Brother MFC-8220 Safety guide

SOFTWARE USER’S GUIDE
MFC-8220

i
Table of contents
1
Using the MFC as a printer ................................................. 1-1
Using the Brother MFC printer driver................................1-1
How to print your original document ................................. 1-2
Manual Duplex Printing............................................... 1-2
Face-down output tray................................................1-3
Printing on plain paper................................................ 1-4
The manual feed tray..............................................1-4
Printing on thicker paper and card stock ....................1-5
The manual feed tray..............................................1-5
Printing on envelopes ................................................. 1-7
Simultaneous printing and faxing....................................1-10
Printer operation keys.....................................................1-10
Job Cancel................................................................1-10
Secure key................................................................1-10
Setting the Emulation Selection................................1-12
Printing the Internal Font List....................................1-13
Printing the Print Configuration List ..........................1-13
Restoring default settings .........................................1-13
2
Printer driver settings ..........................................................2-1
Printer driver settings........................................................2-1
How to access the printer driver settings..........................2-1
Features in the Brother Native Driver ...............................2-2
Basic tab.....................................................................2-2
Paper Size..............................................................2-3
Multiple Page..........................................................2-3
Orientation..............................................................2-3
Copies ....................................................................2-4
Media Type.............................................................2-4
Advanced tab.............................................................. 2-6
Print Quality............................................................2-7
Duplex ....................................................................2-8
Watermark.............................................................. 2-9
Page Setting.........................................................2-11
Device Options .....................................................2-12
Accessories tab ....................................................2-17
Support tab...........................................................2-19
Features in the PS Brother (PostScript®) printer driver
(For Windows®)............................................................2-20
Ports tab ...................................................................2-21

ii
Device Settings tab................................................... 2-21
Layout tab................................................................. 2-22
Paper / Quality tab....................................................2-23
Advanced Options ....................................................2-24
3
How to scan using Windows®............................................ 3-1
Scanning an original document ....................................... 3-1
TWAIN compliant........................................................ 3-1
How to access the Scanner........................................3-2
Scanning an original document into the PC ............... 3-3
Scanning a whole page .......................................... 3-3
Pre-Scanning to crop a portion you want to scan .... 3-4
Settings in the Scanner window ................................. 3-6
Image Type ............................................................ 3-6
Resolution .............................................................. 3-6
Scan Type .............................................................. 3-7
Brightness .............................................................. 3-7
Contrast..................................................................3-7
Document Size ....................................................... 3-8
Scanning an original document
(For Windows®XP only).............................................. 3-10
WIA compliant .......................................................... 3-10
How to access the scanner ...................................... 3-10
Scanning an original document into the PC ............. 3-11
Brother Scanner Utility ......................................... 3-13
Using the Scan key (For USB or Parallel interface cable
users)........................................................................... 3-14
Scan to E-mail .......................................................... 3-15
Scan to Image .......................................................... 3-15
Scan to OCR ............................................................ 3-16
Scan to File............................................................... 3-16
Using ScanSoft®PaperPort®and TextBridge®OCR...... 3-17
Viewing items ........................................................... 3-18
Organizing your items in folders ............................... 3-19
Quick links to other applications ...............................3-20
ScanSoft®TextBridge®OCR lets you convert image
text into text you can edit...................................... 3-21
You can Import items from other applications .......... 3-22
You can Export items in other formats ..................... 3-22
Exporting an image file......................................... 3-22
How to Uninstall PaperPort®and
ScanSoft®TextBridge®......................................... 3-23

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4
Using the Brother Control Center ......................................4-1
Brother MFL-Pro Control Center.................................4-1
AutoLoad the Brother Control Center .........................4-2
How to turn off AutoLoad............................................ 4-2
Brother Control Center features........................................4-3
Auto Configuration......................................................4-3
Scan key operations ...................................................4-4
Copy operations..........................................................4-4
PC-Fax operation........................................................ 4-4
Scanner settings for Scan, Copy and PC-Fax buttons .... 4-5
Global settings............................................................ 4-5
Setting up the scanner configurations ........................ 4-6
Perform an operation from the Control Center screen .....4-7
Scan to File.......................................................................4-8
To access Scan to File Configurations screen ........... 4-8
Scanner settings ......................................................... 4-8
Destination folder........................................................ 4-9
Scan to E-mail ................................................................4-10
To access Scan to E-mail Configurations screen.....4-10
Scanner settings .......................................................4-11
E-mail application .....................................................4-11
Send to Options ........................................................4-12
Scan to OCR (Word Processor) .....................................4-13
To access Scan to OCR Configurations screen .......4-13
Scanner settings .......................................................4-14
Word Processor........................................................4-14
Scan to Image.................................................................4-16
To access Scan to Image Configurations screen .....4-16
Scanner Settings ......................................................4-17
Target Application.....................................................4-17
Copy ...............................................................................4-18
To access the Copy Configurations screen..............4-18
Scanner settings .......................................................4-19
Number of copies......................................................4-19
Send a fax.......................................................................4-20
To access the Send a fax Configurations screen .....4-20
Scanner settings .......................................................4-20
PC-FAX Settings.......................................................4-21

