Brother MFC-8220 Safety guide

SOFTWARE USER’S GUIDE
MFC-8220

i
Table of contents
1
Using the MFC as a printer ................................................. 1-1
Using the Brother MFC printer driver................................1-1
How to print your original document ................................. 1-2
Manual Duplex Printing............................................... 1-2
Face-down output tray................................................1-3
Printing on plain paper................................................ 1-4
The manual feed tray..............................................1-4
Printing on thicker paper and card stock ....................1-5
The manual feed tray..............................................1-5
Printing on envelopes ................................................. 1-7
Simultaneous printing and faxing....................................1-10
Printer operation keys.....................................................1-10
Job Cancel................................................................1-10
Secure key................................................................1-10
Setting the Emulation Selection................................1-12
Printing the Internal Font List....................................1-13
Printing the Print Configuration List ..........................1-13
Restoring default settings .........................................1-13
2
Printer driver settings ..........................................................2-1
Printer driver settings........................................................2-1
How to access the printer driver settings..........................2-1
Features in the Brother Native Driver ...............................2-2
Basic tab.....................................................................2-2
Paper Size..............................................................2-3
Multiple Page..........................................................2-3
Orientation..............................................................2-3
Copies ....................................................................2-4
Media Type.............................................................2-4
Advanced tab.............................................................. 2-6
Print Quality............................................................2-7
Duplex ....................................................................2-8
Watermark.............................................................. 2-9
Page Setting.........................................................2-11
Device Options .....................................................2-12
Accessories tab ....................................................2-17
Support tab...........................................................2-19
Features in the PS Brother (PostScript®) printer driver
(For Windows®)............................................................2-20
Ports tab ...................................................................2-21

ii
Device Settings tab................................................... 2-21
Layout tab................................................................. 2-22
Paper / Quality tab....................................................2-23
Advanced Options ....................................................2-24
3
How to scan using Windows®............................................ 3-1
Scanning an original document ....................................... 3-1
TWAIN compliant........................................................ 3-1
How to access the Scanner........................................3-2
Scanning an original document into the PC ............... 3-3
Scanning a whole page .......................................... 3-3
Pre-Scanning to crop a portion you want to scan .... 3-4
Settings in the Scanner window ................................. 3-6
Image Type ............................................................ 3-6
Resolution .............................................................. 3-6
Scan Type .............................................................. 3-7
Brightness .............................................................. 3-7
Contrast..................................................................3-7
Document Size ....................................................... 3-8
Scanning an original document
(For Windows®XP only).............................................. 3-10
WIA compliant .......................................................... 3-10
How to access the scanner ...................................... 3-10
Scanning an original document into the PC ............. 3-11
Brother Scanner Utility ......................................... 3-13
Using the Scan key (For USB or Parallel interface cable
users)........................................................................... 3-14
Scan to E-mail .......................................................... 3-15
Scan to Image .......................................................... 3-15
Scan to OCR ............................................................ 3-16
Scan to File............................................................... 3-16
Using ScanSoft®PaperPort®and TextBridge®OCR...... 3-17
Viewing items ........................................................... 3-18
Organizing your items in folders ............................... 3-19
Quick links to other applications ...............................3-20
ScanSoft®TextBridge®OCR lets you convert image
text into text you can edit...................................... 3-21
You can Import items from other applications .......... 3-22
You can Export items in other formats ..................... 3-22
Exporting an image file......................................... 3-22
How to Uninstall PaperPort®and
ScanSoft®TextBridge®......................................... 3-23

