PaperPort™12SE with OCR
How-to-Guides (DCP-J725DW only)
(Windows®users)
The complete ScanSoft™
PaperPort™12SE with OCR How-to-
Guides can be viewed from the Help
section in the ScanSoft™
PaperPort™12SE application.
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