Brother MFC-9460CDN User manual

ADVANCED
USER’S GUIDE
MFC-9460CDN
MFC-9465CDN
Not all models are available in all countries.
Version 0
UK/IRE
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i
User's Guides and where do I find it?
Which manual? What's in it? Where is it?
Safety and Legal Please read the Safety Instructions
before you set up your machine.
Printed / In the box
Quick Setup Guide Read this Guide first. Follow the
instructions for setting up your machine
and installing the drivers and software for
the operating system and connection
type you are using.
Printed / In the box
Basic User's Guide Learn the basic Fax, Copy, Scan and
Direct Print operations and how to
replace consumables. See
troubleshooting tips.
Printed / In the box
For
HUN/BUL/ROM/POL/SVK/CZE:
PDF file /
Documentation CD-ROM /
In the box
Advanced User's Guide Learn more advanced operations: Fax,
Copy, security features, printing reports
and performing routine maintenance.
PDF file /
Documentation CD-ROM /
In the box
Software User's Guide Follow these instructions for Printing,
Scanning, Network Scanning, Remote
Setup, PC-Fax, and using the Brother
ControlCenter utility.
PDF file /
Documentation CD-ROM /
In the box
Network Glossary This Guide provides basic information
about advanced network features of
Brother machines along with general
networking and common terms.
PDF file /
Documentation CD-ROM /
In the box
Network User's Guide This Guide provides useful information of
wired and wireless network settings and
security settings using Brother machine.
You can also find supported protocol
information for your machine and the
detailed troubleshooting tips.
PDF file /
Documentation CD-ROM /
In the box
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ii
Table of Contents
1 General Setup 1
Memory storage.....................................................................................................1
Automatic daylight savings time ............................................................................ 1
Ecology features.................................................................................................... 2
Toner Save ...................................................................................................... 2
Sleep Mode .....................................................................................................2
Deep Sleep mode............................................................................................ 2
LCD Contrast.........................................................................................................3
Mode Timer............................................................................................................3
2 Security features 4
Secure Function Lock 2.0......................................................................................4
Setting the password for the administrator .....................................................5
Changing the password for the administrator..................................................5
Setting up the public user mode ......................................................................5
Setting up restricted users...............................................................................6
Turning Secure Function Lock on/off...............................................................6
Switching Users............................................................................................... 7
Setting Lock........................................................................................................... 8
Setting up the password ..................................................................................8
Changing your Setting Lock password ............................................................9
Turning Setting Lock on/off..............................................................................9
Restricting dialling................................................................................................10
Dial pad restriction.........................................................................................10
One Touch restriction ....................................................................................10
Speed Dial restriction ....................................................................................10
3 Sending a fax 11
Additional sending options...................................................................................11
Changing a 2-sided fax layout .......................................................................11
Sending faxes using multiple settings ...........................................................11
Contrast .........................................................................................................12
Changing Fax Resolution ..............................................................................12
Additional sending operations..............................................................................13
Sending a fax manually .................................................................................13
Dual access (black & white only)...................................................................14
Broadcasting (black & white only) .................................................................14
Real Time Transmission................................................................................16
Overseas Mode .............................................................................................16
Delayed Fax (black & white only) ..................................................................17
Delayed batch transmission (black & white only) ..........................................17
Checking and cancelling waiting jobs............................................................18
Electronic cover page (black & white only)....................................................18
Polling overview...................................................................................................21
Polled transmit (black & white only)...............................................................21
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iii
4 Receiving a fax 23
Remote Fax Options (black & white only)............................................................23
Out of Paper Reception .................................................................................23
Fax Forwarding..............................................................................................23
Fax Storage ...................................................................................................24
PC-Fax Receive ............................................................................................24
Changing Remote Fax Options .....................................................................25
Remote retrieval ............................................................................................26
Remote fax commands..................................................................................29
Additional receiving operations............................................................................30
Printing a reduced incoming fax ....................................................................30
Duplex (2-sided) printing for Fax mode .........................................................30
Setting the Fax Receive Stamp (black & white only).....................................31
Setting the Print Density ................................................................................31
Printing a fax from the memory .....................................................................31
Polling overview...................................................................................................32
Polling receive ...............................................................................................32
Stop polling....................................................................................................33
5 Dialling and storing numbers 34
Telephone line services .......................................................................................34
BT Call Sign (U.K. only).................................................................................34
Additional dialling operations ...............................................................................34
Combining quick dial numbers ......................................................................34
Additional ways to store numbers........................................................................35
Setting up Groups for Broadcasting ..............................................................35
Changing Group numbers .............................................................................36
Deleting Group numbers ...............................................................................37
6 Printing reports 38
Fax reports...........................................................................................................38
Transmission verification report.....................................................................38
Fax Journal....................................................................................................38
Reports ................................................................................................................39
How to print a report ......................................................................................39
7 Making copies 40
Copy settings .......................................................................................................40
Stop copying..................................................................................................40
Enlarging or reducing the image copied ........................................................40
Improving copy quality ...................................................................................41
Using the Options key ...................................................................................42
Sorting copies using the ADF ........................................................................43
Adjusting Contrast, Colour and Brightness....................................................43
Making N in 1 copies (page layout) ...............................................................45
2 in 1 ID Copy................................................................................................46
Tray selection ................................................................................................47
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iv
Duplex (2-sided) copying.....................................................................................47
Duplex Copy (long edge flip) .........................................................................47
Advanced Duplex Copy (short edge flip) .......................................................49
A Routine maintenance 50
Cleaning and checking the machine....................................................................50
Checking the Page Counters.........................................................................50
Checking the remaining life of parts ..............................................................50
Replacing periodic maintenance parts.................................................................51
Packing and shipping the machine ......................................................................52
BOptions 60
Optional paper tray (LT-300CL)...........................................................................60
Memory board......................................................................................................60
SO-DIMM Types............................................................................................60
Installing extra memory .................................................................................61
C Glossary 63
DIndex 67
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v
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1
1
1
Memory storage 1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast, Overseas Mode) will be lost. Also,
during a power failure the machine will retain
the date and time and programed fax timer
jobs (e.g. Delayed Fax) for up to 60 hours.