iii
4
Using the Brother Control Center ......................................4-1
Brother MFL-Pro Control Center.................................4-1
AutoLoad the Brother Control Center .........................4-2
How to turn off AutoLoad............................................ 4-2
Brother Control Center features........................................4-3
Auto Configuration......................................................4-3
Scan key operations ...................................................4-4
Copy operations..........................................................4-4
PC-Fax operation........................................................ 4-4
Scanner settings for Scan, Copy and PC-Fax buttons .... 4-5
Global settings............................................................ 4-5
Setting up the scanner configurations ........................ 4-6
Perform an operation from the Control Center screen .....4-7
Scan to File.......................................................................4-8
To access Scan to File Configurations screen ........... 4-8
Scanner settings ......................................................... 4-8
Destination folder........................................................ 4-9
Scan to E-mail ................................................................4-10
To access Scan to E-mail Configurations screen.....4-10
Scanner settings .......................................................4-11
E-mail application .....................................................4-11
Send to Options ........................................................4-12
Scan to OCR (Word Processor) .....................................4-13
To access Scan to OCR Configurations screen .......4-13
Scanner settings .......................................................4-14
Word Processor........................................................4-14
Scan to Image.................................................................4-16
To access Scan to Image Configurations screen .....4-16
Scanner Settings ......................................................4-17
Target Application.....................................................4-17
Copy ...............................................................................4-18
To access the Copy Configurations screen..............4-18
Scanner settings .......................................................4-19
Number of copies......................................................4-19
Send a fax.......................................................................4-20
To access the Send a fax Configurations screen .....4-20
Scanner settings .......................................................4-20
PC-FAX Settings.......................................................4-21

iv
5
Using the Windows
®
-Based Brother SmartUI Control Center ... 5-1
Brother SmartUI Control Center ....................................... 5-1
AutoLoad the Brother Control Center ......................... 5-2
How to turn off AutoLoad............................................ 5-2
Brother Control Center features ....................................... 5-3
Auto Configuration......................................................5-4
Hardware Section: Changing the Scan to button
configuration .................................................................. 5-5
Scan to E-mail ............................................................ 5-6
Scan to File................................................................. 5-7
Scan to Image ............................................................ 5-8
Scan to OCR ............................................................ 5-10
Software Section ............................................................ 5-12
Scan ......................................................................... 5-13
Copy ......................................................................... 5-13
Fax............................................................................ 5-14
Custom ..................................................................... 5-14
Scan to File..................................................................... 5-15
Scan to E-mail ................................................................5-17
File attachments ....................................................... 5-19
Scanner settings....................................................... 5-20
Scan to OCR (Word Processing program) ..................... 5-21
Scan to Graphics application
(example: Microsoft Paint)........................................... 5-23
Copy ......................................................................... 5-25
Fax setting (PC-Fax using the Brother Fax Driver) ........ 5-27
FAX settings ............................................................. 5-28
Custom: User-defined buttons........................................ 5-29
Customizing a user-defined button........................... 5-29
1. Select the Scan Action ..................................... 5-29
2. Select Configuration for the Scan Type............ 5-30
3. Select Scan Settings. ....................................... 5-34
6
Using MFC Remote Setup ................................................... 6-1
MFC Remote Setup.......................................................... 6-1
7
Using Brother PC-FAX software ......................................... 7-1
PC-FAX sending............................................................... 7-1
Setting up user information......................................... 7-2
Sending setup............................................................. 7-3
Outside line access .................................................... 7-4
Include header............................................................ 7-4
Address Book file........................................................ 7-4