iv
5
Using the Windows
®
-Based Brother SmartUI Control Center ... 5-1
Brother SmartUI Control Center ....................................... 5-1
AutoLoad the Brother Control Center ......................... 5-2
How to turn off AutoLoad............................................ 5-2
Brother Control Center features ....................................... 5-3
Auto Configuration......................................................5-4
Hardware Section: Changing the Scan to button
configuration .................................................................. 5-5
Scan to E-mail ............................................................ 5-6
Scan to File................................................................. 5-7
Scan to Image ............................................................ 5-8
Scan to OCR ............................................................ 5-10
Software Section ............................................................ 5-12
Scan ......................................................................... 5-13
Copy ......................................................................... 5-13
Fax............................................................................ 5-14
Custom ..................................................................... 5-14
Scan to File..................................................................... 5-15
Scan to E-mail ................................................................5-17
File attachments ....................................................... 5-19
Scanner settings....................................................... 5-20
Scan to OCR (Word Processing program) ..................... 5-21
Scan to Graphics application
(example: Microsoft Paint)........................................... 5-23
Copy ......................................................................... 5-25
Fax setting (PC-Fax using the Brother Fax Driver) ........ 5-27
FAX settings ............................................................. 5-28
Custom: User-defined buttons........................................ 5-29
Customizing a user-defined button........................... 5-29
1. Select the Scan Action ..................................... 5-29
2. Select Configuration for the Scan Type............ 5-30
3. Select Scan Settings. ....................................... 5-34
6
Using MFC Remote Setup ................................................... 6-1
MFC Remote Setup.......................................................... 6-1
7
Using Brother PC-FAX software ......................................... 7-1
PC-FAX sending............................................................... 7-1
Setting up user information......................................... 7-2
Sending setup............................................................. 7-3
Outside line access .................................................... 7-4
Include header............................................................ 7-4
Address Book file........................................................ 7-4

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User interface .............................................................7-5
Simple style ............................................................7-5
Facsimile style ........................................................ 7-5
Speed-Dial setup ..............................................................7-6
The Address Book ......................................................7-7
Setting up a Member in the Address Book .................7-8
Setting up a Group for Broadcasting ..........................7-9
Editing Member information......................................7-10
Deleting a Member or Group ....................................7-10
Exporting the Address Book .....................................7-10
Importing to the Address Book .................................7-12
Setting up a Cover Page...........................................7-14
You can enter information in each field ....................7-15
Sending a file as a PC-FAX using the Facsimile
style ......................................................................7-16
Redial ...................................................................7-17
Sending a file as a PC-FAX using the Simple style....7-17
Setting up PC-FAX receiving
(Windows® 95/98/98SE/Me/2000 Professional and
Windows NT®WS 4.0 only).........................................7-19
Running PC-FAX Receiving .....................................7-19
Setting up your PC....................................................7-19
Viewing new PC-FAX messages..............................7-20
Receiving a fax into the PC
(Windows®XP only).....................................................7-21
How to receive a fax automatically ...........................7-21
How to view the received faxes ................................7-27
8
Using your MFC with a Macintosh® ....................................8-1
Setting up your USB-equipped Apple®Macintosh®..........8-1
Using the Brother printer driver with your Apple®
Macintosh®(Mac OS®8.6-9.2)......................................8-2
Using the Brother Printer Driver with Your Apple®
Macintosh®(Mac OS®X)...............................................8-4
Choosing page setup options ..................................... 8-4
Specific settings..........................................................8-5
Using the PS driver with your Apple®Macintosh®............8-6
For Mac OS®8.6 to 9.2 users.....................................8-7
For Mac OS®X users ...............................................8-11
Sending a fax from your Macintosh®application ............8-14
For Mac OS®8.6-9.2 users ......................................8-14
For Mac OS®X users ...............................................8-16
Drag a vCard from the Mac OS®X Address Book
application ........................................................8-18