Other fax jobs in the machine memory will not
be lost.
Automatic daylight
savings time 1
You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Autumn.
aPress Menu, 0, 2, 2.
bPress aor bto choose On or Off.
Press OK.
cPress Stop/Exit.
General Setup 1
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Chapter 1
2
Ecology features 1
Toner Save 1
You can save toner using this feature. When
you set Toner Save to On, prints appear
lighter. The default setting is Off.
aPress Menu, 1, 4, 1.
bPress aor bto choose On or Off.
Press OK.
cPress Stop/Exit.
Note
We do not recommend Toner Save for
printing Photo or Greyscale images.
Sleep Mode 1
The Sleep Mode Setting can reduce power
consumption. When the machine is in Sleep
Mode (Power Save mode) it acts as though it
were turned off. Receiving data or starting an
operation wakes up the machine from Sleep
mode to Ready mode.
You can choose how long the machine must
be idle before it goes into sleep mode. When
the machine receives a fax, computer data or
makes a copy, the timer will be reset. The
default setting is 3 minutes.
While the machine is in sleep mode the LCD
will show Sleep.
aPress Menu, 1, 4, 2.
bEnter the length of time the machine is
idle before entering sleep mode.
Press OK.
cPress Stop/Exit.
Deep Sleep mode 1
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically and the LCD will show
Deep Sleep. Deep Sleep mode reduces
more power consumption than Sleep mode.
The machine will wake up and start warming
up, when the machine receives a fax,
computer data or makes a copy or when you
press a key on the control panel.
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General Setup
3
1
LCD Contrast 1
You can change the contrast to make the
LCD look lighter or darker.
aPress Menu, 1, 6.
bPress cto make the LCD darker. Or,
press dto make the LCD lighter.
Press OK.
cPress Stop/Exit.
Mode Timer 1
The machine has three mode keys on the
control panel: FAX, SCAN, and COPY.
You can set how much time the machine
takes after the last Copy or Scan operation to
return to Fax mode. If you choose Off, the
machine will stay in the mode you used last.
This setting also sets the time the machine
will change from individual user to the Public
mode when using Secure Function Lock.
(See Switching Users on page 7.)
aPress Menu, 1, 1.
bPress aor bto choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
cPress Stop/Exit.
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4
2
Secure Function Lock 2.0 2
Secure Function Lock lets you restrict Public
access to the following machine functions:
Fax Tx
Fax Rx
Copy
Scan
USB Direct
PC Print
Color Print
This feature also prevents users from
changing the Default settings of the machine
by limiting access to the Menu settings.
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call your Brother
dealer for service.
Note
• Secure Function Lock can be set manually
at the control panel or by using Web
Based Management. We recommend
using Web Based Management to
configure this feature. For more
information, see the Network User's
Guide.
• Only administrators can set limitations
and make changes for each user.
• When Secure Function Lock is on, you
can only use 1.Contrast,
6.Polled TX and 7.Coverpg Setup
under 2.Setup Send in the Fax menu.
If Fax Tx is disabled, you cannot use any
function in the Fax menu.
• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.
Security features 2
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Security features
5
2
Setting the password for the
administrator 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 6 and Turning Secure Function Lock
on/off on page 6.)
aPress Menu, 1, 7, 1.
bEnter a four-digit number for the
password using numbers 0-9.
Press OK.
cRe-enter the password when the LCD
shows Verify:.