v
User interface .............................................................7-5
Simple style ............................................................7-5
Facsimile style ........................................................ 7-5
Speed-Dial setup ..............................................................7-6
The Address Book ......................................................7-7
Setting up a Member in the Address Book .................7-8
Setting up a Group for Broadcasting ..........................7-9
Editing Member information......................................7-10
Deleting a Member or Group ....................................7-10
Exporting the Address Book .....................................7-10
Importing to the Address Book .................................7-12
Setting up a Cover Page...........................................7-14
You can enter information in each field ....................7-15
Sending a file as a PC-FAX using the Facsimile
style ......................................................................7-16
Redial ...................................................................7-17
Sending a file as a PC-FAX using the Simple style....7-17
Setting up PC-FAX receiving
(Windows® 95/98/98SE/Me/2000 Professional and
Windows NT®WS 4.0 only).........................................7-19
Running PC-FAX Receiving .....................................7-19
Setting up your PC....................................................7-19
Viewing new PC-FAX messages..............................7-20
Receiving a fax into the PC
(Windows®XP only).....................................................7-21
How to receive a fax automatically ...........................7-21
How to view the received faxes ................................7-27
8
Using your MFC with a Macintosh® ....................................8-1
Setting up your USB-equipped Apple®Macintosh®..........8-1
Using the Brother printer driver with your Apple®
Macintosh®(Mac OS®8.6-9.2)......................................8-2
Using the Brother Printer Driver with Your Apple®
Macintosh®(Mac OS®X)...............................................8-4
Choosing page setup options ..................................... 8-4
Specific settings..........................................................8-5
Using the PS driver with your Apple®Macintosh®............8-6
For Mac OS®8.6 to 9.2 users.....................................8-7
For Mac OS®X users ...............................................8-11
Sending a fax from your Macintosh®application ............8-14
For Mac OS®8.6-9.2 users ......................................8-14
For Mac OS®X users ...............................................8-16
Drag a vCard from the Mac OS®X Address Book
application ........................................................8-18

vi
Using the Brother TWAIN scanner driver with your
Macintosh®................................................................. 8-20
Accessing the scanner .............................................8-20
Scanning an image into your Macintosh®................. 8-21
Scanning a whole page ........................................ 8-21
Pre-Scanning an image ............................................ 8-22
Settings in the Scanner window ............................... 8-23
Image ................................................................... 8-23
Scanning Area...................................................... 8-25
Adjusting the Image.............................................. 8-26
Using Presto!®PageManager®....................................... 8-27
Highlights.................................................................. 8-27
System requirements................................................ 8-28
Technical Support..................................................... 8-28
MFC Remote Setup (Mac OS®X) .................................. 8-29
9
Network Scanning ............................................................... 9-1
Network License ......................................................... 9-1
Registering your PC with the MFC ............................. 9-2
Using the Scan key...........................................................9-5
Scan to E-mail (PC).................................................... 9-5
Scan to E-mail (E-mail server).................................... 9-6
Scan to Image ............................................................ 9-7
Scan to OCR .............................................................. 9-8
Scan to File................................................................. 9-9
10
Brother Network PC-FAX software .................................. 10-1
Enable Network PC-FAX.......................................... 10-1
Sending setup ...................................................... 10-2
Extra options in Address Book ............................. 10-3
Using the Brother Network PC-FAX software........... 10-4
Quick Tips: ...........................................................10-4
Sending a Network PC-FAX from your Macintosh®
application ............................................................ 10-5
For Mac OS®8.6-9.2 users .................................. 10-5
For Mac OS®X 10.1/10.2.1-10.3 or greater
users................................................................. 10-5
11
Index ...................................................................................... I-1

1 - 1 USING THE MFC AS A PRINTER
1
Using the Brother MFC printer driver
A Printer Driver is software that translates data from the format used
by a computer into the format required by a particular printer, using
a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the
drivers first by following the Quick Setup Guide. Also, the latest
printer driver can be downloaded from the Brother Solutions Center
at:
Windows®Printing
The dedicated printer driver and TrueType™compatible fonts for
Microsoft®Windows®95/98/98SE/Me/2000 Professional/XP and
Windows NT®workstation 4.0 are available on the CD-ROM
supplied with your MFC. You can install them easily into your
Windows®system using our installer program. The driver supports
our unique compression mode to enhance printing speed in
Windows®applications, and allows you to set various printer
settings, including economy printing mode and custom paper size.
Popular Printer Emulation Support
The MFC supports HP LaserJet (PCL level 6) and BR-Script
(PostScript®3™language emulation) printer emulation mode. If you
use DOS application software, you can use HP LaserJet (PCL level
6) and BR-Script (PostScript®3™language emulation) emulation
mode for printer operations.
Using the MFC as a printer
http://solutions.brother.com

