Brother MFC 3420C - Color Inkjet - All-in-One User manual

MFC-3420C
MFC-3820CN
USER’S GUIDE

i
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE
CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
.
Use only GENUINE brother supplies
DO NOT refill the ink cartridges. Attempting to use refilled
cartridges or the use of incompatible inks, may cause damage to
the print heads in your product. Any such damages will not be
covered by warranty. Warranty coverage does not apply to
problems caused by the use of 3rd party ink or 3rd party ink
cartridges. We can only recommend the use of genuine Brother
consumables.

ii
Safety precautions
To use the machine safely
Please refer to these instructions for later reference and before
attempting any maintenance.
WARNING
There are high voltage
electrodes inside the machine.
Before you clean the machine
or clear a paper jam, make
sure you have unplugged the
telephone line cord first and the
power cord from the AC power
socket.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
To prevent injuries, be careful not
to put your fingers on the area
shown in the illustration. Because
that part is extremely HOT after you
use your machine.

iii
To prevent injuries, be careful
not to put your hands on the
edge of the machine under the
scanner cover.
To prevent injuries, be careful
not to put your fingers in the
area shown in the illustration.
To prevent injuries, be careful
not to touch the area shaded in
the illustration.
To prevent injuries, be careful
not to touch the edge of the
metallic part shown in the
illustration.
To prevent injuries,
be careful not to put
your fingers in the
area shown in the
illustration.

iv
WARNING
■When you move the machine, grasp the side handholds as
shown above. Do NOT carry the machine by holding it at the
bottom.
■Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.
■This product must be installed near an socket that is easily
accessible. In case of emergencies, you must disconnect the
power cord from the socket in order to shut off power completely.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2. Avoid using a telephone (other than a cordless type)
during an electrical storm. There may be a remote risk of
electric shock from lightning.
3. Do not use the telephone to report a gas leak in the
vicinity of the leak.
SAVE THESE INSTRUCTIONS

v
Choosing a location
Place your machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the machine near a socket and a
standard, grounded AC power outlet. Choose a location where the
temperature remains between 10° and 35°C.
Caution
■Avoid placing your machine in a high-traffic area.
■Avoid placing your machine on the carpet.
■Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■Do not expose the machine to direct sunlight, excessive heat,
moisture, or dust.
■Do not connect your machine to electrical sockets controlled by
wall switches or automatic timers.
■Disruption of power can wipe out information in the machine’s
memory.
■Do not connect your machine to electrical sockets on the same
circuit as large appliances or other equipment that might disrupt
the power supply.
■Avoid interference sources, such as speakers or the base units
of cordless phones.

vi
Quick Reference Guide
Sending faxes
Automatic Transmission
1
If it is not illuminated in
green, press (Fax).
2
Load your document. (See
Load documents on page
2-1.)
3
Enter the fax number using
Speed-Dial, Search or the
dial pad.
4
Press Mono Start or
Colour Start.
Receiving faxes
Select Receive Mode
1
Press Menu/Set, 0, 1.
2
Press or to select
Fax Only, Manual,
Fax/Tel or External
TAD, and then press
Menu/Set.
Storing numbers
Storing Speed-Dial numbers
1
Press Menu/Set, 2, 3, 1.
2
Using the dial pad, enter a
two-digit Speed-Dial
location number, and then
press Menu/Set.
3
Enter a number (up to 20
digits), and then press
Menu/Set.
4
Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
5
Press Stop/Exit.