Press OK.
dPress Stop/Exit.
Changing the password for
the administrator 2
aPress Menu, 1, 7, 1.
bPress aor bto choose Set Password.
Press OK.
cEnter the registered four-digit password.
Press OK.
dEnter a four-digit number for the new
password.
Press OK.
eIf the LCD shows Verify: re-enter the
new password.
Press OK.
fPress Stop/Exit.
Setting up the public user
mode 2
Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.
aPress Menu, 1, 7, 1.
bPress aor bto choose Setup ID.
Press OK.
cEnter the administrator password.
Press OK.
dPress aor bto choose Public.
Press OK.
ePress aor bto choose Enable or
Disable for Fax Tx.
Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,
USB Direct, PC Print and
Color Print. When the LCD shows
Exit, press OK.
fPress Stop/Exit.
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Chapter 2
6
Setting up restricted users 2
You can set up users with restrictions and a
password for functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management. (For more information, see the
Network User's Guide.) You can set up to 25
restricted users with restrictions and a
password.
aPress Menu, 1, 7, 1.
bPress aor bto choose Setup ID.
Press OK.
cEnter the administrator password.
Press OK.
dPress aor bto choose User01.
Press OK.
eUse the numeric keys to enter the user
name. (See Entering text in Appendix C
of the Basic User's Guide.)
Press OK.
fEnter a four-digit password for the user.
Press OK.
gPress aor bto choose Enable or
Disable for Fax Tx.
Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,
USB Direct, PC Print and
Color Print. When the LCD shows
Exit, press OK.
hRepeat steps dto gfor entering each
additional user and password.
iPress Stop/Exit.
Note
You cannot use the same name as
another user’s name.
Turning Secure Function
Lock on/off 2
If you enter the wrong password, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Secure Function Lock on
aPress Menu, 1, 7, 1.
bPress aor bto choose Lock OffiOn.
Press OK.
cEnter your four-digit administrator
password.
Press OK.
Turning Secure Function Lock off
aPress Menu, 1, 7, 1.
bPress aor bto choose Lock OniOff.
Press OK.
cEnter your four-digit administrator
password.
Press OK.
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Security features
7
2
Switching Users 2
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
Changing to the restricted user Mode
aHold down Shift as you press Secure.
bPress aor bto choose ID.
Press OK.
cEnter your four-digit password.
Press OK.
Changing to the Public Mode
After a restricted user has finished using the
machine, it will return to the Public setting
within the same time as the Mode Timer
setting (Menu, 1, 1). (See Mode Timer
on page 3.) You can also exit from the
restricted user mode by pressing the current
Mode key you are in. Then LCD will ask you
Go to Public?.
Press 1to choose 1.Yes.
Note
• If the current ID is restricted to the function
you want to use, Access Denied will
appear on the LCD and then the machine
will ask your name. If you are allowed to
access the function you want to use, press
aor bto choose your name and enter your
four-digit password.
• If the function you want to use is restricted
for all users, Not Available will appear
on the LCD and then the machine will go
back to the Ready mode. You cannot
access to the function you want to use.
Contact your administrator to check your
Secure Function Lock Settings.
• If your ID has set page limit restrictions
and already reached the maximum
number of pages, the LCD will show
Limit Exceeded when you print data.
Contact your administrator to check your
Secure Function Lock Settings.
• If your ID has set Colour Print restrictions
to Disable, the LCD will show
No Permission when you print data.
The machine prints the data in black &
white only.
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Chapter 2
8
Setting Lock 2
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or your Brother dealer.
While Setting Lock is On, you cannot change
the following settings without a password:
Mode Timer
Paper
Volume
Ecology
Tray Use
LCD Contrast
Security
Document Scan
Address Book
Dial Restrict
Printer (Emulation, Duplex, Output Color,
Reset Printer, Frequency)
Network settings (except Status, Mac
Address, Scan to FTP, Scan to Network)
Receive Mode
Date&Time
Station ID
Tone/Pulse (except BEL, NOR, SWE,
DAN, FIN)
Dial Tone
Phone Line Set
Reset
Also, machine settings cannot be changed
through the Remote Setup while Setting Lock
is On.
Setting up the password 2
aPress Menu, 1, 7, 2.
bEnter a four-digit number for the
password using numbers 0-9.
Press OK.
cRe-enter your password when the LCD
shows Verify:.
Press OK.
dPress Stop/Exit.
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Security features
9
2
Changing your Setting Lock
password 2
aPress Menu, 1, 7, 2.
bPress aor bto choose Set Password.
Press OK.
cEnter your four-digit password.
Press OK.
dEnter a four-digit number for the new
password.
Press OK.
eRe-enter your new password when the
LCD shows Verify:.
Press OK.
fPress Stop/Exit.
Turning Setting Lock on/off 2
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Setting Lock on
aPress Menu, 1, 7, 2.
bPress aor bto choose On.