USING THE MFC AS A PRINTER 1 - 2
How to print your original document
When the MFC receives data from your computer, it begins printing
by picking up paper from the paper tray. The paper tray can feed
many types of paper and envelopes.
1
From your computer select the Print command.
If your computer is also connected to any other printers, select
MFC-8220 (USB) Printer or Brother MFC-8220 as your printer
driver from the Print or Print Settings menu in your software
application, and then click on OK to begin printing.
2
Your computer sends a print command and data to the MFC.
3
The LCD back light will change to orange and the MFC starts to
print.
If your application software does not support your custom paper size,
select the next largest paper size.
Then adjust the print area by changing the right and left margins in
your application software.
Manual Duplex Printing
The MFC prints all the
even-numbered pages on one
side of the paper first.
Then, the Windows®driver
instructs you (with a pop-up
message) to reinsert the paper.
Before reinserting the paper,
straighten it well, or you may get
a paper jam. Very thin or very
thick paper is not recommended.
We recommend 75 to 90 g/m2(20 to 24 lb) paper.
You can select the paper size and orientation in your application
software.

1 - 3 USING THE MFC AS A PRINTER
Face-down output tray
The MFC ejects paper with printed surfaces face down into the
output tray in the front of the MFC. Unfold the support flap to support
the printed pages.
When printing transparencies, remove each one from the
support flap after it exits the MFC.
Support Flap
with Extension

USING THE MFC AS A PRINTER 1 - 4
Printing on plain paper
The manual feed tray
1
Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.
Media Type: Plain Paper
Paper Source: Manual
2
Open the manual feed tray. Slide the paper guides to fit the
paper size.
3
Using both hands put paper in the manual feed tray face up until
the front edge of the paper touches the paper feed roller and the
MFC grips the paper.
4
Send the print data to the MFC.
5
After the printed page comes out of the MFC, put in the next
sheet of paper as in Step 3. Repeat for each page that you want
to print.
The MFC automatically turns on the Manual Feed mode when
you put paper in the manual feed tray.
■Make sure that the paper is straight and in the proper
position on the manual feed tray. If it is not, the paper may
not be fed properly, resulting in a skewed printout or a paper
jam.
■Do not put more than one piece of paper in the manual feed
tray at any one time, or it may cause a jam.

1 - 5 USING THE MFC AS A PRINTER
Printing on thicker paper and card stock
When the back output tray is pulled down, the MFC has a straight
paper path from the manual feed tray through to the back of the MFC.
Use this paper feed and output method when you want to print on
thicker paper or card stock.
The manual feed tray
1
Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.
Media Type: Thick paper or Thicker paper
Paper Source: Manual
2
Open the back output tray.
3
Open the manual feed tray. Slide the paper guides to fit the
paper size.
4
Using both hands put the paper in the manual feed tray face up
until the front edge of the paper touches the paper feed roller
and the MFC grips the paper.
■Make sure that the paper is straight and in the proper
position in the manual feed tray. If it is not, the paper may not
be fed properly, resulting in a skewed printout or a paper
jam.
■Do not put more than one piece of paper in the manual feed
tray at any one time, or it may cause a jam.

USING THE MFC AS A PRINTER 1 - 6
5
Send the print data to the MFC.
6
After the printed page comes out of the MFC, put in the next
sheet of paper as in Step 4. Repeat for each page that you want
to print.
7
When you have finished the print job, close the back output tray.
Caution
Remove each sheet immediately after printing. Stacking the sheets
may cause a paper jam or the paper to curl.

1 - 7 USING THE MFC AS A PRINTER
Printing on envelopes
To print on envelopes use manual feed tray
1
Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.
Media Type: Envelope, Env.Thin or Env.Thick
2
Open the back output tray.
■The MFC automatically turns on the Manual Feed mode
when you put paper in the manual feed tray.
■All sides should be properly folded without any wrinkles or
creases.

USING THE MFC AS A PRINTER 1 - 8
3
Open the manual feed tray. Slide the paper guides to fit the
envelope size.
If envelopes are creased after they have been printed:
At the back of the MFC, open the back output tray and push
down the blue tabs at the left and right hand sides (as shown in
the figure on the next page). When you have finished printing
your envelopes, close the back output tray to reset the two blue
tabs back to their original position.