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Dialling operations
Speed-Dialling
1
If it is not illuminated in
green, press (Fax).
2
Load your document. (See
Load documents on page
2-1.)
3
Press
Search/Speed Dial
,
press #, and then press the
two-digit Speed-Dial
number.
4
Press Mono Start or
Colour Start.
Using Search
1
If it is not illuminated in
green, press (Fax).
2
Press
Search/Speed Dial
,
and then enter the first letter
of the name you’re looking
for.
3
Press or search the
memory.
4
Press Mono Start or
Colour Start.
Making copies
Single copy
1
Press (Copy) to
illuminate it in green.
2
Load your document. (See
Load documents on page
2-1.)
3
Press Mono Start or
Colour Start.
Sorting multiple copies
(Using the ADF)
1
Press (Copy)to
illuminate it in green.
2
Load your document in the
ADF.
3
Use the dial pad to enter the
number of copies you want
(up to 99).
4
Press Options.
5
Press or select
Stack/Sort, and then
press Menu/Set.
6
Press or select
Sort, and then press
Menu/Set.
7
Press Mono Start or
Colour Start.

viii
Table of Contents
1
Introduction .......................................................................... 1-1
Using this Guide ...............................................................1-1
Finding information..................................................... 1-1
Symbols used in this Guide ........................................1-1
Control panel overview ..................................................... 1-2
Turning the machine to Power Save condition........... 1-5
About fax machines .......................................................... 1-7
Fax tones and handshake .......................................... 1-7
ECM (Error Correction Mode)..................................... 1-8
Connecting the machine................................................... 1-9
Connecting an external telephone.............................. 1-9
Connecting an external telephone answering
device (TAD) ........................................................1-10
Sequence ............................................................. 1-10
Connections .........................................................1-12
Recording outgoing message (OGM) on
an external TAD ............................................... 1-12
Multi-line connections (PBX) .................................... 1-13
If you are installing the machine to work
with a PBX........................................................ 1-13
Custom features on your phone line......................... 1-13
2
Loading documents and paper .......................................... 2-1
Load documents ............................................................... 2-1
Using the automatic document feeder (ADF) ............. 2-1
Recommended environment .................................. 2-1
Using the scanner glass ............................................. 2-3
About paper ...................................................................... 2-4
Handling and using special paper .............................. 2-4
Paper capacity of the paper tray ........................... 2-5
Paper specifications for the paper tray .................. 2-5
Paper capacity of the output paper support .......... 2-6
Printable area .............................................................2-7
How to load paper and envelopes.............................. 2-8
To load paper or other media .................................2-8
To load glossy paper .............................................. 2-9
To load envelopes ................................................ 2-10

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3
On-screen programming .....................................................3-1
User-friendly programming ............................................... 3-1
Menu table..................................................................3-1
Memory storage..........................................................3-1
Navigation keys ................................................................3-2
4
Getting started .....................................................................4-1
Initial Setup.......................................................................4-1
Setting the Date and Time..........................................4-1
Setting the Station ID..................................................4-2
Entering text ...........................................................4-3
Inserting spaces .....................................................4-3
Making corrections .................................................4-3
Repeating letters .................................................... 4-3
Special characters and symbols ............................4-4
Setting Tone or Pulse dialing mode
(Not available in New Zealand) ..............................4-4
General Setup...................................................................4-5
Setting the Mode Timer ..............................................4-5
Setting the Paper Type...............................................4-6
Setting the Ring Volume.............................................4-7
Setting the Beeper Volume.........................................4-7
Setting the Speaker Volume.......................................4-8
Power Save Setting .................................................... 4-8
5
Setup Receive ...................................................................... 5-1
Basic receiving operations................................................ 5-1
Choosing the Receive Mode.......................................5-1
To select or change your Receive Mode ................5-2
Setting the Ring Delay................................................5-3
Setting the F/T Ring Time (Fax/Tel mode only)..........5-4
Fax Detect ..................................................................5-5
Printing a reduced incoming fax (Auto Reduction) ..... 5-6
Printing a fax from the memory...................................5-6
Advanced receiving operations.........................................5-7
Operation from extension telephones.........................5-7
For Fax/Tel mode only................................................5-7
Using a cordless external handset..............................5-8
Changing the remote codes........................................5-8
Reception into memory (Not available for colour fax
reception)................................................................5-9
If the Memory Receive is On at this time................5-9
If the Memory Receive is Off at this time................5-9