Press OK.
cEnter your four-digit password.
Press OK.
dPress Stop/Exit.
Turning Setting Lock off
aPress Menu, 1, 7, 2.
bEnter your four-digit password.
Press OK twice.
cPress Stop/Exit.
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Chapter 2
10
Restricting dialling 2
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialling by
using the dial pad, One Touch and Speed
Dial.
If you choose Off, the machine does not
restrict the dialling method.
If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialling. If you
re-enter the wrong number, the LCD will
show an error message.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialling method.
Dial pad restriction 2
aPress Menu, 2, 6, 1.
bPress aor bto choose Off,
Enter # twice or On.
Press OK.
cPress Stop/Exit.
One Touch restriction 2
aPress Menu, 2, 6, 2.
bPress aor bto choose Off,
Enter # twice or On.
Press OK.
cPress Stop/Exit.
Speed Dial restriction 2
aPress Menu, 2, 6, 3.
bPress aor bto choose Off,
Enter # twice or On.
Press OK.
cPress Stop/Exit.
Note
• The Enter # twice setting will not work
if you lift an external handset before
entering the number. You will not be
asked to re-enter the number.
• The machine cannot restrict dialling from
Redial/Pause.
• If you chose On or Enter # twice, you
cannot use the Broadcasting feature and
cannot combine quick dial numbers when
dialling.
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11
3
3
Additional sending
options 3
Changing a 2-sided fax layout3
You need to choose the duplex scanning
format before you send a 2-sided fax. The
format you choose will depend on the layout
of your 2-sided document.
aPress Menu, 1, 8, 3.
bDo one of the following:
If your document is flipped on the
Long edge, press aor bto choose
Long edge.
Press OK.
If your document is flipped on the
Short edge, press aor bto choose
Short edge.
Press OK.
cPress Stop/Exit.
Sending faxes using multiple
settings 3
Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time transmission
or cover page settings.
aMake sure you are in Fax mode .
After each setting is accepted, the LCD
asks if you want to enter more settings.
22.Setup Send
Next?
a1.Yes
b2.No
Select ab or OK
bDo one of the following:
To choose more settings, press 1.
The LCD returns to the Setup Send
menu so you can choose another
setting.
If you have finished choosing
settings, press 2and go to the next
step for sending your fax.
Sending a fax 3
Long edge
Portrait Landscape
Short edge
Portrait Landscape
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Chapter 3
12
Contrast 3
For most documents the default setting of
Auto will give the best results.
It automatically chooses the suitable contrast
for your document.
If your document is very light or dark,
changing the contrast may improve the
quality of the fax.
Use Dark to make the faxed document
lighter.
Use Light to make the faxed document
darker.
aMake sure you are in Fax mode .
bLoad your document.
cPress Menu, 2, 2, 1.
dPress aor bto choose Auto, Light or
Dark.
Press OK.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the Fax
Resolution.
Changing Fax Resolution 3
The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax or for all faxes.
To change the Fax Resolution setting
for the next fax 3
aMake sure you are in Fax mode .
bLoad your document.
cPress Resolution, then aor bto
choose the resolution.
Press OK.
To change the default Fax Resolution
setting 3
aMake sure you are in Fax mode .
bPress Menu, 2, 2, 2.
cPress aor bto choose the resolution
you want.
Press OK.
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Sending a fax
13
3
Note
You can choose four different resolution
settings for black & white faxes and two for
colour.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
Additional sending
operations 3
Sending a fax manually 3
Manual transmission 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
aMake sure you are in Fax mode .
bLoad your document.
cPick up the handset of an external
telephone and listen for a dial tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press
Mono Start or Colour Start.
If you are using the scanner glass,
press 1to send a fax.
fReplace the handset of an external
telephone.
Black & white
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission time.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
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Chapter 3
14
Dual access
(black & white only) 3
You can dial a number, and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD will show the new
job number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If you get an Out of Memory message
while scanning the first page of a fax,
press Stop/Exit to cancel scanning. If you
get an Out of Memory message while
scanning a subsequent page, you can
press Mono Start to send the pages
scanned so far, or press Stop/Exit to
cancel the operation.
Broadcasting
(black & white only) 3
Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One Touch, Speed Dial
numbers and up to 50 manually dialled
numbers in the same broadcast.
You can broadcast to up to 366 different
numbers. This will depend on how many
groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.
Before you begin the broadcast 3
One Touch and Speed Dial numbers must be
stored in the machine's memory before they
can be used in a broadcast. (See
Storing One Touch Dial numbers and
Storing Speed Dial numbers in Chapter 7 of
the Basic User's Guide.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored One Touch Dial and Speed Dial
numbers for easier dialling. (See Setting up
Groups for Broadcasting on page 35.)
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