1 - 9 USING THE MFC AS A PRINTER
4
Using both hands put the envelope in the manual feed tray face
up until the front edge of the envelope touches the paper feed
roller and the MFC grips the envelope.
5
Send the print data to the MFC.
6
After the printed envelope comes out of the MFC, the MFC will
wait until you put in the next envelope. Repeat Step 4 for each
envelope you want to print.
7
After you finish the print job, close the back output tray.
■Make sure the envelope is straight as you insert it in the
manual feed tray. If it is not, the envelope may not be fed
properly, resulting in a skewed printout or a jam.
■Do not put more than one envelope in the manual feed tray
at any one time, or it may cause a jam.
■Put the envelope in the manual feed tray, making sure that
the side to be printed on is face up in the tray.

USING THE MFC AS A PRINTER 1 - 10
Simultaneous printing and faxing
Your MFC can print from your computer while sending or receiving a
fax, or while scanning an original document into the computer. Fax
sending will not be stopped during PC printing.
Printer operation keys
Job Cancel
You can clear data from the memory by
pressing the Job Cancel key.
Secure key
Secured data is password protected. Only those people that know
the password will be able to print the data. The MFC will not print
secure data until the password is entered. After the original
document is printed, the data will be cleared from the memory. To
use this menu setting, you need to set your password in the printer
driver dialog box. (See Device Options on page 2-12.)
1
Press Secure.
2
Press or to select the user
name.
Press Set. The LCD displays job
selections.
The Secure Key setting is not available when using the Brother
BR-Script (PostScript®3™language emulation) driver.
The LCD displays No Data! if there is no secured data in the
memory.
User?
MIKE

1 - 11 USING THE MFC AS A PRINTER
3
Press or to select the job.
Press Set. The LCD prompts you to
enter your four-digit password.
4
Enter your password using the
control panel.
Press Set.
5
Press or to select
Print.
Press Set. The MFC prints the data.
—OR—
If you want to delete the secured data, press or to
select Delete and press Set.
■If you turn the MFC power switch off, the secured data saved
in memory will be cleared.
■After you print the secured data it will be cleared from
memory.
Job?
Text1
Text1
Password:XXXX

USING THE MFC AS A PRINTER 1 - 12
Setting the Emulation Selection
Your MFC will receive print commands in a printer job language or
Emulation. Different operating systems and applications will send the
print commands in different languages. Your MFC can receive print
commands in a variety of emulation’s. This MFC has an Automatic
Emulation Selection setting. When the MFC receives information
from the PC, it automatically chooses the emulation mode. This
setting has been set at the factory to AUTO.
You can change the default emulation mode manually by using the
control panel.
1
Press Menu, 4, 1.
2
Press or to select Auto,
HP LaserJet or BR-Script 3.
Press Set.
3
Press Stop/Exit.
We recommend that you set the emulation setting with your
application software or network server. If the setting does not
work properly, select the required emulation mode manually
using the MFC panel buttons.
Printer
1.Emulation

1 - 13 USING THE MFC AS A PRINTER
Printing the Internal Font List
You can print a list of the MFC’s internal (or resident) fonts to see
how each font looks before you select it.
1
Press Menu, 4, 2, 1.
2
Press Start. The MFC prints the list.
3
Press Stop/Exit.
Printing the Print Configuration List
You can print a list of current printer settings.
1
Press Menu, 4, 2, 2.
2
Press Start. The MFC prints the
settings.
3
Press Stop/Exit.
Restoring default settings
You can return the MFC to the default settings. Fonts and macros in
the temporary settings are cleared.
1
Press Menu, 4, 3.
2
Press 1to restore the default
settings
—OR—
Press 2to exit without making a change.
3
Press Stop/Exit.
Only the printer settings will be returned to the default settings.
Print Options
1.Internal Font
Print Options
2.Configuration
Printer
3.Reset Printer