vi
Using the Brother TWAIN scanner driver with your
Macintosh®................................................................. 8-20
Accessing the scanner .............................................8-20
Scanning an image into your Macintosh®................. 8-21
Scanning a whole page ........................................ 8-21
Pre-Scanning an image ............................................ 8-22
Settings in the Scanner window ............................... 8-23
Image ................................................................... 8-23
Scanning Area...................................................... 8-25
Adjusting the Image.............................................. 8-26
Using Presto!®PageManager®....................................... 8-27
Highlights.................................................................. 8-27
System requirements................................................ 8-28
Technical Support..................................................... 8-28
MFC Remote Setup (Mac OS®X) .................................. 8-29
9
Network Scanning ............................................................... 9-1
Network License ......................................................... 9-1
Registering your PC with the MFC ............................. 9-2
Using the Scan key...........................................................9-5
Scan to E-mail (PC).................................................... 9-5
Scan to E-mail (E-mail server).................................... 9-6
Scan to Image ............................................................ 9-7
Scan to OCR .............................................................. 9-8
Scan to File................................................................. 9-9
10
Brother Network PC-FAX software .................................. 10-1
Enable Network PC-FAX.......................................... 10-1
Sending setup ...................................................... 10-2
Extra options in Address Book ............................. 10-3
Using the Brother Network PC-FAX software........... 10-4
Quick Tips: ...........................................................10-4
Sending a Network PC-FAX from your Macintosh®
application ............................................................ 10-5
For Mac OS®8.6-9.2 users .................................. 10-5
For Mac OS®X 10.1/10.2.1-10.3 or greater
users................................................................. 10-5
11
Index ...................................................................................... I-1

1 - 1 USING THE MFC AS A PRINTER
1
Using the Brother MFC printer driver
A Printer Driver is software that translates data from the format used
by a computer into the format required by a particular printer, using
a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the
drivers first by following the Quick Setup Guide. Also, the latest
printer driver can be downloaded from the Brother Solutions Center
at:
Windows®Printing
The dedicated printer driver and TrueType™compatible fonts for
Microsoft®Windows®95/98/98SE/Me/2000 Professional/XP and
Windows NT®workstation 4.0 are available on the CD-ROM
supplied with your MFC. You can install them easily into your
Windows®system using our installer program. The driver supports
our unique compression mode to enhance printing speed in
Windows®applications, and allows you to set various printer
settings, including economy printing mode and custom paper size.
Popular Printer Emulation Support
The MFC supports HP LaserJet (PCL level 6) and BR-Script
(PostScript®3™language emulation) printer emulation mode. If you
use DOS application software, you can use HP LaserJet (PCL level
6) and BR-Script (PostScript®3™language emulation) emulation
mode for printer operations.
Using the MFC as a printer
http://solutions.brother.com

USING THE MFC AS A PRINTER 1 - 2
How to print your original document
When the MFC receives data from your computer, it begins printing
by picking up paper from the paper tray. The paper tray can feed
many types of paper and envelopes.
1
From your computer select the Print command.
If your computer is also connected to any other printers, select
MFC-8220 (USB) Printer or Brother MFC-8220 as your printer
driver from the Print or Print Settings menu in your software
application, and then click on OK to begin printing.
2
Your computer sends a print command and data to the MFC.
3
The LCD back light will change to orange and the MFC starts to
print.
If your application software does not support your custom paper size,
select the next largest paper size.
Then adjust the print area by changing the right and left margins in
your application software.
Manual Duplex Printing
The MFC prints all the
even-numbered pages on one
side of the paper first.
Then, the Windows®driver
instructs you (with a pop-up
message) to reinsert the paper.
Before reinserting the paper,
straighten it well, or you may get
a paper jam. Very thin or very
thick paper is not recommended.
We recommend 75 to 90 g/m2(20 to 24 lb) paper.
You can select the paper size and orientation in your application
software.

1 - 3 USING THE MFC AS A PRINTER
Face-down output tray
The MFC ejects paper with printed surfaces face down into the
output tray in the front of the MFC. Unfold the support flap to support
the printed pages.
When printing transparencies, remove each one from the
support flap after it exits the MFC.
Support Flap
with Extension